Go Cloud, Go Google Discover the benefits of Google for Education making IT work for teachers and learners
2 Schools continue to strive to create an engaging learning environment which supports collaboration and communication. Enabling students to connect to educational content securely at school and at home is key to creating a 21st century learning experience. Going Google makes this possible using Google Apps for Education, Chromebook and Android devices and content from Google Play for Education. Over 40 million students, teachers and administrators around the world have already gone Google. Platform Google Apps for Education Devices and Management Chromebooks, Android Tablets & Management Console Content Google Play for Education Training and Professional Development Google Educator program Capita Managed IT Solutions
3 Why Capita? Capita Managed IT Solutions are a Google for Education Partner and work with schools across the UK and Ireland to plan, integrate and adopt the education focussed tools and resources from Google. We ve already helped thousands of schools adopt cloud based tools and resources and securely integrate into their infrastructure. Capita support schools and colleges to plan implement and adopt Google s tools and resources. We bring our experience of working with thousands of schools and colleges, to ensure Google s tools are fully integrated into the IT infrastructure and have on-going support, to continue to plan for and adopt new Google technologies. Vision and Planning Integration and Implementation Training and Adoption Support making IT work for teachers and learners
4 Platform Google Apps for Education is a free set of communication and collaboration tools that includes email, calendar, and documents. Collaborative: Fast and easy collaboration is what makes Google Apps unique. The tools offer real-time editing, powerful sharing controls, and seamless compatibility a great platform for teamwork in the 21st century. Customizable: Set dozens of critical security settings and feature options. Free: Google Apps for Education is free for schools. This includes 24x7 online, email & telephone support. Secure: Google Apps for Education users own their data. The data schools and students put in is theirs. Google have more than 400 full-time engineers working to protect users information. Without ads: There are no ads in Google Apps for Education services and Google does not use student data in Apps for Education services for advertising purposes. Usable on any device: Whether your school has laptops, Android tablets, ipads, Macbooks, desktop PCs or any other device, Google Apps will work for you. With Google Apps you can work anytime, anywhere on any device. Offline Gmail and Docs mean you don t always need internet access. Capita Managed IT Solutions
5 Classroom Save time, improve organisation, and enhance communication with students when you create assignments and give feedback using Classroom. Classroom is designed to help teachers create and collect paperless assignments, including time-saving features like the ability to automatically make a copy of a Google Doc for each student. It also creates Drive folders for each assignment and for each student to help keep everyone organised. Students can keep track of what s due on the Assignments page and begin working with just a click. Teachers can quickly see who has or hasn t completed the work, and provide direct, real-time feedback and grades right in Classroom. Gmail Reach students or staff members instantly with email, voice calling, and chat. Choose which services you turn on and off. Customize Gmail to match your school s logo, colours, and domain. Hangouts Use text chat or make group video calls with up to 15 people. The tool can be used for office hours, virtual field trips, team meetings, and distance learning. Calendar Manage all of life s important events within your online calendar. Plan lessons and book parent/teacher conferences. Overlay multiple calendars to see when people and resources are available. Drive Sync, store, and preview documents, videos, images, and files. Share individual files or whole folders with specific students, other teachers, or the whole school. Unlimited storage. Docs Write, edit, and collaborate wherever you are. Add comments to give feedback to students in real time. Plan a lesson together with other teachers. View revision history to see how student writing has evolved. Sheets Teach students the power in data with built-in formulas, pivot tables, and conditional formatting options that simplify common spreadsheet tasks. Have a whole class capture data from a science experiment. Slides Create lessons that shine with a variety of slide themes and templates. Enhance learning by embedding educational videos add the animations that grab attention and the transitions that keep it. Sites Display student e-portfolios or make a class website. Teams and clubs can create web pages without writing a single line of code. Students, teams, and clubs save time by selecting one of many pre-built templates. Storage 100GB. Forms Reach students or staff members instantly with email, voice calling, and chat. Choose which services you turn on and off. Customize Gmail to match your school s logo, colours, and domain making IT work for teachers and learners
6 Capita s GAFE Services Capita s specialist education technology teams help you plan for and adopt Google Apps for Education (GAFE). Our Services start right at the beginning when you are considering using GAFE or if you ve already started to try out GAFE we can work with you to plan how to implement across your school. GAFE Kick Start Service As part of this service Capita will set-up your Google Apps for Education domain. This service includes initial consultancy to agree the specific settings for your school, applying for and setting up the GAFE and Google Administration Account and assisting with any DNS changes. Optional Extras Introduction to Google Apps for Administrators Training Custom Fit Support Service Benefits Use Capita s knowledge Tried and tested approach Get up and running fast GAFE Migration and Integration service This service includes setting up GAFE and migrating from Microsoft Exchange to Gmail. The service also includes establishing Active Directory Integration where any changes to users, groups, contacts, resources and passwords are automatically synchronised to GAFE. Optional Extras Configure Outlook to access Gmail Migration of PST Files Configuring full Single Sign On Decommissioning Exchange Server Custom Fit Support Service Benefits Capita s skills and knowledge Tried and tested approach Risk free migration Access GAFE from any internet connected device Reduce system administration time and costs Capita Managed IT Solutions
7 Devices and Management Chromebooks for Education Chromebooks for Education give students, teachers, and administrators a simple solution for fast and easy-to-manage computing with access to the web s vast education and collaboration resources. For administrators, Chromebooks offer centralised device management and a low total cost of ownership. Using Chromebooks, teachers spend more time teaching and less time managing classroom technology. Perfect for the classroom As Chromebooks boot in less than 8 seconds and resume instantly you can get to work faster. A 6.5-hour plus battery life means Chromebooks last an entire school day and with easy connecting to Wi-Fi or 3G, students can continue learning after school and at home. Applications, school work, and settings are stored on the web, so multiple students can use the same Chromebook and still have their own personalised experience when they sign in. Best of all, there is no special training required: if you know how to use a web browser, you know how to use a Chromebook. Easy to manage With just a few clicks, administrators can update settings for the entire fleet of Chromebooks pushing or removing web applications and enforcing safe-browsing policies for all users. Automatic updates keep the operating system and applications fresh, with no need for backups, security patches, data migration, or re-imaging. Chromebooks run Chrome OS, from Google, the first commercial operating system designed to protect against the ongoing threat of viruses and malware, which means computers, users, and networks are safer without any manual system maintenance. 3 Speed Fast Start up < 8 seconds 3 Simplicity OS Auto Updates 3 Secure Verified Boot, data storage and encryption, sandboxing, nothing stored on device 3 Sharable Share devices and log-in to access your applications and data With all the educational resources of the web Chromebooks are built and optimized for the web. This means that Chromebooks seamlessly integrate with Google Apps For Education, web apps in the Chrome Web Store, and of course content across the entire web. Chromebooks even run flash-based educational tools. making IT work for teachers and learners
8 Cost Effective Chromebooks are a cost-effective choice for schools with devices costing approx. 200 and for an additional 19 per device the Chrome Management Console provides the ability to remotely manage users, apps, and policies across all devices via a central web-based console. The price also includes 24/7 support directly from Google and a limited warranty. As schools no longer need to purchase the same software licenses, servers, security solutions, and maintenance plans, the total cost of owning a Chromebook can be 70% lower than the ownership costs for a traditional computer. Common questions Q: Can I use Chromebooks offline? A: Yes Chromebooks are built for the web but work offline too. Q: Can Chromebooks work with Microsoft Office documents? A: Yes, you can convert from Office to Google Docs, Slides and Sheets and vice versa. This works across all your devices, online and offline and automatically saves. Q: Can I run Windows or legacy applications? A: Yes You can access a virtual desktop on Chromebooks using VMWare and Citrix. This allows easy access to legacy software and custom-built apps and removes applications compatibility issues. Android Tablets Give each student exactly the tools they need with Android tablets designed for schools. Schools can choose from a variety of affordable devices. Students can listen to stories, shoot and edit movies, dictate papers, run science experiments, and much more with the Android apps teachers share with them from Google Play for Education. Set-up takes minutes (not days), and up to 5 students can share a single device. Tablets are easy to deploy and manage with a super fast provisioning through NFC bumping. Using the Google Admin console allows you to manage Google Apps devices and setting, add users, and more. Security is central to the management of tablets device management policies including remote wipe, forcing password strength policies and disabling access to Google+ and Play Games are all managed from the central console. Android tablets are portable enough to take learning anywhere and powerful enough to open up countless new classroom possibilities. Teachers can use Google Play for Education to find and share apps that lead students in exciting new directions. 3 Portable and powerful 3 Pick the right tablet for the job 3 Easy set-up and management Capita Managed IT Solutions
9 Management Console Chromebook Features Chromebook s web-based management console makes it possible to deploy and centrally manage a fleet of Chrome devices and users. With just a few clicks, the management console allows you to: Create user groups Apply policies, apps, and settings to different sets of users. Group students by grade level or subject and separate students and staff. Pre-install and block apps Blacklist (block), whitelist, or pre-install apps, extensions and websites. Track assets Assign devices to specific students and faculty and get configuration and usage reports. Manage user access Control who uses your Chrome devices: prevent outside users from logging in, disable Guest Mode, or designate specific types of users (like teachers) who can sign in to a device. Control network access Define network and proxy settings to make it easy for students to get up and running and ensure they re protected by web filters and firewalls. Customise user features Modify student settings like bookmark and app sync across computers, and show some school spirit on your devices with custom Chrome desktop themes. We developed an excellent working partnership with Capita throughout this project. The team took time to understand our ICT requirements and worked tirelessly to deliver a smooth transition for both pupils and teachers into the new world of 21st Century technology using Google Apps and Chromebooks. We now have access to the highest quality technology and programmes available, which enables our pupils access to any time, any place learning culture. Paul Guerin, Vice-Prinicpal at City Heights E-ACT making IT work for teachers and learners
10 Capita s Chromebook and Android Services Capita s education specialists fully understand the day to day pressures schools face and the need to adopt new technologies while looking after the day to day priorities. Capita s team bring the expertise of deploying Chromebooks and Android Tablets and setting up the Management Console providing the extra capacity and skills you need to get up and running fast. Coupled with our vast experience of designing and implementing secure and reliable networks mean we can cover all the bases. Our support services ensure you have the support you need to ensure you devices and infrastructure are up and running and support teaching and learning in your school. Infrastructure Services Ensuring your infrastructure is designed to support your vision for 1:1 learning is a critical factor in the successful adoption of Google s educational applications and content. Capita s experience of designing and deploying wireless infrastructure for thousands of schools across the UK means we understand how to create a secure, robust wired or wireless infrastructure to support the use of Chromebooks and Tablets across the school. Our team of education experts ensure everything from your user policies to broadband filtering and wireless network create the environment you need to enable mobile teaching and learning across the school. Optional Extras Infrastructure Audit Infrastructure Design and Implementation Custom Fit Support Service Benefits Value for money Experience of schools across the UK Education focussed technical experts UK wide support services Chromebook and Android Tablet Deployment Service Capita can get you up and running fast with Chromebooks across your school with our Deployment Service. We work in close partnership to design, set up and deploy Chromebooks and Android Tablets. Capita also procure devices and licences on your schools behalf using our procurement power to gain best value for money for your school. The service also includes setting up the Chrome Management Console. Depending on your school resources Capita can either provide on-going support to manage the Management Console or providing training to allow your school based teams to take responsibility for management. Optional Extras Advanced MDM configuration Custom Fit Support Service Introduction to Chromebooks & Android Tablets Training How to Use Chrome Management Console Training Benefits Fast rollout of Chromebooks and Tablets Capita s experience School specific Chrome Console deployment Skills transfer or on-going support Capita s buying power for best value devices Capita Managed IT Solutions
11 Content Google Play for Education Great teachers find countless ways to inspire students every day. With Google Play for Education you have access to educator-approved Android apps, free Chrome apps, and a selection of books that cater to students unique needs and interests creating a curriculum that s just as inspiring. Google Play for Education is available to any school using school managed Android tablets. Getting a great piece of content to the right student is as simple as sharing a Google doc. Educator-Approved Apps made for the classroom Teachers have access to a huge variety of content that brings new depth and engagement to lessons: Thousands of educator-approved for Android tablets, marked with a yellow EDU badge Access to more than 1 million Android apps in Google Play Assigning an app or book is simple; enter individual accounts, create Google groups for easy group sharing. Content will appear on students tablets or Chromebooks immediately, with no cords or extra permissions required. Find and share the right content fast Google s powerful search function allows you to find the right content fast. It s a simple process of worked selecting the type of content, then filter by subject and grade to find exactly the right thing for a given lesson. The yellow EDU badges on Android apps, Chrome apps, and YouTube videos tell you that the content you re looking at was reviewed and approved by other educators, so you know it s classroom safe. Once you ve found the content you need you can easily share with individual students by entering their individual accounts or email addresses. You can also create Google Groups to share content with multiple students all at once. Give teachers the tools to succeed with digital Google Play for Education was built with teachers in mind. By making it simple to find exactly the right apps and books for class, and just as easy to share it. Teachers have the flexibility to meet individual student needs and to adapt their curriculum based on what s happening right now. Great teachers always find ways to inspire now you can give them an even bigger playground. Purchase via credit or gift card Reassign apps when a student no longer needs them Uninstall apps to keep student devices up-to date Easily share licenses with other teachers making IT work for teachers and learners
12 Training and Professional Development Supporting you as you Go Cloud Go Google. Becoming part of the Google for Education community opens the door to a wealth of on-line resources, advice and guidance to help you create and deliver inspiring engaging lessons for students. Continuing professional development is at the heart of Google s vision for embedding Google tools into schools across the world. The on-line lesson collection introduces each of the Google tools and how to apply them in the classroom. You can also take it a step further and become a Google Educator and Certified Teacher by completing a number of lessons and exams. Capita s Training Services Capita s dedicated Education Training and development team can work with you right from the outset to establish your vision and strategy for teaching and learning and develop a full plan for the adoption of Google for Education. Our Google certified trainers design and deliver an integrated training plan for your team using a mix of on-site and web based training sessions. Training modules cover a wide range of topics from concise How to guides to specific Apps. Training programs can be delivered in a focussed number of days to kick start your adoption of Google tools or you can opt for more frequent shorter training sessions for example in your regular staff meeting. Benefits Creation of clear strategy and plan Support from certified trainers Bespoke training plan Guide to getting the most out of Google Contact us Discover the benefits of Google for Education Tel: 0844 346 0025 or Email: mits@capita.co.uk mits@capita.co.uk www.capita-mits.co.uk follow us @Capita_MITS watch us www.youtube.com join us 06/15