Worldclass Recruiting Software for successful Enterprises

Worldclass Recruiting Software for successful Enterprises

Transform your business with staffitpro WEB. We have been supporting recruiting agencies for over 15 years. staffitpro WEB is the top market leading recruiting software for human resource and project management. For over 15 years renowned companies successfully use staffitpro WEB to fill vacant positions and unmanned projects. We specialized in many high tech areas such as IT, Engineering, SAP, and Health Care. Our success is primarily based on the requirements and needs of our customers. This is why staffitpro WEB has been so successful. Overview More resumes. Better results. Less time. staffitpro is the leading ATS (Applicant Tracking System) software application for the recruiting business. It provides you with functionality which allows you to achieve a complete and smooth workflow. Our patented system enables you to import resumes in minutes, find matching candidates for your open positions in seconds, and offer candidates to your customers immediately. staffitpro supports your recruiting workflow at any time and any place. staffitpro is a web application that offers you a fast and powerful Windows user interface without having you wait for every page to download. This interface allows you to easily keep up with the fast pace of today s recruiting business. Once you install staffitpro you are able to begin to work wherever you are in the office, on the road, at home, anywhere! staffitpro WEB includes all functionalities that are important to make your business successful: Intuitive user interface Fully configurable Multilanguage support Resume database Import of resumes from Word, PDF, Xing, LinkedIn, Monster, and other sites Automatic CV parsing: Recognition of names, addresses, contact information and Skills Customer Relationship Management with modules leads, business contacts and companies Job database with job posting Extensive skill lists for IT, SAP, engineering, medicine and other technical professions Create your own skill lists Automatic creation of resumes in the format of your customer Free text and field search for matching candidates Online Job Market Outlook integration Post jobs on different portals Access to 90.000 freelance experts Automatic import of all e-mails from clients and candidates Create and track proposals Offer candidates proactively to customers Manage contracts - issue invoices Propose jobs to matching candidates 2 staffitpro WEB

The modules Candidates The core competency of the Candidate Module s is its ability to import all types of resumes and to search for matching candidates. Resumes can be easily imported into the candidate s database using PDF and Word formats as well as social network resumes from XING and Linked-In. Resumes can be forwarded to customers using their desired outlined format. staffitpro WEB supports field and free-text search and can include a search ranking feature. Field and free text search Import Resumes Integrate Social Networks Resumes in the format of your customer Extensive skill lists Jobs Job descriptions can be imported directly from PDF or Word documents. Once imported, they are easily assigned to qualified candidate(s) with a single mouse click. Position requirements can be comfortably selected using the extensive skill lists. Job openings can be easily publish on the company s online job market website. The integrated cost calculator informs the user of the projected profitability resulting in a successful job placement. Add and post jobs Online Job Market Automatic search for candidates Manage candidate feedback Monitor deadlines Proposals staffitpro WEB s proposal module enables the user to assign candidates and can include an individual s description, availability date(s) and hiring rates. The user can create proposals in the desired format of the client in HTML and/or PDF format. Offering candidate details allows you to work proactively with your customers. Proposals in the desired format E-mail and PDF Proposals Automatic resumes generation Offer candidates proactively Send jobs to applicants Clients and Partners staffitpro WEB incorporates a complete CRM module that allows the sales team to target new clients enabling them to directly offer matching candidates within minutes. The integrated contact manager keeps track of all phone calls, E-Mails, Interviews, other associates and clients. Convert Leads TAPI Automatic Telephone Dialing Merge emails Contact Manager Manage customer needs Sales Pipeline Contracts All contracts assigned to a position are bundled within projects. Contracts can be billed using an hourly or daily rate or a fixed price basis. Milestones can be set within fixed price projects. Additional user defined costs may be added as lump sum or monthly billable items. When using filters, current contracts can be listed once the contract has ended. However, in the case of a contract renewal, existing contracts can be copied and the related applicants can be changed. Create and print contracts Offer online timesheets Create invoices Monitor contract terms Reporting With staffitpro 360 you can display the company s productivity using preselected time periods. Sales targets can be determined using calculated key figures acquired within staffitpro 360. In addition, you can analyze and determine customer needs within a certain period of time. Using individual results you can create reports in PDF, Excel, HTML or CSV format. Achieve sales targets Improve response times Improving Performance Streamline your business 3 staffitpro WEB

The modules Faster matching and better search results; optimal support of your business processes, all along your recruiting workflow Online job market smartcv is the application that enables you to post your job offers on your website. Candidates can apply and submit their resumes as a PDF or Word document. You can then download them into your staffitpro database. All resumes are immediately available to be searched for matching skills. A secure SSL connection makes it safe and reliable for candidates to store their data into your database. In addition smartcv provides online time tracking. Post jobs online User registration Upload Word and PDF resumes Automatic address recognition Online Timesheets Mobile Recruiting With the mobile iphone app, you gain unlimited flexibility. You can access staffitpro WEB any time, any place. When visiting a current client, you can offer them real time statistics as you continue working on current job openings. New jobs can also be added to your database while you meet with your client. Add contacts to the client contact manager and update your team regarding latest business developments. All jobs at a glance Enter customer contacts Searching for applicants Send E-mails Call Clients and Candidates Rights Management With Rights Management, more than 270 individual functions can be activated. User roles and Access controls are assigned accordingly. Permissions and access control settings allow which records may be accessed by which user. Protect records Set functions on / off Assign user roles Assign users to groups Social Media Recruiting staffitpro WEB uses the full potential offered by Social Networks. Resumes in Xing or LinkedIn can be imported directly into the database via drag and drop. All important information is immediately extracted from the site and transferred to the database. The link to the resume (URL) is stored in the database and the resume may be updated anytime. Support of Xing and LinkedIn Resume Import from Monster and other job boards Outlook Integration staffitpro WEB offers a task and schedule management application similar to Outlook. Appointments with candidates and clients, as well as follow-ups can easily be entered in the staffitpro WEB calendar and synchronized with Outlook. Selected clients and candidates can be easily transferred into the Outlook Contact Manager. Synchronization of appointments, tasks and contacts 4 staffitpro WEB

Search candidates The search for candidates has never been easier and more productive then with staffitpro WEB. With staffitpro WEB everyone can find what they need. The Power Search function for field and free text search can find your candidate with precision. Field Search 100% The Field Search allows targeted searches of more than 100 database fields for an individual candidate. Search keywords can be combined with logical operators. As an example, you can search for a candidate who is currently available, lives close to the client s location and who has worked on Java Projects in the last 2 years. Search in more than 100 fields Combination of search fields 100% hit rate Faster results Free text search The free text search examines all stored texts of applicants for specific keywords. The result of the search is evaluated on a ranking scale from 0% to 100%. This allows you to immediately recognize which candidate is a best fit for the job. Search in all stored data fields and textss Keyword Search Logical operators Largest possible number of hits Positions for Candidates staffitpro WEB matches the right job to the right applicant. The skills of the applicant are automatically paired to the requirements of the position. Share search results In staffitpro WEB, each team member has access to the search filters of other team members. This gives an overall combined power to streamline your recruiting process. Your teams can share search filters for faster results. Public search filters allows the team to quickly search for recurring job requests. Skill lists with synonyms Skill lists are a key factor for a reliable and successful candidate search result. New skill lists can be easily applied and extended. staffitpro WEB delivers predefined skill lists for IT, Automotive, Banking, Engineering, Real estate, Health Care, Tourism and Transportation. Candidates for Positions Once a new job has been added to the database, staffitpro WEB automatically finds the right candidates based on the job requirements. These are clearly listed and can be directly assigned to open jobs. 5 staffitpro WEB

The cloud staffitpro WEB in the cloud or on your own server - we have the right solution for you! The number of cloud software solutions has increased rapidly over the years. For the customer, the cloud usually means low administration costs for the in-house IT. We offer staffitpro WEB as your cloud solution. We take over the operation of the server and the backup of your data. We maintain the operation of the IT infrastructure. The majority of our customers opt for this service. For our customers who prefer to operate using their own server s, staffitpro WEB offers an alternative by purchasing the software. We offer an additional support and maintenance contract to always keep you up to date and provide answers to your questions. The cloud staffitpro WEB runs on one of the world s most modern and secure cloud system: Amazon Web Services (AWS). We stand by our responsibility and assume compliance with the German Federal Data Protection Act (BDSG) for you! Server in a country of the European Union: Ireland Operation of all servers in a VPC (Virtual Private Cloud) No access to the servers via Internet by unauthorized staffitpro WEB guaranteed in writing compliance with the German Federal Data Protection Act (BDSG) as data processor to the customer staffitpro WEB is available 24/7, 365 days a year. We guarantee an uptime of 99 %. You take care of your business - we take care of the IT Disks and databases are physically separated from the servers. All hard drives are mirrored and thus virtually fail-safe Disks and databases are physically separate from the servers. All hard drives are mirrored and thus virtually fail-safe Your data is backed up daily 2 times on a separate storage medium (Amazon S3) Regular inspection and maintenance of all systems by qualified personnel The fee includes updates, support, backup, failover, and all costs for the operation of the server including all the needed software licenses. Buy staffitpro WEB staffitpro WEB can be used on your server. We supply an installation routine which can be performed quickly and easily. The operation of the server, including data backup and failover is your responsibility. Keep in mind that this creates additional costs for software, i.e. Windows Server and the database MS SQL Server. When you purchase staffitpro, you will receive professional service installation by our dedicated support staff. In addition, we offer an extended support and maintenance contract. Under this agreement, you get all staffitpro WEB updates and assistance with any question by our expert support team. 6 staffitpro WEB

Datenmigration Migrating your existing data by staffitpro WEB is our top priority. Many companies consider this a challenge therefore, we guarantee a smooth transition with minimal downtime. Our promise is our word! Easy migration If you have a small amount of data, then the solution is exporting the file in CSV format. You can then import the data via CSV import and edit. If you prefer to have us do it, we would be happy to take on the task. Data migrations of smaller magnitude usually take only a few days. After that, you can immediately start work with staffitpro WEB. Advanced migration Large data files cannot be migrated using the CSV format. Before you decide to purchase staffitpro WEB, we will provide you with an estimated cost for transferring your data. A personal migration consultant will guide you through the creation of a new data file based on information from your former system. Our CV program will extract names, addresses, emails, phone numbers and skills automatically from your previous system and we will work close with you when importing your data. You will be able to edit the skill lists prior to data migration according to your requirements. When importing data, the corresponding skills of each candidate will be automatically updated in the current data base. An advanced data migration usually lasts 14 days after which staffitpro WEB is ready to go. Transition phase While transitioning to staffitpro, your daily business will not be disrupted. We are able to develop and test the data migration while you continue to work using your existing system. Once the migration is completed, and after you accept the final product, we proceed to the last step of converting the data. Data conversion will take anywhere from twelve to twenty-four hours depending on the file size. We have successfully performed several hundred migrations and guarantee your satisfaction with the final product. 7 staffitpro WEB

Contact: Kreuzberger Ring 44a 65205 Wiesbaden Germany Phone: +49-611-58044-0 sales@staffitpro.com www.staffitpro.com