Recncile and Mnitr Accunts Receivable using MYOB AccuntRight v19 Cpyright Ntice: Cpyright 2011 - Sftware Publicatins. All rights reserved. N part f this material may be reprduced r cpied in any frm r by any means (graphic, electrnic r mechanical, including phtcpying r by infrmatin retrieval systems) withut permissin in writing frm Sftware Publicatins. Written by: Marian Brwn Dip T [Cmmerce], MICB Cert IV Wrkplace Training and Assessment, Cert IV in Financial Services [Bkkeeping] MYOB Certified Cnsultant fr 16 years MYOB Accredited Authr, MYOB Accredited Trainer BAS Agent MBS Training Services Pty Ltd Updated by: Leanne Berry, MICB Cert IV Wrkplace Training and Assessment, Cert IV in Small Business Management, Cert IV in Frntline Management, Cert II in Quality Management MYOB Certified Cnsultant fr 6 years MYOB Accredited Trainer, Member MYOB Partner Advisry Grup BAS Agent The Numbers Game leanne@thenumbersgame.cm.au www.thenumbersgame.cm.au Publishers: Sftware Publicatins Pty Ltd [ABN 75078026150] Head Office Sydney Unit 10, 171 Gibbes Street Chatswd NSW 2067 Phne: 1 800 146 542 Web address: www.sftwarepublicatins.cm.au ISBN: 978-1-921885-05-1 Printed January 2011 FNSICACC307B Recncile and mnitr accunts receivable Cpyright Sftware Publicatins 2011 Recncile & Mnitr Accunts Receivable using MYOB AccuntRight v19 - i
Cpyright/Trademark Infrmatin: MYOB, MYOB AccuntEdge, MYOB AccuntRight, MYOB AccuntRight Plus, MYOB BusinessBasics, MYOB FirstEdge, MYOB M-Pwered, MYOB M-Pwered Services, MYOB M- Pwered Bank Statements, MYOB M-Pwered Invices, MYOB M-Pwered MneyCntrller, MYOB M-Pwered Payments, MYOB ODBC Direct, MYOB PwerPay, MYOB AccuntRight Premier and MYOB AccuntRight Enterprise are registered trademarks r trademarks f MYOB Technlgy Pty Ltd and their use is prhibited withut prir cnsent. Ceedata, Slutin 6 MAS and Xln are registered trademarks r trademarks f Slutin 6 Hldings Limited, a member f the MYOB grup. Bpay is a registered trademark f Bpay Pty Ltd, ABN 69 079 137 518. MasterCard is a registered trademark f MasterCard Internatinal Inc. Micrsft, Access, Excel, Internet Explrer, Office, Outlk, Smart Tags, Windws and Wrd are registered trademarks r trademarks f Micrsft Crpratin in the United States r ther cuntries. VISA is a registered trademark f Visa Internatinal Service Assciatin. Other prducts mentined may be service marks, trademarks r registered trademarks f their respective wners. Screen captures frm MYOB AccuntRight Plus v19 reprduced with permissin. Limitatins f Liability: This material is designed t prvide basic infrmatin n hw t use MYOB AccuntRight/AccuntRight Plus v19. Because business circumstances can vary greatly, the material is nt designed t prvide specific GST r business advice fr particular circumstances. Als, because aspects f the GST are cmplex and detailed, the material is nt designed t cmprehensively cver all aspects f the GST. Further, the laws implementing GST and rulings and decisins under thse laws may change. Befre yu rely n this material fr any imprtant matter fr yur business, yu shuld make yur wn enquiries abut whether the material is relevant and still current, and whether it deals accurately and cmpletely with that particular matter; and as apprpriate, seek yur wn prfessinal advice relevant t that particular matter. This infrmatin is fr the general infrmatin f MYOB clients and is nt t be taken as a substitute fr specific advice. Cnsequently Sftware Publicatins, Marian Brwn and Leanne Berry will accept n respnsibility t any persn wh acts n infrmatin herein withut cnsultatin with Sftware Publicatins, Marian Brwn and Leanne Berry. The infrmatin in this bk is relevant t MYOB AccuntRight Plus v19. Earlier r later versins f MYOB sftware culd change the instructins in this wrkbk. Please nte: The infrmatin in this wrkbk is accurate at the time f printing [January 2011] nly. Because legislatin and assciated websites are cnstantly changing, urls and screen dumps f websites in this wrkbk may have changed. ii - Cpyright Sftware Publicatins 2011 - Recncile & Mnitr Accunts Receivable using MYOB AccuntRight v19
Unit 5 Custmising and Printing Invices Learning Outcmes On cmpletin f this unit yu will be able t: custmise a Service Invice; and print Invices. This unit cvers the fllwing required skills: - cmputing skills - attentin t detail - knwledge f relevant regulatins In this unit, yu will use the mnth yu used in Unit 4. Cpyright Sftware Publicatins 2011 Recncile & Mnitr Accunts Receivable using MYOB AccuntRight v19 - Unit 5-55
ATO guidelines n valid tax invices can be dwnladed frm the fllwing website. A valid tax invice is a dcument that meets all f the fllwing requirements: it is issued by the supplier, unless it is an RCTI (in which case it is issued by the recipient) it cntains enugh infrmatin t enable the fllwing t be clearly identified the supplier's identity and ABN a brief descriptin f what is sld, including the quantity (if applicable) and the price f what is sld the extent t which each sale is a taxable sale - this can be shwn separately r, if the GST t be paid is exactly ne-eleventh f the ttal price, as a statement such as ttal price includes GST the date the dcument is issued the amunt f GST (if any) payable fr each sale if the dcument was issued by the recipient and GST is payable fr any sale - that the GST is payable by the supplier that the dcument was intended t be a tax invice r an RCTI if it was issued by the recipient. In additin, if the ttal price f the sale is at least $1,000 r if the dcument was issued by the recipient, the recipient's identity r ABN must be able t be clearly identified. Yur advertised price shuld be TAX-INCLUSIVE. RCTI In sme cases [eg farmers], a Recipient Created Tax Invice [RCTI] will be created by the receiver f the gds rather than the supplier. This invice will have the same requirements as fr tax invices abve nting the additinal requirements fr RCTI s. 56 Unit 5 Recncile & Mnitr Accunts Receivable using MYOB AccuntRight v19 - Cpyright Sftware Publicatins 2011
Creating an Invice fr Real Estate Maintenance Matt Brwn has received a jb t repair a leaking rf at 3/43 Hume Street, Harristwn. The cmpleted Jb Card lks like this: JOB CARD Number: 4 Jb Lcatin: Date: 3/43 Hume Street 15/mnth yu are using Harristwn Jb Details: Repair leaking rf. Cst f Materials: $180.00 Custmer t be Billed: Ray Brwn Real Estate Jb dne by: Matt Labur: 2 hurs Jb has been cmpleted. Signature: S Fielding Date: 15/mnth yu are using Enter the abve invice details. [Invice Ttal = $326.00] DO NOT RECORD. PRINTOUT 5A Service Invice T print a cpy f the invice abve: (i) Select the Print buttn in the bttm left-hand crner. The fllwing will be displayed. Yu are being asked which Invice Frm yu want t print this invice n. Yu can als Preview the invice befre printing. (ii) Select Preview and OK t recrd the invice. Cpyright Sftware Publicatins 2011 Recncile & Mnitr Accunts Receivable using MYOB AccuntRight v19 - Unit 5-57
(iii) Select INCSIPLN-2009 [duble-click] frm the list displayed. (iv) The selected invice culd lk like this [tp sectin nly]. (v) The invice desn t lk like an invice yu wuld like t send t a custmer des it? (vi) Select Print, then Print t print a cpy s that yu can design a new invice based n this template. Lk at the printed invice. This is a template which yu need t custmise. This invice shuld never be sent t the custmer. Yu will learn sme simple custmising n the fllwing pages. Click n Clse t return t the Cmmand Centre. 58 Unit 5 Recncile & Mnitr Accunts Receivable using MYOB AccuntRight v19 - Cpyright Sftware Publicatins 2011
Let s practise sme Custmising Techniques [ptinal tpic] Befre custmising yur invice, yu will practise sme custmising techniques. (i) (ii) In the Sales Cmmand Centre, select Print/Email Invices. In Advanced Filters, check that the Sale Type selected is Service. Yur Advanced Filters will lk like this. Yur Invice will be printed n whatever default invice is selected here r selected in Selling Details n the Custmer s Card. (iii) Click n the Search Icn t the right f Pre-Printed Invice t display a list f invices available. (iv) (v) Pint t INCSIPLN-2009 and duble-click. [This is the invice yu are ging t custmise.] Select Custmise. Yur windw is displayed n the fllwing page. Cpyright Sftware Publicatins 2011 Recncile & Mnitr Accunts Receivable using MYOB AccuntRight v19 - Unit 5-59
(vi) Scrll dwn t view the bttm f yur invice. 60 Unit 5 Recncile & Mnitr Accunts Receivable using MYOB AccuntRight v19 - Cpyright Sftware Publicatins 2011
DON T MISS THIS STEP: (vii) Click n Save Frm As. (viii) Key in the fllwing, replacing Leanne B with yur name. (ix) Select OK t return t yur invice. In sme learning envirnments, yu may nt be able t save yur invice template. The infrmatin that yu entered in yur Sales Invice n Page 57, has been printed n this MYOB Service Invice TEMPLATE. It is nw yur task t custmise this template t meet the needs f yur business. Scrll back t the tp f the template and practise the fllwing techniques. Intrducing the Frms TOOL BAR (i) Click this field t add new data field r clumns. Yu can select the fields t add. Yu can select if the data is t be printed n Every Page r Last Page. Yu can delete a field, and then add that field again frm the list. (ii) (iii) The fllwing windw is displayed: Scrll dwn t view all the data fields that can be added t yur invice. Select Cancel t return t the Tl Bar. Cpyright Sftware Publicatins 2011 Recncile & Mnitr Accunts Receivable using MYOB AccuntRight v19 - Unit 5-61