I.R.I.S. Solutions for Invoice Processing From paper invoices to accounting and digital archives. Scan, read, approve, process and archive your invoices. Store them on I.R.I.S. DMS or in the cloud!
INTRODUCTION
Who Olivier Ceulemans Product Manager IRISNext Kris Vloeberghs Presales Engineer IRISXtract specialist
Outline Problem: Incoming Invoices need a lot of processing Data capture Approval Accounting Archiving Conceptual Solution Concepts Processes An IRIS Solution (demo) IRISPowerscan IRISXtract IRISNext BOB ROI Q&A
PROBLEM
Problem What you get What you need
CONCEPTUAL SOLUTION
Process Document Capture Data Capture Approval Accounting Archiving
Process: SCAN
Process: SCAN Advantages Structured documents Workflow enabled (no copies required) Less storage space required (compression) Future proof (PDF/A)
Process: DATA CAPTURE
Process: DATA CAPTURE Advantages Speed and reliability: Automatic OCR User oriented verification Quality Strict/customisable rules for data validation Comparison of read data to existing information
Process: APPROVAL WORKFLOW
Process: APPROVAL WORKFLOW Advantages Email notifications Workflows Fast: no physical copies to be sent around Automatic Escalation Approval independant from other approvers
Process: ACCOUNTING...
Process: ACCOUNTING Advantages Connect to ANY system using IRISConnect Provide the documents with all relevant data already captured and ready for your accounting department Approval can be done as you wish In a workflow prior to accounting Within your accounting system Integration can be done at any point in the process
Process: Solution...
AN I.R.I.S. SOLUTION
Overview
Process: SCAN
Process: SCAN
Process: SCAN
Process: DATA CAPTURE
Process: DATA Capture
Process: DATA Capture Automatic queuing Client Server architecture: Mainly background processing Manual verification using customisable rules Independent of layout Connections to any application using IRISConnect
Process: DATA Capture
Process: APPROVAL WORKFLOW
Search, Versioning, Annotation, Notification Integration 1.0 1.1 2.0 GESTION Users, roles and access rights Workflows & tasks Web services
100% Web Based Available on Desktop computers Mobile devices Deployed & configured by IRIS On your server On the IRISCloud
IRISNext on IRISCloud benefits Easy Implementation & Reduced Cost Increased Storage Quality of Service & Disaster Relief Skilled Practitioners Scalability & Flexibility More Mobility Frees Up Internal IT Resources
Customize Workflows Archiving & retention rules Security Type of objects For Your Business Index cards
Workflow editor
Workflow data
One sample workflow Invoice is directly sent to BOB50 but blocked Accounting department receives the invoice Dispatch line items manually to managers (could be automated) Validation of CFO required when total invoice is too expensive Your business is different!
The end user point of view Task dispatching is nominative or role based Access the invoice from your browser on your desktop computer The CFO approves from it s IPAD
Process: ACCOUNTING Automatically upload your invoices into your accounting tool using IRISConnect.
ROI
Process Stages Arthur D. Little (cabinet de conseil en stratégie) Detailed study in 16 French companies (January 2010) Average treatment cost of an incoming invoice in a well organized company: 13.8 ) Reception Coding Validation Payment Exception Handling Archiving 0,9 1,4 5,4 2,8 1,8 1,5 Solution I.R.I.S. Solution DMS
ROI on Capture Automate Capture: Reception, Coding, Validation. Reception Coding Validation 0,9 1,4 5,4 60%
ROI of DMS Automate processes and archives: Approval, Payment, Archiving Simplify exception handling: more reliable data, easier and faster to retrieve. Règlement Gestion litiges Archivage 2,8 1,8 1,5 35 %
ROI 140.000 120.000 100.000 80.000 60.000 40.000 20.000 "Visible" Invoices processing costs per year Cost 1 2 3 4 5 Year Visible costs without any solution Visible costs with an Invoices solution Cost 300.000 250.000 200.000 150.000 100.000 50.000 "Actual" Invoices processing costs per year 1 2 3 4 5 Year Actual costs without any solution Actual costs with an Invoices solution "Visible" Invoices processing costs in 5 years 600.000 400.000 200.000 Visible costs without any solution Visible costs with an Invoices solution
QUESTIONS
Now or At our stand
Thank you!