Purpose Use this procedure to change data on an existing material master record. Trigger Perform this procedure when you need to change/update: Material description, Revenue account in the Account Assignment Group field, Material Group used for reporting, Sales text, Item category group, Change the "responsible" Division code. Prerequisites Material master record must already exist Must have the necessary changes for the material Menu Path Use the following menu path to begin this transaction: N/A Transaction Code MM02 Helpful Hints R/O/C column in tables represents Required, Optional, or Conditional entry. Ensure that the material you change is only assigned to your Division code (Bureau). 7/28/201112:28 AM Page 1 of 9
Procedure 1. Start the transaction using the menu path or transaction code. The Change Material (Initial Screen) displays. Change Material (Initial Screen) 2. As required, complete/review the following fields: Field R/O/C Description Material R A unique number identifying a material or billable item. Example: 1110 3. Click the Select view(s) button. The Select View(s) window displays. 7/28/201112:28 AM Page 2 of 9
Select View(s) 4. Ensure the record indicator for the Basic Data view is selected. 5. Ensure the record indicator for the Sales: Sales Organization Data view is selected. 6. Ensure the record indicator for the Sales Text view is selected. Select View(s) 7. Click the Default values button to save the data. The data is saved and there is no need to type in the values each time you access the Select View(s) window. 8. Click the Continue (Enter) button. The Organizational Levels window displays. 7/28/201112:28 AM Page 3 of 9
Clicking the Default Values button saves the View selections. This is optional. Organizational Levels 9. As required, complete/review the following fields: Field R/O/C Description Sales Org. Distr. Channel R R An organizational unit responsible for distributing certain products or services and negotiating sales conditions. Example: cop1 Refers to either External Customer Billing (category 10) or Grant Billing (category 20). Always enter "10". Example: 10 10. Click the Continue (Enter) button. The Change Material XXXX (Basic Data, Service) screen displays. Clicking the Default Values button saves the data so there is no need to type in the values each time in the Organization Levels window. 7/28/201112:28 AM Page 4 of 9
Change Material XXXX (Basic Data, Service) 11. Click the Material Group field. Any active field can be changed as needed within the Change Material XXXX (Basic Data, Service) screen. 12. Click the Division field. 13. Click the Next screen (Shift+F6) button. The Change Material XXXX (Sales: Sales Organization Data, Service) screen displays. 7/28/201112:28 AM Page 5 of 9
Change Material XXXX (Sales: Sales Organization Data, Service) 14. Click the Acct assignment grp field. The Account Assignment Group on the material master identifies the revenue account that will be credited when a billing document is posted. 15. Click the Item category group field. Item category groups: ZDEP CustomerDeposit ZGM0 Grants ZINV Inventory-Relevant ZNSF NSF Fee Only ZSTA Statistical Item 7/28/201112:28 AM Page 6 of 9
ZSVC Service, Fee, Rent 16. Click the unlabeled field to the left of the Tax Classification column for each Tax Category line item and ensure that it is always set to zero. 17. Click the Next screen (Shift+F6) button. The Change Material XXXX (Sales Text, Service) screen displays. Change Material XXXX (Sales Text, Service) 18. Click in the text area to add any important sales information The information entered in the material Sales Text displays as a pop-up window at the time this material is selected during the Billing Request creation. 19. Click the Save (Ctrl+S) button.. 7/28/201112:28 AM Page 7 of 9
Change Material (Initial Screen) 20. Click the Exit (Shift+F3) button. The SAP Easy Access screen displays. The system returns the message, "Material XXXX changed". 7/28/201112:28 AM Page 8 of 9
Result You have changed one or more values in a material master record. 7/28/201112:28 AM Page 9 of 9