Expression of Interest for Letting-out available Office Space at Sector 62,NOIDA,UTTAR PRADESH General Manager UTTAR PRADESH RAJKIYA NIRMAN NIGAM Limited (A Govt. of UTTAR PRADESH Undertaking) B-5/101, Safdarjung Enclave, New Delhi Telephone No. (011-46094102, Fax: (011-26197831) e-mail: gm.delhi@uprnn.co.in website: www.uprnn.co.in 1
NIT Date : 12.05.2015 NOTICE INVITING EXPRESSION OF INTEREST FOR Letting-out available OFFICE SPACE at newly constructed building in Sector 62,NOIDA, Uttar Pradesh 1. General Information Office of Additional General Manager, Delhi Zone, UTTAR PRADESH RAJKIYA NIRMAN NIGAM Limited (A Govt. of UTTAR PRADESH Undertaking) intends to obtain offers from Central / State Govt Departments, Financial Institutions, Banks, Insurance Companies and such other Financial/Regulatory Agencies as described in the Annexure-I of the EoI documents and also from Public Sector Undertaking or Corporations under Government of India or any State Government for occupancy of fully built up semi finished Office Space on registered Agreement / rental basis in the newly constructed Building (G+6 storey) at Sector 62, Noida,located in Block C Institutional Area, and as described in the schedule herein. Documents complete in all respects and signed on all pages in a Sealed envelope containing the offer should be super scribed APPLICATION FOR OFFICE SPACE at Sector 62, Noida in the manner stated in details in the website http://www.uprnn.co.in have to be submitted at B-5/101, Safdarjung Enclave, New Delhi Telephone No. (011-46094102, Fax: (011-26197831) e-mail: gm.delhi@uprnn.co.in on all working days w.e.f. 04.05.2015 up to 4:00 PM 17.05.2015. A pre-bid meeting in this regard shall be conducted in the office of General Manager (Delhi Zone) at B5/101, Safdarjang Enclave, New Delhi on 25.05.2015 time 11:00 AM. UPRNN Limited reserves the right to accept / reject any or all offers at its sole discretion without assigning any reason whatsoever and the same will be binding on the Applicants. SALIENT FEATURES OF THE FLOORS AVAILABLE FOR RENT AT SECTOR 62,NOIDA: Sl. No. Floor Block No. Carpet Area (Sq.M) Terrace/Balc ony (Sq.M) Parking Space ((Sq.M) Remarks 1 2 3 4 5 6 7 1 3 rd Floor Left Wing 2196 SqFt Right Wing 2263 SqFt 4 th Floor Left Wing 2196 SqFt Right Wing 2263 SqFt 5 th Floor Left Wing 2196 SqFt Right Wing 2263 SqFt 2
2. Background UPRNN Zonal Office at C-20/1A/7, Sector 62, Noida has been newly constructed on the total plot area of 1901.83 SqM situated in Block C of the Institutional Area in Sec -62 of Noida. The location is easily approachable from Delhi, Ghaziabad and other places of NCR. The building is RCC framed structure and designed with latest codal provisions of BIS. The building is basement, stilt plus six storeys with parking facility in the basement and stilt. The external elevation of the building is a combination of structural glazing and ACP cladding. The building is fully equipped with all fire safety arrangements. The space which is available for lease is located on 3rd, 4th and 5th floors The details of area on each floor is as below:- Left wing - 2196.00 sqft. Right wing - 2263.00 sqft. There are altogether 6 Blocks in 3 floors of the building out of 12 Nos. of Blocks will presently be available for allotment. 3. UPRNN Complex The Building This is an iconic G+6 building easily approachable from Delhi, Ghaziabad and other places of NCR. The building has a central Air-Conditioning system. There are two Blocks in each floor as more fully described at the Schedule annexed hereto. The covered/open area at ground floor which may be available for the Car parking purpose for a particular Block proportionate to the area of the Block has been earmarked. The Office space proposed to be given on rent shall be on a semi-finished state. The following provisions have been adopted - 1. Vitrified tiles flooring and gypsum board false ceiling. 2. Electric points but fitting will not be provided. 3. Separate male and female Toilet blocks on each floor. 4. Two no. 13 passenger lifts are installed. 5. Lift lobby of approximately 356.00 SqFt on each floor. 6. 25,000 litre capacity water tank on terrace to ensure 24 hr. water supply for Toilets and drinking. UPRNN Ltd. may facilitate the construction of interior decoration, partition, furnishing etc. as per requirement of the Applicant- Organisation against the fund placed by the Applicant-Organisation. 4. Expression Of Interest The following applicants, as defined (outlined) below, are eligible to express their interest for accomodation, provided they have the requisite Registration, License and / or Authority as required in the specific Statute as are applicable to them. List of eligible applicants - Central / State Government Departments Central / State Public Sector undertakings Government Autonomous Bodies. Multi-National Companies / IT/ BPO / NGO / Architectural Companies of repute Financial Institutions / Financial Companies owned / controlled State Governments Financial Institutions including Public Sector Banks, Foreign Banks, Private Sector Banks, Merchant Bankers, Non Banking Financial Companies, Housing Finance Companies, Cooperative Banks, Insurance Companies Asset Management Companies and Mutual Fund Regulatory Authorities Others 5. Condition of Allotment i. The allotment of space would be on Agreement basis, as prevalent, on monthly rent for an initial period of 3 (three) years. Such Agreement may be renewed for further three years at a time on mutual consent. 3
ii. The Applicants may apply for any particular Block or Blocks of the building as stated in the schedule according to their choice. They may opt for different Blocks in order of priority. iii. The Office space proposed to be given on rent shall be on as is where is basis. Interiors and furnishings shall be done by the Occupants at their own cost. iv. Monthly charges for services i.e upkeep and maintenance of the building including maintaining the common facilities ( like Air Conditioning Unit, Lift, stairs, Fire Protection, parking, water, common area, Security etc.) shall be charged extra. v. Car parking space earmarked for a particular Block should be treated to be an integral part of the said Block space and would be taken as a single unit for allotment.40% of such car parking space would be in covered area. vi. Possession will be delivered on execution of Agreement and payment of 3 months Rent and 3 months Security Deposit in advance. 6. Site Visit Intending Applicants may visit the site on any working day between 12.00 hrs. to 16.00 hrs. For any queries and clarification the following Officers of UPRNN Ltd may be contacted:- Er N P Singh, UPRNN Ltd, Noida Unit 3 C-20/1A/67, Sector 62 NOIDA (Uttar Pradesh) Telefax: +91-120-2589430 Email: uprnngn@gmail.com 7. Mode of Application i. The Expression of Interest must be submitted in two separate sealed packets as PACKET-A & PACKET-B which must be placed in a larger packet mentioning the name and Address of the applicant super scribing EOI FOR OFFICE SPACE at Sector 62, NOIDA (UP) ii. PACKET-A must contain Application as per Performa (Annexure- A ) along with Organisation Details (Annexure- B ) and Power of Attorney (Annexure- C ) with the following documents as the technical qualification of the applicant. Company Profile and Status including location of head office and other domestic/ overseas offices. Registration document from appropriate / concerned authority Bank Solvency Certificate / Annual Report (with audited accounts) for the last three financial years Memoranda & Articles of Association Certificate of Incorporation and Registration iii. Without fulfilling the technical qualification(s), the PACKET B will not be opened. If any information furnished by the applicant is found to be incorrect/ misrepresentative, the application will be treated as cancelled. iv. PACKET-B must contain an application stating the choice of particular Block/ Blocks and the floor along with the following Price Offer : Rent @ Rs /SqFt (Rupees only) exclusive of VAT Charges to the owner M/S UPRNN Ltd which shall include as under 1. Car parking facility proportionate to rented space 2. Common Areas/Lifts, General Toilets 3. Security at Main Gate. 4. Property Tax and Building Insurance Following shall be borne by the occupant: 1. Power Backup 2. Running / operating / maintenance & Housekeeping Charges of Lifts, Toilets etc in Common Area 3. Security of Rented premise. 4. Water / Electricity charges 4
5. Any other charges as may be. Processing fee (Non refundable) @ Rs 15000/= (Rupees fifteen thousand only) exclusive of VAT Charges favouring UPRNN Ltd in form of Banker s Cheque / Demand Draft payable at Delhi. The applicants may opt for more than one Block. 8. Mode of Allotment Offers in Sealed packets will be received by the General Manager, UPRNN Ltd. between 12:00 noon to 3:00 pm on any working day at, UPRNN OFFICE 1 st Floor, C-20/1A/7, Sector 62 NOIDA 201301 (UP) Allotment in respect of a particular Block of the building will be made on the basis of selection from top three highest offers. UPRNN reserves the right to reject / accept any or all of the offers without assigning any reason thereof. Agreements and modalities can be mutually finalised at the time of signing of agreement. Conditional offers shall not be accepted. 9. Payment Terms Security Deposit shall be equivalent to 3 months rent upon issue of the letter intimating the successful applicant about allotment of the particular Block. The Security Deposit shall be refundable subject to handing over back of the rented premise in proper condition and forfeiture in case of non fulfilment of the tenancy obligations. The monthly rent shall become payable to the Corporation in advance within 15 days of the first month. In case of default of payment of such rent in advance, as stated, the allotment would stand automatically cancelled. In addition to this rent payment the selected occupant is also required to pay Service charges for up-keeping and maintenance of the building including maintaining the common facilities (like Air conditioning Unit, Lift, stairs, parking, water, common area etc.) at such monthly rate as may be decided by the UPRNN LTD considering the area under use by a particular occupant on pro rata basis. Such Service charges for the first quarter shall have to be paid at a time in advance before delivery of possession. Thereafter such service charge shall become payable in advance on quarterly basis before commencement of the succeeding quarter. Rates to be quoted on Carpet area basis (i.e. / Sqft). Maintenance & Housekeeping, Electricity / Water charges, Security of the particular floor shall be borne by the applicant. Conditional offers shall not be accepted. General Manager Delhi Zone, UPRNN Ltd 5
Annexure - A Letter of Offer and Intent (Letter head of the Applicant-Organisation including full Postal Address, Telephone No., Fax No. and Email ID) (as applicable) To M/s UTTAR PRADESH RAJKIYA NIRMAN NIGAM LTD, B-5/101, Safdarjung Enclave, New Delhi Telephone No. +91-11-46094102, Fax: +91-11-26197831 e-mail: gm.delhi@uprnn.co.in Date: Subject: Request for allotment of Office space in Sector 62, Noida Ref: EOI Notice vide No.., Date : 01.05.2015 Sir, 1. Being duly authorized to represent and act for and on behalf of (herein name the Applicant Investor Company), and having studied and fully understood all the information provided in the instant Document, I,., the undersigned hereby like to express interest for allotment of a Office space in newly constructed building at Sector 62 in Noida, on rental basis for a period of three years initially according to the terms and conditions of the offer made by UPRNN LTD. Details of our organization have been furnished in Annexure-B hereto. 2. In reference to the above mentioned Notice of the Expression of Interest for the Office space in Sector 62, Noida the undersigned express the willingness to take such office space at the Block noted below, against all declared terms and conditions. DETAILS OF THE FLOOR: DETAILS OF THE BLOCK: I understand that in case the number of applicant for a particular block is more than one, the allotments would be held on the basis of Lottery to be held by UPRNN LTD. 3. UPRNN LTD is hereby authorized to conduct any inquiries/ investigation to verify the statements, documents and information submitted in connection with the offer. 4. UPRNN LTD and its authorized representatives may contact the following person (s) :- Name of the Person/s: Address Phone No Fax No. : 6
5. This Intention is expressed with full understanding that: a. UPRNN LTD reserves the right to reject or accept any offer, modify/ cancel the EoI process, and/or reject all or any of the Offers.. b. UPRNN LTD shall not be liable for any of the above actions and shall be under no obligation to inform the applicants of the same. 6. I, the undersigned do hereby declare that the statements made, and the information provided in the duly completed forms enclosed are complete, true and correct in every aspect. 7. We have read the terms and conditions of the offer detailed in the EoI Notice and are willing to abide by them unconditionally. 8. The offer made by us is valid for 90 days from the date of closure of EoI. We understand that UPRNN may require us to extend the validity of the offer for such period as may be determined by UPRNN at its discretion. We hereby declare that the information stated hereinabove is complete and correct and any error or omission therein, accidental or otherwise, will be sufficient justification for UPRNN LTD to reject our offer and/or to cancel the award of lease. Yours Faithfully, For and on behalf of Full Name : Designation : Name of the Company : Address : Date : Signature of the Authorised Person 7
Annexure - B Organisation Details 1. Name & full address of the Organization : Address( regd. Office) : email : Telephone No. & Fax: Website: 2. Location of Head office & other domestic/overseas offices : 3. Management Structure : 4. Principal Activities of the Company : Category : (e.g. Central / State Government Departments, Central / State Public Sector undertakings, Government Autonomous Bodies. Multi-National Companies / IT/ BPOs / NGOs / Architectural Companies of repute, Financial Institutions / Financial Companies owned / controlled State Governments Financial Institutions including Public Sector Banks, Foreign Banks, Private Sector Banks, Merchant Bankers, Non Banking Financial Companies, Housing Finance Companies, Cooperative Banks, Insurance Companies, Asset Management / Mutual Fund Companies, Regulatory Authorities etc as defined in Clause 4 or Others) 5. Chief of the Organization : Telephone : / email Id : 6. Name(s) of Contact Person Telephone/ Fax / email : 7. Registration details: (enclose certificates) : (Memoranda and Articles of Association, Certificate of Incorporation / Registration, License No. and/or Documents related to the establishment of the Corporation/PSU under Govt of India / any State Government etc) 8. PAN No. ( enclose certificate) : 9. Objectives of the Company / Operational Areas of the Company (esp for Private Companies of repute) Full Name - Designation Name of the Company Address Date Signature of the Authorised Person 8
Annexure - C FORMAT FOR POWER OF ATTORNEY (On a Stamp Paper of relevant value) POWER OF ATTORNEY Know all men by these presents, that we... (Name and address of the registered office) do hereby constitute, appoint and authorize Mr./Ms.(Na me and address of residence) who is presently employed with us and holding the position of.as our attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in connection to our Bid for signing and submission of all documents and providing information / responses to UPRNN LTD, representing us in all matters before UPRNN LTD, and generally dealing with UPRNN LTD in all matters in connection with our offer and Intent. We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall and shall always be deemed to have been done by us. (Signature) (I Accept the (Signature) (Name Title and Address of the Attorney) 9
Annexure - D To, M/s UTTAR PRADESH RAJKIYA NIRMAN NIGAM LTD, B-5/101, Safdarjung Enclave, New Delhi Telephone No. +91-11-46094102, Fax: +91-11-26197831 e-mail: gm.delhi@uprnn.co.in Sub: Financial Bid for allotment of Office space in Sector 62, Noida Ref: EOI Notice vide No.., Date : 01.05.2015 Sir, In reference to the above mentioned Notice of the Expression of Interest for Allotment of Office space the undersigned express the willingness to take such office space at the Block noted below, against all declared terms and conditions. 1. DETAILS OF THE FLOOR: 2. DETAILS OF THE BLOCK: 3. Price Offer : Rent @ Rs /SqFt (Rupees only) of the carpet area to the owner M/S UPRNN Ltd which shall include as under 1) Car parking facility proportionate to rented space 2) Common Areas/Lifts, General Toilets 3) Security at Main Gate. 4) Property Tax and Building Insurance Following shall be borne by the occupant: 1) Power Backup 2) Running / operating / maintenance & Housekeeping Charges of Lifts, Toilets etc in Common Area 3) Security of Rented premise. 4) Water / Electricity charges 5) Any other charges as may be. Yours Faithfully, For and on behalf of Full Name : Designation : Name of the Company : Address : Date : Signature of the Authorised Person 10