MAS 90 Demo Guide: Account Receivable

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1 MAS 90 Demo Guide: Account Receivable Customers, billing, and cash receipts are the lifeblood of any company. In this guide, we will look at where customers are set up, where invoices are entered, and where cash receipts are recorded. To access the A/R module, please select it from the tree menu and then click on the main menu. When prompted for a date, enter 05/31/03. Please note: Printing this document will resolve any blurriness or focusing issues on images or screenshots. Customer Maintenance This function is used to set up customers in the system and record any information about them that you need to have easy access to.

2 - To create, modify, or view customer information, please double click on Customer Maintenance in the main portion of the screen. - To look up an existing customer, please click on the magnifying glass icon beside the Customer Number field. This will bring up a list of customers that you may select from. - To create a new customer, key in 01 and any combination of letter or numbers between 1 and 7 characters in length. The 01 represents the division number, which may. or may not, be required, depending on how the options in A/R are set up. You will know you have selected an unused customer number when all of the informational fields are blank. - Additional information about this customer and their sales history can be viewed by clicking on any of the tabs across the top of the screen. Invoice Entry This function is used to invoice customers for goods and services you provided.

3 - Access to this function is gained by double clicking on Invoice Entry in the main portion of the screen. - If prompted for a batch number, just click the # key to be assigned to the next number, and click Ok.

4 - Entering an invoice starts with clicking on the # button to get the next invoice number. If you get a message that the invoice number is already being used, click Accept to use it again, or Cancel to try another number. - Select is who the invoice is for. This can be done by clicking on the Magnifying Glass next to the Customer Number field and selecting a customer from the list. - To enter the items that they are purchasing, click on the Lines tab or press ALT-3. On this screen you can select the items or services by entering the code that represents them in the Sales Code field, or click the Magnifying Glass to select one from the list. - Once you are finished entering the items that this customer is purchasing, click on the Totals tab, or press ALT-4. - Click the Accept button to save this order.

5 Cash Receipts This function is used to record cash that you receive. - Access to this function is gained by double clicking on Cash Receipts Entry in the main portion of the screen. - If prompted for a batch number, click the # key to be assigned the next number, and click Ok. - On the Cash Receipt Deposit screen, click on the # key to be assigned the next deposit number. The cursor will automatically move to the Deposit Amount field. This amount will be used as a check figure by comparing it to the sum of all of the individual payments that are posted. Enter any amount you wish, and Click Ok.

6 - To select a customer to post cash against, please enter their customer number or click on the Magnifying Glass icon next to the Customer Number field, and select one from the list. - Enter the check number you are recording in the Check Number field. - Enter the amount of the check in the amount-received field. - Click the Lines tab, or press ALT-2, to distribute that check amount to the correct invoices. - Click the Magnifying Glass next to the Invoice Number field to pull up a list of outstanding invoices. Select the invoice you want this payment to apply against. - When you have allocated the full amount of the check, please click the Accept key to move on to the next check to record.