INSTRUCTIONS AND INFORMATION FOR GRADUANDS ATTENDING THE GRADUATION CEREMONY 2016 NANYANG POLYTECHNIC SCHOOL OF ENGINEERING Diploma in Telematics & Media Technology Diploma in Nanotechnology & Materials Science Diploma in Electrical Engineering with Eco-Design Diploma in Electronics, Computer & Communications Engineering CONGRATULATIONS ON YOUR GRADUATION! The School of Engineering (SEG) extends its heartiest congratulations to all graduands. For graduands from the above-mentioned diplomas, the Graduation Ceremony will be held on 11 May 2016, 5.00 pm at the Auditorium at Nanyang Polytechnic. The reporting time for the Ceremony is 3.15 pm. FULL-TIME NATIONAL SERVICEMEN (NSF) 3 NYP will inform MINDEF about the Graduation Ceremony. However, the decision as to whether NSF will be released from camp to attend their Graduation Ceremony lies with MINDEF. The release of NSF is subject to exigencies of services and to each unit s training schedule. Please show the cover letter to your officer as some MINDEF units require proof of the Graduation Ceremony before releasing NSF from their units for the day.
OUTSTANDING LOANS OF NYP PROPERTY 4 Graduands must settle any outstanding NYP property (e.g. library books, library fines, sports or lab equipment) and fees with the Polytechnic before they are allowed to attend the Graduation Ceremony. Please clear all your outstanding NYP property and fees before the Graduation Ceremony. GRADUATION ATTIRE / DRESS CODE 5 All graduands attending the Graduation Ceremony must be properly attired as befits the occasion. Graduands who are inappropriately attired WILL NOT be presented on stage. 6 Please refer to Appendix 1 for more details on the graduation attire and dress code. INVITATION CARDS 7 Each graduand may invite up to two (2) guests to the ceremony. Based on your response in the online registration system, we will mail you the invitation card(s) to the local term mailing address you have indicated in the student portal. As such, please ensure that this address is updated before 15 Apr 2016. REPORTING TIME 8 All graduands must report at the Campus Centre Atrium 1hr 45min before their session as follows: DIPLOMA SESSION REPORTING TIME Diploma in Telematics & Media Technology Wed, 3.15 pm Diploma in Nanotechnology & Materials Science 11 May 2016, Diploma in Electrical Engineering with Eco-Design 5.00 pm Diploma in Electronics, Computer & Communications Engineering On arrival at the Atrium, you are to assemble in the mustering area. Once in line, please remain in your position so as not to upset the procession order. You will be briefed on the proceedings of the ceremony. 9 The graduands will enter the Auditorium approximately an hour before the start of your session. 10 Please be punctual as LATE COMERS WILL NOT BE PRESENTED ON STAGE. CAR PARKING 11 Nanyang Polytechnic is located within walking distance from the Yio Chu Kang MRT Station. In view of the limited parking facilities and possible heavy traffic on campus on Graduation Day, we would like to encourage graduands and their guests to travel by MRT to the Polytechnic. 12 If you intend to drive, please park at Car-Park No. 5, opposite the Auditorium. There will be directional signs and guards to guide you to the car parks designated for parking by graduands and their guests. Parking will be on a first-come-first-served basis.
NAME SLIP 13 When you register at the Auditorium on the day, you will be given a Name Slip. When it is your turn to receive your diploma, hand your Name Slip to the Reader on stage. The Reader will read your name as it appears in the Name Slip. ADMISSION TO THE AUDITORIUM 14 Please note that admission to the auditorium will be strictly controlled. The attention of graduands and guests attending the ceremony is drawn to the following: 14.1 Graduands must bring their student card or identity card with them. 14.2 Admission of guests is by invitation card. One invitation card admits one guest only. 14.3 Children below six years of age will not be admitted. INSTRUCTION TO GUESTS 15 Please relay the following instructions to your guests: 15.1 On arrival, guests should proceed to the Campus Centre Atrium. Ushers will show them to their seats after all graduands have been seated, at approximately 4.00 pm. 15.2 All guests must be seated 45 mins before the start of the session. 15.3 Guests should not leave their seats to take photographs near the stage as this will obstruct the passage of graduands as they move up to the stage and back to their seats. 15.4 Guests should not leave the auditorium until the entire ceremony is over. 15.5 At the end of the ceremony, guests should stand and remain in their places until the official procession has left the auditorium. 15.6 After the ceremony, graduands and their guests are invited to refreshment. Please follow the directions of the ushers. ORDER OF PROCEEDINGS 16 At the start of the session, the assembly will stand and the official procession will enter the auditorium. The proceedings will begin when marshals indicate to you to line up at the side of the auditorium. Queue up the steps leading to the stage. When your turn comes, move towards the Reader and hand him/her your Name Slip (your name will be read as it appears in the Name Slip). Advance to the spot marked X on stage and stop there. As soon as your name is called, walk briskly towards the Director of School. Receive your diploma folder with both hands and thank the Director of School. Face the photographer/audience and smile to have your photo taken. Move across the stage and walk down the steps. There will be marshals to direct you to collect your diploma and thereafter to your seat. At the end of the ceremony, please stand and remain standing in your places until the official procession has left the auditorium and marshals signal to you to file out.
PHOTOGRAPHERS 17 Graduands and guests are not to leave their seats during the Ceremony to take photographs as this may cause distraction and obstruction to the Ceremony proceedings. Arrangements have been made for a professional photographer to take pictures of every graduand receiving his/her diploma. 18 You may place your order for copies of the photographs with the official photographer at the Atrium after the Ceremony. COLLECTION OF DIPLOMAS 19 Before the Graduation Ceremony, please ensure that you clear all outstanding payment, including Library fines and loans. 20 When you go on stage, a diploma folder will be presented to you. To ensure that all diplomas are correctly issued, the folder will not contain any document. You will collect the diploma outside the auditorium. 21 After leaving the stage, you will be ushered to a counter in the Auditorium Foyer to collect your diploma. Please make sure that you have your Student Card or Identity Card with you before you go on stage, as you may be asked to produce your Student Card or Identity Card for verification during collection of diploma. 22 After collecting your diploma, please return to your seat immediately. Do not remain outside to take photographs. There will be sufficient time after the ceremony for you to take photographs with your family members and friends. NYP GRADUATES ASSOCIATION (NYPGA) 23 Formed in 1996, the NYPGA aims to better support and cater to the needs of NYP graduands. The Association will set up a counter at the Atrium on Graduation Day to help you with your enquiries on how to be a member. COLLECTION OF DIPLOMAS (for those who are unable to attend the Graduation Ceremony) 24 If you are unable to attend the Graduation Ceremony, you may collect your diploma from 23 May 2016 onwards. 25 Please collect your diploma from i@central (Blk A, Level 1) during office hours: Monday - Thursday : 8.30 am 5.30 pm Friday : 8.30 am 5.00 pm In the event that you are unable to collect your diploma in person, you may authorise, in writing, a proxy to collect the diploma on your behalf. Your proxy s identity card number must be clearly stated in the authorisation letter and he/she must bring along his/her identity card when collecting the diploma. 26 You are advised to collect your diploma promptly. We wish to bring to your attention that while the Polytechnic makes every effort to safe keep uncollected diplomas, it shall not be responsible for the loss or damage of any uncollected diplomas.
Appendix 1 GRADUATION ATTIRE / DRESS CODE FOR GRADUANDS ATTENDING THE GRADUATION CEREMONY 2016 1 All graduands participating in the Graduation Ceremony will be required to wear the NYP Graduation Attire. 2 The NYP Graduation Attire consists of a one-piece robe with a detachable collar flap, as shown below. More details on the sale, rental and collection of the NYP Graduation Attire can be found at the website http://nanyang.achieversplus.net/ Wearing NYP Graduation Attire 3 The following are the recommended outfits and hair appearance to go with the Graduation Attire: Female Graduands Dress/Blouse, preferably long sleeve, with high collar. Skirt length should be around knees or longer. Dress pants are permitted. Court shoes or pumps. Hair Neat hairdo / natural tone. Male Graduands Long-sleeve shirt with tie and dark coloured pants. Dark coloured shoes with socks Hair Short neat hairdo / natural tone. Hair should not be below shirt collar. Tying of hair is not acceptable (Full-Time National Servicemen (NSF) are expected to change into the recommended outfit, as indicated above)
Appendix 1 Recommended Outfits to Go With Graduation Attire: 4 The following are examples of unacceptable dressing: General - Casual pants/jeans, T-shirts, Polo shirts, Shorts, Culottes, Bermudas, Sports shoes, slippers, open toe sandals. Female - Mini-skirts/Skirts with exceptionally high slits. Any dress considered provocative or revealing e.g. low cut, bare midriff, transparent top, blouse unbuttoned.