SOLUTIONS FOR BUSINESS PROCESS & ENTERPRISE CONTENT MANAGEMENT. Imaging & Enterprise Content Management

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1 SOLUTIONS FOR BUSINESS PROCESS & ENTERPRISE CONTENT MANAGEMENT TM OMNIDOCS Imaging & Enterprise Content Management

2 SOLUTIONS FOR BUSINESS PROCESS & ENTERPRISE CONTENT MANAGEMENT O MNIDOCS Enterprise Content Management Suite Components OmniDocs OmniDocs is built using J2EE standard and Service Oriented Architecture (SOA).It exposes consolidated functionality-level, XML-based API for easy integration with client applications. OmniDocs is responsible for Management, Connection Pooling and Session Management. It provides unparalleled fault tolerance and Scalability OmniDocs Desktop OmniDocs Desktop is a web-based client that enables enterprises to access, share and collaborate documents across the organization. The main features include: Ÿ Filing of folders/images Ÿ Indexing, ing and searching Ÿ Various monitoring reports like usage reports, audit reports, etc Omni for File ing Omni is the integrated workflow designing module in OmniDocs web desktop. Omni helps create a maker-checker workflow for file creation by the 'maker' and then quality check, document verification and authorization by the 'checker'. Omni supports multiple levels of authentication for a multi-user environment for file processing. It also provides form based indexing support. Omni provides the user with features such as searching, processing and viewing the documents of a transaction. It supports all standard browsers like Internet Explorer and Mozilla (on Windows, Linux and other platforms). OmniDocs The consists of a Centralized Database ( Database). is responsible for storage and retrieval of documents. It enables document lifecycle management, moving documents from online to offline storage, data caching, replication etc. It is highly scalable, and can support billions of documents and terabytes of data. OmniDocs Remote (Optional) This server is used for optimizing bandwidth for movement of images between two or more locations. This server works on concept of replicating/copying documents from one location to other location in off peak hours for bandwidth utilization. can be configured for immediate replication as well as delayed replication. s can be scanned and uploaded locally into image server and later can be replicated to central/remote location. OmniDocs Storage Management (SMS) Storage Management manages the actual storage and retrieval of Data. Multiple SMS can be deployed for a single. Typically, this happens for achieving scalability/availability or at multiple locations for bandwidth management. OmniDocs Text Extraction Manager(For Full Text Search) This component extracts data from images and enables OmniDocs to perform Full Text search. This allows the user to search documents based on the presence of a particular text in the document. CSV Import Utility Used for importing documents & folders in bulk with indexing LDAP Authentication Service Integrates OmniDocs with Directory Services for user authentication with single signon support. The supported directory services are Windows Active Directory, Novell Directory and Sun Directory server.

3 Enterprise Applications of OmniDocs Document Archival OmniDocs is an Enterprise Content Management system for creating, capturing, managing, delivering, and archiving large volumes of documents and content. OmniDocs handles scanned document images, electronic documents, s, and electronic data output from other applications with equal efficiency and ease. Enterprise Application Access Anywhere Scanned Manage Electronic Benefits of Enterprise Content Management Managing Content Chaos File & Archive in folder hierarchy Import different document types No Risk of Losing Reducing Enterprise Cost Fast Document Search Efficient Search across Geographic Locations based anywhere access to the Audit & Compliance OmniDocs supports production level scanning of documents and automatic filing into DMS through OmniScan. Access rights, privileges, user authentication and an option for single sign on through LDAP provide controlled access to folders and documents across the enterprise. OmniDocs supports deployment in a distributed environment. Share s Output The highly scalable architecture of OmniDocs provides a flexible environment to match the increasing demand of the business. Structured document indexing enables faster retrieval of documents. Track Centralized processing Reduce File ing time Free Premium Physical Storage Collaboration Sharing with external Partners Internal Knowledge Repository Document availability across geographic locations Adherence to regulatory and internal standards Record Management Policies E-Discovery & Legal Hold Green IT Less Paper ing Electronic Document Routing Minimize Printed Copies Key Features: Enterprise Content Management OmniDocs extends the scope of imaging to include electronic documents such as contracts, proposals, reports and s for collaborative working. OmniDocs seamlessly integrates with document creation applications and delivers enterprise wide availability, version control, annotations and access control for all forms of electronic content including scanned images. OmniDocs makes content easier to save, search and reuse. OmniDocs helps in managing the content throughout all phases of its life cycle with strong indexing, interlinking of documents and rights management features. OmniDocs ensures content security and accuracy and thereby helps in reducing enterprise risks. OmniDocs provides comprehensive reporting tools which helps the administrators to generate reports and track the proceedings of the content across the organization. Strong password configurability and maker-checker features allow the administrators to maintain the authenticity of users, thereby helping maintain the integrity of information stored in OmniDocs. Unified repository for all documents and folders across the organization including electronic files, paper images and physical documents Comprehensive document Scanning, Indexing and Storage Indexing on custom fields at Folder/Document level Maker-Checker features for dual authorization in user/group operations Comprehensive reports for monitoring Configurable password policies Comprehensive and easy to set Access Rights control with inheritance Specific rights at document level for sharing File processing workflow Full text and strong index based search Annotations on and Electronic documents Document Check-in, Check-out & Version Control Omni - Desktop Extensive audit reports and Audit Trails HTTPS support for security Replication for low bandwidth consumption at multi-location installations clustering for enterprise-class Scalability Unicode support

4 O Architecture DOCS MNI Built around a robust industry-standard n-tier J2EE architecture with native XML capabilities, OmniDocs provides unmatched Scalability, Integration Capability and System Availability. OmniDocs supports Enterprise-wide deployment by deploying multiple s, replicating s and load balancing s. OmniDocs has easy to use XML APIs and -Services interfaces to facilitate integration with other business systems like Workflow, ERP, CRM & other Business Applications. PROCESS MANAGE *OmniDocs is available on all industry standard OS, Application - s & Databases. Please Electronic ask for details. Output s 3rd Party s OmniScan CSV Upload CLIENT Intranet/LAN SSL/HTTPS Firewall XML OmniDocs Exposes web interface for OmniDocs functionalities Farm 1 SSO n XML Scalable J2EE & XML based Java Exposes functionality level XML API Farm 1 n Authentication Service SERVER Minimum Requirement Hardware - Grade Machine, 2 GB RAM, 50 GB HDD Software OS: Windows 2003, 2008 / Redhat Linux 5.x Database: MS SQL 2005/2008, Postgre SQL 8.x Application : JBOSS Hardware: Pentium, 512 MB RAM, 20GB HDD Software OS: Windows 2003/8, XP, NT, 2003, Redhat Linux 5.x Other Software: MS Office 2003/7, IE 7.0 +, Mozilla 2.0 and above JDBC LDAP authentication Secure & Scalable Manages document storage & retrieval Supports disaster recovery JND1 Highly Optimized & Efficient Database Core business logic of OmniDocs Optimized performance through stored procedures Clustered Database Local s Replicated Remote s (optional) Remote Location 1 Replicated Remote s (optional) Remote Location 2 OmniDocs is an Enterprise Content Management (ECM) platform for creating, capturing, managing, delivering, and archiving large volumes of documents and content. OmniDocs also seamlessly integrates with other enterprise applications and enables these to manage structured & unstructured content. OmniDocs handles Scanned Document s, Electronic, s and Electronic Data Output from other Applications with equal efficiency and ease. By integrating this dynamic content with Business Rules & es. OmniDocs enables seamless collaboration, communication, and knowledge sharing across and beyond the Enterprise.

5 About Newgen Newgen Software Technologies Limited is the market leader in Business Management (BPM) and Enterprise Content management (ECM), with a global footprint of 850 installations in over 40 countries with large, mission-critical solutions deployed at the world's leading Banks, Insurance firms, BPO's, Healthcare Organizations, Government, Telecom Companies & Shared Service Centers. Newgen Software has been positioned in the Magic Quadrant for Business Management (BPM) and Enterprise Content Management (ECM). The company has been recognized by distinguished analyst firms like Frost and Sullivan as A 'Hot Company to Watch for' in their global ECM Market report, 2009 and by IDC in its exclusive report Newgen Software: Global Leader in Business Management and Document Management Solutions. Newgen is a winner of prestigious awards, such as the CNBC- TV18, Emerging India Award With HSBC and SAP investment, Newgen is one of the rare product companies to have backing of both leading financial and technology companies of the world. Newgen's Quality Systems are certified against ISO 9001:2008 and Information Security Standard, ISO 27001:2005. Newgen has been assessed at CMMi Level3. CORPORATE OFFICE New Delhi Newgen Software Technologies Ltd. A-6, Satsang Vihar Marg, Qutab Institutional Area, New Delhi INDIA Tel: , Fax: [email protected] UAE Regional Office Newgen Software Technologies Suite No. 314, 3 P O Box , Dubai Internet City Dubai, UAE Tel: Registered Office Newgen Software Technologies Y 1 46, P O Box SAIF ZONE Sharjah, UAE Tel: US Newgen Software Inc Beverly Road, Suite 300 McLean, VA Tel: [email protected] Copyright Newgen Software Technologies Limited. All rights reserved.