DM2 DTN A/R Credit Card Import Interface Ver 071508 Overview: DTN A/R Credit Card import interface provides a method of importing credit card transactions downloaded from the DTN website directly into a cash receipts batch. After the import is processed a cash receipts batch is created and can be updated by printing a cash receipts journal. This document covers the following sections: Installation Manual Process review to understand the business context Automated Process o Setups required o How to use the Automated Solution Installation: Included with 405.4.0 Release Manual Process: Accounts Receivable o Main Cash Receipts Entry Click # to create a batch Page 1 of 17
Click Ok Enter Bank Code and Deposit Date Enter Deposit Number or Click # and enter Deposit Amount Click Ok Page 2 of 17
Enter Customer No. and Check No. Enter Amount Received (Credit Card Total) Page 3 of 17
Enter Invoice No. (CC Identifying Number) Click Yes Page 4 of 17
Enter Amount. Click Ok. Enter remainder of credit card entries. Click Accept. Page 5 of 17
Continue entering Dealer Credit Card Receipts until Deposit Balance is zero. Click Accept. Click Printer Icon to print Cash Receipts Journal. Page 6 of 17
Review Journal and Update Sample DTN Credit Card Export HDR PHL9-CCM 361340024 99999 36966.17 716.38 36249.79 DTL 9671892 73 7320080714 CREDITCARD 1514.19 22.28 1491.91 DTL 9671892 72 7220080714 CREDITCARD 2376.45 39.13 2337.32 DTL 9671892 71 7120080714 CREDITCARD 2013.2 35.81 1977.39 DTL 9671892 70 7020080714 CREDITCARD 1831 31.18 1799.82 DTL 9671892 69 6920080714 CREDITCARD 727.71 10.78 716.93 DTL 9671892 68 6820080713 CREDITCARD 1748.73 29.92 1718.81 DTL 9672437 80 8020080714 CREDITCARD 1672.65 33.59 1639.06 DTL 9672437 79 7920080714 CREDITCARD 1899.98 37.13 1862.85 DTL 9672437 78 7820080714 CREDITCARD 1651.97 27.35 1624.62 DTL 9672437 77 7720080714 CREDITCARD 285.24 5.34 279.9 DTL 9672437 76 7620080714 CREDITCARD 1769.04 33.94 1735.1 DTL 9676677 19 1920080714 CREDITCARD 1417.06 83.39 1333.67 DTL 9676677 18 1820080714 CREDITCARD 1771.44 31.53 1739.91 DTL 9676677 17 1720080714 CREDITCARD 994.21 18 976.21 DTL 9722711 69 6920080714 CREDITCARD 2512.77 49.91 2462.86 DTL 9722711 68 6820080714 CREDITCARD 2323.78 32.95 2290.83 DTL 9722711 67 6720080713 CREDITCARD 52.75 1.42 51.33 DTL 9722711 66 6620080713 CREDITCARD 132.32 2.61 129.71 DTL 9722711 65 6520080713 CREDITCARD 1761.31 31.58 1729.73 DTL 9726225 87 8720080714 CREDITCARD 1746.94 33.57 1713.37 DTL 9726225 86 8620080714 CREDITCARD 1679.35 31.98 1647.37 DTL 9726225 85 8520080714 CREDITCARD 2024.2 35.67 1988.53 DTL 9726225 84 8420080714 CREDITCARD 1744.22 31.02 1713.2 DTL 9726225 83 8320080713 CREDITCARD 1315.66 26.3 1289.36 Page 7 of 17
Setup: Fuel Tax Accounting (Petrolink) o Interfaces DTN Import Interface Credit Card Import o Dealer Maintenance Reference the Suppliers Dealer Location Number to the corresponding Accounts Receivable Number. Click Proceed Click Dealer Maintenance Page 8 of 17
Enter Suppliers Dealer Location Number and corresponding Accounts Receivable Customer Number Page 9 of 17
Setup to import credit card fees (Available in 405.7.2) o Fuel Tax Accounting (Petrolink) Options Additional tab- Select new option Post DTN Credit Card Gross and Fees. How to Use: www.dtn.com Click on Dataconnect Page 10 of 17
Click on Messages and then Credit Card Memos Page 11 of 17
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Check the box to the left of the supplier column. Data in the DM2 format has an * after the type. Click Download. Click Run Page 13 of 17
Click Continue Enter Path (MAS90/FTXXX) 1. F/T - Interfaces DTN Import Interface - Select Credit Card Transactions Import button and hit Proceed. Notes: The first time the DTN Import screen is accessed, the path needs to be set. The path should point to the Mas90\FT_xxx folder (xxx being company code). Do not use a UNC for the path name. Path should be set directly on the server. There is no audit option as in prior versions. Page 14 of 17
2. Use the drop down arrow to look for the file to be processed and press Begin Process. 3. Enter a batch number - The Cash Receipts Deposit window will appear. Enter Bank Code, Deposit Date, Deposit Number and press OK. Page 15 of 17
4. Import results will be displayed. 5. If import has errors, there are two options: a. Print log and choose NO to create the Cash Receipts Batch. At this point the error log can be used to go back and fix errors. The DTN file will not be processed. b. The second option is to ignore the errors and answer YES to Create a Cash Receipts Batch. The accepted transactions will be added to the batch and the errors are excluded. For example, looking at previous Transaction Import Results Page 16 of 17
screen, 488 transactions will be in the cash receipts that you create and 76 Problem transactions will be excluded. 6. Once Cash Receipts Batch is created, you can then print the Cash Receipts Journal and update. If Post DTN Credit Card Gross and Fees is setup, the cash receipts batch will have a prepayment for the gross amount and a negative prepayment for the fees. Page 17 of 17