Contractor Health and Safety Management Program Contractor Information package
Table of Contents Section I Contractor Health and Safety Management Program Policy... I-3 Contractor Health and Safety Management Program Standard.. I-5 Section II Guidelines Purpose.... II-1 Background... II-1 Roles and Responsibilities... II-2 Process Hazard and Risk. II-3 Qualification.. II-6 Orientation. II-7 Communication. II-8 Emergency Response.. II-9 Monitoring and Measuring.. II-10 Management Review.. II-10 Section III Forms and Checklists Complete List of SaskPower Hazards..... III-1 Hazard and Risk Assessment Form... III-2 List of SaskPower Safety Policies and Standards III-4 Tailboard Form... III-5 Authorization to Work form.. III-6 Orientation Checklist (Level 1-Level 4)...... III-8 Key Contact Form...... III-9 Pre-startup Agenda Template Level 1 and 2... III-10 Pre-startup Agenda Template Level 3 and 4... III-11 Incident Report form.. III-12 Incident Investigation form... III-14 Contractor Reference Chart... III-38 Section I, Page 2
Contractor Health and Safety Management Program Contractor Information package Policy and Standard Section I
Contractor Health and Safety Management Policy 1.0 POLICY SaskPower is committed to maintaining a Workplace in which safety is part of everything we do and is as important as anything we do. One expression of our commitment to safety is the SaskPower Contractor Health and Safety Management (CHSM) Policy. It is SaskPower policy that all contractors perform all Work in accordance with all laws, regulations, bylaws, rules, and standards applicable to the performance of Work on any SaskPower facilities and Worksites. 2.0 PURPOSE The purpose of this Policy is to establish the safety requirements for Work performed by contractors, and to protect the health and safety of Contractor employees, SaskPower employees and property, and of the public. 3.0 SCOPE This Policy applies to all Contractors working at SaskPower facilities and Worksites. 4.0 ROLES AND RESPONSIBILITIES 4.1 The SaskPower Registration Unit shall: Provide resources to support the requirements of the CHSM Policy and its standards. Facilitate the development, implementation and maintenance of the Registration Unit CHSM program guidelines and procedures. 4.2 Corporate Safety shall: Comply with and provide support for implementing the CHSM Program. Act as a resource in establishing safety requirements. 5.0 DEFINITIONS 5.1 Contractor Contractor is a person, partnership or group of people (independent from SaskPower and retained by SaskPower under contract) that directs the activities of one or more employees (of the contracting company or of SaskPower, or both) or self-employed people involved in providing SaskPower with contracted Services. 5.2 Services (Work) Services are all or any labour, duties, functions and activities required to be performed by the contractor under the contract. Section I, Page 3
6.0 TRAINING REQUIREMENTS AND MATERIAL Training requirements shall be identified and managed in accordance with the SaskPower Safety Training Management Process. 7.0 RESOURCES Corporate Safety shall assist in all aspects of complying with this Policy, as outlined or requested. 8.0 REFERENCES Saskatchewan o The Occupational Health and Safety Act (Saskatchewan), 1993 o The Occupational Health and Safety Regulation (Saskatchewan), 1996 SaskPower (located on the SafetyNet) o Safety Rulebook o Safety Briefing # 28 o Corporate Security Policy o Contractor Health and Safety Management Standard Third Party o Relevant Third Party Standards are located on the SafetyNet Section I, Page 4
1.0 PURPOSE SaskPower Contractor Health and Safety Management Standard This standard supports the SaskPower Contractor Health and Safety Management (CHSM) Policy and establishes the requirements for managing health and safety of contractors at SaskPower, including qualification, orientation, monitoring & measuring, management review and recognition. 2.0 DEFINITIONS 2.1 Contract Contract is the legally-binding agreement between SaskPower and the Contractor, which gives both parties certain rights and obligations, and under which the Contractor provides Services. 2.2 Contract Administrator Contract Administrator is the person designated by SaskPower to manage the terms of the Contract. 2.3 Contractor Contractor is a person, partnership or group of people (independent from SaskPower and retained by SaskPower under contract) that directs the activities of one or more employees (of the contracting company or of SaskPower, or both) or self-employed people involved in providing SaskPower with services. 2.4 Hazard Source or situation with a potential for harm in terms of injury or ill health, damage to property, damage to the workplace environment, or a combination of these. 2.5 Hazard and Risk Assessment The overall formal process to identify hazards and evaluate the risk of injury or illness arising from exposure to a hazard, with an objective to eliminate the risk or to utilize control measures to reduce the risk. 2.6 Non-conformances Non-conformance is any deviation from codes, standards, practices, processes, procedures, regulations, management system performance etc. that could either directly or indirectly lead to injury or illness, property damage, damage to the workplace environment, or a combination of these. 2.7 Risk A combination of the likelihood and consequence(s) of a specified hazardous event occurring. 2.8 Services (Work) Services are any and all of the labour, duties, functions and activities required to be performed by the Contractor under the Contract. Section I, Page 5 SaskPower
3.0 METHOD / PRACTICE 3.1 Hazard and Risk Assessment A documented hazard and risk assessment shall be performed for the contracted Work. The assessment shall identify qualifications required of the Contractor, as well as controls and barriers required to guard against identified hazards. The assessment shall include identifying which SaskPower policies, standards, procedures and processes apply to the situations. Contract services shall be ranked in accordance with the Contractor Reference Chart. Where contract requirements fit into multiple rankings, the default shall be to the higher level. The Corporate Safety Department may be consulted to establish ranking of Work. 3.2 Qualifications The required Contractor qualifications shall be based on scope of Work, and on legal or other requirements. The Contractor s qualifications shall be verified. 3.3 Orientation All Contractors shall participate in a site orientation, supplemented with an orientation based on the scope of Work, as required. The level of orientation shall be dependent on level of risk associated with the scope of Work. The Contract Administrator or designate shall coordinate the orientation prior to Work commencing. The orientation shall include the hazards and associated risks, expectations of control measures, additional occupational health and safety (OH&S) requirements, site security, control and applicable SaskPower policies, standards, processes and procedures, as required by the hazard and risk assessment. The orientation shall be conducted prior to accessing controlled areas at the Worksite. o Unaccompanied Contractors shall be orientated to restricted areas, personal protective equipment o (PPE) requirements, site hazards, facility safety rules and the emergency plan. Accompanied Contractors shall remain with the SaskPower guide at all times. A review of the emergency plan and PPE shall also be performed. Direct supervision shall supplement orientation, when required by the hazard and risk assessment. Records of orientation shall be maintained in accordance to safety management system (SMS) record management protocol. 3.4 Communication Communications with the Contractor shall take place when: o there is safety information that is relevant to the contractor. o there are changes to the hazards and risks, SaskPower facilities, scope of Work, employees, products, equipment, safety rules and / or other requirements. o A Contractor has been involved in a health and safety related incident. The contact persons for both SaskPower and contractor shall be identified and communicated to affected personnel. The type and frequency of communication shall be identified. 3.5 Emergency Response Contractors are to have an emergency response plan and / or shall adopt for SaskPower s emergency response plans. Section I, Page 6
3.6 Monitoring and Measurement The level of monitoring and measuring depends on the level of risk associated with scope of Work that the contractor is performing. Monitoring and measurement processes may include one or more of the following: o providing direct supervision of contractor. o attending pre-job startup meetings, as well as tailboard and other safety meetings. o performing Work observations, audits and inspections. o reviewing post contract safety performance. o reviewing incident reports and investigations. o reviewing contractor safety performance statistics. Monitoring and measurement processes shall include the following: o o requiring the contractor to report all incidents to the contract administrator or designate. requiring the contractor to submit investigation and corrective action reports to the contract administrator upon request. 3.7 Management Review Contractor safety performance shall be reviewed in Registration Unit management meetings. The management review may include: o an overview of contractor safety statistics. o a review of any significant risk areas related to contractor management. o an assessment of the suitability, effectiveness and adequacy of the CHSM program. o monitoring opportunities for improvement. The results of the management review shall be documented. 4.0 REFERENCE Saskatchewan o The Occupational Health and Safety Act (Saskatchewan), 1993 o The Occupational Health and Safety Regulations (Saskatchewan), 1996. SaskPower (located on the SafetyNet) o SaskPower Safety Rulebook - Revision R1 o SaskPower Corporate Safety Policies and Standards o SaskPower Corporate Security Policy Third Party o Relevant Third Party Standards are located on the SafetyNet Section I, Page 7
Contractor Health and Safety Management Program Contractor Information package Guidelines Section II
Contractor Health and Safety Management Program Contractor Information 1.0 PURPOSE The Contractor Health and Safety Management (CHSM) Program outlines general health and safety requirements for the consistent management of risks associated with the Contract Work. A Contractor performing the Work for SaskPower is to meet or exceed SaskPower s health and safety requirements. The Contractor Reference Chart on Page 38 of Section III, summarizes the health and safety requirements. 2.0 BACKGROUND 2.1 Occupational Health and Safety Law The Occupational Health and Safety Act, 1993, and The Occupational Health and Safety Regulations, 1996 (together called OH&S Laws ) is the Saskatchewan law that assigns employers, (such as SaskPower) and Contractors the responsibility for the safety of all persons in a place of employment under the control of the employer or contractor. The Act is based on a worksite responsibility system, in which there is shared responsibility for Worksite health and safety. In Saskatchewan and across Canada the worksite responsibility system also: Promotes the participation of workers in the protection of their own health and safety; Promotes the provision of health and safety information to workers for their protection; Includes an internal resolution process for health and safety issues and problems that arise; and Provides the right the right to know, right to participate, and right to refuse dangerous Work. Occupational Health Officers (OHO) support the OH&S legislation by: Providing guidance to employers in Saskatchewan; Issuing notices of contravention when they perceive a contravention; Responding to complaints, dangerous occurrences, critical incidents and Work refusals. 2.2 Due Diligence Applied to OH&S, due diligence means that employers shall take all reasonable precautions to prevent injuries at a Worksite. Due diligence is a legal concept in that if a person is charged with a contravention of OH&S legislation, due diligence may be used as a defence, if the person can establish that all reasonable precautions were taken to protect the health and safety of Workers. Contract Administrators can demonstrate due diligence by: o Performing hazard and risk assessments o Orientating Contractors o Verifying qualifications, where required o Performing start-up meetings o Monitoring Work (ex. work observations) o Involving senior management where problems arise For more information on contractor health and safety, including Drug and Alcohol Requirements for Contract Work, refer to: www.saskpower.com/tenders/contractors_suppliers_vendors/contractor_safety_resources.shtml Section II, Page 1
3.0 ROLES AND RESPONSIBILITES 3.1 On behalf of SaskPower, the Contract Administrators are to: 3.1.1 Orientate Contractor prior to Work starting and verify the contractor; Is informed of hazards as well as controls; Is aware of and abides by the applicable safety requirements included in: SaskPower CHSM Program; SaskPower policies & standards; SaskPower practices & procedures; SaskPower Safety Rulebook; contract specifications; and the OH&S legislation; Has appropriate skill and ability; Is fit for work and not under the influence of drugs or alcohol; Takes steps to ensure safety measures in contract specifications are in effect; and Arranges start-up meetings. 3.2 Contractors are to: 3.2.1 Be aware of and abide by the applicable safety requirements included in: OH&S legislation, SaskPower CHSM Program; SaskPower policies & standards; SaskPower Safety Rulebook; 3.2.2 Ensure employees have appropriate skills, ability and qualifications to perform Work; 3.2.3 Ensure employees are fit for Work and not under the influence of drugs or alcohol; 3.2.4 Attend start-up meetings, where required, prior to starting Work; 3.2.5 Ensure activities under their control are adequately supervised; and 3.2.6 Perform an ongoing hazard and risk assessment. 3.3 Contractor Supervisors are to: 3.3.1 Ensure employees are fit for Work and not under the influence of drugs or alcohol; 3.3.2 Participate in safety start-up meetings; 3.3.2 Identify hazards and associated risks before the start of the job, as well as daily and when conditions change. 3.3.3 Conduct tailboard meetings; 3.3.4 Ensure Contractor employees attend safety meetings; 3.3.5 Ensure proper equipment and personal protective equipment is available and used properly; 3.3.6 Ensure safe work procedures and practices are followed; 3.3.7 Provide specific safety instruction to employees, as required; 3.3.8 Set an example in the use of safety equipment and in Work habits; 3.3.9 Stop Work being performed in an unsafe manner; 3.3.10 Report incidents to SaskPower immediately; and 3.3.11 Participate in incident investigations, as required. 3.4 Contractor Employees are to: 3.4.1 Only perform a job that they understand, are qualified for and are equipped to perform; 3.4.2 Be fit for Work and not under the influence of drugs or alcohol; 3.4.3 Work safely in manner instructed; 3.4.4 Use appropriate personal protective equipment and safety equipment; 3.4.5 Follow approved safe work practices and procedures; 3.4.6 Participate in tailboard meetings; 3.4.7 Identify hazards and incorporate appropriate controls; 3.4.8 Protect themselves, their fellow employees and the general public; and 3.4.9 Understand three basic employee rights that OH&S legislation provides: a) Right to know; Right to participate; and Right to refuse to do Work that they believe to be unusually dangerous; 3.4.10 Report health and safety concerns; and 3.4.11 Report all incidents to their supervisor. Section II, Page 2
4.0 PROCESS 4.1 Hazard and Risk Assessment Contractor Health and Safety Management Standard, Section 3.1 A documented hazard and risk assessment shall be performed for the contracted Work. The assessment shall identify qualifications required of the Contractor, as well as controls and barriers required to guard against identified hazards. The assessment shall include identifying which SaskPower policies, standards, procedures and processes apply to the situations. Contract services shall be ranked in accordance with the Contractor Reference Chart. Where contract requirements fit into multiple rankings, the default shall be to the higher level. The Corporate Safety Department may be consulted to establish ranking of Work. 4.1.1 SaskPower Hazards A health and safety hazard is a source or situation with a potential for harm in terms of injury or ill health, damage to property, damage to the workplace environment, or a combination of these. Where practical, hazards are to be removed. When they cannot be removed, controls are to be used to reduce risks. The SaskPower List of Hazards, also shown on Page 1 of Section III, are: Adverse Weather Animals Biological Burns/Scalds Chemicals Fumes/dust/gas/mists Asbestos Radiation Noise Collision/Crashing Traffic Crushing/Pinch Points Electrical Mechanical Fire/Explosion Falls from heights Slips/trips/falls Sharp/protruding Heat/Cold Ergonomics Human factor issues Working Near Water Struck by falling or flying objects The following chart called the P-E-M-E-P chart - also helps identify the People, Equipment, Material, Environment and Process associated with hazards. Any other hazards that are identified by the Contractor are also to be considered. People Competence Experience Training Distraction Violence Horse play Fatigue Stress Fitness Situational Awareness Equipment Capabilities State Isolated De-energize Lock Out/Tag Out Maintenance Pinch points Collision Struck by Material Characteristics Heavy/awkward Asbestos Snag/cut points Conductive Environment Weather Confined space Noise Sufficient light Housekeeping Bio hazards Process State changes Energize/de-energize Moving/at rest Heating/cooling Opening/closing Raising/lowering Freezing/thawing Ascend/descend Pressurize/de-pressurize Section II, Page 3
Increasing consequence SaskPower 4.1.2 Purpose Hazard and Risk Assessment The purpose of the hazard and risk assessment is to identify hazards and evaluate the risk of injury or illness arising from exposure to a hazard, with the goal of eliminating the risk or using control measures to reduce the risk. Refer to Page 2 of Section III for a hazard and risk assessment form. Forms other than SaskPower s may be used, however, if they meet or exceed requirements established by SaskPower s hazard and risk assessment form. 4.1.3 Types of Controls Ideally, there should be multiple layers of controls protecting Workers from a hazard and associated risk. (For example, personal protective equipment is the last line of defence, but it should not be the only means to protect a Worker.) The types of controls include: 1. Engineering Controls, such as re-design of a worksite, equipment re-design, and tool re-design. 2. Administrative Controls, such as re-design of work methods and re-scheduling of work. 3. Managing Controls, such as safety policies and standards, work procedures, training and personal protective equipment. For the List of SaskPower s Safety Policies and Standards, refer to Page 4 of Section III. 4.1.4 Hazard and Risk Assessment Process For a hazard and risk assessment the following process includes (but is not limited to): (a) A standardized hazard and risk assessment form, as a stand alone document, or as part of a tailboard form or the Authorization to Work Form; (b) Documenting information at the top of form, including Contractor contact information, description of Work, Workers involved and date. (c) Identifying tasks done for the Work; (d) Identifying potential hazards for each task; (e) Determining level of risk, using exposure and consequence on the safety evaluation matrix; (f) Identifying controls to put in place, with consideration given to how effective and adequate the proposed controls would be. The hazard and risk assessment is updated whenever there are any changes to the Work. 4.1.5 Safety Evaluation Matrix The safety evaluation matrix is a tool used to determine the level the Contractor in order to identify and manage health and safety requirements. The level assigned to contract Work increases as consequence and exposure increase. The higher the level, the more requirements to manage the health and safety of the Contractor. Fatality Level 3 High Consequence Low Exposure Level 4 High consequence High exposure Major Injury Minor Injury Ex. Elevator repair Level 1 Low Consequence Low Exposure Ex. Building construction Level 2 Low Consequence High Exposure Negligible Injury Ex. one time Janitor Ex. Janitorial (daily) Very Unlikely Increasing exposure Unlikely Likely Very Likely Section II, Page 4
Identify hazards and assess the associated risks: o Consider the EXPOSURE - Very Likely: exposure to the hazard (without controls) will very likely result in a consequence. - Likely: exposure to the hazard (without controls) will likely result in a consequence. - Unlikely: exposure to the hazard is unlikely to result in a consequence. - Highly Unlikely: exposure to the hazard is highly unlikely to result in a consequence. Exposure Typical Exposure Very Likely More than1 Month Likely 1 Week to 1 Month Unlikely Less than a Week Very Unlikely Less than a Day *Multiple visits increase likelihood from a L1 to L2 or a L3 to a L4. o Consider the CONSEQUENCE - Fatality: The hazard could result in a fatality, serious permanent disability or substantial property damage. - Major injuries: The hazard could result in injuries requiring medical aid consisting of emergency assessment, in-patient treatment, lost time with the potential of permanent disability or significant property damage. - Minor Injuries: The hazard could result in injuries up to and including medical aid consisting of assessment and observation, no lost time or minor to major property damage. - Negligible Injuries: The hazard could only result in minor injury up to first aid or none-to-minor property damage. Consequence Injury Type Fatality Fatality Major Injury Lost Time Minor Injury Medical Aid Negligible Injury First Aid *Multiple visits increase likelihood from a L1 to L2 or a L3 to a L4. To identify the level number for the Work, locate the intersection point of consequence and exposure, using chart on previous page: - Level 1 (low exposure / low consequence) - Level 2 (High exposure / low consequence) - Level 3 (low exposure / High consequence) - Level 4 (High exposure / High consequence) Place the Work into a higher level when the level is not clear. 4.1.6 Tailboard A tailboard form is another means to capture a hazard and risk assessment. Refer to Page 5 of Section III for an example of a tailboard form. Forms other than SaskPower s may be used, however, it is to meet or exceed requirements established by SaskPower s form. To complete a tailboard a Worker should lead the discussion and prepare the tailboard with the other Workers before commencing the Work. The tailboard is to include, but not be limited to: Documenting the job steps; Identifying hazards; Identifying the most effective barriers to eliminate or control the hazard; Developing the emergency response plan The Workers are to initial or sign prior to Work starting. Section II, Page 5
4.1.6 Authorization to Work Form When a Contractor does not have an existing contract with SaskPower; there may not have been an orientation and hazard and risk assessment performed. This may be due to unplanned or emergency work. The Authorization to Work Form documents a process for hiring a Contractor and to review key health and safety requirements with a Contractor. The Authorization to Work Form, shown on Page 6 of Section III, is to be filled out by the Contractor and completed by the SaskPower Contract Administrator. If there is doubt about the Contractor s competence, the Contractor shall not begin Work, unless directly supervised by SaskPower. Components of the Authorization to Work Form: o contractor information; o description of work; o applicable work procedures/practices; o qualifications/competencies, as required; o a hazard and risk assessment; o requirement for site specific orientation; 4.2 Qualification o reporting of dangerous situations and incidents; o identification of a current WCB account; o contractor s acknowledgement of terms / conditions;; o an assessment and authorization of contractor by Contract Administrator. Contractor Health and Safety Management Standard, Section 3.2 The required Contractor qualifications shall be based on scope of Work, and on legal or other requirements. The Contractor s qualifications shall be verified. 4.2.1 General Contracts are only to be awarded to appropriately qualified and / or competent Contractors. Contractors are to ensure their Subcontractors are qualified. Qualifications identified in hazard and risk assessment are to be verified. Prior to the start of contract Work, the Contractor will be asked questions to ensure qualifications and competency, as required. Examples of questions: Do you have documentation to verify your qualifications (ex. trade certificate)? Demonstrate. Have you been trained to do this Work? Demonstrate. Do you have safe work procedures / practices for the specific high hazard Work? Demonstrate. Is the supervisor competent to supervise the high hazard Work? Is equipment maintained as required? Demonstrate. Are daily inspections of equipment performed? Demonstrate. 4.2.2 WCB Requirements The Contractor is to have an active WCB account which may be demonstrated by a Letter of Good Standing (Clearance Letter). If not, the contractor is to notify the SaskPower Contract Administrator. The Contractor may be requested to submit a WCB Experience Rate Statement. 4.2.3 Vendor Registration A potential SaskPower vendor can register with SaskPower, using www.saskpower.com. SaskPower vendors information, including that of health and safety, is retained. Section II, Page 6
4.3 Orientation Contractor Health and Safety Management Standard, Section 3.3 All Contractors shall participate in a site orientation, supplemented with an orientation based on the scope of Work, as required. The level of orientation shall be dependent on level of risk associated with the scope of Work. The Contract Administrator or designate shall coordinate the orientation prior to Work commencing. The orientation shall include the hazards and associated risks, expectations of control measures, additional occupational health and safety (OH&S) requirements, site security, control and applicable SaskPower policies, standards, processes and procedures, as required by the hazard and risk. The orientation shall be conducted prior to accessing controlled areas at the Worksite. o Unaccompanied Contractors shall be orientated to restricted areas, personal protective equipment o (PPE) requirements, site hazards, facility safety rules and the emergency plan. Accompanied Contractors shall remain with the SaskPower guide at all times. A review of the emergency plan and PPE shall also be performed. Direct supervision shall supplement orientation, when required by the hazard and risk assessment. Records of orientation shall be maintained in accordance to safety management system (SMS) record management protocol. 4.3.1 Level One (1) Contractor The SaskPower Contract Administrator will perform an orientation (refer to the orientation checklist on Page 8 of Section III) for a Level 1 Contractor prior to services commencing. Orientation will include, but not be limited to: site emergency response plan, restricted areas, personal protective equipment and incident reporting. Orientations for Level 1 Contractors may be verbal and not documented. When orientation is not practical, perform direct supervision. Where a Contractor performs services for SaskPower multiple times throughout the year, an annual orientation is acceptable unless conditions have changed. 4.3.2 Level Two (2) Contractor In addition to requirements for a Level 1 Contractor, the following is required for a Level 2 Contractor: o Hazard and risk assessment, performed prior to the Work, daily and when conditions change; o Verification Contractor qualifications and WCB registration, where applicable; o Documented orientation, including, but not limited to: site rules, facility tour, Safety Rulebook, safety procedures; applicable OH&S Legislation; and o Communication contacts and methods. 4.3.3 Level Three (3) Contractor In addition to requirements for Level 1 and 2 Contractor, the following is required for Level 3: o Contract Administrator s requirement for work observations. 4.3.4 Level Four (4) Contractor In addition to requirements for Level 1, 2 and 3 Contractor, the following is required for Level 4: o Contractor s and Contract Administrator s requirement for work observations; o Regular safety meetings, including a startup meeting; and o Post Performance Evaluation. Section II, Page 7
4.4 Communication Contractor Health and Safety Management Standard, Section 3.4 Communications with the Contractor shall take place when: o there is safety information that is relevant to the contractor. o there are changes to the hazards and risks, SaskPower facilities, scope of Work, employees, products, equipment, safety rules and / or other requirements. o A Contractor has been involved in a health and safety related incident. The contact persons for both SaskPower and contractor shall be identified and communicated to affected personnel. The type and frequency of communication shall be identified. 4.4.1 Key Contact Identification of key contact personnel for the Contractor and SaskPower is to happen prior to the Work beginning, so that in the event of an emergency, contact information is readily available. A Key Contact Form, shown on Page 9 of Section III, may be used for retention of communication needs. Information retained is to include, but not be limited to: o Contractor company, mailing address, Contractor contact name, email, telephone numbers (including office, cellular, facsimile, emergency); o SaskPower Contract Administrator name, mailing address, email, telephone numbers (including office, cellular, facsimile, emergency); and o Information for alternate Contractor contact and SaskPower Contract Administrator contact. 4.4.2 Start-up Meetings Start-up meetings are another means for SaskPower to communicate to Contractors prior to the start of Work. The startup meeting agenda for Level 1 & 2 (low risk) Contractors has fewer requirements than the Level 3 & 4 (high risk) Contractors, shown by the templates on Page 10 and 11 in Section III, respectively, as the health and safety requirements align with orientation requirements. Additional information may be covered in the startup meeting, including, but not limited to provisions contained in the contract and other Contractor s requirements regarding the Work Section II, Page 8
4.5 Emergency Response Contractor Health and Safety Management Standard, Section 3.5 Contractors are to have an emergency response plan and / or shall adopt SaskPower s emergency response plans. The emergency response for a Worksite is dependent on, but is not limited to: the type of Work, hazards, level of risk, the number of Workers and the location of the Work. Potential emergencies are to be identified in a hazard and risk assessment process, so that an appropriate emergency response plan is documented and available to Workers. The emergency response plan is to include, but not be limited to the following: Identification of potential emergencies; Procedures for dealing with the identified emergencies; The identification of, location of and procedures for the emergency equipment; The emergency response training requirements; The location and use of emergency facilities; The fire protection requirements; The alarm and emergency communication requirements; The first aid services required; Procedures for rescue and evacuation; and The designated rescue and evacuation Workers. To determine First Aid equipment requirements, refer to Tables 9-12 of The Occupational Health and Safety Regulations, 1996. Section II, Page 9
4.6 Monitoring and Measuring Contractor Health and Safety Management Standard, Section 3.6 The level of monitoring and measuring depends on the level of risk associated with scope of Work that the contractor is performing. Monitoring and measurement processes may include one or more of the following: o providing direct supervision of contractor. o attending pre-job startup meetings, as well as tailboard and other safety meetings. o performing Work observations, audits and inspections. o reviewing post contract safety performance. o reviewing incident reports and investigations. o reviewing contractor safety performance statistics. Monitoring and measurement processes shall include the following: o o requiring the contractor to report all incidents to the contract administrator or designate. requiring the contractor to submit investigation and corrective action reports to the contract administrator upon request. 4.6.1 Work Observations Work observations are an important tool to use for monitoring the Work. Work Observations by Contractors and Contract Administrators are required for Level 4: - Quarterly minimum for services greater than 6 months - Monthly minimum for services between 3 to 6 months 4.6.2 Incident Reporting and Investigation If an incident has occurred, Worker is to notify the supervisor, who in turn contacts the SaskPower Contract Administrator. The Contractor must prepare an incident report. The incident report form is shown on Page 12 of Section III. The Contractor may be required to conduct an investigation at the discretion of the Contract Administrator. The incident investigation report form is shown on Page 14 of Section III. 4.7 Management Review Contractor Health and Safety Management Standard, Section 3.7 Contractor safety performance shall be reviewed in Registration Unit management meetings. The management review may include: o an overview of contractor safety statistics. o a review of any significant risk areas related to contractor management. o an assessment of the suitability, effectiveness and adequacy of the CHSM program. o monitoring opportunities for improvement. The results of the management review shall be documented. Section II, Page 10
Contractor Health and Safety Management Program Contractor Information package Forms and Checklists Section III
SaskPower Hazard Classifications For SaskPower s List of Hazards for each Registration Unit (RU), refer to RU s Complete List of Hazards on the SafetyNet. The document includes Hazard Description, Related Barriers, Legal Type, Legal Document and Description. Adverse Weather Animals Biological Burns/Scalds Chemicals Fumes/dust/gas/mists Asbestos Radiation Noise Collision/Crashing Traffic Crushing/Pinch Points Electrical Mechanical Fire/Explosion Falls from heights Slips/trips/falls Sharp/protruding objects Heat/Cold Ergonomics Human factor issues Working Near Water Struck by falling, flying or dropping objects PEMEP Chart The following P-E-M-E-P chart also considers identifying people, equipment, material, environment and process associated with hazards. People Competence Experience Training Distraction Violence Horse play Fatigue Stress Fitness Impairment Situational Awareness Equipment Capabilities State Isolated De-energized LOTO Maintenance Pinch points Collision with Struck by Material Characteristics Heavy/awkward Asbestos Snag/cut points Conductive Environment Weather Confined space Noise Sufficient light Housekeeping Bio hazards Process State changes Energized/deenergized Moving/at rest Heating/cooling Opening/closing Raising/lowering Freezing/thawing Ascending/descending Pressurized/depressurized
Occupation or Title Assessment Date Tasks List tasks normally done for work. Hazard and Risk Assessment Worksheet Company Department Hazard Exposure Consider health & safety hazards and property damage (use SaskPower List of Hazards and P-E-M-E-P Chart on next page) Reviewed By Review Date Risk Rating Consider likelihood & consequence. Find Intersection on risk rating chart. Analyst Controls Identify controls in place. Consider effectiveness and sufficiency.
Consequence SaskPower SaskPower Hazard Classifications Adverse Weather Animals Biological Burns/Scalds Chemicals Fumes/dust/gas/mists Asbestos Radiation Noise Collision/Crashing Traffic Crushing/Pinch Points Electrical Mechanical Fire/Explosion Falls from heights Slips/trips/falls Sharp/protruding objects Heat/Cold Ergonomics Human factor issues Working Near Water Struck by falling or flying objects P-E-M-E-P (other considerations) People Competence Experience Training Distraction Violence Horse play Fatigue Stress Fitness Impairment Situational Awareness Equipment Capabilities State Isolated De-energized LOTO Maintenance Pinch points Collision with Struck by Material Characteristics Heavy/awkward Asbestos Snag/cut points Conductive Environment Weather Confined space Noise Lighting Housekeeping Bio hazards Process State changes Energized/de-energized Moving/at rest Heating/cooling Opening/closing Raising/lowering Freezing/thawing Ascending/descending Pressurized/depressurized Hazard Risk Rating Fatality Major Injury Minor Injury Negligible Injury Very Unlikely Level 3 High Consequence Low Exposure Level 1 Low Consequence Low Exposure Unlikely Exposure Level 4 High Consequence High Exposure Level 2 Low Consequence High Exposure Likely Very Likely Identify the intersection point between CONSEQUENCE and EXPOSURE / LIKELIHOOD to determine if the scope of work is Level 1 (low risk), Level 2 (medium risk), Level 3 (high risk) or Level 4 (major risk). Exposure Typical Exposure Consequence Injury Type Very Likely More than 1 Month Fatality Fatality Likely 1 Week to 1 Month Major Injury Lost Time Unlikely Less than a Week Minor Injury Medical Aid Very Unlikely Less than a Day Negligible Injury First Aid *Multiple visits increase likelihood from a L1 to L2 or a L3 to a L4.
SaskPower Health and Safety Policies, Standards and Processes Contractor Management Policy Contractor Management Standard Personal Protective Equipment Policy Eye and Face Protection Standard Arc Flash Standard Full Body Harness Standard High Visibility Standard Hearing Protection Standard Foot Protection Standard Hand and Arm Protection Standard Gloves of Insulating Material Hard Hat Standard Respiratory PPE Standard Chemical Suits Standard Prescription Safety Eyewear Standard Personal Gas Monitors Standard PFAS Components Standard Emergency Response Policy Automated External Defibrillator (AED) Standard Emergency Response Standard Emergency Response Testing Protocols Standard First Aid Incident Report & Investigation Policy Incident Reporting & Investigation Standard Incident Management Process Health and Wellness Policy Health and Wellness Standard Shift Work Standard Safety Management Policy Work Observations Standard Workplace Visitor Standard Fatigue Management Standard Safety Meetings Standard H&S Inspections Standard Safe Work Procedures Standard Public Safety Policy Public Safety Campaigns & Initiatives Processes/Programs/Services SaskPower Safety Rule Book Drug and Alcohol Policy Drug and Alcohol Standard Hazard Control Policy Workplace Violence Standard Working Alone Standard Excavation and Trenching Standard Confined Space Standard Respiratory Protection Standard Animal Control Standard Electrical Safe Work Standard Fall Protection Standard Portable Gas Monitors Standard Scaffolding Erection & Use Standard Cranes & Hoists Standard Personnel Hoisting Standard Rigging Standard Asbestos Standard Operation of Powered Mobile Equipment Standard WHMIS Standard Ergonomics Standard Hearing Conservation & Noise Control Working in Hot Conditions Standard Working in Cold Conditions Standard Biological Hazards Standard Portable Ground Sets Standard Radiation Safety Standard Working In, On or Near Water Standard Job Hazard Assessment Policy Hazard and Risk Assessment Standard Motor Vehicle Safety Policy Vehicle Recovery Standard Transportation Compliance Standard Safe Driving Standard Traffic Control Standard Motor Vehicle Safety Equipment Standard Load Securement Standard Operation / Maintenance of Vehicles over 5000 kg Processes/Programs/Services Safety Briefing Process H&S Training Management Process H&S Orientation Process Safety Directive Process Safe Behavior Recognition Program Audit Management Process Internal Communications Process External Communications Process Standard Protection Code Grey: Not available for Contractors Italics: not complete SaskPower
Tailboard Form Meeting Date: Location: Job being Performed: Person in Charge: Other Information: Worker Present Initials Worker Present Initials Job Steps Hazards Required Barriers Emergency Plan: Identify Exact Location for Emergency Response: Emergency Numbers: Hospital: Police: Fire: Medical: Supervisor remarks: Person in Charge Signature: Date/Time: Did conditions change? Changes to consider: Weather / Person in Charge / Sequence of jobs / New people on site, etc. Does everyone know of the changes?
Contractor Authorization to Work Form It is SaskPower policy that Contractors perform work in accordance with all laws, regulations, bylaws, rules, and standards applicable to the performance of work on any SaskPower facilities and worksites. The Authorization to Work Form and Hazard and Risk assessment is to be completed by the Contractor. Contractor Company Name: Contractor Supervisor Name: Tele: Cell: Contractor Address: SaskPower Worksite: Date: Period of Work Start : End : SAFE WORK METHOD Work Description Please indicate with a checkmark ( ) Working on roof Painting Window cleaning Asbestos Work Overhead Door Maintenance Abrasive blasting Mould Remediation Working Outside Regular hours Tree Felling/Pruning Driving on SaskPower Property Sub Contract Labour &/or Equipment Working Alone Operating Powered Mobile Working on/near energized apparatus Working by buried facilities Equipment Welding Abrasive cutting/coring Hoisting or Lifting Using Power Tools Erecting scaffolding Excavation or Trenching Demolishing Explosives Using Chemicals Working at Heights Transporting Dangerous Goods Confined Space Hot Work Plumbing / Heating / Mechanical Noise / Vibration work Electrical Work Surveying Vehicle Recovery Working where public may be exposed Other (specify): Do you have a safe work method(s) to undertake the work indicated above? Please circle Have you been trained and are you competent in the safe work method(s)? Please circle yes / no yes / no I. of Declare that I/We Contractor Representative - please print Contractor Company Name a) understand obligations under the Saskatchewan Occupational Health and Safety Act, 1993, and Saskatchewan Occupational Health and Safety Regulations, 1996, other applicable Provincial Regulations and applicable SaskPower OH&S policies and standards. b) have valid certification, qualifications and/or competencies required by Saskatchewan Provincial legislation. c) am fit for work, free from the negative effects of alcohol and / or drugs. d) will cease working, make safe the workplace and contact the Contract Administrator if an incident has occurred or I become aware of a situation, that creates a danger to myself or others. e) (have / do not have) a current WCB account (or indicate if you do not know). f) have participated in a pre-job safety meeting, including a hazard & risk assessment and orientation, and agree to comply with SaskPower s safety rules any and special instructions. g) Report an incident that has caused injury or property damage to the Contract Administrator. Signed: Contractor Representative Date TO BE COMPLETED BY THE CONTRACT ADMIMISTRATOR The contracted work is Level: 1 2 3 4,in accordance with the Contractor Reference Chart. A hazard & risk assessment has been performed, prior to the commencement of work. Signed: Contract Date
Consequence Hazard and Risk Assessment Worksheet Occupation or Title Company Reviewed By Assessment Date Department Review Date Analyst List tasks normally done for work. Tasks Hazard Exposure Risk Rating Controls Consider health & safety risks and property damage (use P-E-M-E-P) Consider likelihood & consequence. Find intersection on risk rating chart. Identify controls in place. Consider effectiveness and sufficiency. SaskPower Hazard Classifications Adverse Weather Animals Biological Burns/Scalds Chemicals Fumes/dust/gas/mists Asbestos Radiation Noise Collision/Crashing Traffic Crushing/Pinch Points Electrical Mechanical Fire/Explosion Falls from heights Slips/trips/falls Sharp/protruding objects Heat/Cold Ergonomics Human factor issues Working Near Water Struck by falling or flying objects P-E-M-E-P People Competence Experience Training Distraction Violence Horse play Fatigue Stress Fitness Impairment Situational Awareness Hazard Risk Rating Fatality Major Injury Minor Injury Level 3 High Consequence Low Exposure Level 1 Low Consequence Low Exposure Equipment Capabilities State Isolated De-energized LOTO Maintenance Pinch points Collision with Struck by Level 4 High Consequence High Exposure Level 2 Low Consequence High Exposure Material Characteristics Heavy/awkward Asbestos Snag/cut points Conductive Environment Weather Confined space Noise Lighting Housekeeping Bio hazards Process State changes Energized/de-energized Moving/at rest Heating/cooling Opening/closing Raising/lowering Freezing/thawing Ascending/descending Pressurized/de-pressurized Identify the intersection point between CONSEQUENCE and EXPOSURE / LIKELIHOOD to determine if the scope of work is Level 1 (low risk), Level 2 (medium risk), Level 3 (high risk) or Level 4 (major risk). Multiple visits increase likelihood from a L1 to L2 or a L3 to a L4. Exposure Very Likely Likely Unlikely Very Unlikely Typical Exposure More than 1 Month 1 Week to 1 Month Less than a Week Less than a Day Consequence Fatality Major Injury Minor Injury Negligible Injury Injury Type Fatality Lost Time Medical Aid First Aid Negligible Injury Very Unlikely Unlikely Exposure Likely Very Likely
Orientation Checklist for Level One- Four (L1 - L4) Contractors Date of Orientation: Contractor Company name: Contractor oriented: Orientation Performed by: Signature: Perform hazard identification and risk assessment May use a stand alone Hazard & risk analysis form, Authorization to Work form or Tailboard form Refer to: SaskPower List of Hazards specific to RU Verify Contractor qualifications WCB (for L2, L3, L4) Applicable trade certifications, qualifications, competencies Appropriate Supervision for work Applicable Training Appropriate safe work procedures / practices for high hazard work (L3 and L4) Perform general safety orientation (may be verbal for L1 only) May use Contractor Health, Safety & Environment Handbook Perform site specific orientation Site specific general rules and security Personal Protective Equipment Facility tour SaskPower Safety Rulebook Standard Protection Code, if applicable Site specific safety procedures, process Identify communication channels May use Key Contact Form Specify method of communication (email, telephone, in person) and frequency of communication Communicate applicable sections of The Occupational Health and Safety Regulations, 1996 Including, but not limited to: General Duties, Right to Know, Participate and Refuse Dangerous Work and specific regulations for medium to high hazard work. Identify site emergency response procedures Emergency response plan Emergency evacuation plan Communicate contractors requirement for work observations (in addition to work observations performed by Contract Administrators) Work Observation form For L3: - Start of contract work For L4:- Quarterly: services greater than 6 months - Monthly: services between 3 to 6 months Communicate scheduled meetings requirements Startup Meetings (for L4 only) Tailboard Meetings (for L3 & L4 only) Weekly/Monthly Safety Meetings (for L4 only) OHC Meetings Communicate incident reporting and investigation requirements Incident Reporting Investigation Reporting Communicate post performance evaluation requirements Post Performance Evaluation Form (For L4 only) Record Management Requirements Retention of Safety Records Submitting Safety Records to Contract Administrator Records may include: Hazard and Risk Assessments, orientation sign off forms, work observations, site inspections, equipment inspection logs, safety meeting minutes, incident reports/investigations.
SaskPower Contact Information Contractor Communication Key Contacts SaskPower Contract Administrator: (print name) Title: Telephone: Fax: Cell: Email: Alternate SaskPower contact: Name: (print name) Title: Telephone: Cell: Fax: Email: Other Contact numbers: Other Contact numbers: SaskPower Emergency Telephone Number: Other communication arrangements: Contractor Contact Information Contractor: Key Contact: Title: Telephone: Cell: Fax: Email: Other Contact numbers: Other Contact numbers: Alternate Contractor contacts: Contractor: Key Contact: Title: Telephone: Fax: Cell: Email: Other communication arrangements: Copy: Contractor; SaskPower Contract Administrator
Start-up Meeting Agenda (Level 1 and 2 Contractors) No. Agenda Item When to Include Responsibility 1 Welcome and Introductions Always SaskPower 2 Explain the Purpose for the Briefing Always SaskPower 3 Review the Agenda Always SaskPower 4 Review client s requirements and expectations regarding the project s health and safety (H&S) 4.1 SaskPower s project H&S Program and site safety rules 4.2 Contractor H&S Program, including emergency response 4.3 Provisions contained in the tender package, contract, purchase order (as applicable) 4.4 Contractor s incident and investigation reports. If none available, refer to SaskPower s forms Always Always explain to degree warranted in the circumstances Always explain to degree warranted in the circumstances Always explain to degree warranted in the circumstances Always should reiterate that the Contractor is to notify SaskPower of any incident SaskPower SaskPower SaskPower SaskPower SaskPower 5. Other Business As warranted 6. Adjournment Always