It s About Time!
Agenda The Bridge New Hire Wizard Security Groups in ezlabormanager and Workforce Now 2.0 ADP Mobile Support Center https://support.adp.com
The Bridge
The Bridge There are currently 285 active users in the Time and Labor community Currently, there are about 160 blogs/posts Wide range of discussions involving multiple facets of ADP Time and Labor products Top Discussions include; Time Card Submission, changing departments, ADP Mobile and more!
New Hire Wizard
Overview What is the New Hire Wizard? What can it do for me? Requirements Using the New Hire Wizard Template Management
What Is The New Hire Wizard? Integrated Hiring Tool Applies to all ADP products Customizable
What can it do for me? Faster creation of new employees Better integration using shared fields Customizable templates allow you to create different checklists for different types of employees Coordinate responsibilities of multiple users
Requirements Who is eligible for the New Hire Wizard: ADP Workforce Now 2.0 Requirements All departments that are in payroll, must be in Time & Attendance All termination codes in payroll must be in Time & Attendance. The position codes in Time & Attendance must match the job titles in Payroll All users in Time & Attendance that are marked as an admin, must be assigned to the practitioner security group All users that are marked as a supervisor, must be assigned to the manager security group Payroll needs to have features enabled
Using the Wizard User Roles (Admin vs. Practitioner) Administrators create and manage templates, and control who has access to templates Practitioners use templates to complete one or more tasks involved in hiring an employee
Using the Wizard
Templates If you use these modules Payroll Only Payroll + HR and Benefits Payroll + Time and Attendance Payroll + HR And Benefits + Time and Attendance Payroll + HR Payroll + HR + Time You can create these custom employee templates PayrollOnly Payroll Only, Payroll + HR Payroll Only, Time Only, Payroll + Time Payroll Only, Payroll + HR, Payroll + Time, Payroll + HR + Time, Time Only Payroll + HR Payroll +HR, Payroll + HR and Time, Time Only
Security Groups ezlabormanager and WorkForce Now 2.0
Security Groups What are Security Groups and how do they work? Security groups are designed to give clients the ability to assign employee s to more than one supervisor at a time regardless of department or primary supervisor assignment Employees are attached to a security group so that the user(s) of that group can view their timecard, make edits, approve time off, modify schedules, etc Users(supervisors and/or administrators) are attached to a security group so they have access to employees within that group Supervisors and administrators only have access to view employees that are within the group(s) they are assigned
Security Groups Portal Security Groups vs. Time and Attendance Security Groups: In Time and Attendance, we speak about Security Groups, this can also be referred to as Supervisor Access In Time and Attendance, this controls who can see who We will be discussing the Time and Attendance Supervisor Access today In the Portal, Security Groups are controlling what tabs in the portal that employees can access These can also have special groups created to have supervisors or admins only see certain sections of the system. For instance, an admin who can only see Time and Attendance not Payroll
Support Center
Security Groups What s the difference between User security and Employee security? Employees belong to a security group so the Users of that group can view their data (timecards, exceptions, time off, etc.) Users oversee the employees within the group they have been given access to Employees can be attached to multiple security groups and supervisors can have access to view multiple security groups as well
Global User Security Groups
Global Employee Security Groups
Individual Employee Security Groups
Individual User Security Groups
Naming Conventions We recommend to name the security groups in a default naming convention Using a group named after the supervisor is not recommended as the supervisors can change over time In order to remove a security group; all employees, including terminated, must be removed from the Security Group prior to deletion Using a group name, much like GRP01 is optimal, as you can easily change the descriptions to be the Supervisor name, or even Department name
Important Notes Employees that are not supervisors will probably not be in the user security section Supervisors and administrators are limited to the groups that they are assigned to view If a supervisor cannot access an employee s timecard or schedule then there could be a security group ASSIGNMENT issue Additional information can be found at the ADP Support Center at https://support.adp.com
ADP Mobile App
ADP Mobile Benefits Support Requirements Setup Supervisor Usage
ADP Mobile Benefits Offer anytime convenience and security Help Employees Stay connected Enable remote time tracking and management Supervisors and Employees can approve time ADP Mobile can be based on geographical restrictions Client s can restrict when employees clock in and out Ability to access with a web browser and a smart phone Employees can access Mobile App with either a Pin Number or Time and Attendance password Request Time Off
Supported Mobile Phones iphone 3g and up ipod Touch Android OS v.2 and up BlackBerry v4.6.1 and up Available on the Apple and Google Play Store
ADP Mobile Requirements The accuracy of GPS location reporting varies among devices issued by the client and those personally owned by its employees 3 Labor account transfers Works with single position employees Supervisor Approval is limited to 100 employees. Geographical restrictions can be based on the GPS Coordinates or the Individual Address configured in the Time and Attendance Software Coordinates are determined by a GPS Calculator Range minimum 1 meter to hundreds of miles If employee tries to clock outside of the GPS coordinates specified, it will show a successful punch, but will never post to the timecard
Setup of ADP Mobile Available in Apple App Store, Google Play, Amazon Marketplace Mobile Clocking option MUST be enabled by an ADP Time & Attendance Associate first Must have a Time & Attendance employee record and have the ability to login You can also go to https://support.adp.com and request the mobile application Under the Time Home Page, under quick links, there is a ADP Mobile Activation Request link
Mobile Supervisor Access
ADP Mobile on Support Center Access Support Center https://support.adp.com Locate Systems and Application Support Mobile Solutions Can also be activated via the support center, under the Time and Attendance self service tools
32 Q&A
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