Reserva Room Signage User Guide
Reserva Room Signage User Guide Contents: Title Page No. I Reserva Room Signage Overview 03 II Features 03 III Room Sign Interface 04 Reserva Features (only available on interactive Reserva Room Signs) 02 Book a new appointment 07 03 Confirm the appointment 08 04 Extend the appointment 10 05 Delete the appointment 11 2
I. Reserva Overview: The Reserva range of dedicated meeting room signage offers a compact and attractive door side display with optional multi-touch functionality. Signage is dynamically linked to your calendaring system e.g. Microsoft Exchange and clearly displays availability of the room and future bookings. I. Installation steps: Before configuring your Reserva Room Signs you must first install the Reserva software. Once installed you will need to configure the Reserva software with the necessary settings for the calendar/ timetabling system to be used e.g. Microsoft Exchange. For more information please see the Reserva Installation and User Guide document. II. Features: Reserva supports the following media actions: Book an appointment An appointment can be booked directly from the Reserva room sign either immediately or within the next 30 days. Confirm an appointment This functionality automatically removes appointments when attendees do not turn up. Shortly before the appointment is schedule to begin a Confirm button will appear which the attendee must press. If the Confirm button is not pressed after 10 minutes of the appointment start time it will be deleted from calendar. Extend or shorten a appointment should an appointment over run or finish early you can simply shorten or extend the appointment directly from the Reserva room sign. Cancel the appointment a current appointment can also be removed from the calendar directly from the Reserva room sign. Please note this functionality is disabled as standard to restrict one user deleting another users appointment without their permission. Each of the features above can be enabled or disabled from the Reserva software as well as range of other advanced settings. 3
III. Reserva Room Sign Interface Current Time and Date Room name Live room status Setup button List of upcoming appointments Button: book a new appointment Button: cancel current appointment Buttons: extend or shorten the current appointment *Please note that if features are disabled in Reserva software the corresponding buttons will not be visible 4
02. Book a new appointment with Reserva ❶ Tap on Book button to book new appointment. Picture 5: Book New appointment ❷ Booking screen will appear, date and time default to next available time slot. Picture 6: Set Date & Time 5
❸ Set your appointment start Date & Time (Refer: Picture 6). ❹ Tap on Confirm button to book the appointment. Picture 7: Book appointment ❺ Booked appointment will be displayed in the upcoming meetings list. (Refer: Picture 8) Picture 8: Booked by Reserva 6
03. Confirm the appointment ❶ User may be asked to Confirm the appointment before it starts (Refer: Picture 9) Picture 9: Confirm the meeting Booked by Reserva ❷ If meeting starts before Confirm has been pressed, status turns to red and the confirm button remains visible and flashing for a further 10 minutes. Picture 10: Confirm the appointment 7
❸ Tap on Confirm button to confirm attendance. (Refer: Picture 7) Please note: If the user fails to confirm the appointment it will be automatically cancelled from the calendar and the status will revert back to available. 04. Extend or shorten an appointment ❶ Tap on + button to add time to appointment, tap - to shorten the appointment. Please note that to prevent double booking a user cannot extend a appointment into an existing meeting. The user is also unable to shorten a meeting beyond the current time. (Refer: Picture 11) Picture 11: Extend meeting ❷ Tap on Apply button to confirm the changes 8
05. Delete the meeting ❶ Tap on Delete button to cancel the current appointment. Picture 12: Delete appointment Note: Delete functionality is disabled as standard in Reserva software to prevent one user deleting another users appointment without their permission. 9
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