NCH Software Express Accounts Accounting Software

NCH Software Express Accounts Accounting Software This user guide has been created for use with Express Accounts Accounting Software Version 5.xx NCH Software

Technica Support If you have difficuties using Express Accounts Accounting Software pease read the appicabe topic before requesting support. If your probem is not covered in this user guide pease view the up-to-date Express Accounts Accounting Software Onine Technica Support at www.nchsoftware.com/accounting/support.htm. If that does not sove your probem, you can contact us using the technica support contacts isted on that page. Software Suggestions If you have any suggestions for improvements to Express Accounts Accounting Software, or suggestions for other reated software that you might need, pease post it on our Suggestions page at www.nch.com.au/suggestions/index.htm. Many of our software projects have been undertaken after suggestions from users ike you. You get a free upgrade if we foow your suggestion.

Express Accounts Accounting Software Contents Introduction... 8 Software License Terms... 9 Getting Started Quick Start Wizard... 10 Main Window Reference... 11 Chart of Accounts... 15 Taxes... 16 Customization for Your Business... 17 Register Express Accounts... 18 Shortcut Keys Reference... 19 Guide to Bookkeeping... 23 Common Tasks Creating Items and Services... 24 Add New Customers... 25 Customer Statements... 27 Add New Suppiers... 28 Quotes... 29 Saes Orders... 31 Invoicing... 33 Purchase Orders... 36 Accounts Payabe... 37 Payments and Purchases... 38 Receive Money... 40 Manua Journa Entries and Edits... 41 Reconcie an Account... 42 Recacuating Customers' Baances... 44 Payro... 45 Puing Reports... 46 Options... 48 Advanced Appication Integration with Inventoria... 49 1

Mutipe Businesses... 50 Mutipe Currencies... 51 Mai Merge... 52 Data Backup... 56 Options Options ~ Business... 57 Options ~ Accounting... 58 Options ~ Regiona... 61 Options ~ Saes Tax... 62 Options ~ Inventory... 64 Options ~ Page Layout... 65 Options ~ Page Styes... 67 Options ~ Invoice... 70 Options ~ Quote... 72 Options ~ Saes Order... 73 Options ~ Purchase Order... 74 Options ~ Credit Note... 75 Options ~ Packing Sip... 76 Options ~ Receipt... 77 Options ~ Check... 78 Options ~ Statements... 80 Options ~ Other... 81 Options ~ Payments... 82 Options ~ Web Accounts... 84 Options ~ Web Access... 85 Web Access Introduction to the Web Access Feature... 86 Setting up Web Accounts... 87 Configuring your Internet Connection for Web Access... 88 How to Log On to Web Access... 89 Password Management... 90 Web Access Interface Reference... 91 Setting Up Web Access... 93 Web Access Screen References Seect Company Profie... 94 Seect Invoice Period... 95 Recurring Invoice Schedue... 96 Invoices List... 97 2

Add/Edit Invoice... 98 Seect Quotes Period... 101 Quotes List... 102 Add/Edit Quote... 103 Seect Orders Period... 105 Orders List... 106 Add/Edit Order... 107 Payments and Purchases... 109 Seect Payments Period... 111 Payments List... 112 Appy Payment... 113 Charge Payment... 114 Payment Charge Receipt... 115 Enter Emai Detais... 116 Items List... 117 Vehices List... 118 Vehices Mieage List... 119 Add/Edit Vehice... 120 Add/Edit Vehice Mieage... 121 Add/Edit Item... 122 Customers List... 124 Add/Edit Customer... 125 Add/Edit Customer Additiona Options... 126 Add/Edit Customer Credit Card... 127 Add/Edit Customer Additiona Info... 128 User Account List... 129 Seect Journa Period... 130 Journa List... 131 Seect Purchase Order Period... 132 Purchase Orders List... 133 New Accounts Payabe... 134 Seect Accounts Payabe Period... 135 Accounts Payabe List... 136 Bi Payments List... 137 Seect Bi Payment List Period... 138 Check List... 139 Invoice Records Log... 140 Seect Credit Notes... 141 Credit Notes List... 142 Add/Edit Credit Note... 143 Budget List... 145 Create Budget... 146 Budget Report... 147 Budget Diaog... 148 Journa Entry Web... 149 Reconcie Account Web... 150 Seect Account and Bank Statement... 151 Customer Statement Period Web... 152 Screen References 3

Budget List... 153 Budget Main... 154 Adjust Row Vaue... 155 Create Budget... 156 New/Edit Invoice... 157 New/Edit Credit Note... 160 New/Edit Saes Order... 162 New/Edit Purchase Order... 165 New/Edit Accounts Payabe... 167 New/Edit Quote... 169 Reconcie Account... 171 Journa Entry... 173 Accounts Payabe... 175 Link Purchase Orders... 177 Payments and Purchases... 178 Receipts and Deposits... 180 Report View... 182 Chart of Accounts List... 183 Invoices List... 184 Seect Invoice List... 188 Quotes List... 189 Seect Quote List... 192 Saes Orders List... 193 Seect Saes Orders List... 195 Purchase Orders List... 196 Accounts Payabe List... 197 Seect Account Payabe List... 198 Payments of Accounts Payabe... 199 Customers List... 200 Suppiers List... 202 Payments List... 204 Items List... 206 Vehice List... 207 Vehice Mieage List... 208 Recurring Invoices List... 209 Recurring Orders List... 210 Credit Notes List... 211 Saesperson List... 212 View Journa... 213 View Journa - Genera Ledger Transactions... 214 Checks List... 215 New Account Diaog... 216 Find Key String... 218 Enter New Group Name... 219 Customer Groups List... 220 Non-invoiced Cash Sae... 221 Shipping Labe... 223 Change Customer Group... 224 Change Saesperson... 225 Browse Transaction Fie Diaog... 226 Import Transaction... 227 4

Genera CSV Import Wizard: Seect CSV for Import... 228 CSV Import Wizard: Match Data Fieds... 229 CSV Import Wizard: CSV Import Resuts... 230 Web Access Screen References Recurring Order Schedue... 231 Seect Customers... 232 Screen References Print Preview... 233 Custom Reports... 234 Add/Edit Fied Diaog... 238 Authorize Account Settings... 240 Eway Account Settings... 241 Paypa Payfow Pro Account Settings... 242 Paypa Account Settings... 243 Account Settings... 244 Back Up Data... 245 Restore Data... 246 Fax Number... 247 Emai Address... 248 Fax Settings... 249 User Account... 250 Print Preview... 252 Appy Discount... 253 Text Attributes... 254 Cosed-To-Date... 255 Payment... 256 Appy Credit Note... 258 Enter Payments of Accounts Payabe... 259 Vehice... 260 Vehice Mieage... 261 Mieage Reports... 262 Account Transfer... 263 Recurring Invoice Schedue... 264 Recurring Order Schedue... 265 Statement Period... 266 Customer Statements... 267 Mutipe Businesses... 268 Account Properties... 269 Seect Tempate... 271 Name Tempate... 272 5

Seect Date... 273 Seect Period for the Report... 274 Seect Report Vaue to Sort By... 275 Seect Period for the Report... 276 Seect Period and Customers for the Report... 277 Seect Periods for the Report... 278 Seect Account and Period... 279 Seect Budget... 280 Report Items per Customer... 281 Accounts Receivabe Aging Report... 282 Report Customer Saes... 283 Choose Businesses and Report... 284 Seect Report... 285 New Item... 287 Pay by Cash... 288 Pay by Credit Card... 289 Pay by Check... 290 Choose Payment Method... 291 Save Customer... 292 Emai to Many... 293 Seect Customer... 294 Run Automatic Statements... 295 Saesperson... 296 Tax Rate... 297 Import Items from Other Business... 298 Import Customers from Other Business... 299 Linked Accounts... 300 Edit Invoice... 301 Invoice Records Log... 302 Adjust Row Vaue... 303 Browse transaction fie... 304 Edit Account Vaue... 305 Edit Comparison Expression Vaue... 306 Edit True/Fase Vaue... 307 Edit Rounding Vaue... 308 Rename Report Form... 309 Item ~ Item... 310 Item ~ Inventory... 311 Suppier ~ Suppier... 312 Suppier ~ Info... 314 Customer ~ Customer... 315 Customer ~ Credit Card... 316 Customer ~ Other... 317 Customer ~ Info... 318 Express Accounts Quick Start Wizard ~ Quick Start Step 1: Business Detais... 319 Express Accounts Quick Start Wizard ~ Quick Start Step 2: Chart of Accounts... 320 Express Accounts Quick Start Wizard ~ Quick Start Step 3: Products or Service Business... 321 Express Accounts Quick Start Wizard ~ Quick Start: Seect Your Province... 322 Express Accounts Quick Start Wizard ~ Quick Start: Seect Your Country... 323 Express Accounts Web Access Wizard ~ Set Up Web Access... 324 6

Express Accounts Web Access Wizard ~ User Account Web Access... 325 Express Accounts Web Access Wizard ~ Choose Web Access Type... 326 Express Accounts Create New Budget Wizard ~ Create New Budget... 327 Other Links Options ~ Web Routing - URL http://www.nch.com.au/kb/10233.htm 7

Introduction Thank you for instaing Express Accounts. Express Accounts is software that makes it easy for businesses to create and keep track of their bank accounts, quotes, orders, invoices, and bis. Express Accounts is designed so that it wi integrate easiy into most business practices with functionaity that aids accounting and tax processes. This software generates professiona-ooking reports that can be printed, emaied or faxed directy from the program. It wi keep track of a of your account transactions, aowing you to reconcie them with your bank account statements. It aso generates professiona ooking quotes, orders and invoices that can be printed, emaied or faxed directy from the program. It then keeps track of which invoices have been paid with reports that can be used for chasing overdue invoices or preparing tax and other accounting returns. It aso supports automatic statements and recurring biing invoices so you do not need to remember to bi customers. Express Accounts can be instaed and running in ess than 60 seconds. Features Generates professiona reports quicky Generates professiona quotes, saes orders and invoices quicky Automaticay records reguar recurring orders/invoices (e.g., monthy invoices) Anayze saes by customer, saes person or item Abiity to print reports or send them by emai (pdf) or fax No need to earn compex accounting software Number of accounts imited ony by your hard drive size which woud be 100,000s on a modern computer Generates comprehensive reports for your accountant Reconcie account transactions with bank account statements Works for both product- and service-based businesses Can run mutipe (unimited) businesses from one insta Instas and is ready for printing in ess than a minute Designed to be very easy to use for day-to-day operation System Requirements Windows 98/2000/XP/2003/Vista/7/8 Optiona Internet Connection (for sending reports by emai) Printer (for printing reports) 8

Software License Terms 1. The copyrights in this software and any visua or audio work distributed with the software beong to NCH Software and others isted in the about box. A rights are reserved. Instaation of this software and any software bunded with or instaed-on-demand from this software is icensed ony in accordance with these terms. 2. By instaing, using or distributing this software you, on your own behaf and on behaf of your empoyer or principa, agree to be bound by these terms. If you do not agree to any of these terms, you may not use, copy, transmit, distribute, nor insta this software - return it to the pace of purchase within 14 days to receive a fu refund. 3. This software, and a accompanying fies, data and materias, are distributed "as is" and with no warranties of any kind, whether express or impied except as required by aw. If you intend to rey on this software for critica purposes you must test it fuy prior to using it, insta redundant systems and assume any risk. 4. We wi not be iabe for any oss arising out of the use of this software incuding, but not imited to, any specia, incidenta or consequentia oss. Your entire remedy against us for a caims is imited to receiving a fu refund for the amount you paid for the software. 5. You may not use this software in any circumstances where there is any risk that faiure of this software might resut in a physica injury or oss of ife. You agree to indemnify us from any caims reating to such unauthorized use. 6. You may copy or distribute the instaation fie of this software in its compete unatered form but you may not, under any circumstances, distribute any software registration code for any of our programs without written permission. In the event that you do distribute a software registration code, you wi be iabe to pay the fu purchase price for each ocation where the unauthorized use occurs. 7. Use of data coected by the software is subject to the NCH Software Privacy Statement which aows automatic anonymized coection of usage data and emai addresses in imited circumstances. 8. The contract arising out of this agreement is governed by the aws and courts of the Austraian Capita Territory. 9

Getting Started - Quick Start Wizard After Express Accounts instas, and any time you seect to add a new business to Express Accounts the Quick Start Wizard wi run. The wizard wi guide you through setting up the most basic detais of your business incuding: Business Name - The name of your business. This wi appear at the top of your reports and invoices. Chart of Accounts - You can use the defaut Chart of Accounts that comes with Express Accounts, or import your existing Chart of Accounts. You can make changes to your Chart of Accounts ater, if needed. See the Chart of Accounts topic in the Getting Started section of this manua for more information about customizing your Chart of Accounts. Address and Contact - The detais you enter here wi appear at the top of your reports and invoices. 10

Getting Started - Main Window Reference Menus Accounts - The Accounts menu contains common actions for working with the program, such as Web Access, backup and restore data, Cosed-to-date, switching between mutipe business accounts, importing data from ExpressInvoice, Import Transactions and exiting the program. Saes - From the Saes menu you can create a new invoice, appy a customer payment, and view a ist of invoices, as we as create quotes, saes orders and credit notes. Purchases - The Purchases menu contains a actions reated to purchasing and payment. It incudes inks for creating a purchase order, viewing purchase orders, entering accounts payabe, viewing accounts payabe, and entering payments for accounts payabe. Transactions - The Transactions menu aows the user quick access to transaction screens, incuding making payments and receiving payments, making a manua journa entry, reconciing accounts, and recacuating customers' baances. Reports - From the Reports menu, the user can seect which report they want to view. View - From the View menu, the user can view ists of customers, suppiers, invoices, the chart of accounts, and more. Toos - The Toos menu is where recurring invoices, orders, and statements are run from, if they are not avaiabe in the exporer bar. It's aso where the Options diaog can be accessed, and where you can register Express Accounts. Hep - The Hep menu contains a ink to the Express Accounts Hep documentation, inks for the Express Accounts webpage, technica support, reated programs, and other inks you might find usefu. Toobar The toobar wi update depending on which tab is seected. Each tab contains the foowing icons on the toobar: Journa - Cick the Journa icon in the toobar to open the journa, where a ist of a the journa entries you have made is dispayed. Reports - Cick the Reports icon in the toobar to seect which report you want to view. 11

View - Cick the View icon in the toobar to view ists of customers, suppiers, invoices, the chart of accounts, and more. Web Access - The Web Access icon opens the web interface of Express Accounts. The Web Access can be configured from the Options ~ Web Access tab. Options - The Options window is where many program settings can be configured and customized, incuding Business information, Accounting, Regiona settings, Saes Taxes, Payments, Inventory settings, Page Layout, Page Styes, Invoice, Quote, Saes Order, Purchase Order, Credit Note, Packing Sip, Receipts, Checks, Statements, Web Access, and Other options. Buy Onine - Cick the Buy Onine icon to be taken to a webpage where you can purchase or upgrade Express Accounts. Suite - The Suite is where you can view and downoad a NCH Software products. Hep - Cick the Hep button to open the program documentation. Exporer Bar The Exporer Bar is found in the eft sidebar of the program. It contains inks to the most common tasks you might use in Express Accounts, and contains inks reevant to the tab view that is seected. Cicking the heading of each section wi expand or coapse the inks in that section, making this section customizabe to your needs. To-Do - The inks you find in the To-Do section of the Exporer Bar wi vary depending on how many times you have used the program, if you are schedued to run recurring payments or invoices, or if Express Accounts thinks it is time to back up your data. Fow Chart The fow chart in the main screen of Express Accounts, or the contro pane, gives you yet another quick way to access the most commony used features in Express Accounts. Each group and the arrows between the boxes hep guide you through common accounting practices for the different aspects of your business. The boxes shown wi be reevant to the tab view that is seected to provide quick access to the features of the task you are performing. Tabs Each tab contains inks to the reated accounting functions isted for the tab. The toobar, exporer bar, and contro pane wi update each time a new tab is seected. Accounts Tab 12

The Accounts tab opens a menu with inks for common actions for working with the program, such as Web Access, backup and restore data, switching between mutipe business accounts, and exiting the program. Home Tab The Home tab contains inks to the most common function you' use in Express Accounts. For exampe, ook at the Exporer bar, which appears in the eft sidebar. For the Home Tab, the exporer bar contains inks to the foowing: Transactions - make a payment, receive payments, view the journa, reconcie an account. Saes - create an invoice or appy a customer's payment. Purchases - create a purchase order, create new accounts payabe and pay bis. Banking - reconcie an account. Reports - view the income statement and baance sheet reports. More reports can be found by cicking the Reports tab. Configuration - set up or edit the chart of accounts, and configure other program settings through the options ink. Directy under the exporer bar is a quick-gance at the baances of your accounts, your business's income and profit. Saes Tab The Saes tab contains inks to saes-reated functions in Express Accounts. For the Saes Tab, the exporer bar contains inks to the foowing: Simpe Sae - quicky record a sae that you have received payment for and that does not have an invoice. Quotes - create a new quote, saes order, or convert a quote to a saes order. Invoices - create a new invoice, appy a customer payment, or view a ist of invoices. Invoice Items - view and manage a ist of a items in your inventory. Customers - add new customers to the system, or view and manage a ist of a customers. Saes Reports - view reports reated to saes. For a compete ist of reports avaiabe, cick the Reports tab. Directy under the exporer bar is a quick-gance at the saes activity of your business from the ast month, and the accounts receivabe baance. Purchases Tab The Purchases tab contains inks to purchasing-reated functions in Express Accounts. For the Purchases Tab, the exporer bar contains inks to the foowing: Enter Payments - pay bis for previous accounts payabe bis you have entered, or other payments. Accounts Payabe - enter your upcoming bis as a new account payabe and view and manage a ist of a accounts payabe. Orders - create a new purchase order, which can ater be transitioned into an account payabe. Suppiers - add a new suppier, or view and manage a ist of a suppiers. 13

Purchases Reports - view reports reated to purchases. To view a ist of a reports, cick the Reports tab. Directy under the exporer bar on this tab is a quick-gance at the expense activity of your business over this month and the ast, as we as any baance in your accounts payabe. Banking Tab The Banking tab contains inks to banking-reated functions in Express Accounts. To quicky reconcie accounts, cick one of the inks under the Reconcie Bank Accounts heading. Cicking the ink for Bank Account #1 wi open up a Reconcie Account diaog set up to reconcie the Checking Account, and the ink for Bank Account #2 wi be set up to reconcie the Savings Account, but you can seect a different account once the diaog is open, if needed. Directy under the exporer bar on this tab is a quick-gance at your business's bank accounts. Reports Tab The Reports tab dispays a ist of a reports avaiabe within Express Accounts. The area under the exporer bar dispays a quick-gance of your business's net assets and the profit earned during this month and the ast. 14

Getting Started - Chart of Accounts The Chart of Accounts is a ist of a the accounts your organization uses. When a new business is set up in Express Accounts, the setup wizard asks if you woud ike to use the defaut Chart of Accounts ist incuded with the software, or if you woud ike to create a Chart of Accounts manuay. Working with the defaut Chart of Accounts To view the defaut Chart of Accounts for your business, cick the View icon in the toobar and seect Chart of Accounts. This opens the Chart of Accounts window where you can view the Chart of Accounts; or add, edit, deete, or restore accounts. Each account has a number assigned to it by Express Accounts, but these numbers can be edited if needed. To edit an account's properties, incuding its account name, number, or opening baance, seect the account, then cick Edit in the toobar. For more information about the options for the account properties, see the Account Properties topic in the Screen References section of this manua. Creating a Chart of Accounts manuay You might want to manuay create a Chart of Accounts for your business if you have an existing Chart of Accounts from a previous system or accounting software. This is an option you can seect in the Setup Wizard for each new business, which wi oad without the Express Accounts defaut ist of accounts so you can add your own. To begin creating your Chart of Accounts, cick the View icon in the toobar and seect Chart of Accounts. This opens the Chart of Accounts window where you can add, edit, deete, or restore accounts. To create a new account, cick the New icon in the toobar. This brings up the New Account Diaog. For manuay creating a Chart of Accounts, you' use the Create New Account section. Fi out the information for the account, then cick the Add button to add it to the Chart of Accounts. For more information about the options for creating a new account, see the New Account topic in the Screen References section of this manua. 15

Getting Started - Taxes If you pan on using Express Accounts for creating invoices for customers, you wi need to set up the tax amounts required by your oca government. Express Accounts can, in some cases, detect your ocation and automaticay set up the tax rates in your country or province, but you wi want to check that the rates appied are correct, and make adjustments as necessary. Express Accounts detects your ocation based on the ocae set in your computer system, so doube check your system settings for the most accurate setup. To view the tax configuration diaog, cick the Options icon in the toobar, then cick the Tax tab. You can create new tax rates by cicking the Add button. You can add as many tax vaues as you need, and you can designate which tax shoud be appied to items by defaut to save you time creating invoices. Appying a tax amount to an item occurs in the New Invoice diaog. If you don't have a defaut tax amount set, or need to change the tax for an item from the defaut setting, seect the tax amount from the drop menu for that item. A the tax wi be added up at the bottom of the invoice by Express Accounts. See aso: Options ~ Tax New Invoice 16

Getting Started - Customization for Your Business Express Accounts gives you some contro over how your printed quotes, orders, invoices, and reports wi ook. Avaiabe options incude: Add your company ogo to the header of printed quotes, orders, invoices, and reports. See Options ~ Company for detais. Add your company ogo to printed receipts. See Options ~ Receipts for detais. Customize the headings for certain heading rows on printed quotes, orders, and invoices, as we as messages to your customers that appear on the footer. See Options ~ Page Layout, Options ~ Invoice Content, Options ~ Page Styes, Options ~ Quote, and the Saes Order topic in the Screen References section of this manua for detais. Set the prefixes and numbering for your accounting entries, usefu if you are transitioning from a previous system. See Options ~ Accounting for detais. Regiona settings appropriate for your ocation, such as the currency symbo, printed date format, decima and thousands symbo, digits after a decima point, and paper size. See Options ~ Regiona for detais. 17

Getting Started - Register Express Accounts Express Accounts requires purchase and registration of a icense for each instaation of the software. You can view pricing information via the purchasing ink on the Express Accounts home page at www.nchsoftware. com/accounting/pus.htm. After buying a icense you wi receive a 'Software Purchase Seria Numbers' emai containing your 12-digit icense seria number and instructions on how to use this number to activate the icense. To activate the software, seect Register Software from the program's Accounts or Toos menu and then cick the Activate Onine ink in the 'Step 2: Activate Seria Number' section of the software registration window. This takes you to the Activate Software page on the NCH Software website. Note: You do not need to reinsta Express Accounts to activate the software. Enter the icense seria number in the box provided, your persona registration detais, and cick the 'Activate Software License' button. The icense Registration and Activation Code detais (Name - Location - ID - Key) wi be dispayed on your browser, and wi aso be emaied to you. Enter the Registration and Activation Code detais - exacty as provided - into the 'Step 3: Enter the icense detais' section of the registration window, and then cick the OK button. Note: When you receive the emai containing your registration code you shoud heed the advice on that emai and print out a copy of it immediatey, and keep that hard copy in a safe pace. We aso recommend that you retain a copy of the easetup.exe Express Accounts software instaation fie for the version of the software that you are using. Pace this.exe fie on a portabe medium such as a CD or USB fash drive, and keep it safe with the printout of your icense Registration and Activation Code. If your code is not accepted... 1. Check you have entered the Name, Location, ID and Key exacty as they appear on the emai containing the icense Registration and Activation Code. In particuar, the Key from the code is comprised of eight owercase etters ony; it contains no numbers or uppercase etters. The Name and Location fieds are case-sensitive. 2. If the software icense was purchased a whie ago for a previous version of the software, the icense Registration and Activation Code that you are using may not work with a more recent version of Express Accounts. In this case you must purchase a software icense upgrade at www.nch.com.au/ upgrade/index.htm. 3. If you have had to re-insta Express Accounts (e.g., foowing a hard drive reformat or repacement), and your icense Registration and Activation Code has worked previousy with the version of the software that you are using, the code may simpy require resetting. Contact NCH Registration Support using the emai form at www.nch.com.au/support/regcontact.htm on the website, and incude the fu detais (Name - Location - ID - Key) of your code. 18

Getting Started - Shortcut Keys Reference The foowing ist of keyboard shortcuts wi hep you navigate through Express Accounts' main interface quicky. Universa Shortcuts The foowing shortcuts can be used from any screen Open Web Interface Ctr+W Adjust settings and options Ctr+O Main Screen New Invoice Ctr+N Open Invoices List Ctr+I Appy Customer's Payment List Ctr+P Open Customer's List Ctr+C Open Items List Ctr+T Appy Customer's Payment Ctr+Y Open Recurring Invoices List Ctr+R Open Saes Orders List Ctr+S New Saes Order Ctr+D New Quote Ctr+Q Open Quotes List Ctr+U Chart of Accounts Ctr+A Enter Manua Journa Entry Ctr+J Reconcie Account Ctr+E Open Journa List Ctr+V Run Recurring Invoices F5 19

Run Automatic Statements F6 Open Hep Documentation F1 Exit Express Accounts At+F4 Reports Print this report Ctr+P Save to PDF Ctr+S Send this report by emai Ctr+E Chart of Accounts Create Defaut Ctr+D Add Account Ctr+N Restore Ctr+R Find Account Ctr+F Find Next Account F3 Edit Enter Deete Deete Accounts Payabe ist New Payment Ctr+N Find Payment Ctr+F Find Next Payment F3 Edit At+Enter Deete Deete Payments of Accounts Payabe ist 20

New Accounts Payabe Ctr+N Enter Payment Ctr+Y Find Accounts Payabe Ctr+F Find Next Accounts Payabe F3 Edit At+Enter Deete Deete Checks List Emai Check Ctr+E New Check Ctr+N Void Check Deete Print Check Ctr+P Find Check Ctr+F Find Next Check F3 Edit At+Enter Payments List New Payment Ctr+N Charge Credit Card Ctr+C Print Preview Ctr+Shift+P Print Receipt Ctr+P Emai Receipt Ctr+E Find Payment Ctr+F Find Next Payment F3 Edit At+Enter Deete Deete 21

Journa Entry List Send to Emai Ctr+E New Entry Ctr+N Save as PDF Ctr+S Print Entry Ctr+P Find Entry Ctr+F Find Next Entry F3 Edit Enter Deete Ctr+Deete Chart of Accounts Create Defaut Ctr+D Add Account Ctr+N Restore Ctr+R Find Account Ctr+F Find Next Account F3 Edit Enter Deete Deete Suppiers List Add Suppier Ctr+N Deete Deete Edit At + Enter Emai Suppier Ctr+E Ca Suppier Ctr+T Find Suppier Ctr+F Find Next Suppier F3 22

Getting Started - Guide to Bookkeeping For a comprehensive beginners guide to bookkeeping, visit the FastTrack Bookkeeping website at www.fastpathbooks.com/. At the website you' earn about the foowing: Bookkeeping what is it a about? Types of Accounts Tracking Transactions Reports Grouping Journa Entries - books of first entry Saes Tax Depreciation 23

Common Tasks - Creating Items and Services If your company ses items or services, Express Accounts wi keep them in a ist so you can add them to quotes, orders, and invoices quicky. If you are adding services, enter them as items, as Express Accounts does not distinguish between the two. There are three ways to add new items and services to the system: through a New Invoice, using the Items List, and importing items. Add Items through a New Invoice, Quote, or Order This is an efficient way to add new items and services to Express Accounts, since items are created at the same time you create a customer invoice, quote or order. Whie you are creating a new invoice, quote, or order, any items you enter that haven't been added to Express Accounts yet wi automaticay be added to the Items ist once the invoice, quote, or order is saved or recorded. Each new item entered wi incude the item number, description, unit vaue, and tax. Note: If you want to keep track of the inventory quantity, you wi have to edit the item in the Items ist (see beow). See New/Edit Invoice, New/Edit Quote, and the New/Edit Order topic in the Screen References section of this manua for detais about fiing out these forms. Add Items using the Items List To open the Items List, cick the View icon on the toobar and seect Items. To add a new item, cick the Add icon in the toobar. There are two tabs in the Item diaog. On the first tab, caed Item, fi out the item detais. If you want to manage inventory stock eves using Express Accounts, cick to the Inventory tab and enter your on hand quantity, idea quantity, and warning eve quantity. Cick OK to save the new item or service. To Edit an existing item or service from the Items List, seect the item and cick the Edit icon in the toobar. See the Item ~ Item and Item ~ Inventory topics in the Screen References section of this manua for more information about the Item diaog. Import Items from a CSV Fie or Another Express Accounts Business From a CSV Fie - You can import a ist of items you have used previousy to save time entering new items into Express Accounts. To import a ist, open the Items ist, cick the Item menu and cick Import Items from CSV. Browse to the CSV fie and open it. The Match CSV Fieds diaog wi open in Express Accounts. You' need to match up the coumns from the CSV fie with headings in Express Accounts. For more information on how to do this, see the hep topic Match CSV Fieds in the Screen References section of this manua. From Another Express Accounts Business - To import items from another business within Express Accounts, open the Items ist, cick the Item menu and cick Import Items from other Business. This opens a diaog. Seect the business you want to import items from in the top window and the items wi appear in the bottom window. Uncheck any items you do not want to import. Cick the Import button when you are finished. 24

Common Tasks - Add New Customers If your company ses items or services to reguar customers, Express Accounts wi keep them in a ist so you can create quotes, orders, and invoices for your customers quicky. Express Accounts wi aso keep customer credit card information on fie, and wi te you if customers are up-to-date with their accounts due. There are three ways to add new customers to the system: through a New Invoice, Quote or Order; using the Customer List, or importing a customer ist. Add Customers through a New Invoice, Quote, or Order This is an efficient way to add new customers to Express Accounts, since customers records are created at the same time you create a customer invoice, quote or order. Whie you are creating a new invoice, quote, or order, if you enter a new customer into the Invoice Customer fied, the customer name wi be saved automaticay once the invoice, quote, or order is saved or recorded. Note that this method ony saves the customer name, not their contact information. To add a information, enter the new customer name into the fied, then cick the Edit the customer record button to the right of the customer fied, and enter the additiona information on the Customer diaog (see beow for more detais). For more information about invoices, quotes, and orders, See New/Edit Invoice, New/Edit Quote, and the New/Edit Order topic in the Screen References section of this manua for detais about fiing out these forms. Add Customers through the Customers List To open the Customer List, cick the View icon in the toobar, then seect Customers. To add a new customer, cick the Add icon in the toobar. This brings up the Customer diaog, which has four tabs: Customer tab - Enter the customer's contact detais, incuding their biing address. Credit Card tab - Enter the customer's credit card info for quick payment. Credit card numbers are dispayed as dots to protect the customer's information. Other tab - Enter the customer's shipping address and preferences. Info tab - View the customer's account statement information to quicky see if they are up-to-date on their account. This tab won't be visibe when a new customer is created from the Customers ist the first time ony. Cick OK to save the new customer record. To Edit an existing customer from the Customers List, seect the customer and cick the Edit icon in the toobar. Import Customers from a CSV Fie or Another Express Accounts Business From a CSV Fie - You can import a ist of customer you have used previousy in another program to save time entering new customers into Express Accounts. To import a ist, open the Customer ist, cick the Customer menu and cick Import Customers from CSV. 25

Browse to the CSV fie and open it. The Match CSV Fieds diaog wi open in Express Accounts. You' need to match up the coumns from the CSV fie with headings in Express Accounts. For more detais on how to do this, see the hep topic Match CSSV Fieds in the Screen References section of this manua. From Another Express Accounts Business - To import customers from another business within Express Accounts, open the Customer ist, cick the Customer menu and cick Import Customers from other Business. This opens a diaog. Seect the business you want to import customers from in the top window and the customers wi appear in the bottom window. Uncheck any customers you do not want to import. Cick the Import button when you are finished. See aso: Customer List Customer ~ Customer Customer ~ Credit Card Customer ~ Other Customer ~ Info 26

Common Tasks - Customer Statements Generate a Customer Statement Express Accounts keeps track of a customer's account baance so you can quicky see their payment status. A customer's baance is dispayed next to their entry on the Customer List, which is accessed by cicking the View icon in the toobar and seecting Customers. To view, print, or send a statement from the Customer List, highight a customer and cick the sma triange next to the Statement icon and seect a method for sending, saving, or preview. Enter in a time period for the statement, and the statement wi be generated. Send Automatic Statements You can use Express Accounts to send automatic statements to customers to remind them of their baances. To do this, cick the Options icon from the toobar, and cick the Genera tab. In the Automatic Statements section, you can seect to send automatic statements to every customer with an outstanding baance or just customers who are overdue, and set a minimum amount a statement is sent for. Unpaid Accounts Report Access the Unpaid Accounts Report by cicking the Reports tab and seecting Unpaid Accounts Report. The ist that appears shows ony those customers with outstanding baances. Cicking the Due Date heading wi rearrange the ist so you can easiy see which accounts are overdue. See aso: Customer List 27

Common Tasks - Add New Suppiers If your company purchases items reguary from vendors or suppiers, Express Accounts wi keep them in a ist so you can create purchase orders quicky. To add a new suppier, open the Suppiers List by cicking the View icon in the toobar, then seect Suppiers. To add a new suppier, cick the Add icon in the toobar. This brings up the Suppier diaog. Fi in the suppier's information and cick OK to save the new suppier record. To Edit an existing suppier from the Suppiers List, seect the suppier and cick the Edit icon in the toobar. For more detais about the Suppier diaog, see the Suppier ~ Suppier topic in the Screen References section of this manua. Aso see the Suppiers List topic. Adding Suppiers from a Purchase Order If you find yoursef in the midde of a purchase order and want to add a new suppier right away, you don't need to cose the purchase order to do so. Enter the suppier name in the Order Suppier fied and press Enter, then cick the Edit the suppier record button to the right of the Order Suppier fied. This wi open the Suppier diaog, which you can fi out as expained above. Cick OK to save the record and you wi be returned to your purchase order. Import Suppiers from a CSV Fie You can import a ist of suppiers you have used previousy to save time entering new suppiers into Express Accounts. To import a ist, open the Suppiers ist, cick the Suppier menu and cick Import Suppiers from CSV. Browse to the CSV fie and cick Open. The Match CSV Fieds diaog wi open in Express Accounts. You' need to match up the coumns from the CSV fie with headings in Express Accounts. For more information on how to do this, see the hep topic Match CSV Fieds in the Screen References section of this manua. 28

Common Tasks - Quotes You can use Express Accounts to generate saes quotes for your customers, then ater turn the quote into an order, and then an invoice. Create a New Quote From the Saes menu seect New Quote, or cick the Saes tab, and cick the Create new Quote ink in the exporer bar, and the New Quote diaog wi open. Begin fiing out the quote by seecting the customer's name from the Quote Customer drop-down box, and their biing and shipping address wi be fied out for you. If you are creating a quote for a new customer, simpy type their name into the Quote Customer fied, and fi in their address. Enter items or services into the quote by cicking anywhere inside the items ist to create a new item entry. Cick within the Item or Description ce and use the drop-menu to quicky ocate an item by its code or description. For new items, enter the detais into the quote, and the detais wi be added to your items ist for you, and wi be avaiabe the next time you want to create a quote, order, or invoice. Enter the quantity, and the totas wi update automaticay. Save the quote by cicking Record at the bottom of the screen. For more saving options, incuding Record and Print, cick the triange on the right side of the Record button. For more detai about a the fieds on the New Quote diaog, view the New Quote reference in the Screen References section of this manua. View Existing Quotes To view a ist of a quotes, cick the View icon in the toobar and seect Quotes. By defaut, the ist dispays recorded quotes ony. To view a quotes, or just draft quotes, use the drop-menu abeed Dispay Quotes to seect. For more detais about the quotes ist, see the Quotes List topic in the Screen References section of this manua. Turn a Quote into an Order or Invoice When a customer has accepted your bid, you can easiy turn the quote you gave them into an order or an invoice. First, open the Quotes List by seecting Open Quotes List from the Saes menu, or cick the View or convert Quotes ink in the exporer bar of the Saes tab. Seect the quote from the ist, then cick either Order or Invoice from the toobar. This wi open a New Order or New Invoice diaog containing a the detais from the quote. You can edit any information on the order or invoice, then save. 29

Once a quote has been converted into an order or invoice, its status in the Quotes List wi change to either Ordered or Invoiced. More information about saes orders can be found in the Saes Orders topic in the Common Tasks section of this manua. More information about invoices can be found in the Invoices topic in the Common Tasks section of this manua. Import Quotes from a CSV Fie You can import a ist of quotes you have recorded from another system to integrate your records into Express Accounts. To import a ist, open the Quotes ist, cick the Quote menu and cick Import Quotes from CSV. Browse to the CSV fie and cick Open. The Match CSV Fieds diaog wi open in Express Accounts. You' need to match up the coumns from the CSV fie with headings in Express Accounts. For more information on how to do this, see the hep topic Match CSV Fieds in the Screen References section of this manua. See aso: Options ~ Quote for information about configuring quote numbering, ogo pacement, and standard text. 30

Common Tasks - Saes Orders You can use Express Accounts to generate saes orders for your customers, then ater turn the order into an invoice. Create a New Saes Order From the Saes menu seect New Saes Order, or from the Saes tab cick the Create new Saes Order ink in the exporer bar, and the New Order diaog wi open. Create a saes order from an existing quote - seect the quote number from the Quote Number drop-menu. The detais of the quote wi appear on the saes order form. You can make edits to the information or items, and then save the saes order. Create a new saes order - Begin fiing out the order by seecting the customer's name from the Order Customer drop-down box, and their biing and shipping address wi be fied out for you. If you are creating an order for a new customer, simpy type their name into the Order Customer fied, and fi in their address. Enter items or services into the order by cicking anywhere inside the items ist to create a new item entry. Cick within the Item or Description ce and use the drop-menu to quicky ocate an item by its code or description. For new items, enter the detais into the order, and the detais wi be added to your items ist for you, and wi be avaiabe the next time you want to create a quote, order, or invoice. Enter the quantity, and the totas wi update automaticay. Save the order by cicking Record at the bottom of the screen. For more saving options, incuding Record and Emai, cick the triange on the right side of the Record button. For more detai about a the fieds on the New Order diaog, view the New Order topic in the Screen References section of this manua. Create a Recurring Order Schedue If a saes order needs to be fufied on a reguar basis, Express Accounts aows you to automate part of the process by creating recurring order schedues. To create a recurring order schedue, fi out the order as usua, then seect Save as Recurring from the drop-menu at the bottom. This brings up the Recurring Order Schedue diaog. Fi out when the first order shoud be schedued, how often the order shoud be sent, what action to take to save, print, or send the order, and then cick OK to save the schedue. When a recurring order is due to be sent, a Run Recurring Orders ink wi appear in the ToDo ist in the Exporer bar. Cick this ink to have Express Accounts run a recurring orders that are schedued to go out. You can view a ist of a recurring orders by seecting Recurring Orders from the View menu. From the Recurring Orders ist, you can seect a recurring order and edit the detais of the order, or edit the recurring schedue. 31

For more detais about fiing out a recurring order schedue, see the Recurring Order Schedue topic in the Screen References section of this manua. View Existing Saes Orders To view a ist of a saes orders, cick the View icon in the toobar and seect Saes Orders. By defaut, the ist dispays recorded orders ony. To view a orders, or just draft orders, use the drop-menu abeed Dispay Orders to seect. For more detais about the orders ist, see the Orders List topic in the Screen References section of this manua. Turn a Saes Order into an Invoice When a saes order has been fufied, you can easiy turn the saes order into an invoice for biing your customers. First, open the Saes Order List by seecting Open Saes Order List from the Saes menu. Seect the order from the ist, then cick the Invoice icon in the toobar. This wi open a New Invoice diaog containing a the detais from the saes order. You can edit any information on the invoice, then save. Once a saes order has been converted into an invoice, its status in the Orders List wi change to Invoiced. More information about invoices can be found in the Invoices topic in the Common Tasks section of this manua. See aso: Options ~ Saes Order for information about configuring saes order numbering, ogo pacement, and standard text. 32

Common Tasks - Invoicing You can use Express Accounts to bi your customers by creating professiona-ooking invoices. Create a New Invoice Cick the Saes menu and seect New Invoice or cick the Invoice icon on the toobar of the Saes tab, and the New Invoice diaog wi open. Create a saes order from an existing quote, order, or draft invoice - From the Use drop-menu in the upper eft, seect either Quote, Order, or Draft Invoice. This wi open a ist of the specified records. Seect the quote, order, or draft invoice, and cick the seect icon in the toobar. The detais of the record wi appear on the invoice form. You can make edits to the information or items, and then save the invoice. Create a new invoice - Begin fiing out the invoice by seecting the customer's name from the Invoice Customer drop-down box, and their biing and shipping address wi be fied out for you. If you are creating an invoice for a new customer, simpy type their name into the Invoice Customer fied, and fi in their address. Enter items or services into the invoice by cicking anywhere inside the items ist to create a new item entry. Cick within the Item or Description ce and use the drop-menu to quicky ocate an item by its code or description. For new items, enter the detais into the invoice, and the detais wi be added to your items ist for you, and wi be avaiabe the next time you want to create a quote, order, or invoice. Enter the quantity, and the totas wi update automaticay. Save the invoice by cicking Record at the bottom of the screen. For more saving options, incuding Record and Print, cick the triange on the right side of the Record button. For more detai about a the fieds on the New Invoice diaog, view the New Invoice topic in the Screen References section of this manua. Create a Recurring Invoice Schedue If an invoice needs to be sent on a reguar basis, Express Accounts aows you to automate part of the process by creating recurring invoice schedues. To create a recurring invoice schedue, fi out the invoice as usua, then seect Save as Recurring from the drop-menu at the bottom. This brings up the Recurring Invoice Schedue diaog. Fi out when the first invoice shoud be schedued, how often the invoice shoud be sent, what action to take to save, print, or send the invoice, and then cick OK to save the schedue. When a recurring invoice is due to be sent, a Run Recurring Invoices ink wi appear in the ToDo ist in the Exporer bar. Cick this ink to have Express Accounts run a recurring invoices that are schedued to go out. You can view a ist of a recurring invoices by seecting Recurring Invoices from the View 33

menu. From the Recurring Invoices ist, you can seect a recurring invoice and edit the detais of the invoice, or edit the recurring schedue. For more detais about fiing out a recurring invoice schedue, see the Recurring Invoice Schedue topic in the Screen References section of this manua. View Existing Invoices To view a ist of a invoices, cick the View icon in the toobar and seect Invoices. By defaut, the ist dispays recorded invoices ony. To view a invoices, or just draft invoices, use the drop-menu abeed Dispay Invoices to seect. For more detais about the invoices ist, see the Invoices List topic in the Screen References section of this manua. Unpaid Invoices When the time comes to contact overdue customers, you can use the Unpaid Accounts Report or the Customer List. Unpaid Accounts Report - To access the Unpaid Accounts Report, cick the Reports tab and seect Unpaid Accounts Report from the main window. You can sort the ist by customer or due date to give you a good idea of who is behind on payments. Customer List - To access the customer ist, cick the View icon on the toobar and seect Customers. The customer ist dispays what each customer's baance is, when their eariest due date is, and what their ast invoice number was. Send Automatic Statements You can send automatic monthy statements to customers who are overdue. This is done by cicking Options on the toobar, then going to the Company tab and configuring the Automatic Statements section. Receive Payment for Invoices To appy a payment toward an invoice, from the Saes tab cick the Payment button on the toobar. This opens the payment diaog. Seect a customer from the Customer drop-menu, and their unpaid invoices wi appear in the Invoices section of this diaog. Any amount entered in the Amount fied wi be appied to the invoices in the order they are due. Note that the invoices section is for your reference ony. Express Accounts appies payments toward a customer's account, not to specific invoices. For more detais about the payment diaog, view the Payment topic in the Screen References section of this manua. See aso: 34

Options ~ Accounting for information about configuring invoice numbering, Options ~ Page Styes for ogo pacement, and Options ~ Invoice Content for standard text. 35

Common Tasks - Purchase Orders You can use Express Accounts to generate purchase orders when you need to order from your suppiers. Create a New Purchase Order From the Purchases menu seect New Purchase Order or cick the Create new Purchase Order ink from the Purchases tab, and the New Order diaog wi open. Begin fiing out the order by seecting the vendor's name from the Order Suppier drop-down box, and their biing and shipping address wi be fied out for you. If you are creating an order for a new suppier, simpy type their name into the Order Suppier fied, and fi in their address. Enter items into the order by cicking anywhere inside the items ist to create a new item entry. Cick within the Item or Description ce and use the drop-menu to quicky ocate an item by its code or description. For new items, enter the detais into the order, and the detais wi be added to your items ist for you, and wi be avaiabe the next time you want to create a quote, order, or invoice. Enter the quantity, and the totas wi update automaticay. Save the purchase order by cicking Record at the bottom of the screen. For more saving options, incuding Record and Emai, cick the triange on the right side of the Record button. For more detai about a the fieds on the New Order diaog, view the New Order topic in the Screen References section of this manua. View Existing Purchase Orders To view a ist of a purchase orders, cick the View icon in the toobar and seect Purchase Orders. By defaut, the ist dispays recorded purchase orders ony. To view a orders, or just draft orders, use the drop-menu abeed Dispay Orders to seect. For more detais about the orders ist, see the Purchase Orders List topic in the Screen References section of this manua. See aso: Saes Order for information about configuring saes order numbering, ogo pacement, and standard text. 36

Common Tasks - Accounts Payabe You can use Express Accounts to enter a bi you have received for payment at a ater date. Entering Accounts Payabe From the Purchases menu seect Enter Accounts Payabe or cick the Enter new Accounts Payabe ink from the exporer bar of the Purchases tab, and the New Accounts Payabe diaog wi open. Begin fiing out by seecting the suppier's name from the Suppier drop-down box, and their biing address wi be fied out for you. Enter accounts by cicking anywhere inside the ist to create a new entry. Cick within the Number or Name ce and use the drop-menu to quicky ocate an account by its number or name. Enter the amount, and the totas wi update automaticay. Save the accounts payabe entry cicking Record at the bottom of the screen. For more detai about a the fieds on the diaog, view the Enter new Accounts Payabe topic in the Screen References section of this manua. View Existing Accounts Payabe To view a ist of a purchase orders, cick the View icon in the toobar and seect Accounts Payabe. By defaut, the ist dispays recorded accounts payabe ony. To view a, or just draft, use the drop-menu abeed Dispay Orders to seect. For more detais about the orders ist, see the Accounts Payabe List topic in the Screen References section of this manua. See aso: Saes Order for information about configuring saes order numbering, ogo pacement, and standard text. 37

Common Tasks - Payments and Purchases Use Express Accounts to keep track of the payments and purchases you make. To make a payment or enter a purchase transaction, cick on the Transactions menu and seect Payment Transaction, or cick The Purchases tab and cick the Of other payments ink in the exporer bar. This brings up the Payments and Purchases diaog. Entering a Transaction Enter the transaction detais, incuding who the payment is to, the amount, a journa memo (optiona), and which account the payment shoud be aocated from. If your accounts do not baance, you cannot finaize the transaction in Express Accounts unti they do; the status bar beneath the accounts ist at the bottom wi notify you if the accounts are out of baance. - For more information on the detais of the Payments and Purchases diaog, see the Payments and Purchases topic in the Screen References section of this manua. - For more information about configuring payment numbering, see the Options ~ Accounting section of this manua. You can record the payment as a cash payment, or as a check payment. To specify, cick the triange next to the Record button at the bottom of the diaog. Create and Use Payment Tempates For payments that you make routiney, you can use Express Accounts to set up a tempate to save time. Enter a payment transaction as described above, but before you record the transaction, cick the Save As Tempate button in the ower eft of the diaog. Enter a name for the tempate and cick OK. The tempate wi be avaiabe for use next time you enter a payment or purchase. To use a tempate, open the payments and transactions diaog as described above, and cick the Use Tempate button in the ower eft of the diaog. Seect the tempate you need to use from the ist and cick Load. The payment tempate wi be oaded into the Payments and Purchases diaog. Make sure the detais are as you expect them, then cick Record to appy the payment. Aso see these topics in the Screen References section: Seect Tempate Name Tempate Manua Journa Entries 38

Genera payments and purchases shoud not be made as a manua journa entry, but there are cases when you might need to account for changes in your accounts using this method. Speak to your accountant if you are unsure when to manuay enter journa entries. To enter a payment or purchase manuay on the journa, begin by opening the Journa by cicking the Transaction menu and seect Manua Journa Entry to pu up the Journa Entry diaog. This diaog can aso be found from the Journa by cicking the Add button in the toobar. Seect which journa the entry shoud be appied to, and make a journa memo (optiona). In the Account Aocation area, seect an account(s) to debit money from, and account(s) to credit money to. When the accounts are baanced, cick Record to save the journa entry. View and Edit Payments A payment and purchase entries can be viewed from the Journa. To open the journa, cick the Journa icon on the toobar of any tab, or press Ctr+V. When the View Journa window opens, you wi see a ist of a journa entries, whether payment, receipts, saes, or purchases, by defaut. To view a payments, seect the Payments tab. To edit a payment, cick to seect a payment entry, then cick the Edit button in the toobar to open the Journa Entry diaog. You can edit the amount and which accounts the payment was aocated to or from. Cick Record to save any changes. 39

Common Tasks - Receive Money Use Express Accounts to keep track of the payments and income you receive for your business. Enter a Customer Payment To enter a payment, cick the Transactions menu and seect Receive a Payment, or you can simpy cick the Payments button in the Saes toobar. This brings up the Payment diaog. Enter the customer making the payment (the customer must first have a customer record to appear in the ist; see the Customer ~ Customer topic in the Screen References section of this manua), the amount paid, the method of payment, incude the invoice number (optiona), and aocate which accounts the money shoud be appied to. When a the detais are fied in correcty and your accounts baance, cick the Record button to appy the payment. For more detais on the Payment diaog, view the Payment topic in the Screen References section of this manua. View and Edit Customer Payments To view a customer payments entered, cick the View icon in the toobar and seect Payments. You wi see a ist of a payments made. To easiy find a payment you are ooking for, you can cick the headings of each coumn to sort by that heading. You can aso designate a time period to imit the number of payments shown in the ist, or view payments by customer ony. For more detais on a the options in this window, see the Payments List topic in the Screen References section of this manua. To edit a payment, seect the payment by cicking it in the ist and then cick the Edit icon in the toobar. Make the necessary edits to the payment, and when the accounts baance, cick OK to appy the change to the payment. View Payment Report The payment report dispays a payments entered into Express Accounts for the specified amount of time. To generate a payment report, cick the Report tab and seect Saes Invoice Payment Report. Specify the time period the report shoud cover, and cick View. The report resuts wi appear in the Saes Invoice Payment Report window. You can preview a.pdf of the report or emai, print, fax, or save a copy of the report.pdf using the icons in the toobar. 40

Common Tasks - Manua Journa Entries and Edits The journa is where you view a transactions for a accounts kept in Express Accounts. You can view the journa by cicking the Journa icon in the toobar of any tab to open the View Journa diaog, or press Ctr+V. Make a Manua Journa Entry Genera payments, purchases, receipts, and saes shoud, in genera, not be entered manuay into the journa, but there are cases when you might need to account for changes in your accounts using this method. Speak to your accountant if you are unsure when to make manua journa entries. To make a manua journa entry, begin by opening the Journa by cicking the Transaction menu and seect Manua Journa Entry to pu up the Journa Entry diaog. This diaog can aso be found from the View Journa diaog by cicking the Add button in the toobar. Seect which journa the entry shoud be appied to, and make a journa memo (optiona). In the Account Aocation area, seect an account(s) to debit money from, and account(s) to credit money to. When the accounts are baanced, cick Record to save the journa entry. Edit a Journa Entry If an entry on the journa needs correcting, you can cick the entry to seect it, then cick the Edit button in the toobar to open the Journa Entry diaog for that entry. Make the necessary corrections, and when the accounts are in baance, cick the Record button to appy the changes to the journa. 41

Common Tasks - Reconcie an Account When the time comes to reconcie your records with your bank statement, Express Accounts has toos to hep make sure a transactions are accounted for. You can reconcie manuay, or upoad your eectronic bank statement into Express Accounts for faster reconciiation. Reconcie Account Manuay To begin reconciing an account, gather your bank records, then cick the Transactions menu and seect Reconcie Account to open the Reconcie Account diaog. Seect the account you woud ike to reconcie from the Account drop-menu, and the account's unreconcied journa entries wi be dispayed in the Loca Ledger Transactions section. Seect the Bank Statement Date, and enter the baance provided on your bank statement. As you compare the Loca Ledger Transactions ist to your bank statement, tick off the entries that match. If an entry contains an error Doube-cick the entry, seect it in the resuting window and cick Edit on the toobar to make changes to the entry. Cick Record to appy the change. In an entry needs to be deeted Doube-cick the entry, seect it in the resuting window and cick Deete on the toobar. Confirm the deetion, then cose the View Journa window to return to your reconciiation. If an entry is missing For a missing payment or purchase, cick the Add a new payment transaction button under the edger ist. For a missing customer receipt or sae, cick the Add a new receipt transaction button under the edger ist. Enter the missing detais and when the accounts are in baance, cick Record to appy the payment. The new transaction wi appear in your oca edger ist and wi be checked off as reconcied. Once a the entries are checked off and the account shows a $0.00 amount in the Out of Baance fied, cick the Reconcie button at the bottom of the window to record the statement reconciiation. For more information on this diaog, view the Reconcie Account topic in the Screen References section of this manua. Upoad Bank Statement 42 Cick the Load a bank statement button under the Bank Statement's ist, which shoud be empty at this point. Browse to the bank statement fie. Express Accounts can ony oad fies in.csv or.ofx format. Cick Open to oad the statement into the Reconcie Account diaog. Express Accounts wi compare your oca edger with the bank statement and wi match transactions for reconciiation to save you time. In your oca edger ist (the ist on top), reconcied transactions wi be checked off and highighted in green. Items that remain unmatched in your oca edger ist may contain errors. Items that appear in the bank statement ist (the ower ist), but not in your oca edger ist can easiy be added. Seect the entry from the bank statement ist and cick the

Add Transaction button. The transaction wi be added to the oca edger ist and wi dispay as a reconcied entry. In the bank statement ist (the ower ist), entries that appear in red are highighted as possibe recurring transactions. If you seect the entry and cick Add Transaction, the entry wi be added to the oca edger ist, and wi be automaticay added to the oca edger ist every time a bank statement containing the entry is oaded to the Reconcie Account diaog. For more information on this diaog, view the Reconcie Account topic in the Screen References section of this manua. Recacuate Baances During reconciiation, if you are making changes to journa entries, the changes might not refresh as they shoud. If you find your accounts are not baancing, try recacuating the baances in Express Accounts to see if it heps with your reconciiation. To do this, exit reconciiation and cick the Transactions menu option in the main window and seect Recacuate Baances. Express Accounts wi run a recacuation automaticay, and you can return to your reconciiation without taking further action. 43

Common Tasks - Recacuating Customers' Baances If you want Express Accounts to recacuate customers' baances, perform this task if you think there is something wrong with the baance. Recacuate Customers' Baances If you are making changes to journa entries, the changes might not refresh as they shoud. If you find your accounts are not baancing, try recacuating the baances in Express Accounts to see if it heps. To do this, cick the Transactions menu option in the main window and seect Recacuate Customers' Baances. Express Accounts wi run a recacuation automaticay. 44

Common Tasks - Payro We recommend using a payro service to process your payro. We have provided a directory of businesses that offer payro services. Use any of the companies on that ist with Express Accounts and you wi have a fu business accounting system. We offer this directory as a free service to assist our customers finding payro service providers. To access this directory visit: http://www.nchsoftware.com/accounting/payro.htm 45

Common Tasks - Puing Reports There are a variety of reports you can generate in Express Accounts. To view a compete ist of the reports avaiabe, cick the Reports tab. The reports Express Accounts can generate incude: Baance Sheet - view a summary of the business's assets, iabiities and equity from a specified date. Chart Of Accounts - view a ist of a the accounts in the Chart of Accounts, incuding the account number and type, and whether entries to the account debit or credit the account. Income Statement - aso referred to as a Profit and Loss Statement, or P & L. View a report of the business's revenue during a specified time period. Income Statement Anaysis- a comparison of two Income Statement periods. Account Enquiry - view the transactions on any account and its baance for a specified time period. Cash Fow Statement - view the cash generated during a specified time period. Tria Baance - view the baances of your credit and debit accounts over a period of time to check for accounting errors. Unpaid Accounts Report - view a ist of a customers with an outstanding baance. Invoices Report - view a ist of a invoices created during a specified time period. Quotes Report - view a ist of a quotes created during a specified time period. Orders Report - view a ist of a saes orders created during a specified time period. Saes Invoice Payment Report - view a ist of a invoice payments received during a specified time period. Saesperson Report - view a ist of saespeope, their doar amount in saes, and the percentage of tota saes they made during a specified time period. Item Saes Report - view a ist of a items sod, and the doar amount the item generated during a specified time period. The quantities reported in this report may be different to the inventory report, because the item saes report contains the items sod as reported in invoices for a specified period of time, where as the inventory report is a current snapshot of on-hand items quantities avaiabe for sae. Items Per Customer Report - seect a customer and view the items they have purchased by quantity. Customers Report - view a ist of a customer's baance, their due date, ast invoice number, and the contact number. Customers Saes Report - seect from a ist of customers showing each customer's tota invoice amount, and the tota payment amount. Inventory Report - view a ist of a inventory items, their unit vaue, and the tota vaue of your on-hand inventory. The quantities reported in this report may be different to the item saes report, because the item saes report contains the items sod as reported in invoices for a specified period of time, where as the inventory report is a current snapshot of on-hand items quantities avaiabe for sae. Reconciiation Report - view a ist of a accounts, their reconcied amount, during a specified time period. VAT Report - view the VAT recaimed, due, amount to be paid and tota income and expenses during a specified time period. (avaiabe ony if you ive in a country that uses VAT) Accounts Payabe Report - view the accounts payabe during a specified time period. Payments of Accounts Payabe Report - view the payments of accounts payabe during a specified time period. Consoidated Reports - seect a business and choose to view the baance sheet, income statement, or cash fow statement for that company. 46

Mieage Reports - seect one of three types of mieage reports (generated for a specified time period): a genera summary showing the mieage accrua of a vehices, a detaied mieage report showing each trip for a vehice, and a customer report showing a the mieage associated with a customer. Accounts Receivabe Aging Report - view a report for outstanding baances according to the amount of time they have been outstanding. Report can be be fitered by customer. Budget Report - seect a budget and view the differences between the actua and aocated amounts. Custom Reports - seect this to begin creating customized reports for your business. Pease see the Custom Reports hep page for more information on how to use this feature. 47

Common Tasks - Options The program options can be accessed by cicking the Options button on the toobar. There are severa tabs on the Options diaog that aow you to configure different program options. To open the Credit Note and Packing Sip diaogs, cick their buttons on the Invoice tab. To open the Order diaog, cick its button on the Quote tab. ~ Business ~ Accounting ~ Regiona ~ Saes Tax ~ Payments ~ Inventory ~ Page Layout ~ Page Styes ~ Invoice ~ Quote ~ Saes Order ~ Purchase Order ~ Credit Note ~ Packing Sip ~ Receipts ~ Checks ~ Statements ~ Web Accounts ~ Web Access ~ Other 48

Advanced - Appication Integration with Inventoria Use this hep page to troubeshoot the most common probems when attempting to synchronize items or quantities with Inventoria. Unabe to connect to [host name] through port [port number]. Express Accounts was unsuccessfu in its attempt to connect to the server program. Confirm that the server program is running and has Web Access enabed. Verify that the host name entered into Express Accounts is the correct host name or IP address of the computer which is running the server and that the port number entered into Express Accounts matches the port number through which the server accepts web connections. Connection rejected -- LinkSync not enabed by [program name]. The synchronization behavior is not enabed by any business in the server program. Compete the setup process for Appication Synchronization in the Options diaog of the server program. Connection rejected -- invaid authorization key. The authorization key entered into this instance of Express Accounts does not match that of the server. The authorization key is case sensitive and must exacty match the authorization key entered into the server program. Quantity change faied -- invaid ocation name: [ocation name]. Express Accounts is attempting to update quantities for an item at a ocation that does not exist in the server Inventoria program. The ocation name entered into Express Accounts is not case sensitive but must otherwise match the name of one ocation in the server Inventoria. Quantity change faied -- invaid item name: [item name]. Express Accounts is attempting to update quantities for an item that does not exist in the server Inventoria program. The most ikey cause of this error is that the item was created ocay or deeted from the server Inventoria after the most recent item synchronization. 49

Advanced - Mutipe Businesses Express Accounts wi keep accounting records for mutipe businesses with a singe instaation. To create a new business, cick the Accounts menu and seect Mutipe Businesses, then cick Add. The Startup Wizard wi run, where you enter the basic detais of the new business. To togge between different businesses, cick the Accounts menu and seect Mutipe Businesses, highight the business you want to view and cick the Seect button. The other business wi be oaded into Express Accounts. To quicky see which account you are viewing, ook at the Tite bar in the upper eft of the Express Accounts main window, and the business name wi be dispayed in brackets. 50

Advanced - Mutipe Currencies Express Accounts handes a business deaing with mutipe currencies as a different business for each currency. For exampe you coud create one "business" caed YourCompany - USD and another YourCompany - Euro. Each coud hande saes tax, VAT separatey and you can print reports entirey separatey for the US doar account or the EURO account. Each account must be set up separatey with its own customers, contact detais etc. To add a new currency to the business: from the Accounts menu seect Mutipe Businesses, then cick Add. The Startup Wizard wi run. It is recommended you name the new business currency something ogica ike YourCompany - Austraian Doar. Remember, treat it as an entirey new business. Assign appropriate tax rates and currency notation in the Options settings on the Tax and Regiona tabs. See the Options ~ Tax and Options ~ Regiona hep topics in this manua for more detais. 51

Advanced - Mai Merge Mai Merge is a powerfu too that is incuded in most new word processing appications. When understood and used effectivey it can cut down the time taken to do buk tasks, ike sending etters to customers, exponentiay. This section of the hep is not just imited to exports from Invoice either, if you take the time to read and experiment with what's said on this page you can set up Mai Merge with other appications increasing productivity even more. To make things easier read the instructions entirey before foowing them step by step. Mai Merge is a 6 step process: 1. Create a data fie. 2. Connect the fie to a document. 3. Write the document you want to buk send. 4. Insert 'pace hoders' in the document that correspond to parts of the data fie. 5. Seect which entries in the data fie are to fi the 'pace hoders'. 6. Merge the data fie and the document If some (or a) of that doesn't make sense now don't worry, everything is detaied step by step beow using Invoice and Microsoft Office Word 2007 and Invoice and Open Office 2.2 Writer as exampes. Just keep in mind as you are reading that any program that advertises a mai merge feature wi need to have ways of doing the above steps, a you have to do is figure out which buttons to press to do them (and if it's not immediatey obvious then you may want to consider using another program!). Step 1: Create a data fie The point of this step is to create a fie that is abe to be 'understood' by whatever program is doing the merge. Neary a programs that can mai merge (incuding Microsoft Word and Open Office Writer) are abe to 'understand' a fie type caed 'CSV' so when we want to create a data fie from within Invoice, Invoice automaticay 'exports' the fie as 'CSV'. There are two different possibiities for CSV fies within Invoice: Customer detais Reports In our exampe we' export the customer detais to a CSV fie. Foow simiar steps to those found beow to export a Report, just seect 'Save as CSV' from the fie menu of the report screen. 1. Go to view then seect Customers from the main menu (or you coud press Ctr+C) 2. Seect the customers who you wish to export the data from (hod down Ctr and cick to seect mutipe customers) 3. Go to Customer in the menu and seect Export Data for Mai Merge 4. Navigate to the foder you want the fie to be in and type a name for the fie, then cick Save. Make sure you remember or write down where you have saved the fie as you' need to know this ater. 5. A box shoud pop up saying whether the export has been successfu or not. Read it and cick OK. Congratuations! You've just exported the fie, which now contains a the foowing data for the customers you seected: 52

The customer's name The contact person The contact person's first name The first 4 ines of their address The customer's fax number The saes person who deat with that customer Step 2: Connect the fie to a document This step connects the data fie and the document together ready to be 'merged'. Instructions on how to do this for Microsoft Office Word 2007 and Open Office 2.2 Writer are beow. Microsoft Office Word 2007 1. Start the program. 2. Cick on the tab at the top of window that says 'Maiings'. 3. Cick 'Seect Recipients' in the Maiing tab, then scro down and seect 'Use Existing List...' 4. Navigate to the foder where you exported the CSV fie, seect it and cick Open. Open Office 2.2 Writer 1. Start the Writer program. 2. Go to Fie then New then seect Spreadsheet. 3. In the spreadsheet window open the CSV fie. 4. Go to Fie then Save As, from the drop down box seect the dbase format and cick Save. 5. Cose the Spreadsheet program. 6. Back in Writer go to Fie then New then seect Database. 7. In the box that pops up seect 'Connect to an existing database' then from the drop down menu seect dbase and cick Next. 8. Cick on Browse and find the foder where you saved the dbase fie in the Spreadsheet program. Seect it and cick OK then cick Next. 9. Make sure that 'Yes, register the database for me' is seected and both of the checkboxes are NOT seected. Cick Finish and save this fie where you saved the dbase fie. 10. Finay go to View and cick 'Data Sources' if your fie isn't there then right cick on the eft window go to 'Registered databases...' seect your fie and cick ok. Step 3: Write the document This is pretty sef expanatory. The ony difference is that whenever you want to write something that woud be contained in the data fie you just connected, eave a space. If you fee confident, you can combine this step with next one inserting pace hoders as you go to save you having to come back ater. Tip: Make sure you put spaces where they are needed around the pace hoders, they're not put in for you e.g. Dear < < Customer_Name> >, merges to -> Dear Bob, where as Dear< < Customer_Name> >, merges to -> DearBob, Step 4: Insert pace hoders 53

This step is to te the program where to put different parts of the data fie. To do this you insert pace hoders in the pace of where you woud normay manuay type the data. When you eventuay merge, these pace hoders wi be repaced with data from the data fie. Microsoft Office Word 2007 1. Cick the part of the document where you want to insert the pace hoder. 2. Cick 'Insert Merge Fied' in the Maiing tab, then scro down and seect the pace hoder you want to insert. Open Office 2.2 Writer 1. Cick the pus next to your database in the view data source window. 2. Cick the pus next to the Tabes icon. 3. Doube cick on the tabe that is isted. 4. In the window to the right you shoud see a the data contained in the fie organized into coumns. Cick and drag the coumn names into the document where you want the pace hoders. Step 5: Seect parts of the data fie Microsoft Office Word 2007 1. Cick 'Edit Recipient List' in the Maiing tab. 2. Check or uncheck the appropriate boxes that correspond to the data you want to insert. Open Office 2.2 Writer 1. Cick the 'Mai Merge' button from the data sources toobar. 2. Go to Step 6, you can cick the eft and right arrows to preview what the finished document wi ook ike, if there is a particuar part of the fie you don't want incuded then preview it and check the box 'Excude this recipient'. Step 6: Merge Microsoft Office Word 2007 1. Cick 'Finish & Merge' in the Maiing tab, scro down and seect 'Edit Individua Documents...' 2. Seect 'A' and cick OK 3. A new document wi pop up with a the merging taken care of! Make sure you save, print, emai or do whatever you wanted to do with the document before cosing it. Open Office 2.2 Writer 1. Sti in the mai merge wizard having competed Step 6 go to Step 8. 54

2. This wi open the merged document, from here you are presented with severa options. Each is pretty sef expanatory. 55

Advanced - Data Backup It is essentia to back up your Express Accounts data often in the event that you ose data. Express Accounts gives you severa options for backing up your data, and makes it easy to restore your data when you need it. To back up data, cick the Accounts menu and seect Back Up Data. Seect a method for backup depending on how you woud ike to access the data ater on. Restore Backup Data To restore data, cick the Accounts tab and seect Restore Data. Restore schedued backup: Can be set to restore backup data from a particuar date. Schedued to run at the same time every day. Restore manua backup: To restore data manuay, browse to the ocation of your backup fie. Confirm you want to restore by cicking OK. See aso: Backup Data in the Screen References section 56

Options - Options ~ Business The Genera tab is where you enter detais about your business or company that appear on invoices, quotes, orders, reports and other documents. To open the Business tab, cick the Options icon on the toobar and cick the Business tab. Business Name Enter the officia name of the business (e.g., Acme Corporation, Inc). Registered Number In many countries, each business has an officia number which must be dispayed on the invoice. Pease enter it here. Address Enter the address of your business as you want it to be printed on the invoice. Contact Detais Enter the contact detais you want on the invoice. For exampe, phone, fax and emai address. Logo Image Fie To add your ogo to invoices, statements and other reports, you can seect the fie path to a jpg/bmp/gif/png image. Configure Mutipe Businesses... Express Accounts can keep accounting records for mutipe businesses with a singe instaation. Cick this button to add, seect or edit businesses. This feature can aso be used to support mutipe currencies by aowing a new business to hande a new currency type. 57

Options - Options ~ Accounting Fisca Year End This is the end of the financia year for the company for accounting and taxation reasons. Prohibit transactions being entered beyond 1 year in the future Check this box to prohibit transactions being entered beyond 1 year in the future. Incude $0.00 baances in reports Tick this option to incude $0.00 baances in reports. Negative Amounts Use parentheses '(' and ')' Tick this option to use parentheses '(' and ')' to designate negative amounts in reports. Use minus '-' as the prefix Tick this option to use minus '-' sign as the prefix to designate negative amounts in reports. Numbering This ist is used to define the prefix and item number for various entries to uniquey identify them. Note that the prefixes are optiona. Invoices The current Invoice prefix and Invoice number are dispayed. You can change either to suit your needs. The number wi increment by one each time an invoice is entered. Quotes The current Quote prefix and Quote number are dispayed. You can change either to suit your needs. The number wi increment by one each time a quote is entered. Saes Orders The current Saes Order prefix and Saes Order number are dispayed. You can change either to suit your needs. The number wi increment by one each time a saes order is entered. Purchase Orders 58

The current Purchase Order prefix and Purchase Order number are dispayed. You can change either to suit your needs. The number wi increment by one each time a purchase order is entered. Credit Notes The current Credit Notes prefix and Credit Notes number are dispayed. You can change either to suit your needs. The number wi increment by one each time a credit note is entered. Receipts The current Receipt prefix and Receipt number are dispayed. You can change either to suit your needs. The number wi increment by one each time a receipt is created. Checks The current Check prefix and Check number are dispayed. You can change either to suit your needs. The number wi increment by one each time a check is entered. Payments made The current Payments made prefix and Payment Number are dispayed. You can change either to suit your needs. The number wi increment by one each time a payment is entered. Payments received The current Payments received prefix and Payments received Number are dispayed. You can change either to suit your needs. The number wi increment by one each time a payment is created. Saes The current Saes prefix and Reference Number are dispayed. You can change either to suit your needs. The number wi increment by one each time a sae is entered. Purchases The current Purchases prefix and Receipt Number are dispayed. You can change either to suit your needs. The number wi increment by one each time a purchase is entered. Journas The current Journa prefix and Journa Number are dispayed. You can change either to suit your needs. The number wi increment by one each time a genera journa entry is made. Chart of Accounts Edit Chart of Accounts... 59

Cick this button to manage your chart of accounts, and edit the various properties. Link Defaut Accounts... Cick this button to ink defaut accounts to various types of transaction entries. 60

Options - Options ~ Regiona The Regiona tab of the Options diaog is where settings specific to your region are set. Some defaut settings are set automaticay according to the ocation entered for the business in the startup wizard. To open the Regiona tab, cick the Options icon on the toobar and cick the Regiona tab. Currency Symbo This is the symbo used for money in your country, such as $. Currency Name This is the name used for money in your country. For exampe, Doars or Pounds. Currency Order Use this option to seect if the currency symbo is before the number (e.g., $10.00) or after the number (e.g., 10.00$). Currency Digits Use this option to set the number of digits after the decima point. It can be set to zero, one, two or three. Decima Symbo This is the symbo used for the decima point; usuay a dot everywhere but in Europe, where a comma is used." Thousands Symbo This is the symbo used to separate thousands; usuay a comma." Printed Date Format This is the date format used for printing or pdf generation. 61

Options - Options ~ Saes Tax The Saes Tax page of the Options diaog is used to configure any saes tax, GST or VAT rates that are appied to items. Some defaut taxes are set automaticay according to the ocation entered for the business in the startup wizard. To open the Saes Tax page, cick the Options icon on the toobar and cick the Saes Tax ink. Tax Rates Add Cick the Add button to add a new tax rate to the ist. This action wi open the Tax Rate diaog where you wi enter information about the new tax rate. Edit Cick the Edit button to edit the detais of the tax rate seected in the ist. Deete Cick the Deete button to deete the tax rate seected in the ist. Reset Tax Rates Cick the Reset Tax Rates button to reset a the the tax rates in your ist. Items have this tax rate by defaut Any new item wi have this rate seected by defaut. Item prices are tax incusive (presumed to aready incude tax) If this is ticked, a items subject to tax wi be priced and dispayed as being tax incusive. By defaut new customers are tax exempt If ticked, any new customer wi be marked as tax exempt (so no saes tax wi be appied). Use this if you mainy export. Dispay combined tax rates separatey When this option is enabed, Express Accounts wi dispay the sub tax rates separatey instead of the combined tax name. Show saes tax rate as coumn on invoice Seect this option if you woud ike to dispay the saes tax in percentage and/or name in the item rows. 62

Show saes tax rate percent (e.g., 8.90 %) Seect this option if you woud ike to dispay the saes tax in percentage in the item rows. Show saes tax name (e.g., GST) Seect this option if you woud ike to dispay the saes tax name in the item rows. Show saes tax amount as a coumn on invoice (e.g., $9.56) Seect this option if you woud ike to dispay the saes tax amount in the item rows. Track saes tax paid When this option is enabed, Express Accounts wi aow tracking of any taxes you pay for when entering purchases from suppiers. This option is primariy used in countries where input tax credits can be recaimed. 63

Options - Options ~ Inventory If you use NCH Software's inventory program, Inventoria, you can synchronize data about stock quantities between Inventoria and Express Invoice. Show warning for items that aren't in stock Check this box to show a warning during Invoice/Saes Order creation if invoiced/ordered items aren't in stock. Inventoria Synchronization Settings Aow Express Accounts to synchronize with Inventoria Check this option to permit Express Accounts to connect remotey with Inventoria for downoading current item data and upoading quantity changes. Access Authentication Code (match it to server program): Enter the code that Express Accounts wi use to connect to a server Inventoria program. IP Address of server program (not incuding 'http://'): Enter the address or IP of the server program to which Express Accounts shoud connect. Port number used by server program: Enter the port number used by the server program to accept web connections. Inventoria has a defaut port number of 1097. Location name for this business profie: Seect or enter the name of the ocation in the server Inventoria which corresponds to the current business profie in Express Accounts. Retrieve Locations Use this button to request a ist of ocations existing in the server Inventoria. Update Now Use this button to immediatey perform an item synchronization using the current settings. Note this wi import a items from the server Inventoria, but it wi ony update the quantities from items at the seected ocation. 64

Options - Options ~ Page Layout The Page Layout page of the Options diaog is used to specify how your printed pages wi be aid out, incuding paper size, margins, and if you want to set the pacement of the Bi-to and Ship-to addresses for windowed enveopes. Paper Size Seect the paper size you wi be printing your invoices, reports and statements on from the drop menu. It is aso the paper size used for pdf generation. Logo Height The ogo height fied determines the size of your ogo when it is printed. The ogo wi be enarged or reduced according to the height entered whie sti maintaining the correct aspect ratio. Margins Set the margins for a reports, invoices, orders and quotes here by entering new margins for the top/bottom and the sides. Windowed Enveopes This section of the ayout page aows you to customize the positioning of the Bi-to and Ship-to addresses, and the company info bock, to aign with windowed enveopes. Enabe Address Positioning When this option is checked, the biing and shipping addresses wi be offset to the defaut settings shown in the boxes beow. Pease note that enabing this feature may create conficts with the positioning of other eements on your invoice. Check the Page Styes page and preview your tempate or page styes to make sure no overap occurs between different text eements. Bi-to and Ship-to Address Offset When the Enabe Address Positioning option is enabed, you can adjust the position of the Bi-to and Ship-to address. Enter vaues for how far the address shoud be from the top and eft edges of the enveope when the invoice is foded. Enabe Company Info Positioning When this option is checked, the company info bock wi be offset to the defaut settings shown in the boxes beow. Pease note that enabing this feature may create conficts with the positioning of other eements on your invoice. Check the Page Styes page and preview your tempate or page styes to make sure no overap occurs between different text eements. Company Info Address Offset 65

When the Enabe Company Info Positioning option is enabed, you can adjust the position of the company info bock. Enter vaues for how far the company info shoud be from the top and eft edges of the enveope when the invoice is foded. 66

Options - Options ~ Page Styes The Page Styes page of the Options diaog is where you can create or seect a page stye that suits your business. Use this page to add decorative eements such as borders, ines and coor to your invoice, as we as adjust the font settings and move text eements around the page to create the invoice ook you need. Seect a Tempate From the Tempate drop menu, you can seect from the ist of tempates Express Accounts provides. Express Accounts provides the foowing page stye options: Defaut This is a simpe back and white tempate without extra design eements. Custom Seect this option to create your own page stye from scratch. When you seect this option, the ast saved custom invoice options you set wi appear in the settings. Pre-styed List The ist of pre-styed invoices, incuding Bue Trim, Bue Vevet, Citrus Spash, etc., aow you to seect an invoice that is aready configured with a coorfu, professiona ook. It is possibe to customize a pre-styed invoice by seecting the invoice from the ist, then making any necessary changes to the settings. Preview Tempate Cick the Preview Tempate button to save your current settings and view your tempate. Any change you make to the page stye can be viewed by cicking this button. Coors Coor 1 and Coor 2 Cick one of the coor buttons to change the coor scheme for the invoice. Many of the stye settings refer to the coors seected here. When the Coor diaog opens, seect from one of the basic coors, or for more advanced options, cick the Define Custom Coors button. In the expanded area, you can either seect from an expansive coor paette, or enter an RGB code. When you have chosen your custom coor, cick the Add to Custom Coors button and cick OK to appy the coor seection to the invoice. Borders The borders section aows you to pace a border around your entire invoice, or to add ines to distinguish the upper and ower sections of your invoice. None This option does not create a border. Border The options here aow you to appy borders with thick or thin ines, singe or doube, in either of the coors you seected in the above Coors section. Header and Footer 67

The Header and Footer options aow you to stye the top and bottom of your invoice separatey if you do not what a border around the entire invoice. The seections for Header and Footer aow you to appy thick or thin ines, singe or doube, in either of the coors you seected in the above Coors section. Header stye appears above a text Check this option if you want the ines in the header to appear above any text on the top ine of the invoice. When it is unchecked, the top ine wi be in ine with the top text of the invoice, which gives another design option. Text The text attributes section is where you can specify how you want text to appear on the invoice. The attributes that you can change incude the font, font size, font stye, coor, and aignment. See the topic for Text Attributes in this manua for more information on each text option. Use goba text attributes Seect this option if you want to appy the same text stye to the entire invoice. Set styes for each text section Seect this option to appy different text options to individua text sections. The sections are: Invoice Tite - This is the Invoice tite that appears at the top of the invoice, if you seect to show the tite. Company Name - Adjusting the attributes for the company name affects ony how your company name appears, not the company address and contact information, which is part of the "A Other Text" section beow. Heading Text - This adjusts heading text such as the Bi to and Ship to abes, and the coumn headings in the items tabe. A Other Text - This adjusts the text in the invoice detais, company address and contact information, and biing and shipping addresses. Accents The text bock accents section is where you can add a border, coor bock, or ines around specific areas of text on your invoice. Use goba text bock accents Seecting this option wi appy the same text accents to each text section on the invoice. Set accents for each text bock Seect this option to appy different accents to individua text bocks. The sections are: 68

Invoice Tite - This is the Invoice tite that appears at the top of the invoice. Invoice Detais - This is the bock of text that describes the due date, saesperson, invoice number, etc., Company Info - This text bock incudes the Company heading, address and contact detais. Check the Link Company Logo to this text bock option to ensure your company ogo aways appears to the eft of this text bock. Bi To and Ship To - the biing and shipping addresses. Item Tabe Heading - this is the heading of each coumn on the items tabe. Remittance Sip - refers to the remittance sip at the bottom of the invoice, when this option is turned on from the Options ~ Invoice Content page. Positioning The header bock positioning section aows you to pace bocks of text in specific areas around the top of the invoice print-outs. You see a grid structure of pu-down menus on the screen, which visuay represents the rough pacement of the seected bock of text. For exampe, to make your company information appear in the upper right corner, you woud seect Company Info from the top right drop menu. Items List Shade every other ine on the item ist Check this box if you woud ike every other ine in the invoice ist to be shaded, providing for increased readabiity when muitpe items are present in the ist. 69

Options - Options ~ Invoice The Invoice Content page of the Options diaog is where you specify the content that appears on your invoice, and incudes the option to customize different abes, such as coumn headings and other tites used on the invoice. Invoice, Quote and Order Options Show Item coumn Enabe this checkbox to view the Item Code coumn. Show Discount coumn Seect this option to dispay the Discount coumn on 'Create New Invoices, Orders, and Quotes' windows. Print saesperson name Enabe this checkbox to print the saesperson on invoices,quotes and orders. Hide Bi To and Ship To abes Enabe this checkbox to hide Bi To and Ship To abes. Repace %TEXT% in comments It is sometimes usefu to print the Record number/record tota amount/customer name in the foot or note comments. To do this enter in the foot/note comments with the word NUMBER, AMT, CUSTOMER, SUPPLIER circumfixed with percentages, i.e., %NUMBER% that way whenever a record is issued the %NUMBER% wi be repace with the actua record number (%AMT% for tota record amount, %CUSTOMER% with record's customer name, and %SUPPLIER% with record's suppier name [appicabe for Bis and Purchase Orders ony]). Invoice Options Print due date Enabe this checkbox to print the due date on invoices. Print 'Paid' text on invoices that have been paid Enabe this checkbox if you want to pace a 'Paid' text at the top of paid Invoices printout. Print 'Overdue' text to invoices that are overdue 70

Enabe this checkbox if you want to pace an 'Overdue' text at the top of Invoices that are overdue. Print 'Copy' text to invoices that are re-printed Enabe this checkbox if you want to pace the word 'Copy' at the top of Invoices that have aready been printed. Incude remittance sip at the bottom of the invoice Enabe this checkbox if you want to incude the remittance sip at the bottom of the invoice. Invoice Text Items This is the text that wi be printed on invoices, such as headings, tites and abes. Seect a tite or heading from the drop menu, then ater the text for that item in the fied to the right. Note and Foot Comments Text Text entered here wi appear at the bottom of the invoice printout or pdf. Aignment / Font Size Choose an aignment (Left, Right, Center) and a font size (Norma or Sma) for the Note comment. Preview Invoice Cick the Preview Invoice button to save your current settings and view your invoice tempate. 71

Options - Options ~ Quote The Quote tab of the Options page is used to set the standard text that appears on printed quotes. You can preview any changes you make by cicking Preview Quote at the bottom of the Quote tab diaog. Quote Text Items This is the text that wi be printed on quotes. Seect a tite or heading from the drop menu, then ater the text for that item in the fied to the right. Note and Foot Comments Text entered here wi appear at the bottom of the quote printout or pdf. Choose an aignment and font size for the text. The foot comment wi appear beneath any note comment. Preview Quote Cick this button to save your settings and preview what the quote wi ook ike. 72

Options - Options ~ Saes Order The Saes Order tab is where the standard text that appears on saes orders can be configured to meet your business needs. You can preview any changes you make by cicking the Preview Order button at the bottom of the Saes Order diaog. To open the Saes Order diaog, cick the Options icon on the toobar, and cick the Saes Order tab. Order Text Items This is the text that wi be printed on saes order. Seect a tite or heading from the drop menu, then ater the text for that item in the fied to the right. Note and Foot Comments Text entered here wi appear at the bottom of the order printout or pdf. Choose an aignment and font size for the text. The foot comment wi appear beneath any note comment. Preview Order Cick this button to save your settings and preview what the saes order wi ook ike. 73

Options - Options ~ Purchase Order The Purchase Order Options diaog is where the standard text that appears on purchase orders can be configured to meet your business needs. You can preview any changes you make by cicking the Preview Order button at the bottom of the Purchase Order Options diaog. To open the diaog, cick the Options icon on the toobar, and cick the Purchase Order tab. Order Text Items This is the text that wi be printed on purchase order. Seect a tite or heading from the drop menu, then ater the text for that item in the fied to the right. Note and Foot Comments Text entered here wi appear at the bottom of the order printout or pdf. Choose an aignment and font size for the text. The foot comment wi appear beneath any note comment. Preview Order Cick this button to save your settings and preview what the purchase order wi ook ike. 74

Options - Options ~ Credit Note The Credit Note page is where the standard text that appears on orders can be configured to meet your business needs. You can preview any changes you make by cicking the Preview Credit Note button at the bottom of the Credit Note diaog. To open the Credit Note diaog, cick the Options icon on the toobar, and cick the Credit note tab. Accounts Receivabe Seect the account that credit notes shoud be inked to. Credit Note text items Seect the text type from the drop menu and type your custom text into the fied to the right. Note and Foot Comments Text entered here wi appear at the bottom of the credit note printout. The foot comment appears beow the note comment. Choose an aignment and font size for the text of each comment type. Preview Credit Note Cick this button to save your settings and preview what the credit note wi ook ike. 75

Options - Options ~ Packing Sip The Packing Sip diaog is used to set the standard text that appears on printed packing sip. You can preview any changes you make by cicking Preview Packing Sip at the bottom of the Packing Sip diaog. To find the Packing Sip diaog, open the Options diaog, and cick the Packing Sip ink in the eft sidebar of the window under Page Layout. Packing Sip Text Packing sip tite Enter your custom text for Packing Sip Tite to be dispayed on the printouts and pdf. Note and Foot Comments Text entered here wi appear at the bottom of the packing sip printout or pdf. Choose an aignment and font size for the text. The foot comment wi appear beneath any note comment. Preview Packing Sip Cick this button to save your settings and preview what the packing sip wi ook ike. Note that packing sips do not have the same stye appied to them as invoices. 76

Options - Options ~ Receipt The Receipt tab of the Options diaog is used to set the text that appears on receipts and the way receipts are aid out. Sma Receipts Options Use sma size for printed Receipts This option forces receipts to be printed within a width of 3 inches. It is intended for use with continuous receipt paper ros. Logo height The ogo height fied determines the size of your ogo when it is printed. The ogo wi be enarged or reduced according to the height entered whie sti maintaining the correct aspect ratio. A ogo jpg fie must be specified on the Company tab of Options to appear on the receipt. Margins (in.) Set the margins for sma receipts by entering vaues for the top/bottom and the sides. Receipt Text Items This is the text that wi be printed on receipts. Seect a tite or heading from the drop menu, then ater the text for that item in the fied to the right. Note and Foot Comments Text entered here wi appear at the bottom of the receipt printout or pdf. Choose an aignment and font size for the text. The foot comment wi appear beneath any note comment. Preview Receipt Cick this button to save your settings and preview what the receipt wi ook ike. 77

Options - Options ~ Check The Check Options page provides options for configuring the appearance of checks. The positions entered here are measured in inches and are reative to the entire size of the page. If "Print Voucher" is seected, instead the positions are assumed to be reative to the portion of the page the check wi be printed on. To open this diaog, cick the Options icon in the toobar, and cick the Check tab. Date Position The date position on the check, to aign with the preprinted check by adjusting the positioning from the defaut position, in inches. Suppier Name Position The suppier's name position on the check, to aign with the preprinted check by adjusting the positioning from the defaut position, in inches. Suppier Address Position The suppier's address position on the check, to aign with the preprinted check by adjusting the positioning from the defaut position, in inches. Amount Position The amount position on the check, to aign with the preprinted check by adjusting the positioning from the defaut position, in inches. Speed Amount Position The speed amount position on the check, to aign with the preprinted check by adjusting the positioning from the defaut position, in inches. Note Position The notes position on the check, to aign with the preprinted check by adjusting the positioning from the defaut position, in inches. Company Logo The position of your company ogo, to aign with the preprinted check by adjusting the positioning from the defaut position, in inches. Company Name and Address The position of your company's name and address, to aign with the preprinted check by adjusting the positioning from the defaut position, in inches. Show suppier's address 78

Seect this to show the suppier's address on the check. Show currency symbo Seect this to show the currency symbo if it is not aready printed on your checks. Show notes Seect this to show notes on the check. Show currency name Seect this to show the currency name if it is not aready printed on your checks. Spe cents in words Seect this to transate the cents to words. Show company ogo Seect this to print your company's ogo on the check. Show company name and address Seect this to print your company's name and address on the check. Print Voucher Seect this to print vouchers aong with the check. Vouchers are a copy of the check aong with a ist of each transaction the check is paying for. These transactions are referenced either by purchase orders inked with the check, or by any manuay entered reference numbers. Check with one voucher or Check with two vouchers These options spit the check into equay sized portions (either one-haf or one-third of the page), prints the check based on its seected position, and prints the vouchers on the remaining portions of the page. Check on top, Check in midde, Check on bottom Seect which portion of the page the check shoud be printed on. Note that it cannot be printed in the midde when "Check with one voucher" is seected. Preview Check Cick this button to save your settings and preview what the check wi ook ike. 79

Options - Options ~ Statements The Statement diaog is used to set the text that appears on Customer and Suppier Statements, and the way some texts are aid out. You can preview any changes you make by cicking Preview Statement at the bottom of the Statement diaog. To access the Statements Options diaog, cick the Options icon on the toobar, and cick the Statements tab. Automatic Statements Customer statements can be automaticay printed or sent at the end of each month. The statements can be sent to customers who have any amount due or customers who are overdue, depending on the option you seect. Send monthy statements Customer statements can be automaticay printed or sent at the end of each month. The statements can be sent to customers who have any amount due or customers who are overdue, depending on the option you seect. Ignore amounts under This option heps avoid sending statements to customers who owe just a few doars. Statement Text Items This is the text that wi be printed on statements. Seect a tite or heading from the drop menu, then ater the text for that item in the fied to the right. Comment Text entered here wi appear at the bottom of the statement printout. Choose an aignment and font size for the text. Preview Statement Cick this button to save your settings and preview what the statement wi ook ike. 80

Options - Options ~ Other The Other tab of the Options diaog is where various genera settings can be configured, incuding emai and fax settings, csv format settings, user access settings and more. Send Settings Emai Settings Pease refer to Knowedge Base Artices - Probems when sending emai using our software for more information. Fax Settings Cick the Fax Settings button to set up or view the fax gateway. An eectronic gateway needs to be configured before you wi be abe to send faxes within Express Accounts. For more information and a ist of recommended gateways, refer to http://www.nch.com.au/fax/services.htm. Hide the info bock on the main window Check this option to hide the info bock dispaying income and account revenues in the corner of the main window. CSV Format Settings Save csv fies in UTF8 character encoding Check this option to save csv fies in utf8 character encoding. Save as csv for Exce Check this option to save csv fies that can be opened by Windows programs such as Exce, WordPad, etc... User Access Settings Ony aow administrators and specific user(s) to run Express Accounts Enabe this checkbox to specify users and administrators that can run Express Accounts. Aowed user(s): List specific users that can run Express Accounts (e.g. user1,user2). 81

Options - Options ~ Payments The Payments tab of the Options diaog is where credit card payments are configured, so that you can accept credit card payments from customers using Express Accounts. Credit card gateways can virtuay take the pace of physica credit card swipe machines and process your customer's payments securey. A ist of the avaiabe credit card gateways appears on this page. If you do not see any gateways, cick the Check for Updates button to refresh the ist. By updating the ist, you wi see credit card gateways that have been tested with Express Accounts. You may add a gateway that does not appear on the ist by defaut by cicking the Add button and seecting the.d fie for another gateway, but note that gateways on the ist by defaut may not work as intended with Express Accounts. To configure settings for a gateway, seect it from the ist so that its name is highighted, and cick the Options button. To enabe a credit card gateway for charging customers, check the box to the eft of its name. Ony one credit card gateway can be seected at a time. Note that if you do not enabe a gateway by checking its box, credit card charging with Express Accounts wi not be possibe. For more information about each of the supported gateways, cick the inks beow: Authorize Authorize website: www.authorize.net Authorize getting started guide www.authorize.net/fies/gettingstarted.pdf Aso see the Authorize account settings topic in this manua. Eway Eway Austraia website: http://www.eway.com.au/. More countries are avaiabe by cicking the fags in the upper right corner of this website. Aso see the Eway account settings topic in this manua. PayPa PayPa website: www.paypa.com. You wi want to set up a PayPa account. Aso see the Paypa Account Settings topic in this manua. Check for Updates Connect to the internet and check for updates, or for support for additiona gateways. Configure Configure or adjust the settings for the seected account. Payment Methods 82

When you appy a payment you seect the payment method. This can then be used to create reports of payments and to aid reconciing statements. You can change the defaut ist of payments by entering a comma separated ist of the methods your company accepts here. An exampe is Check,Bank Deposit,Credit Card etc. 83

Options - Options ~ Web Accounts The Web Accounts tab of the Options diaog is where account detais for the Web Interface can be set up. A web account must be set up before a user wi have access to the Web Interface feature of Express Accounts. To open this tab, cick the Options icon on the toobar and cick the Web Accounts ink in the sidebar. List of user accounts. Cicking the checkbox next to each account contros the Remove and Edit buttons. Add Cick Add to create a new account for the Express Accounts web interface. For more information on adding a user, see the User Account section of the screen reference section. Remove Cick the Remove button to deete the seected account from Express Accounts web accounts ist. Edit Cick the Edit button to edit the settings for the seected account. 84

Options - Options ~ Web Access The Web Access tab of the Options diaog ets you configure settings for the Express Accounts Web Interface. The web interface works by having Express Accounts run as a mini web server. To set up the web interface, you must first make sure the server is onine. Bring it onine by seecting either of the foowing checkboxes: Aow access to Express Accounts on the oca network Aow access to Express Accounts from the internet (Coud Access) Next, specify a username and password to use as your ogon detais (this is done from the Web Access tab of the Options diaog). Next, specify what port on which you woud ike the web interface to run by cicking the Configure button next to Loca Network and Pubic Network inks. The defaut port is 96, and we recommend that if you change it then you do not use port 80, because that port is often used by other web servers. To access the web interface from the Express Accounts computer, the easiest way is just to cick on one of the hyperinks shown in the diaog window - both inks point to the same URL. Aternativey, type "http://ocahost:[port]" into your web browser, where "[port]" is the port number you specified in the diaog. If you want to access the web interface from esewhere on your LAN, or from the Internet, use the foowing formatting when typing the URL into your web browser: http://computername:port e.g., http://mycomputer:96 (for use on a Loca Area Network) http://privateip:port e.g., http://192.168.0.1:96 (for use on a Loca Area Network) http://pubicip:port e.g., http://212.137.22.14:96 (for Internet use) http://domainname:port e.g., http://axon.mycompany.com:96 (advanced option - ony use if you have a domain name set up for your IP address) You need to make sure your firewa is not bocking the port number you have specified. Refer to your firewa settings to check the correct UDP port is opened. Speak to your network administrator about any networking probems you have. They can usuay fix routing or firewa probems. You can aso refer to http://www.nch.com.au/kb/10046.htm for more information on networking probems and soutions. 85

Web Access - Introduction to the Web Access Feature The web interface, or the web access feature, can be accessed onine from any ocation, incuding any computer or mobie device with internet access. Using this feature is hepfu for business that need to give mutipe users access to the same data, or for businesses that need to update accounts and inventory, or invoice whie on the road. Setting up web access requires configuring one computer to aow access to the account information, and setting up a web account for each user who wi be accessing the program. The foowing hep topics in the Web Access section of this manua wi guide you through the process. There are aso video tutorias provided by NCH that demonstrate how to set up this feature, as we as how to troubeshoot any probems you may have connecting. 86

Web Access - Setting up Web Accounts Each person who has access to Express Accounts can be given a different eve of User Privieges. The eves are: Administrator - has access to a businesses, can manage passwords for a users, can create and edit account and inventory data through the web interface, and can view reports. User - has access ony to assigned businesses, can create and edit account and inventory data, and can view reports. Viewer - has access ony to assigned businesses, can ony view account and inventory data, and can view reports. To create a web account, cick the Options icon in the toobar, and cick on the Web Access tab. Cick the Add button to create a new user account. Enter a dispay name, an emai address, and a password for the user. Make sure the Account Enabed check box is checked, and then assign the user a User Priviege eve, and seect which organization(s) the user shoud have access to. Cick OK to finish. See aso: Options~Web Access User Account 87

Web Access - Configuring your Internet Connection for Web Access To configure your computer for access to Express Accounts, cick the Options icon in the toobar, and cick the Web Access tab. First, cick the Start button to activate the server so you can access Express Accounts from a browser. The server must aways be on ("started") for Web Access to work. You may see messages asking you to cick Unbock or Aow if your computer prompts you for access. Make sure you aow this, or Express Accounts wi not be avaiabe at other computers and devices. Determine if your users wi be accessing Express Accounts on a oca network (where your computers can connect to each other without an internet connection), or if your users wi access Express Accounts remotey using an internet connection. For a oca network, create user accounts for each person as described in the Setting up Web Accounts topic in the Web Access section of this manua, then share the Loca Network ink in this diaog with the user. For a pubic network, you must ensure the routing section of this window does not show a red status error. If it does, you wi need to resove the error before Express Accounts wi be avaiabe from the internet. This most ikey wi invove forwarding port 98 through your router and firewas throughout your system. For hep doing this, cick the ink that says Hep to resove this issue in the routing section, or see http://www.nch.com.au/kb/10046.htm. There, you wi find a series of tutorias aimed at troubeshooting your connection probems. If the routing status is green, Express Accounts wi be avaiabe to other users when they paste the Pubic Network access ink into a browser and ogin with their user account detais. See aso: Web Access Page knowedge base artice http://www.nch.com.au/kb/10233.htm Configure Loca Network Web Access knowedge base artice http://www.nch.com.au/kb/10234.htm Configure Pubic Network Web Access knowedge base artice http://www.nch.com.au/kb/10235.htm 88

Web Access - How to Log On to Web Access To access the Web Access feature, you can use the inks provided on the Web Access tab of the Options diaog for Loca Network or Pubic Network, or cick the Web Access icon in the toobar. This wi open up a browser window where the user wi be prompted to enter their account detais to og in. The same inks can be used to gain access to the Web Access of Express Accounts from your mobie phone. See aso: Setting up Web Accounts Password Management 89

Web Access - Password Management When a new user is created, their password wi not be visibe to other users in Express Accounts, and wi be dispayed as a series of dots. Each user is abe to change their password or reset their password Change Password Users can change their password to something more memorabe from the web interface by cicking the Change Password ink from the right sidebar of the web interface. They wi be required to enter their od password before a new password wi be accepted. If the user cannot remember their od password, the wi have to reset their password. Reset Password At the Login screen for Web Access, cick the Forgot your password? ink. An emai wi be sent to the user with a new password. The user shoud use the new password to ogon to the Web Access feature and update their password to something they can remember. Note In the event the user does not receive an emai to reset their password, they wi have to have a user with administrator user privieges reset their password for them through the main interface Options ~ Web Access or through the Web Access interface by cicking the Add/Edit Users ink in the right sidebar. 90

Web Access - Web Access Interface Reference The Web Access interface ooks much different than the main interface of Express Accounts, but does aow users with Administrator and User privieges to accompish the same tasks as within the main interface. Main Screen The main screen contains inks to any part of the program you may need to access. To return to this screen from anywhere in the web interface, cick the Main ink in the upper right corner at any time. The upper right corner of the main screen contains inks to og the user off, and to view the hep documentation to Express Accounts. A hep fies refer to the main interface of Express Accounts, but both interfaces use the same abes and terminoogy. Under those inks, Express Accounts dispays the user who is currenty ogged on, and which business the user is currenty viewing. The main area of the web interface is the contro pane. It contains inks for tasks Express Accounts, incuding: Invoices - view, edit, and create invoices and recurring invoices; view and print packing sips Manua journa entry - create a purchase or receipt transaction and aocate to the appropriate accounts View journa - view journa by payment, receipt, saes, or purchases according to date; edit entries; export journa to csv Reconcie account - Reconcie your records to your bank's records; upoad bank statement Quotes - view, edit, and create quotes; turn quotes into saes orders and invoices Saes Orders - view, edit, and create saes orders and recurring orders; turn saes orders into invoices Purchase Orders - view, edit, and create saes orders and recurring orders Customer Payments - view customer payments by date, method, amount, invoice number or payment reference Items - view, edit, and create items; adjust inventory with purchase and se icons Customers - view, edit, and create customers records; view, print, or send customer statements Reports - view, print, or send any of the reports generated in Express Accounts The right sidebar, abeed Actions, contains quick-access inks to the most common tasks used in Express Accounts, incuding: Create New Invoice - create a new invoice and save as a draft, record, send, or save as recurring Create New Quote - create a new quote and save as a draft, record, or send Create New Saes Order - create a new saes order and save as a draft, record, send, or save as recurring Create New Purchase Order - create a new purchase order and save as a draft, record, send, or save as recurring Make a Payment - enter a payment; enter a check and print Receive Money - enter a receipt 91

View Checks - enter, view, and edit checks; print checks Add New Item - enter a new inventory item Add New Customer - create a new customer record Add/Edit Users - create new web access user accounts (users with Administrator user privieges ony) Adjust Settings and Options - view and configure program settings (users with Administrator user privieges ony) Seect Company Profie - switch to another business Change Password - enter a new password 92

Web Access - Setting Up Web Access Express Accounts can be set up to run as a mini web server, giving you and your empoyees access to Express Accounts over the Internet, from any ocation, as ong as the main computer running Express Accounts is eft running. Setting up Web Access from your oca computer aso enabes you to assign ogin information for different empoyees, giving them varying eves of access to Express Accounts features. Once Web Access has been set up, you can ogin to the Express Accounts web interface and use the same features onine as you do from the Express Accounts appication. Automated start up Express Accounts can be set to run automaticay when the computer starts. To enabe this, tick the "Run this program automaticay on start up" option. If you want to access Express Accounts remotey or over a network using the Web Access feature, you shoud seect this option. There are many modes of running automaticay, which you can seect in the pu down ist under the "Run this program automaticay when you ogin" checkbox. The options are: Start when any user ogs on. Start when this user ogs on ony. Start before ogon. Show a users tray. Start before ogon. Show this user ony. Start before ogon. Do not show icon. Service Settings Cick the button to view the Service Settings. To earn more about running Express Accounts as a server, see the Service Settings hep topic www.nch.com.au/kb/10049.htm. 93

Web Access Screen References - Seect Company Profie This page is where you can togge between different business profies. To create a new business: in the desktop software, cick the Accounts menu and seect Mutipe Businesses, then cick Add. Seect New Company Profie Cick the drop-down menu and then seect the business profie you want to use, then cick OK. This wi change a the viewabe records to those associated with the seected business. 94

Web Access Screen References - Seect Invoice Period After you cick the Invoices ink from the contro pane of the web interface, you wi be asked to seect a time period of invoices to view. Seect Invoices Seect a type of invoice to view from the pudown menu: Recorded, Drafts, or Recurring invoices. Seect Period Seect a period of invoices to view from the pudown menu. If you want to enter a custom period, you must seect Custom Period from the menu first. Start Date If you want to view a custom time period, make sure Custom Period is seected in the Seect Period pudown menu above. Then, enter a beginning date for the invoice range you woud ike to view. End Date Enter an ending date for the invoice range you woud ike to view. 95

Web Access Screen References - Recurring Invoice Schedue After you cick the Save As Recurring button from the invoice diaog of the web interface, you wi be asked to seect a schedue of the invoice. Start Date Seect the date when the recurring invoice wi start. Interva Seect the interva of the recurring invoice. Choose from weeky, fortnighty, monthy, bimonthy, quartery, 6 months, annuay, or every 2 years for the interva. Repace the string %period% in any description with dates. If you want to have the recurring date in the description, enabing this option wi repace the text "%period" to the recurring date. Update the prices of any items which have been changed. Enabe this option to aow the prices of any items which have been changed. Automaticay charge the customer by credit card. Enabe this option to automaticay charge the customer via credit card. 96

Web Access Screen References - Invoices List Use the Invoices List to manage your invoices. To get here, cick the Invoices ink in the web interface contro pane, then seect a range of invoices to view based on time period. Here, you wi see a ist of a the invoices Express Accounts has created. You can refine the contents of this ist by using the tabs at the top of the page to seect Recorded, Draft, A, or Recurring invoices. You can use the Period drop menu to fiter the isted invoices by date, and the Start and End date pickers can be used to fine tune the date period. The Customer drop menu can aso be used to further narrow the invoice seection to a specific customer. Cick Update to fiter the invoices based on the criteria you seected. Users with viewer-ony privieges wi be unabe to add and deete invoices. Add New Invoice Cick this button to create a new invoice. Edit Cick the Edit icon to edit the associated invoice. PDF Aows you to save your Invoice as a.pdf document. Print This command wi open a Print diaog window and aow you to print your Invoice or save it as a.pdf document. Packing Sip Cick the Packing Sip icon to downoad a packing sip as a PDF for the associated invoice. Ship Labe Cick the Ship Labe icon to downoad a shipping abe as a PDF for the associated invoice. Log Cick the Log icon to view a activities associated with the associate invoice, such as emaiing to customers. Deete Cick the Deete icon to deete the associated invoice. 97

Web Access Screen References - Add/Edit Invoice The Add/Edit Invoice window is where you fi in the detais for the invoice. To access the Add/Edit Invoice window, cick Add New Invoice from the Invoices List or cick the edit icon of an existing invoice from the Invoices List. Users with viewer-ony privieges wi be unabe to edit invoice detais. Invoice Customer Choose the Customer from the pu down ist, or enter a new customer by typing in the fied. Date Type in the invoice date or seect a date by cicking the caendar Create From Choose an existing quote, order or draft invoice from the pu down ist, or eave bank if you are not generating an invoice from an existing quote, order or draft invoice. Order Number When an invoice is generated from an existing order, this fied dispays the inked order number. Manuay editing this fied is not recommended. Terms The payment terms are used to cacuate the payment due date. Days Enter the number of days the invoice is due from the invoice date. Deposit Account Seect the invoice payment deposit account from the drop-down ist. Ship By Seect the shipping method from the drop-menu, or enter a new shipping method. The Ship By detai wi be printed on the invoice for customer reference. Leave this bank if not required. Shipping Cost and Shipping Tax Enter any shipping costs associated with the invoice in the fied. If any tax shoud be appied to the shipping, seect the appropriate tax rate from the drop menu. Tax rates must be set up on the Options ~ Tax tab before they wi be avaiabe here. Tracking Ref No. 98

The tracking reference number refers to the shipping method, and is printed on the invoice for customer reference. Leave this bank if not required. Customer PO No. The customer purchase order number is printed on the invoice and on the statements for customer reference. Leave this bank if not required. Saesperson Enter the saesperson for this invoice. Tax Seect the specia saes tax exempt option if this is a customer who is saes-tax exempt (a foreign customer, for exampe). Bi To Enter the address the invoice shoud be sent to. Ship To Enter the address the products shoud be sent to. Leave this bank if this is not required. Comments These notes are printed on the bottom of the invoice. Private Comments These are notes for interna use ony - they are not printed on the invoice. Invoice Items This is the ist of items on the invoice. Cick Add Item to add a new item, or edit and deete existing items. Subtota This is the tota without the tax cacuations. Tota This is the saes tax and tota dispay. If you think the saes tax cacuation is wrong, pease see the Tax tab of Options to configure saes tax rates. Record Cick on this button to Record the invoice. 99

Record and Pay Cick on this button to Record the invoice aong with a payment at the same time. Save as Draft Cick on this button to save the invoice as a draft. Save as Recurring Cick on this button to save the invoice and set it as a recurring invoice. Record & Fax Cick on this button to Record the invoice and fax a copy to the customer. Record & Emai Cick on this button to Record the invoice and emai a copy to the customer. 100

Web Access Screen References - Seect Quotes Period After you cick the Quotes ink from the contro pane of the web interface, you wi be asked to seect a time period of quotes to view. Seect Quotes Seect the type of quote to view from the pudown menu: Recorded or Draft quotes. Seect Period Seect a period of quotes to view from the pudown menu. If you want to enter a custom period, you must seect Custom Period from the menu first. Start Date If you want to view a custom time period, make sure Custom Period is seected in the Seect Period pudown menu above. Then, enter a beginning date for the quotes range you woud ike to view. End Date Enter an ending date for the quotes range you woud ike to view. 101

Web Access Screen References - Quotes List Use the Quotes List to manage your quotes. To get here, cick the Quotes ink in the web interface contro pane, then seect a range of quotes to view based on time period. Here, you wi see a ist of a the quotes Express Accounts has created. You can refine the contents of this ist by using the tabs at the top of the page to seect Recorded, Draft, or A quotes. You can use the Period seector to fiter the isted quotes by date, and the Start and End date pickers can be used to fine tune the date period. The Customer seector can aso be used to further restrict the quote seection to a specific customer. Cick Update to fiter the quotes based on the criteria you seected. Users with viewer-ony privieges wi be unabe to add and deete quotes. Add New Quote Cick this button to create a new quote. Create Order Cick the Create Order icon to convert the quote into a saes order. Create Invoice Cick the Create Invoice icon to convert the quote into an invoice. Edit Cick the Edit icon to edit the associated quote. Deete Cick the Deete icon to deete the associated quote. 102

Web Access Screen References - Add/Edit Quote The Add/Edit Quote window is where you fi in the detais for the quote. To access the Add/Edit Quote window, cick Add New Quote from the Quotes List or cick the edit icon of an existing quote. Users with viewer-ony privieges wi be unabe to edit quote detais. Customer Choose the Customer from the pu down ist, or enter a new customer. Date Seect the quote date. Saesperson Enter the saesperson for this quote. Tax Seect the specia saes tax exempt option if this is a customer who is saes-tax exempt (a foreign customer, for exampe). Bi To Enter the address the invoice shoud be sent to. Ship To Enter the address the products shoud be sent to. Leave this bank if this is not required. Pubic Notes These notes are printed on the bottom of the quote. Private Notes These are notes for interna use ony - they are not printed on the quote. Quote Items This is the ist of items on the quote. Cick Add Item to add a new item, or edit and deete existing items. Subtota This is the tota without the tax cacuations. Tota 103

This is the saes tax and tota dispay. If you think the saes tax cacuation is wrong, pease see the Tax tab of Options to configure saes tax rates. Record Cick on this button to Record the quote. Save as Draft Cick on this button to save the quote as a draft. Record & Fax Cick on this button to Record the quote and fax a copy to the customer. Record & Emai Cick on this button to Record the quote and emai a copy to the customer. 104

Web Access Screen References - Seect Orders Period After you cick the Orders ink from the contro pane of the web interface, you wi be asked to seect a time period of orders to view. Seect Orders Seect the type of order to view from the pudown menu: Recorded, Draft, or Recurring orders. Seect Period Seect a period of orders to view from the pudown menu. If you want to enter a custom period, you must seect Custom Period from the menu first. Start Date If you want to view a custom time period, make sure Custom Period is seected in the Seect Period pudown menu above. Then, enter a beginning date for the orders range you woud ike to view. End Date Enter an ending date for the orders range you woud ike to view. 105

Web Access Screen References - Orders List Use the Orders List to manage your quotes. To get here, cick the Orders ink in the web interface contro pane, then seect a range of orders to view based on time period. Here, you wi see a ist of a the orders Express Accounts has created. You can refine the contents of this ist by using the tabs at the top of the page to seect Recorded, Draft, A or Recurring orders. You can use the Period seector to fiter the isted orders by date, and the Start and End date pickers can be used to fine tune the date period. The Customer seector can aso be used to further restrict the order seection to a specific customer. Cick Update to fiter the orders based on the criteria you seected. Users with viewer-ony privieges wi be unabe to add and deete orders. Add New Order Cick this button to create a new order. Create Invoice Cick the Create Invoice icon to convert the order into an invoice. Edit Cick the Edit icon to edit the associated order. Deete Cick the Deete icon to deete the associated order. 106

Web Access Screen References - Add/Edit Order The Add/Edit Order window is where you fi in the detais for the order. To access the Add/Edit Order window, cick Add New Order from the Order List or cick the edit icon of an existing order. Users with viewer-ony privieges wi be unabe to edit order detais. Customer Choose the Customer from the pu down ist, or enter a new customer. Date Seect the order date. Quote Number Choose an existing quote from the pu down ist, type in a new quote number, or eave bank if you are not generating an order from an existing quote. Terms The payment terms are used to cacuate the payment due date. Days Ship By Seect the shipping method from the drop-menu, or enter a new shipping method. The Ship By detai wi be printed on the order for customer reference. Leave this bank if not required. Tracking Ref No. The tracking reference number refers to the shipping method, and is printed on the order for customer reference. Leave this bank if not required. Customer PO No. The customer purchase order number is printed on the order and on the statements for customer reference. Leave this bank if not required. Saesperson Enter the saesperson for this order. Tax Seect the specia saes tax exempt option if this is a customer who is saes-tax exempt (a foreign customer, for exampe). 107

Bi To Enter the address the order shoud be sent to. Ship To Enter the address the products shoud be sent to. Leave this bank if this is not required. Pubic Notes These notes are printed on the bottom of the order. Private Notes These are notes for interna use ony - they are not printed on the order. Order Items This is the ist of items on the order. Cick Add Item to add a new item, or edit and deete existing items. Subtota This is the tota without the tax cacuations. Tota This is the saes tax and tota dispay. If you think the saes tax cacuation is wrong, pease see the Tax tab of Options to configure saes tax rates. Record Cick on this button to Record the order. Save as Draft Cick on this button to save the order as a draft. Save as Recurring Save the order with a schedue of when and how often it is to be sent. When the order is due to be sent, Express Accounts wi first confirm that the order is to be sent then automaticay send it using the method was ast used (i.e., Print, Emai or Fax). Record & Fax Cick on this button to Record the order and fax a copy to the customer. Record & Emai Cick on this button to Record the order and emai a copy to the customer. 108

Web Access Screen References - Payments and Purchases From the Payments and Purchases diaog, you can record the detais of purchase or payment transactions and then aocate the amount to two or more accounts. To make a purchase or payment entry, cick the Transactions menu and seect Payment Transaction, or access the Payments and Purchases diaog from the contro pane by cicking the Payment or Purchase Transaction ink on the Purchases tab. The web version of this diaog may be opened with the Make a payment ink on the main page or with the Add New Check button on the Check List page. Transaction Date Seect the date for this transaction. Pay To Seect the suppier this transaction is for. Account Seect the account this transaction wi be appied to. Amount Enter the amount of the receipt or deposit. Transaction Reference The appropriate transaction reference id is aready entered in this fied. If you wish to enter a different id you can enter it instead. Journa Memo Add a note about this transaction that wi hep you identify the transaction on the journa. Account Aocation Aocate amounts to the accounts for this entry. Cick the Add button to add an account. Seect an account by number or name by seecting an account from the drop menu. Be sure to add both debit and credit accounts and cick Record when the account amounts baance each other out. Out-of-baance amount If the debit and credit accounts do not baance, the out of baance amount wi be dispayed beneath the Account Aocation ist. Record and Create Check 109

Cick this button to save the payment, and create a check with the payment detais for printout. 110

Web Access Screen References - Seect Payments Period After you cick the Payments ink from the contro pane of the web interface, you wi be asked to seect a time period of payments to view. Seect Period Seect a period of payments to view from the pudown menu. If you want to enter a custom period, you must seect Custom Period from the menu first. Start Date If you want to view a custom time period, make sure Custom Period is seected in the Seect Period pudown menu above. Then, enter a beginning date for the payments range you woud ike to view. End Date Enter an ending date for the payments range you woud ike to view. 111

Web Access Screen References - Payments List Use the Payments List to manage your payments. To get here, cick the Payments ink in the web interface contro pane, then seect a range of payments to view based on time period. Here, you wi see a ist of a the payments Express Accounts has created. You can use the Period seector to fiter the isted payments by date, and the Start and End date pickers can be used to fine tune the date period. The Customer seector can aso be used to further restrict the payment seection to a specific customer. Cick Update to fiter the payments based on the criteria you seected. Users with viewer-ony privieges wi be unabe to appy and deete payments. Appy Payment Cick this button to appy a payment. Charge Cick this ink to appy a payment via credit card. Receipt PDF Cick the Receipt Pdf icon to downoad a PDF copy of the receipt for an appied payment. Deete Cick the Deete icon to deete the associated payment. 112

Web Access Screen References - Appy Payment The Appy Payment window is where you fi in the detais about payments. To access the Appy Payment window, cick Appy Payment from the Payments List. Users with viewer-ony privieges wi be unabe to edit payment detais. Date Seect the payment date. Customer Choose the Customer from the pu down ist, or enter a new customer. Invoice Enter an invoice to appy the payment to. Amount Enter the amount of the payment to appy. Method Seect the method of the payment to appy. Reference Number Enter a reference number for this payment. Record Cick on this button to Record the quote. Deposit Account Seect the account the payment shoud be deposited into from the drop menu. 113

Web Access Screen References - Charge Payment The Charge Payment window is where you can submit a charge to a customer's credit card to your configured credit card gateway. Payment Account This is the gateway account the payment wi be sent to. Customer The name of the customer. Card Type The customer's credit card type. Card Number The customer's credit card number. Customer Info This section is fied with the address information of a customer. You may change their Address, City, State, ZIP Code, or Country before submitting the payment. Any changes made here wi aso be made to their customer record. Invoice Number The invoice(s) this payment is appied to. Amount The tota amount of this payment. 114

Web Access Screen References - Payment Charge Receipt This page dispays the resuts of a charge transaction for a payment. If the transaction is successfu, it wi show the transaction reference number. If it is unsuccessfu, it wi dispay an error message about the probem that occured. 115

Web Access Screen References - Enter Emai Detais This window is used to emai a PDF of an Invoice, Order, Quote, or Purchase Order. Emai Enter the recipient's emai address. This fied is automaticay fied with the seected Customer's emai address (if avaiabe). Message Comment Text entered here wi be added to the body of the emai generated by Express Invoice. This fied is optiona. 116

Web Access Screen References - Items List Use the Items List to manage your quotes. To get here, cick the Items ink in the web interface contro pane. Here, you wi see a ist of a the items Express Accounts has created. Users with viewer-ony privieges wi be unabe to add and deete items. Add New Item Cick this button to add a new item. Edit Cick the Edit icon to edit the associated item. Deete Cick the Deete icon to deete the associated item. 117

Web Access Screen References - Vehices List Use the Vehices List to manage your vehices. To get here, cick the View vehices ink in the web interface contro pane. Here, you wi see a ist of a the vehices Express Accounts has created. Users with viewer-ony privieges wi be unabe to add and deete items. Add New Vehice Cick this button to add a new vehice. Edit Cick the Edit icon to edit the associated vehice. Deete Cick the Deete icon to deete the associated vehice. 118

Web Access Screen References - Vehices Mieage List Use the Vehices Mieage List to manage your vehice mieage records. To get here, cick the View vehice mieage ink in the web interface contro pane. Here, you wi see a ist of a the vehice mieage records Express Accounts has created. Users with viewer-ony privieges wi be unabe to add and deete records. Add New Vehice Mieage Cick this button to add a new vehice mieage record. Edit Cick the Edit icon to edit the associated vehice mieage record. Deete Cick the Deete icon to deete the associated vehice mieage record. 119

Web Access Screen References - Add/Edit Vehice The Add/Edit Vehice window is where you fi in the detais for vehices. To access the Add/Edit Vehice window, cick Add New Vehice from the Vehice List or cick edit on one of the existing vehices. Users with viewer-ony privieges wi be unabe to add or edit vehice detais. Vehice Name Enter a name for the vehice. Vehice Description Enter a description of the vehice. 120

Web Access Screen References - Add/Edit Vehice Mieage The Add/Edit Vehice Mieage window is where you fi in the detais for vehice mieage records. To access the Add/Edit Vehice Mieage window, cick Add New Vehice Mieage from the Vehice Mieage List or cick edit on one of the existing vehices. Users with viewer-ony privieges wi be unabe to add or edit vehice mieage records. Vehice Enter or seect a name for the vehice. Customer Enter or seect the customer from the ist. Job Code Enter the job code. Trip Start Date Enter the trip start date. Trip End Date Enter the trip end date. Odometer Start Enter the starting odometer reading. Odometer End Enter the ending odometer reading. Tota Mieage Dispays the distance based from start to end odometer reading. Notes Enter the notes for this vehice mieage record entry. 121

Web Access Screen References - Add/Edit Item The Add/Edit Item window is where you fi in the detais for items. To access the Add/Edit Item window, cick Add New Item from the Items List or cick edit on one of the existing items. Users with viewer-ony privieges wi be unabe to edit item detais. Item Code Enter the code for the item. Item Description Enter a description of the item. Seing Price Enter the seing price of the item. Purchase Price Enter the cost of the item. Tax Seect the type of tax to appy to orders of this item. Income account If you have mutipe entries in the income statement, seect the account here. Defaut is Genera Saes. This then wi be subtotaed in the Accounting Report. Expense account If you have mutipe entries in the income statement seect the account here. Defaut is Genera Products Purchased. This then wi be subtotaed in the Accounting Report. Manage the inventory stock eves Cick if you woud ike to manage the quantities of this item using Express Accounts. Current Quantity The quantity currenty on hand. Idea Quantity The quantity you woud most ike to keep on hand. Warning Quantity 122

Express Accounts wi warn that sock of this item is running ow when the quantity entered here is reached. Save Changes Modify the current item and return to the Items List. 123

Web Access Screen References - Customers List Use the Customers List to manage your quotes. To get here, cick the Customers ink in the web interface contro pane. Here, you wi see a ist of a the customers Express Accounts has created. Users with viewer-ony privieges wi be unabe to add and deete customers. Add New Customer Cick this button to add a new customer. Statement Cick the Statement icon to prepare a statement for the associated customer. Edit Cick the Edit icon to edit the associated customer. Deete Cick the Deete icon to deete the associated customer. 124

Web Access Screen References - Add/Edit Customer The Add/Edit Customer window is where you fi in the detais for customers. To access the Add/Edit Customer window, cick Add New Customer from the Customers List or cick edit on one of the existing customers. Users with viewer-ony privieges wi be unabe to edit customer detais. Customer Name Enter the business name of the customer. Contact Person Enter the fu name of the person you dea with. Contact First Name This is the first name of the person you dea with or the way you address them. Address Enter the customer biing address. If the customer has a different shipping address you can enter that on the Other tab. Phone These are the phone numbers you can use to reach the customer. Fax This is the fax number you can use to fax invoices to the customer. Emai This emai address is the one used for sending invoices by emai if emai is the preferred method. Additiona Info Enter an additiona information, such as ABN. 125

Web Access Screen References - Add/Edit Customer Additiona Options The Add/Edit Customer Additiona Options window is where you fi in the detais for customers. To access the Add/Edit Customer window, cick Additiona Options from the Edit Customer screen. Users with viewer-ony privieges wi be unabe to edit these additiona options. Shipping Address If the customer's preferred shipping address is different from the biing address, then enter it here. If the shipping address is the same as the biing address, then eave the shipping address empty. Prefers Invoices By Seect the method which wi be used by Express Accounts to send invoices to this customer when generating new recurring invoices. Set tax exempt for this customer When checked, the taxes wi not be appied to any transactions for this customer. Payment Terms Seect the terms of payment which wi appear by defaut on an invoice created for this customer. Payment Terms Days Enter the period of the payment terms. Saesperson This is the name of the saesperson who wi be seected by defaut when an invoice is created for this customer. Customer Notes These notes are for interna use ony. They can be used, for exampe, to indicate customer history or specia terms. Customer Group Seect the group which this customer beongs to. To create a new group, enter it into the fied. 126

Web Access Screen References - Add/Edit Customer Credit Card The Add/Edit Customer Credit Card window is where you fi in the detais for a customer's credit card. To access the Add/Edit Customer window, cick Credit Card from the Edit Customer screen. Users with viewer-ony privieges wi be unabe to edit credit card detais. Card Number Enter the customer's credit card number. CVV Number Enter the customer's credit card Verification Number. Card Type Seect the customer's credit card type. Expiry Month Enter the customer's credit card Expire Month. Expiry Year Enter the customer's credit card Expiration Year. Owner First Name Enter the credit card hoder's First Name. Owner Last Name Enter the credit card hoder's Last Name. Currency Type Seect the currency type for the customer to pay. This work for Paypa ony, for authorize the currency type is aways USD. 127

Web Access Screen References - Add/Edit Customer Additiona Info The Add/Edit Customer Additiona Info window is where you fi in the detais for customers. To access the Add/Edit Customer Additiona Info window, cick Additiona Info from the Edit Customer screen. Users with viewer-ony privieges wi be unabe to edit this additiona info. Opening Baance Enter the opening baance of the customer if there is. Baance Due This is the current tota baance due for the customer. Odest Date Due This is the due date of the odest invoice of the customer. Last Invoice This is the date that the ast invoice for the customer was created. 128

Web Access Screen References - User Account List Use the User Account List to manage user accounts for the web interface. This feature is ony accessibe to users with administrator priviege. To get here, cick the Add/Edit users ink on the right-side navigation pane of the main page. Add New User To create a new account, cick the Add New User button at the top of the page. This wi open the Add New User window where the account detais are entered. Edit To edit account settings, cick the edit icon. Deete To deete an account, cick the deete icon. 129

Web Access Screen References - Seect Journa Period After you cick the View the Journa ink from the contro pane of the web interface, you wi be asked to seect a time period of journa entries to view. Seect Journa Seect a type of journa entry to view from the pudown menu: Genera, Payment, Receipts, Saes, or Purchases. Seect Period Seect a period of entries to view from the pudown menu. If you want to enter a custom period, you must seect Custom Period from the menu first. Start Date If you want to view a custom time period, make sure Custom Period is seected in the Seect Period pudown menu above. Then, enter a beginning date for the journa entry range you woud ike to view. End Date Enter an ending date for the journa entry range you woud ike to view. 130

Web Access Screen References - Journa List Use the Journa List to manage your journa entries. To get here, cick the View the Journa ink in the web interface contro pane, then seect a range of entries to view based on time period. Here, you wi see a ist of a the journa entries Express Accounts has created. You can refine the contents of this ist by using the tabs at the top of the page to seect A, Genera, Payment, Receipts, Saes, or Purchases entries. You can use the Period drop menu to fiter the isted entries by date, and the Start and End date pickers can be used to fine tune the date period. The Account drop menu can aso be used to further narrow the entries dispayed to a specific account. If there is a specific journa entry you are ooking for, you can use the Reference fied to type in the reference id of that journa entry. Type it in the fied, then press enter. This wi fiter a entries and show those with the reference id you entered. To cear the search, simpy deete the entry you entered in the Reference fied and cick outside of it. Export to CSV Cick the Export to CSV button to save the entries to a CSV fie. Save to PDF cick the Save to PDF button to save the journa entries to a PDF fie. Edit Cick on the penci icon at the end of an entry on the far right to open the Journa Entry window. Here you can edit the detais of that entry. Deete Cick on the trash can icon to deete that entry. A pop up window wi ask you if you are sure you want to deete it. 131

Web Access Screen References - Seect Purchase Order Period After you cick the Purchase Orders ink from the contro pane of the web interface, you wi be asked to seect a time period of purchase orders to view. Seect Orders Seect a type of purchase order to view from the pudown menu: Recorded, Draft, or Recurring. Seect Period Seect a period of purchase orders to view from the pudown menu. If you want to enter a custom period, you must seect Custom Period from the menu first. Start Date If you want to view a custom time period, make sure Custom Period is seected in the Seect Period pudown menu above. Then, enter a beginning date for the purchase orders range you woud ike to view. End Date Enter an ending date for the purchase orders range you woud ike to view. 132

Web Access Screen References - Purchase Orders List Use the Purchase Orders List to manage your purchase orders. To get here, cick the Purchase Orders ink in the web interface contro pane, then seect a range of purchase orders to view based on time period. Here, you wi see a ist of a the purchase orders created in Express Accounts. You can refine the contents of this ist by using the tabs at the top of the page to seect Dispay Recorded, Dispay Draft, or Dispay A. You can use the Period drop menu to fiter the isted purchase orders by date, and the Start and End date pickers can be used to fine tune the date period. The Suppier drop menu can aso be used to further narrow the orders dispayed to a specific suppier. Cick Update to fiter the purchase orders based on the criteria you seected. 133

Web Access Screen References - New Accounts Payabe The Accounts Payabe page is where you can enter a bi you have received for payment at a ater date. Date Enter the date, either by typing it in manuay or using the caendar widget. Due Date Enter the due date of this bi. Suppier Choose the Suppier from the pu down ist. Suppier address Enter the suppier's address. Accounts Payabe Seect the type of Accounts Payabe with the pu down ist. Amount Enter the tota amount for this Accounts Payabe entry. Transaction Reference Enter a reference note for this transaction. Memo Enter any notes about this bi. Account Aocation This is where you can aocate an amount towards specific accounts. Cick the Add button to add a new account. Enter the amount for the account, and seect the Tax from the pu down ist. The trashcan icon can be used to deete an entry. Record Cick on this button to Record the bi. 134

Web Access Screen References - Seect Accounts Payabe Period After you cick the Purchase Orders ink from the contro pane of the web interface, you wi be asked to seect a time period of purchase orders to view. Seect Bis Seect a type of bi to view from the pudown menu: Recorded, Draft, or Recurring. Seect Period Seect a period of bis to view from the pudown menu. If you want to enter a custom period, you must seect Custom Period from the menu first. Start Date If you want to view a custom time period, make sure Custom Period is seected in the Seect Period pudown menu above. Then, enter a beginning date for the bis range you woud ike to view. End Date Enter an ending date for the bis range you woud ike to view. 135

Web Access Screen References - Accounts Payabe List Use the Accounts Payabe List to manage your bis. To get here, cick the Accounts Payabe ink in the web interface contro pane, then seect a range of bis to view based on time period. Here, you wi see a ist of a the bis created in Express Accounts. You can use the Period drop menu to fiter the isted bis by date, and the Start and End date pickers can be used to fine tune the date period. The Suppier drop menu can aso be used to further narrow the bis dispayed to a specific suppier. Cick Update to fiter the bis based on the criteria you seected. 136

Web Access Screen References - Bi Payments List Use the Bi Payments List to manage your payments of accounts payabe. A ist of a the payments you have entered in Express Accounts is dispayed here. To open the Bi Payments List ist, cick the View payments of accounts payabe ink in the right-side navigation pane of the main page. This feature is not avaiabe for users with 'viewer' ony priviege. You can refine the contents of the Payments ist by using the interactive fiter contros at the top of the page. Use the Period drop menu to fiter the isted payments by date, and the Start and End date pickers can be used to fine tune the date period. The Suppier seector can aso be used to further restrict the payment seection to a specific suppier. Enter Payment Cick the Enter Payment button to enter a new payment. Deete To deete a payment, cick the deete icon. 137

Web Access Screen References - Seect Bi Payment List Period After you cick the View payments of accounts payabe ink from the contro pane of the web interface, you wi be asked to seect a time period of payments to view. Seect Period Seect a period of payments to view from the pudown menu. If you want to enter a custom period, you must seect Custom Period from the menu first. Start Date If you want to view a custom time period, make sure Custom Period is seected in the Seect Period pudown menu above. Then, enter a beginning date for the payments range you woud ike to view. End Date Enter an ending date for the payments range you woud ike to view. 138

Web Access Screen References - Check List Use the Check List to manage your checks. To get here, cick the View Checks ink on the right-side navigation pane of the main page. Add New Check To create a new check, cick the Add New Check button at the top of the page. This wi open the Payments and Purchases window where you can enter the purchase information. Cick the Record and Create Check button here to record a check and downoad a PDF copy. Edit To edit a check, cick the edit icon. Void To void an check, cick the void icon. 139

Web Access Screen References - Invoice Records Log Express Invoice keeps a record of actions reated to invoices, such as when they were printed, faxed or emaied. This can be usefu to reference if a question about whether an invoice was sent ever arises. Open the Invoice Records Log from the Invoice List by cicking the Log icon in the invoice entry. The Invoice Records Log screen dispays the ogs of the seected record. Cick Save Log to save the seected og in a fie. 140

Web Access Screen References - Seect Credit Notes After you cick the View Credit Notes ink from the contro pane of the web interface, you wi be asked to seect a time period of credit notes to view. Seect Credit Notes Seect a type of credit notes to view from the pudown menu: recorded or drafts. Seect Period Seect a period of credit notes to view from the pudown menu. If you want to enter a custom period, you must seect Custom Period from the menu first. Start Date If you want to view a custom time period, make sure Custom Period is seected in the Seect Period pudown menu above. Then, enter a beginning date for the credit notes range you woud ike to view. End Date Enter an ending date for the credit notes range you woud ike to view. 141

Web Access Screen References - Credit Notes List Use the Credit Notes List to manage your Express Accounts credit notes. To get here, cick the View Credit Notes ink in the web interface contro pane. Here, you wi see a ist of a the credit notes Express Accounts has created. You can refine the contents of this ist by using the tabs at the top of the page to seect Recorded, Draft, or A credit notes. You can use the 'Period' seector to fiter the isted credit notes by date, and the 'Start' and 'End' date pickers can be used to fine tune the date period. The 'Customer' seector can aso be used to further restrict the credit note seection to a specific customer. Cick Update to fiter the credit notes based on the criteria you seected. Add New Credit Note Cick this button to create a new credit note. Edit Cick the Edit icon to edit the associated credit note. Deete Cick the Deete icon to deete the associated credit note. 142

Web Access Screen References - Add/Edit Credit Note The Add/Edit Credit Note window is where you fi in the detais for the credit note. To access the Add/Edit Credit Note window, cick Add New Credit Note from the Credit Note List or cick edit on one of the existing credit notes. Customer Choose the Customer from the pu down ist. Date Seect the credit note date. Invoice Number Choose an existing invoice from the pu down ist. Saesperson Enter the saesperson for this Credit Note. Tax Seect any specia saes tax option eg. if this is a specia customer who is saes-tax exempt (for exampe a foreign customer). Customer Address Enter the customer's address. Pubic Notes These notes are printed on the bottom of the Credit Note. Private Notes These are notes for interna use ony they are not printed on the Credit Note. Credit Note Items This is the ist of items on the credit note. Cick on the Add button to add a new item, then cick within the Item or Description ces to access a drop-menu where you can seect an item, or type the name of a new item. Remove an item by cicking the trashcan at the right of the item entry. Save as Draft 143

Cick on this button to save the credit note as a draft. Record & Fax Cick on this button to Record the credit note and fax a copy to the customer. Record & Emai Cick on this button to Record the credit note and emai a copy to the customer. Record Just record the quote. You can print, emai, or fax it ater, if needed. 144

Web Access Screen References - Budget List Use the Budget List to manage your budgets. To get here, cick the View budget ink in the web interface contro pane. Here, you wi see a ist of a the budgets Express Accounts has created. Users with viewer-ony privieges wi be unabe to add and deete items. Add New Budget Cick this button to add a new budget. Edit Cick the Edit icon to edit the associated budget. Deete Cick the Deete icon to deete the associated budget. 145

Web Access Screen References - Create Budget Use the Create New Budget to start your budget. To get here, cick the View Budget ink in the web interface contro pane, then Add New Budget. Start Start of the budget year. Baance Sheet (ending baance). Choose this to create a Baance Sheet type of budget. Profit and Loss (a activity for the year). Choose this to create a Profit and Loss type of budget. 146

Web Access Screen References - Budget Report Use the Report Budget to start creating your budget reports. To get here, cick the Reports, then Budget Reports. Cick Generate to create the report once you have seected the desired budget. Seect Budget Seect the budget that you want to create a report. Description The interna description of the budget. Save As CSV Choose this option to save the budget as CSV. Defaut type is PDF. 147

Web Access Screen References - Budget Diaog Use the Budget too to edit your budget. To get here, cick the View Budget ink from the contro pane's right sidebar, then cick the Edit icon of your desired budget. Enter the amount you want to aocate for each account on a monthy basis. Save Changes Save the budget record and return to the budget ist. Cance Coses the budget page and discards any changes made. 148

Web Access Screen References - Journa Entry Web From the Journa Entry diaog, you can enter the detais of any type of transaction and then aocate the amount to two or more accounts. Date Seect the date for this journa entry. Journa Seect the Journa the transaction shoud be recorded to from the drop menu. Reference Enter reference id for this entry if you wish to record a reference id different from the auto generated id. Journa Memo Add a note about this journa entry that wi hep you remember what the entry is for. Account Aocation Aocate amounts to the accounts for this entry. Cick the Add button to add an account. Seect an account by number or name by seecting an account from the drop menu. Be sure to add both debit and credit accounts and cick Record when the account amounts baance each other out. Out-of-baance amount If the debit and credit accounts do not baance, the out of baance amount wi be dispayed beneath the Account Aocation ist. 149

Web Access Screen References - Reconcie Account Web Account Seect the account you wish to reconcie from the pu down ist of accounts. Last Reconcied Date The ast date the seected account was reconcied wi appear here. Bank Statement Date Enter the statement date that appears on your bank statement. New Statement Baance Enter the ending baance that appears on your bank statement. Cacuated Statement Baance The number that appears here is the account's baance before reconciiation. Out of Baance If this fied contains a vaue other than zero, you may have errors in your records. As you compare your entries with the bank statement, those errors wi probaby become apparent. Loca Ledger Transactions This is the ist of account entries that have not yet been reconcied. For manua reconciiation, tick the checkbox of each entry that has a matching entry on your bank statement to reconcie the entry. Add a new payment transaction Cick here to add a new payment transaction. Add a new receipt transaction Cick this button to add a new receipt transaction. Check A Cick this button to seect a account entries in the ist. Uncheck A Cick this button to deseect a account entries in the ist. 150

Web Access Screen References - Seect Account and Bank Statement Account Seect the account you wish to reconcie from the pu down ist of accounts. Last Reconcied Date The ast date the seected account was reconcied wi appear here. Bank Statement Date Enter the statement date that appears on your bank statement. New Statement Baance Enter the ending baance that appears on your bank statement. Cacuated Statement Baance The number that appears here is the account's baance before reconciiation. Out of Baance If this fied contains a vaue other than zero, you may have errors in your records. As you compare your entries with the bank statement, those errors wi probaby become apparent. Upoad a bank statement fie Cick the Browse button and seect the bank statement fie to upoad from your computer. Express Accounts can ony oad fies in.csv or.ofx format. Cick Next to oad the statement into the Reconcie Account window. Express Accounts wi compare your oca edger with the bank statement and wi match transactions for reconciiation to save you time. In your oca edger ist (the ist on top), reconcied transactions wi be checked off and highighted in green. Items that remain unmatched in your oca edger ist may contain errors. Items that appear in the bank statement ist (the ower ist), but not in your oca edger ist can easiy be added. Seect the entry from the bank statement ist and cick the Add Transaction button. The transaction wi be added to the oca edger ist and wi dispay as a reconcied entry. In the bank statement ist (the ower ist), entries that appear in red are highighted as possibe recurring transactions. If you seect the entry and cick Add Transaction, the entry wi be added to the oca edger ist, and wi be automaticay added to the oca edger ist every time a bank statement containing the entry is oaded to the Reconcie Account window. 151

Web Access Screen References - Customer Statement Period Web Automaticay use month or odest due Seect this option to use the current month or the odest due date of a customer. Enter Statement Period Specify the period for the customer statement (dates are incusive). Start Date If Enter Statement Period was seected, this specifies the Start date for the customer statement (incusive). End Date If Enter Statement Period was seected, this specifies the End date for the customer statement (incusive). Send Emai You can emai a customer statement as a PDF fie by cicking the Send Emai button. Your emai settings must be set up before this operation can be competed. Generate You can downoad a customer statement as a PDF fie by cicking the Generate button. 152

Screen References - Budget List Use this screen to manage your budget records. A ist of a the budgets you have entered in Express Accounts is dispayed here. To open the Budget ist, cick the View menu and seect Budget. Add Cick the Add button on the toobar to create a new budget record. Deete To deete a budget record, seect the budget record(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected budget record. You can ony edit one budget record at a time. 153

Screen References - Budget Main Use this screen to edit your budget record. Copy Across Cick the Copy Across button to copy the currenty seected budget ce vaue across the row. (Desktop version ony) Adjust Row Vaue... Cick the Adjust Row Vaue button to edit the currenty seected budget ce vaue and either increase or decrease the amount by the given percentage. (Desktop version ony) Cear Cick the Cear button to deete a vaues in the budget diaog. (Desktop version ony) 154

Screen References - Adjust Row Vaue Use this screen to increase or decrease your budget vaue. Start Seect from either "First Month" or "Currenty Seected Month" where the adjusting of vaues woud start. Adjust each monthy amount in this row Seect either Increase or Decrease. Defaut is Increase Enter Percentage Enter a vaid percentage amount. This wi determine the percentage it wi adjust the vaue of the currenty seected entry. 155

Screen References - Create Budget Use the Create New Budget to start your budget. To get here, cick the View, then Budget. To start creating a budget, cick on the Add button. Start Start of the budget year. Baance Sheet (ending baance). Choose this to create a Baance Sheet type of budget. Profit and Loss (a activity for the year). Choose this to create a Profit and Loss type of budget. 156

Screen References - New/Edit Invoice The New/Edit Invoice diaog is where you fi in the detais for an invoice. To open this diaog, cick the Invoice icon on the toobar of the Home, Saes, or Banking tab. Biing Tab Located in the upper right corner, the Biing tab is where you enter information reating to the customer you are biing. Customer Enter the customer's name or seect a previous customer from the drop menu. Bi To Enter the address the invoice shoud be sent to. Customer PO No. The customer purchase order number is printed on the invoice and on the statements for customer reference. Leave this bank if it is not required. Customer Tax Seect the specia saes tax exempt option if this is a customer who is saes-tax exempt (a foreign customer, for exampe). Shipping Tab Cick the Shipping tab, behind the Biing tab, to enter shipping detais for the customer. Ship To Enter the address the products shoud be sent to. Leave this bank if this is not required. Same as biing Check this box to input the same address for the shipping address as you isted on the Biing tab. Ship By Seect the shipping method from the drop-menu, or enter a new shipping method. The Ship By detai wi be printed on the invoice for customer reference. Leave this bank if not required. 157

Tracking Ref No. The tracking reference number refers to the shipping method, and is printed on the invoice for customer reference. Leave this bank if not required. Shipping Enter any shipping costs associated with the invoice in the fied. If any tax shoud be appied to the shipping, seect the appropriate tax rate from the drop menu. Tax rates must be set up on the Options ~ Tax tab before they wi be avaiabe here. Invoice Tab The Invoice tab is in the upper right corner of the Invoice window and is where you can seect to create an invoice from a previous quote, order or draft, as we as enter any other reevant invoice information. Create From You can use an existing Quote, Order or draft Invoice to create a new invoice. When you seect a type from the pu down ist, Express Invoice wi show a new window where you can seect a specific Quote, Order or Draft Invoice. Date Seect the invoice date. Terms The payment terms are used to cacuate the payment due date. Saesperson Enter the saesperson for this invoice. Invoice Number This number is automaticay generated by Express Accounts, but can be changed when creating a new invoice. However, when editing an invoice, the number cannot be changed. Deposit Account Seect the invoice payment deposit account from the drop-down ist. Invoice Items 158

This is the ist of items on the invoice. Cick inside the item ist to add a new item, or seect an existing item, and update the quantity invoiced. If the invoice is created from an order, the items are not editabe. Add Discount Cick the Add Discount button to appy a discount either to the entire invoice, or to a ine item. See the Appy Discount hep topic for more information about discounting. Comments Tabs Comments These notes are printed on the bottom of the invoice. Private Comments These are notes for interna use ony - they are not printed on the invoice. Tota This is the saes tax and tota dispay. If you think the saes tax cacuation is wrong, pease see the Tax tab of Options. Record Cick on this button to Record the invoice. To seect the action (to Print, Emai or Fax the invoice), cick on the pu down ist. You can aso save the invoice as a draft, save as a recurring invoice, or preview the invoice. You can aso seect to Record with Payment, so the invoice wi be recorded as paid. Note: If Inventoria Appication Integration or stock eve management is enabed, a invoices created from recurring invoices wi cause a stock quantity change, even if the recurring invoice was originay an order for which a quantity change has been recorded. Creating a separate invoice directy from that order wi not resut in an extra quantity change. Invoice Options Cick the Invoice Options button to open the configuration options for invoices, where you can change the appearance of the fina invoice, change heading tites, and preview the ook of the fina invoice. 159

Screen References - New/Edit Credit Note The New/Edit Credit Note diaog is where you fi in the detais for a credit note. To open this diaog, cick the Credit Note menu item in the Saes menu Use To create a new credit note from a previous invoice, or draft credit note, seect the type from the drop-menu to open the invoice ist, sort draft credit notes ist. Cick the invoice, or credit note you need, then cick Seect to fi the detais in on the new credit note. Credit Note Customer Either type the name of the customer, or use the drop menu to seect a previous customer. Adding a new customer into this fied wi create a record for that customer, which you can compete ater with their contact detais from the Customer List. Customer Address Enter the customer address. Date Seect the Credit Note date. Saesperson Enter the saesperson for this Credit Note, or seect a saesperson from the drop menu. Invoice This fied dispays the invoice to which this Credit Note has been appied. Tax Seect any specia saes tax option, e.g., if this is a specia customer who is saes-tax exempt (for exampe a foreign customer). Deposit Account Seect a deposit account for the transaction from the drop-down menu. Credit Note Items This is the ist of items on the credit note. Cick on the Add button to add a new item, then cick within the Item or Description ces to access a drop-menu where you can seect an item, or type the name of a new item. New items wi automaticay be added to the Items List. Change the Quantity or Unit Vaue by typing in a new vaue. Remove an item by cicking the 'trash' icon at the eft of the item entry. Add Discount 160

Cick the Add Discount button to appy a discount either to a items, or to a ine item. See the Appy Discount hep topic for more information about discounting. Pubic Notes These notes are printed on the bottom of the Credit Note. Interna Notes These are notes for interna use ony they are not printed on the Credit Note. Tota This is the saes tax and tota dispay. If you think the saes tax cacuation is wrong, pease see the Tax tab of Options. Record Cick on this button to view options for Recording a Credit Note. Cick on the pu down ist and seect an action. You can Record and Print, Record and Fax, or Record and Emai. You can aso seect to Record Ony, Save as Draft or Preview the Credit Note. 161

Screen References - New/Edit Saes Order The New/Edit Saes Order diaog is where you fi in the detais for an order. To open this diaog, cick the Saes menu and seect New Saes Order, or cick the Create new Saes Order ink in the exporer bar on the Saes tab Quote Number If you want to use a previous quote to create the saes order, choose the quote from the pu down ist. For a new saes order, eave the pu down dispay bank. Order Customer Choose the Customer from the pu down ist, or enter a new customer. Adding new customers here wi create a new record for the customer on Customer List so you can quicky access every time you create quotes, orders and invoices. Date Seect the order date. Terms The payment terms are used to cacuate the payment due date. Saesperson Enter the saesperson for this order, or choose one from the pu-down ist. Save changes to this customer (if avaiabe) Tick this if you want the seected customers address to be the introduced "Bi To" address. Bi To Enter the address the order shoud be sent to. Ship To Enter the address the products shoud be sent to. Leave this bank if this is not required. Customer PO No. The customer purchase order number is printed on the order and on the statements for customer reference. Leave this bank if not required. Tax Seect the specia saes tax exempt option if this is a customer who is saes-tax exempt (a foreign customer, for exampe). 162

Ship By Seect the shipping method from the drop-menu, or enter a new shipping method. The Ship By detai wi be printed on the order for customer reference. Leave this bank if not required. Tracking Ref No. The tracking reference number refers to the shipping method, and is printed on the order for customer reference. Leave this bank if not required. Order Items This is the ist of items on the order. Cick on the Add button to add a new item, then cick within the Item or Description ces to access a drop-menu where you can seect an item, or type the name of a new item. Change the Quantity or Unit Vaue by typing in a new vaue. Remove an item by cicking the red "X" at the right of the item entry. When you enter new items here, they wi automaticay be added to the Items List so you can quicky add them to orders, quotes and invoices ater. Add Discount Cick the Add Discount button to appy a discount either to the entire invoice, or to a ine item. See the Appy Discount hep topic for more information about discounting. Pubic Notes These notes are printed on the bottom of the order. Private Notes These are notes for interna use ony - they are not printed on the order. Tota This is the saes tax, subtota and tota dispay. If the saes tax cacuation is wrong, pease see Taxes in the Getting Started section and Options ~ Tax for more information. Save and Preview Save the order, and preview how the Saes Order wi ook by cicking the button in the ower eft corner of the window. Convert to Invoice You can quicky turn the saes order into an invoice by cicking this button. Doing so wi save a copy of the saes order in the Saes Order List with a status of "Invoiced." Record 163

Cick on this button to Record or save the order. To record and print, fax, or emai cick on the pu down ist and seect an action. You can aso seect to Record with Payment, so the order wi be recorded as paid, or seect to record as recurring if the order shoud be created on a schedue. 164

Screen References - New/Edit Purchase Order The New/Edit Purchase Order diaog is where you fi in the detais for a purchase order. To open this diaog, cick the Purchases menu and seect New Purchase Order. Order Suppier Choose the Suppier from the pu down ist, or enter a new suppier. Adding new suppiers here wi create a new record for the suppier on Suppiers List so you can quicky access every time you create purchase orders. Date Seect the purchase order date. Vendor address Enter the vendor's address. Ship To Enter the address the products shoud be sent to. Leave this bank if this is not required. Tax Seect the specia saes tax exempt option if this is a suppier who is saes-tax exempt (a foreign suppier, for exampe). Purchase Order Items This is the ist of items on the order. Cick on the Add button to add a new item, then cick within the Item or Description ces to access a drop-menu where you can seect an item, or type the name of a new item. Change the Quantity or Unit Vaue by typing in a new vaue. Remove an item by cicking the red "X" at the right of the item entry. When you enter new items here, they wi automaticay be added to the Items List so you can quicky add them to orders, quotes and invoices ater. Pubic Notes These notes are printed on the bottom of the purchase order. Private Notes These are notes for interna use ony - they are not printed on the purchase order. Tota This is the saes tax, subtota and tota dispay. If the saes tax cacuation is wrong, pease see Taxes 165

in the Getting Started section and Options ~ Tax for more information. Save and Preview Cick this button to save any changes to the purchase order and preview how the purchase order wi ook ike before printing. Record Cick on this button to Record or save the order. To record and print, fax, or emai cick on the pu down ist and seect an action. 166

Screen References - New/Edit Accounts Payabe The New/Edit Accounts Payabe diaog is where you can enter a bi you have received for payment at a ater date. To open this diaog, cick the Purchases menu and seect Enter Accounts Payabe, or cick the Enter Payabe icon on the toobar of the Home tab, Purchases tab, Banking tab, or Reports tab. Suppier Choose the Suppier from the pu down ist, or enter a new suppier. Adding new suppiers here wi create a new record for the suppier on the Suppiers List so you can quicky access them every time you create purchase orders. Date Seect the date. Vendor address Enter the vendor's address. Ship To Enter the address the products shoud be sent to. Leave this bank if this is not required. Tax Seect the specia saes tax exempt option if this is a suppier who is saes-tax exempt (a foreign suppier, for exampe). Accounts Payabe Items This is the ist of items on the bi. Cick on the Add button to add a new item, then cick within the Item or Description ces to access a drop-menu where you can seect an item, or type the name of a new item. Change the Quantity or Unit Vaue by typing in a new vaue. Remove an item by cicking the red "X" at the right of the item entry. When you enter new items here, they wi automaticay be added to the Items List so you can quicky add them to orders, quotes and invoices ater. Private Notes These are notes for interna use ony. Tota This is the saes tax, subtota and tota dispay. If the saes tax cacuation is wrong, pease see Taxes in the Getting Started section and Options ~ Tax for more information. 167

Record Cick on this button to Record bi. 168

Screen References - New/Edit Quote The New/Edit Quote diaog is where you fi in the detais for a quote. To open this diaog, cick the Saes menu and seect New Quote. Quote Customer Choose the Customer from the pu down ist, or enter a new customer. Adding new customers here wi create a new record for the customer on Customer List so you can quicky access every time you create quotes, orders and invoices. Date Seect the quote date. Saesperson Enter the saesperson for this quote, or choose one from the pu-down ist. Bi To Enter the address the quote shoud be sent to. Ship To Enter the address the products shoud be sent to. Leave this bank if this is not required. Tax Seect the specia saes tax exempt option if this is a customer who is saes-tax exempt (a foreign customer, for exampe). Quote Items This is the ist of items on the quote. Cick on the Add button to add a new item, then cick within the Item or Description ces to access a drop-menu where you can seect an item, or type the name of a new item. Change the Quantity or Unit Vaue by typing in a new vaue. Remove an item by cicking the 'trash' icon at the eft of the item entry. When you enter new items here, they wi automaticay be added to the Items List so you can quicky add them to orders, quotes and invoices ater. Add Discount Cick the Add Discount button to appy a discount either to the entire quote, or to a ine item. See the Appy Discount hep topic for more information about discounting. Pubic Notes These notes are printed on the bottom of the quote. 169

Private Notes These are notes for interna use ony - they are not printed on the quote. Tota This is the saes tax, subtota and tota dispay. If the saes tax cacuation is wrong, pease see Taxes in the Getting Started section and Options ~ Tax for more information. Save and Preview Cick this button to see how the quote wi appear when printed, saved as a PDF document, or emaied to a customer. Convert to Invoice Convert the quote to an invoice. The quote status wi be upgraded to Invoiced in the system, and the New Invoice window wi appear with the detais from the quote fied in. Record Cick on this button to Record or save the quote. To record and print, fax, or emai cick on the pu down ist and seect an action. 170

Screen References - Reconcie Account When it is time to reconcie your Express Accounts records with your bank statement, use the Account Reconciiation. You can reconcie manuay, or upoad your eectronic bank statement into Express Accounts for faster reconciiation. To open the Reconcie Account window, cick the Transactions menu and seect Reconcie Account, or press Ctr+E. The Reconcie Account window is spit into two sections. At the top is the Loca Ledger Transactions where your unreconcied transaction records entered in Express Accounts are dispayed. At the bottom is where your bank statement is dispayed, if oaded. Loca Ledger Transactions Account Seect the account you wish to reconcie from the pu down ist of accounts. Last Reconcied Date The ast date the seected account was reconcied wi appear here. Bank Statement Date Enter the statement date that appears on your bank statement, or seect a date from the caendar drop-down. New Statement Baance Enter the ending baance that appears on your bank statement. Cacuated Statement Baance The number that appears here is the account's baance before reconciiation. Out of Baance If this fied contains a vaue other than zero, you may have errors in your records. As you compare your entries with the bank statement, those errors wi probaby become apparent. List of account entries This is the ist of account entries that have not yet been reconcied. For manua reconciiation, tick the checkbox of each entry that has a matching entry on your bank statement to reconcie the entry. For eectronic reconciiation, you' need to oad your bank statement into the reconciiation window (see beow). Entries that match up automaticay wi be checked off and wi appear in green. To match an entry to an entry in the bank statement transaction's ist, cick in the Bank's Memo coumn for the oca entry and seect the bank entry that matches from the drop menu that appears. If, during reconciiation, you find errors in your oca edger transactions ist, doube cick the entry to view the entry on the journa, then seect the entry and cick Edit. 171

Add a new payment transaction Cick here to add a new payment transaction. If you discover a missing payment entry, cicking this button wi aow you to enter the transaction without exiting the reconciiation session. Add a new receipt transaction Cick this button to add a new receipt transaction. If you discover a missing receipt entry, cicking this button wi aow you to enter the transaction without exiting the reconciiation session. Bank Statement's Transactions This is the ist of bank statement transactions. Entries wi not appear in this ist unti you oad a bank statement into the current reconciiation. Entries that match automaticay wi be checked off and dispayed in green. To match an entry to an entry in the oca edger transactions ist, cick in the Ledger's Ref coumn for the bank entry and seect the oca edger entry that matches. Entries that appear in red are highighted as possibe recurring fee transactions. If you seect the entry and cick Add Transaction, the entry wi be added to the oca edger ist, and wi be automaticay added to the oca edger ist every time a bank statement containing the entry is oaded to the Reconcie Account diaog. Load a bank statement Cick the Load a bank statement to oad an externa bank statement in CSV or OFX format. You can use either one of the foowing formats: 1. DATE - JOURNAL MEMO - AMOUNT. Wherein a negative amount corresponds to Payments, and Deposits otherwise. 2. DATE - JOURNAL MEMO - DEPOSITS - PAYMENTS. Using this format requires a zero (0) vaue for bank entries (either deposit or payment). Add Transaction This button aows you to quicky add an entry from your bank statement to your oca edger. Seect an entry in the bank transactions ist and cick the Add Transaction button to open the Payment or the Receipts diaog. 172

Screen References - Journa Entry From the Journa Entry diaog, you can enter the detais of any type of transaction and then aocate the amount to two or more accounts. To make a manua journa entry, cick the Transactions menu and seect Manua Journa Entry, or press Ctr+J, or access the Journa entry diaog from the Journa diaog by cicking the Add button on the Journa toobar. Date Seect the date for this journa entry. Journa Seect the Journa the transaction shoud be recorded to from the drop menu. Reference Enter reference id for this entry if you wish to record a reference id different from the auto generated id. Journa Memo Add a note about this journa entry that wi hep you remember what the entry is for. Account Aocation Aocate amounts to the accounts for this entry. Cick in the tabe to add an account. Seect an account by number or name by cicking in the either the Number or Name ces and seect an account. Be sure to add both debit and credit accounts and cick Record when the account amounts baance each other out. Out-of-baance amount If the debit and credit accounts do not baance, the out of baance amount wi be dispayed beneath the Account Aocation ist. Use Tempate Before any information is entered into the Journa Entry diaog, the Use Tempate button wi be avaiabe. Cick this button to fi in the journa entries with detais from a transaction tempate you have previousy created. Save As Tempate You can make a tempate of transactions you make repeatedy to save yoursef time. To create a new tempate, first fi in the detais of the transaction on the Journa Entry, then cick the Save As Tempate button at the bottom eft of the diaog. You' be prompted to name the tempate, and then the detais wi be saved to a ist you can access next time you need to appy the transaction to the journa. Record 173

Cick on this button to save the journa entry. 174

Screen References - Accounts Payabe The Accounts Payabe diaog is where you can enter a bi you have received for payment at a ater date. To open this diaog, cick the Purchases menu and seect Enter Accounts Payabe, or cick the Enter Payabe icon on the toobar of the Home tab, Purchases tab, Banking tab, or Reports tab. Date Seect the date for this transaction. Due Date Seect the due date for this transaction. Suppier Enter the suppier the account payabe is owed to. Suppier Address Enter the suppier's address. Accounts Payabe Seect the account this transaction wi be appied to. Baance The baance of the account seected above wi be dispayed in this fied for your reference. Amount Enter the amount of the transaction. Reference number Add an optiona reference number that wi appear in the Accounts Payabe ist, and wi appear in a Payment made against this Accounts Payabe. Memo Add a note about this transaction that wi hep you identify the transaction on the journa. Account Aocation Aocate amounts to the accounts for this entry. Cick in the tabe to add an account. Seect an account by number or name by cicking in the either the Number or Name ces and seect an account. Be sure to add both debit and credit accounts and cick Record when the account amounts baance each other out. 175

Record Cick Record button to save the bi. Out-of-baance amount If the debit and credit accounts do not baance, the out of baance amount wi be dispayed beneath the Account Aocation ist. 176

Screen References - Link Purchase Orders The Link Purchase Orders diaog is where you can edit the outstanding purchase orders of the chosen suppier. Use the pu down ist to switch between purchase orders, and the item ist to edit the order contents. Changes to purchase orders wi ony be saved when you cick the Finish button. Purchase Order Seect the purchase order to edit. 177

Screen References - Payments and Purchases From the Payments and Purchases diaog, you can record the detais of purchase or payment transactions and then aocate the amount to two or more accounts. To make a purchase or payment entry on the Home tab, cick Make a payment in the eft sidebar under the Transactions menu. You can aso go to the Purchases tab and cick the Payment button on the top toobar, or cick the Immediate payment or purchase bock. The web version of this diaog may be opened with the Make a payment ink on the main page or with the Add New Check button on the Check List page. Transaction Date Seect the date for this transaction. Pay To Seect the suppier this transaction is for. You can open the Suppiers List window to seect a suppier, or create a new suppier, by cicking the Suppiers List button. Account Seect the account this transaction wi be appied to. Account Baance The baance of the account seected above wi be dispayed in this fied for your reference. Method Seect the method of payment for this transaction. Payment methods for your business are configured in the Options -> Payments page. Amount Enter the amount of the receipt or deposit. Reference Number This is an optiona fied you can use to better manage your payments, such as an invoice number provided by a suppier. If you are entering the payment as a check, this reference number wi appear on the check during printing. Transaction Reference The appropriate transaction reference id is aready entered in this fied. If you wish to enter a different id you can enter it instead. Check No. This fied is ony avaiabe if "Check" is seected as the payment method. Check numbers are automaticay generated by Express Accounts, but you can enter a different number if required. 178

Journa Memo Add a note about this transaction that wi hep you identify the transaction on the journa. Account Aocation Aocate amounts to the accounts for this entry. Cick in the tabe to add an account. Seect an account by number or name by cicking in the either the Number or Name ces and seect an account. Be sure to add both debit and credit accounts and cick Record when the account amounts baance each other out. Out-of-baance amount If the debit and credit accounts do not baance, the out of baance amount wi be dispayed beneath the Account Aocation ist. Use Tempate (Desktop version ony) Before any information is entered into the Journa Entry diaog, the Use Tempate button wi be avaiabe. Cick this button to fi in the receipt or deposit entry with detais from a transaction tempate you have previousy created. Save As Tempate (Desktop version ony) You can make a tempate of transactions you make repeatedy to save yoursef time. To create a new tempate, first fi in the detais of the transaction on the Receipt and Deposits diaog, then cick the Save As Tempate button at the bottom eft of the diaog. You' be prompted to name the tempate, and then the detais wi be saved to a ist you can access next time you need to appy the transaction to the journa. Record Options When you are ready to appy your payment, you can seect from the recording options at the bottom of the window. Cick the main part of the button to simpy record payment, or seect Record and Print Check by cicking the arrow on the right side of that button. 179

Screen References - Receipts and Deposits From the Receipts and Deposits diaog, you can record the detais of receipt or deposit transactions and then aocate the amount to two or more accounts. To make a receipt or deposit entry, cick the Transactions menu and seect Receive a Payment. In the web interface, cick the Receive a payment ink in the right-side navigation pane of the main page. Transaction Date Seect the date for this transaction. Deposit Account Seect the account this transaction wi be appied to. Baance (Desktop version ony) The baance of the account seected above wi be dispayed in this fied for your reference. Amount Enter the amount of the receipt or deposit. Reference Number A payment received that can be cataoged with an optiona reference number. A reference number is aso usuay provided by the suppier. Check Number The current Check prefix and/or Check number are dispayed. You can change either to suit your needs. The number wi increment by one each time a check is entered. Transaction Reference The appropriate transaction reference id is aready entered in this fied. If you wish to enter a different id you can enter it instead. Journa Memo Add a note about this transaction that wi hep you identify the transaction on the journa. Account Aocation Aocate amounts to the accounts for this entry. Cick in the tabe to add an account. Seect an account by number or name by cicking in the either the Number or Name ces and seect an account. Be sure to add both debit and credit accounts and cick Record when the account amounts baance each other out. Out-of-baance amount 180

If the debit and credit accounts do not baance, the out of baance amount wi be dispayed beneath the Account Aocation ist. Use Tempate (if avaiabe) Before any information is entered into the Journa Entry diaog, the Use Tempate button wi be avaiabe. Cick this button to fi in the receipt or deposit entry with detais from a transaction tempate you have previousy created. Save As Tempate (if avaiabe) You can make a tempate of transactions you make repeatedy to save yoursef time. To create a new tempate, first fi in the detais of the transaction on the Receipt and Deposits diaog, then cick the Save As Tempate button at the bottom eft of the diaog. You' be prompted to name the tempate, and then the detais wi be saved to a ist you can access next time you need to appy the transaction to the journa. Record Cick on this button to Record your receipt or deposit transaction. 181

Screen References - Report View From the report view, you can preview, print, save, emai, or fax a report. A report windows wi have the same options, which are described beow. To view reports, cick the Reports tab and seect the type of report you woud ike to view. Preview Cick the Preview button to preview the report as it wi appear in a pdf fie or on a printed page. If the preview ooks different than the printout, you may want to check your paper setting on the Regiona tab of the Options diaog. Print Cick the Print button to send the report to the printer. Save You can save a report as a PDF or CSV fie by cicking the Save button. Emai You can emai a report as a PDF fie by cicking the Emai button. Your emai settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Fax You can send a report by Fax as a PDF fie by cicking the Fax button. Your fax settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. 182

Screen References - Chart of Accounts List Use this screen to manage your accounts: the number assigned to an account, the type of account, if it is a header account, and if it is an account open at the bank. The accounts are dispayed in a ist. To open the Chart of Accounts, from the Home tab cick the View icon in the toobar and seect Chart of Accounts. To edit the account properties, doube-cick the account to open the Account Properties diaog. New Cick this button to create a new account or add a new defaut account. Edit Cick this button to edit the account properties, such as account number and type, the name, and opening baance, of the account seected in the ist. This ony appies to one account at a time. Deete To deete accounts, seect the account(s) you wish to remove from the ist, and cick this button. You can deete any account as ong as it hasn't been used in a transaction. Create Defaut This adds a defaut account ist to the Chart of Accounts. If you aready have a defaut ist, then you woud not see any difference when cicking on this option. Restore (Desktop version ony) Cick this button to restore the currenty seected account. This ony appies to one account at a time. To view deeted accounts, make sure the 'Aso show deeted accounts' checkbox is ticked. Number of digits in account number (Desktop version ony) You can define the number of digits for an account number. Each account created wi be required to have an account number with the number of digits specified here. Aso show recenty deeted accounts (Desktop version ony) Tick this checkbox if you woud ike to view accounts that have recenty been deeted. When this box is checked, deeted accounts wi appear in the ist highighted in pink. 183

Screen References - Invoices List Use this screen to manage your invoices. A ist of a the invoices you have created in Express Accounts is dispayed here. To open the Invoices ist, cick the View menu and seect Invoices. Invoice Under the Invoice menu you have the foowing actions with their short cut keys. 184 Find Invoice - Ctr + F Use this diaog box to search for a desired Invoice in the ist. You can search by Date, Invoice number, Order or Customer. Find Next Invoice - F3 The commands Find Invoice and Find Next Invoice work together. The Option to use Find Next Invoice appears after you use Find Invoice. Find Next Invoice Wi find the next Invoice with the same search criteria you entered in Find Invoice. When using Find Next Invoice, after you have scroed through a Invoices with matching search criteria from Find Invoice, A pop-up window wi notify that "No more invoices matching '(SEARCH CRITERIA)' coud be found." Note: If you deete the search criteria from the text box in Find Invoice and cick OK,a pop-up window wi notify "No matching '' coud be found.". The Find Next Invoice function wi now be grayed out and unseectabe. The Find Next Invoice function wi be avaiabe again after you use Find Invoice. For the foowing actions you must first have an Invoice seected from your ist. Print Invoice - Ctr + P This command wi open a Print diaog window and aow you to print your invoice or safe as a.pdf document. Print Preview - Ctr + Shift + P The Print Preview window dispays the Invoice as it wi be printed by the printer. Emai Invoice - Ctr + E Aows you to send the Invoice to an emai recipient. Show Log - Ctr + L This diaog box dispays the ogs of the seected record. Appy Payment - Ctr + Y This window aows you to Add or Edit payments received. Appy Credit Note - Ctr + C The Appy Credit Note window is where you can appy a customer's credit notes to their overdue invoices. Import Invoices from CSV Externa data can be imported into Express Accounts using csv fies. A window wi open that aows you to choose the CSV fie you want to import from where you have it saved.

Packing Sip Under the Packing Sip menu you wi find options for incuding a Packing Sip in your order. You must have an invoice seected to perform the foowing actions. Preview Packing Sip - Ctr + Shift + S The Preview Packing Sip window dispays the Packing Sip as it wi be printed by the printer. Print Packing Sip - Ctr + S This command wi open a Print diaog window and aow you to print your Packing Sip or save it as a.pdf document. Emai Packing Sip Aows you to send a Packing Sip to an emai recipient. Fax Packing Sip Aows you to send a Packing Sip via a teephone fax number. Save As PDF Aows you to save your Packing Sip as a.pdf document. Shipping Labe Under this menu you wi find options for creating a Shipping Labe in your order. You must have an invoice seected to perform the foowing actions and specify shipping instructions. Preview Shipping Labe The Preview Shipping Labe window dispays the Shipping Labe as it wi be printed by the printer. Print Shipping Labe This command wi open a Print diaog window and aow you to print your Shipping Labe or save it as a.pdf document. Emai Shipping Labe Aows you to send a shipping abe to an emai recipient. Fax Shipping Labe Aows you to send a shipping abe via a teephone fax number. Save As PDF Aows you to save your shipping abe as a.pdf document. Hep The Hep menu contains a ink to the Express Accounts Hep documentation, inks for the Express Accounts webpage, technica support, reated programs, and other inks you might find usefu. 185

You can refine the contents of the Invoices ist by using the interactive fiter contros beow the main toobar. Use the Period drop menu to fiter the isted invoices by date, and the Start and End date pickers can be used to fine tune the date period. The Customer seector can aso be used to further restrict the invoice seection to a specific customer, and the Dispay Invoices seector ets you choose between recorded or draft invoices ony. New Cick the New button on the toobar to create a new invoice. Copy Cicking the Copy button wi create a new invoice and fi in the customer and item information automaticay using the seected invoice. Deete To deete invoices, seect the invoice(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected invoice. You can ony edit one invoice at a time. Preview Cick the Preview button on the toobar to see how the currenty seected invoice wi appear when printed, saved as a PDF document, or emaied to a customer. Print Cick the Print button on the toobar to print the currenty seected invoice(s). Emai Cick the Emai button on the toobar to send one or more seected invoice(s) as a PDF document to a recipient via emai. You wi be asked to provide an emai address. Your emai settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Fax Use the Fax button on the toobar to send one or more seected invoice(s) to a recipient via fax. You wi be asked to provide a fax number. Your fax settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Save Cick the Save button on the toobar to save the currenty seected invoice(s) as a PDF fie on your computer. Payment Cick the Payment button on the toobar to receive a payment for the seected invoice. Credit Note Cick the Credit Note button on the toobar to appy a credit note towards the seected invoice. Packing Sip Cick the Packing Sip menu to view options for creating a packing sip for the currenty seected invoice. Packing sips can be previewed, printed, emaied, faxed, or saved. 186

Shipping Labe Cick the Shipping Labe menu to view options for creating a shipping abe for the currenty seected invoice. Shipping abes can be previewed, printed, emaied, faxed, or saved. 187

Screen References - Seect Invoice List Use this screen to seect an invoice. A ist of a the invoices you have created in Express Accounts is dispayed here. To open the Invoices ist, cick the View menu and seect Invoices. You can refine the contents of the Invoices ist by using the interactive fiter contros beow the main toobar. Use the Period drop menu to fiter the isted invoices by date, and the Start and End date pickers can be used to fine tune the date period. The Customer seector can aso be used to further restrict the invoice seection to a specific customer, and the Dispay Invoices seector ets you choose between recorded or draft invoices ony. Seect Cick the Seect button on the toobar to seect the highighted invoice. 188

Screen References - Quotes List Use this screen to manage your customer quotes. A ist of a the quotes you have created in Express Accounts is dispayed here. To open the Quotes ist, cick the View menu and seect Quotes. Quote Under the Quote menu you have the foowing actions with their short cut keys. Copy Quote This option wi create a new Quote and fi in the customer and item information automaticay using the seected Quote. Create Order This option wi create an Order from your Quote. Create Invoice This option wi create an Invoice from your Quote. Find Quote - Ctr + F Use this diaog box to search for a desired Quote in the ist. You can search by Date, Quote, or Customer. Find Next Quote - F3 The commands Find Quote and Find Next Quote work together. The option to use Find Next Quote appears after you use Find Quote. Find Next Quote Wi find the next Quote with the same search criteria you entered in Find Quote. When using Find Next Quote, after you have scroed through a Quotes with matching search criteria from Find Quote, A pop-up window wi notify that "No more quotes matching '(SEARCH CRITERIA)' coud be found." Note: If you deete the search criteria from the text box in Find Quote and cick OK, a pop-up window wi notify "No matching '' coud be found.". The Find Next Quote function wi now be grayed out and unseectabe. The Find Next Quote function wi be avaiabe again after you use Find Quote. For the foowing actions you must first have a Quote seected from your ist. Print Quote - Ctr + P This command wi open a print diaog window and aow you to print your Quote or safe as a.pdf document. Print Preview - Ctr + Shift + P The Print Preview window dispays the Quote as it wi be printed by the printer. Emai Quote - Ctr + E Aows you to send the Quote to an emai recipient. Fax Quote Aows you to send a Quote via a teephone fax number. 189

Save As PDF Aows you to save your Quote as a.pdf document. Import Quotes from CSV Externa data can be imported into Express Accounts using csv fies. A window wi open that aows you to choose the CSV fie you want to import from where you have it saved. Hep The Hep menu contains a ink to the Express Accounts Hep documentation, inks for the Express Accounts webpage, technica support, reated programs, and other inks you might find usefu. You can refine the contents of the Quotes ist by using the interactive fiter contros beow the main toobar. Use the Period drop menu to fiter the isted quotes by date, and the Start and End date pickers can be used to fine tune the date period. The Customer seector can aso be used to further restrict the quote seection to a specific customer, and the Dispay Quotes seector ets you choose between recorded or draft quotes ony. New Cick the New button on the toobar to create a new quote. Deete To deete quotes, seect the quote(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected quote. You can ony edit one quote at a time. Order Cick the Order button on the toobar to create a new Order using the currenty seected quote. The information for the new Order wi be fied in using the seected quote. Invoice Cick the Invoice button on the toobar to create a new Invoice using the currenty seected quote. The information for the new Invoice wi be fied in using the seected quote. Preview Cick the Preview button on the toobar to see how the currenty seected quote wi appear when printed, saved as a PDF document, or emaied to a customer. Print Cick the Print button on the toobar to print the currenty seected quote(s). Emai Cick the Emai button on the toobar to send one or more seected quote(s) as a PDF document to a recipient via emai. You wi be asked to provide an emai address. Your emai settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Fax 190

Use the Fax button on the toobar to send one or more seected quote(s) to a recipient via fax. You wi be asked to provide a fax number. Your fax settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Save Cick the Save button on the toobar to save the currenty seected quote(s) as a PDF fie on your computer. 191

Screen References - Seect Quote List Use this screen to seect a quote. A ist of a the quotes you have created in Express Accounts is dispayed here. To open the Quotes ist, cick the View menu and seect Quotes. You can refine the contents of the Quotes ist by using the interactive fiter contros beow the main toobar. Use the Period drop menu to fiter the isted quotes by date, and the Start and End date pickers can be used to fine tune the date period. The Customer seector can aso be used to further restrict the quote seection to a specific customer, and the Dispay Quotes seector ets you choose between recorded or draft quotes ony. Seect Cick the Seect button on the toobar to seected the highighted quote. 192

Screen References - Saes Orders List Use this screen to manage your customer saes orders. A ist of a the saes orders you have created in Express Accounts is dispayed here. To open the Saes Orders ist, cick the View menu and seect Saes Orders. Order Under the Order menu you have the foowing actions with their short cut keys. Convert this order to an invoice This option wi create your Order into an Invoice. Find Order - Ctr + F Use this diaog box to search for a desired Order in the ist. You can search by Date, Order number, Quote or Customer. Find Next Order - F3 The commands Find Order and Find Next Order work together. The Option to use Find Next Order appears after you use Find Order. Find Next Order Wi find the next Order with the same search criteria you entered in Find Order. When using Find Next Order, after you have scroed through a Orders with matching search criteria from Find Invoice, A pop-up window wi notify that "No more orders matching '(SEARCH CRITERIA)' coud be found." Note: If you deete the search criteria from the text box in Find Order and cick OK, a pop-up window wi notify "No matching '' coud be found.". The Find Next Order function wi now be grayed out and unseectabe. The Find Next Order function wi be avaiabe again after you use Find Order. For the foowing actions you must first have an Order seected from your ist. Print Order - Ctr + P This command wi open a Print diaog window and aow you to print your Order or safe as a.pdf document. Print Preview - Ctr + Shift + P The Print Preview window dispays the Order as it wi be printed by the printer. Emai Order - Ctr + E Aows you to send the Order to an emai recipient. Fax Order Aows you to send an Order via a teephone fax number. Save As PDF Aows you to save your Order as a.pdf document. Import Orders from CSV Externa data can be imported into Express Accounts using csv fies. A window wi open that aows you to choose the CSV fie you want to import from where you have it saved. 193

Hep The Hep menu contains a ink to the Express Accounts Hep documentation, inks for the Express Accounts webpage, technica support, reated programs, and other inks you might find usefu. You can refine the contents of the Saes Orders ist by using the interactive fiter contros beow the main toobar. Use the Period drop menu to fiter the isted saes orders by date, and the Start and End date pickers can be used to fine tune the date period. The Customer seector can aso be used to further restrict the saes order seection to a specific customer, and the Dispay Saes Orders seector ets you choose between recorded or draft saes orders ony. New Cick the New button on the toobar to create a new saes order. Deete To deete saes orders, seect the saes order(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected saes order. You can ony edit one saes order at a time. Invoice Cick the Invoice button on the toobar to create a new Invoice using the currenty seected order. The information for the new Invoice wi be fied in using the seected order. Preview Cick the Preview button on the toobar to see how the currenty seected saes order wi appear when printed, saved as a PDF document, or emaied to a customer. Print Cick the Print button on the toobar to print the currenty seected saes order(s). Emai Cick the Emai button on the toobar to send one or more seected saes order(s) as a PDF document to a recipient via emai. You wi be asked to provide an emai address. Your emai settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Fax Use the Fax button on the toobar to send one or more seected saes order(s) to a recipient via fax. You wi be asked to provide a fax number. Your fax settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Save Cick the Save button on the toobar to save the currenty seected saes order(s) as a PDF fie on your computer. 194

Screen References - Seect Saes Orders List Use this screen to seect a saes order. A ist of a the saes orders you have created in Express Accounts is dispayed here. To open the Saes Orders ist, cick the View menu and seect Saes Orders. You can refine the contents of the Saes Orders ist by using the interactive fiter contros beow the main toobar. Use the Period drop menu to fiter the isted saes orders by date, and the Start and End date pickers can be used to fine tune the date period. The Customer seector can aso be used to further restrict the saes order seection to a specific customer, and the Dispay Saes Orders seector ets you choose between recorded or draft saes orders ony. Seect Cick the Seect button on the toobar to seect the highighted saes order. 195

Screen References - Purchase Orders List Use this screen to manage your purchase orders. A ist of a the purchase orders you have created in Express Accounts is dispayed here. To open the Purchase Orders ist, cick the View menu and seect Purchase Orders. You can refine the contents of the Purchase Orders ist by using the interactive fiter contros beow the main toobar. Use the Period drop menu to fiter the isted purchase orders by date, and the Start and End date pickers can be used to fine tune the date period. The Suppier seector can aso be used to further restrict the purchase order seection to a specific suppier, and the Dispay Purchase Orders seector ets you choose between recorded or draft purchase orders ony. New (if avaiabe) Cick the New button on the toobar to create a new purchase order. Deete (if avaiabe) To deete purchase orders, seect the purchase order(s) you wish to remove from the ist, and cick the Deete button on the toobar. Seect (if avaiabe) Cick the Seect button on the toobar to seected the highighted purchase order. Edit Cick the Edit button on the toobar to edit the currenty seected purchase order. You can ony edit one purchase order at a time. Preview Cick the Preview button on the toobar to see how the currenty seected purchase order wi appear when printed, saved as a PDF document, or emaied to a customer. Print (if avaiabe) Cick the Print button on the toobar to print the currenty seected purchase order(s). Emai Cick the Emai button on the toobar to send one or more seected purchase order(s) as a PDF document to a recipient via emai. You wi be asked to provide an emai address. Your emai settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Fax Use the Fax button on the toobar to send one or more seected purchase order(s) to a recipient via fax. You wi be asked to provide a fax number. Your fax settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Save Cick the Save button on the toobar to save the currenty seected purchase order(s) as a PDF fie on your computer. 196

Screen References - Accounts Payabe List Use this screen to manage your accounts payabe. A ist of a the accounts payabe you have entered in Express Accounts is dispayed here. To open the Accounts Payabe ist, cick the View menu and seect Accounts Payabe. You can refine the contents of the Accounts Payabe ist by using the interactive fiter contros beow the main toobar. Use the Period drop menu to fiter the isted accounts payabe by date, and the Start and End date pickers can be used to fine tune the date period. The Suppier seector can aso be used to further restrict the accounts payabe seection to a specific suppier, and the Dispay Purchase Orders seector ets you choose between recorded or draft purchase orders ony. New Cick the New button on the toobar to enter a new accounts payabe. Deete To deete accounts payabe, seect the accounts payabe you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected accounts payabe. You can ony edit one accounts payabe at a time. Payment (if avaiabe) Cick this button to appy payment for the seected account payabe bi. 197

Screen References - Seect Account Payabe List Use this screen to seect an account payabe. A ist of a the accounts payabe you have entered in Express Accounts is dispayed here. To open the Accounts Payabe ist, cick the View menu and seect Accounts Payabe. You can refine the contents of the Accounts Payabe ist by using the interactive fiter contros beow the main toobar. Use the Period drop menu to fiter the isted accounts payabe by date, and the Start and End date pickers can be used to fine tune the date period. The Suppier seector can aso be used to further restrict the accounts payabe seection to a specific suppier, and the Dispay Purchase Orders seector ets you choose between recorded or draft purchase orders ony. Seect Cick the Seect button on the toobar to seect the highighted account payabe. 198

Screen References - Payments of Accounts Payabe Use this screen to manage your payments of accounts payabe. A ist of a the payments you have entered in Express Accounts is dispayed here. To open the Payments ist, cick the View menu and seect Payments of Accounts Payabe. You can refine the contents of the Payments ist by using the interactive fiter contros beow the main toobar. Use the Period drop menu to fiter the isted payments by date, and the Start and End date pickers can be used to fine tune the date period. The Suppier seector can aso be used to further restrict the payment seection to a specific suppier. New Cick the New button on the toobar to enter a new payment. Deete To deete payments, seect the payment(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected payment. You can ony edit one payment at a time. 199

Screen References - Customers List Use this screen to manage your customer records. A ist of a the customers you have entered in Express Accounts is dispayed here. To open the Customer ist, cick the View menu and seect Customers. Note that when the Customers List is accessed through the Invoice, Order, Quotes, New Credit Notes and Receipt windows that the Invoice, Quote, Order, Payment, and Statement buttons and some menus and menu items wi not be dispayed in the the ist window. Seect (if avaiabe) Cick the Seect button to seect a suppier for entry into a form. Add Cick the Add button on the toobar to create a new customer record. Deete To deete a customer record, seect the customer record(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected customer record. You can ony edit one customer record at a time. Quote (if avaiabe) Cick this button to create a new quote for the seected customer. Order (if avaiabe) Cick this button to create a new order for the seected customer. Invoice (if avaiabe) Cick this button to create a new invoice for the seected customer. Payment (if avaiabe) Cick this button to receive a payment for the seected customer. Statement (if avaiabe) This menu button provides various statement actions for the currenty seected customer. Print - Print a statement for the customer directy to a printer. Print Preview - View the customer's statement as it woud be printed, but on your computer's screen instead. Emai - Send a statement for the seected customer in PDF format via emai. You wi be asked to provide an emai address. Your emai settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Fax - Send a statement for the seected customer via fax. You wi be asked to provide a fax number. Your fax settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Save as PDF - Save a statement as a PDF fie on your computer. 200

Dispay Customers Group Cick on this drop down to fiter and view ony customers beonging to a specific customer group. To create customer groups, see the Customer Groups List topic under the Screen References section of this hep manua. Customer menu Cick the Customer menu to view options for adding, editing and deeting customers; creating quotes, orders, invoices, and appying payments; emaiing or phoning a customer; finding a customer in the ist; managing customer groups, importing customers from CSV, Outook or another business, or exporting the customer ist; recacuating the customer baance; and printing an enveop with the customer's address on it. Report menu Cick the Report menu to print, preview, emai, fax, save a pdf or csv report of the ist of customers. Shipping Labe (if avaiabe) Cick the Shipping Labe menu to view options for creating a shipping abe for the currenty seected customer. Shipping abes can be previewed, printed, emaied, faxed, or saved. 201

Screen References - Suppiers List Use this screen to manage your suppier records. A ist of a the suppiers you have entered in Express Accounts is dispayed here. This ist is aso dispayed when you want to seect a suppier to enter into a form, such as the Payments and Purchases form. Seect (shown ony when seecting a suppier for a form) Cick the Seect button to seect a suppier for entry into the Payments and Purchases form. Add Cick the Add button on the toobar to create a new suppier record. Deete To deete a suppier record, seect the suppier record(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected suppier record. You can ony edit one suppier record at a time. Emai (if avaiabe) Cick the Emai button on the toobar to send an emai to the currenty seected suppier. Ca (if avaiabe) Cick the Ca button on the toobar to ca the currenty seected suppier. Cicking this button wi open Express Tak, a VoIP Softphone. You can earn more about Express Tak at http://www.nch.com.au/tak/index.htm Export Data for Mai Merge (if avaiabe) Use this option to export your suppiers ist if you need to use it for mai merge. Pease see Mai Merge for more detais. Import Suppiers from CSV This option is ony avaiabe from the desktop version of Express Accounts. It is aso not avaiabe from the Suppier menu when the Suppier ist is opened from the Payments and Purchases form. You can import a ist of suppiers you have used previousy to save time entering new suppiers into Express Accounts. To import a ist, open the Suppiers ist, cick the Suppier menu and cick Import Suppiers from CSV. Browse to the CSV fie and cick Open. The Match CSV Fieds diaog wi open in Express Accounts. You' need to match up the coumns from the CSV fie with headings in Express Accounts. For more information on how to do this, see the hep topic Match CSV Fieds in the Screen References section of this manua. Statement (if avaiabe) This menu button provides various statement actions for the currenty seected suppier. 202

Print - Print a statement for the suppier directy to a printer. Print Preview - View the suppier's statement as it woud be printed, but on your computer's screen instead. Emai - Send a statement for the seected suppier in PDF format via emai. You wi be asked to provide an emai address. Your emai settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Fax - Send a statement for the seected suppier via fax. You wi be asked to provide a fax number. Your fax settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Save as PDF - Save a statement as a PDF fie on your computer. 203

Screen References - Payments List Use this screen to manage your customer payments. A ist of a the payments you have received in Express Accounts is dispayed here. To open the Payments ist, cick the View menu and seect Payments. You can refine the contents of the Payments ist by using the interactive fiter contros beow the main toobar. Use the Period drop menu to fiter the isted payments by date, and the Start and End date pickers can be used to fine tune the date period. The Customer seector can aso be used to further restrict the payment seection to a specific customer. Payment Under the Payment menu you have the foowing actions with their short cut keys. Charge Credit Card - Ctr + C This function uses the customer s credit card on fie to charge the amount specified in the payment record. Once the charge has gone through, a reference number is generated in the payment record. Find Payment - Ctr + F Use this diaog box to search for a desired Payment in the ist. You can search by Date, Payment number, or Customer. Find Next Payment - F3 The commands Find Payment and Find Next Payment work together. The Option to use Find Next Payment appears after you use Find Payment. Find Next Payment Wi find the next Payment with the same search criteria you entered in Find Payment. When using Find Next Payment, after you have scroed through a Payments with matching search criteria from Find Payment, A pop-up window wi notify that "No more Payments matching '(SEARCH CRITERIA)' coud be found." Note: If you deete the search criteria from the text box in Find Payment and cick OK, a pop-up window wi notify "No matching '' coud be found.". The Find Next Payment function wi now be grayed out and unseectabe. The Find Next Payment function wi be avaiabe again after you use Find Payment. New Cick the New button on the toobar to enter a new customer payment. Deete To deete payments, seect the payment(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected payment. You can ony edit one payment at a time. Preview Cick the Preview button on the toobar to see how the currenty seected payment wi appear when printed, saved as a PDF document, or emaied to a customer. 204

Print Cick the Print button on the toobar to print the currenty seected payment(s). Emai Cick the Emai button on the toobar to send one or more seected payment(s) as a PDF document to a recipient via emai. You wi be asked to provide an emai address. Your emai settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Fax Use the Fax button on the toobar to send one or more seected payment(s) to a recipient via fax. You wi be asked to provide a fax number. Your fax settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Save Cick the Save button on the toobar to save the currenty seected payment(s) as a PDF fie on your computer. 205

Screen References - Items List Use this screen to manage your items records. A ist of a the items you have entered in Express Accounts is dispayed here. To open the Items ist, cick the View menu and seect Items. Seect (if avaiabe) Use the seect button to add the seected items to the items ist. Add Cick the Add button on the toobar to create a new item record. Deete To deete a item record, seect the item(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected item record. You can ony edit one suppier record at a time. Item menu In addition to the options on the toobar, the Item menu aso incudes options for the foowing: Find Item Seect this option to open the Find Item window. From here, enter the item name you want to search for to ocate it in the ist. Find Next Item Seect this option to find the next item in the ist with the ast term searched for, or use the shortcut F3 to ocate the next item in the ist. Import Items from CSV To import items into Express Accounts from a CSV ist, seect this option. Import Items from other Business To import items from another Express Accounts business, seect this option. 206

Screen References - Vehice List Use this screen to manage your vehices. A ist of a the vehices you have entered in Express Accounts is dispayed here. To open the Vehice ist, cick the View menu and seect Vehice List. You can view a the mieage records for a vehice in this ist by seecting a vehice, cicking the Vehice menu, then seecting View Trips (you can aso right-cick a vehice and seect View trips for seected vehice ). This wi open the Vehice Mieage List window fied with ony the mieage records for the seected vehice. Seect (if avaiabe) Cick the Seect button to seect a vehice for mieage records. Add Cick the Add button on the toobar to create a new vehice. Deete To deete a vehice, seect the vehice(s) you wish to remove from the ist, and cick the Deete button on the toobar. Deeting a vehice with associated mieage records wi ask if you want to deete the mieage records as we. Edit Cick the Edit button on the toobar to edit the currenty seected vehice. You can ony edit one vehice at a time. 207

Screen References - Vehice Mieage List Use this screen to manage your vehice mieage records. A ist of a the mieage records you have entered in Express Accounts is dispayed here. To open the Mieage ist, cick the View menu and seect Mieage List. Add Cick the Add button on the toobar to add mieage for a vehice. Deete To deete a mieage record, seect the record(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected mieage record. You can ony edit one record at a time. 208

Screen References - Recurring Invoices List Use this screen to manage your recurring invoices. A ist of a the recurring invoice schedues you have created in Express Accounts is dispayed here. To open the Recurring Invoices ist, cick the View menu and seect Recurring Invoices. New Cick the New button on the toobar to create a new recurring invoice. This wi open the New Invoice window, which you shoud fi out ike a norma invoice and save as a recurring invoice to set the invoicing schedue. Deete To deete recurring invoices, seect the recurring invoice(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected recurring invoice. You can ony edit one recurring invoice at a time. Schedue Cick the Schedue button on the toobar to view and/or change the schedue for the seected recurring invoice, or to change the action taken when the invoice is generated (emai, fax, print, save, etc.). Preview Cick the Preview button on the toobar to see how the recurring invoice wi appear when printed, saved as a PDF document, or emaied to a customer. Show Log Seect this option from the Invoice menu to view the og reated to the seected recurring invoice. The og wi show information about past activity reated to the seected recurring invoice. Find Recurring Invoice Seect this option to open the Find Recurring Invoice window. From here, enter the invoice name you want to search for to ocate it in the ist. Find Next Recurring Invoice Seect this option to find the next invoice in the ist with the ast term searched for, or use the shortcut F3 to ocate the next invoice in the ist. Run Cick the Run button on the toobar to generate a currenty due invoices for the seected recurring invoice, according to its schedue. 209

Screen References - Recurring Orders List Use this screen to manage your recurring saes orders. A ist of a the recurring saes order schedues you have created in Express Accounts is dispayed here. To open the Recurring Orders ist, cick the View menu and seect Recurring Orders. New Cick the New button on the toobar to create a new recurring saes order. This wi open the New Order window, which you shoud fi out ike a norma saes and save as a recurring saes order to set the order schedue. Deete To deete recurring saes orders, seect the recurring order(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected recurring saes order. You can ony edit one recurring saes order at a time. Schedue Cick the Schedue button on the toobar to view and/or change the schedue for the seected recurring saes order, or to change the action taken when the order is generated (emai, fax, print, save, etc.). Preview Cick the Preview button on the toobar to see how the saes order wi appear when printed, saved as a PDF document, or emaied to a customer. Find Recurring Order Seect this option to open the Find Recurring Order window. From here, enter the order name you want to search for to ocate it in the ist. Find Next Recurring Order Seect this option to find the next order in the ist with the ast term searched for, or use the shortcut F3 to ocate the next order in the ist. Run Cick the Run button on the toobar to generate a currenty due saes orders for the seected recurring saes order, according to its schedue. 210

Screen References - Credit Notes List Use this screen to manage your credit notes. Here you wi see a ist of a the credit notes entered into Express Accounts. To open the Credit Notes ist, cick the View menu and seect Credit Notes. You can refine the contents of this ist by using the interactive fiter contros beow the main button bar. You can use the 'Period' seector to fiter the isted credit notes by date, and the 'Start' and 'End' date pickers can be used to fine tune the date period. The 'Customer' seector can aso be used to further restrict the credit notes seection to a specific customer. Seect (Ony avaiabe when the ist is accessed from Appy Credit Note window) Cick this button to appy the seected Credit Note to the Appy Credit Note window. New (if avaiabe) Cick this button to create a new credit note. Deete (if avaiabe) To deete credit notes, seect the credit note(s) you wish to remove from the ist, and cick this button. Edit (if avaiabe) Cick this button to edit the currenty seected credit note. This ony appies to one credit note at a time. Editing is not aowed to aready appied credit notes. Appy (if avaiabe) Cick this button to appy the currenty seected credit note towards an existing invoice. Undo Credit (if avaiabe) Cick this button to undo the credit appied to invoices from the seected credit note. Preview Cick this button to see how the credit note wi appear when printed, saved as a PDF document, or emaied to a customer. Print Cick this button to print the currenty seected credit note(s). Emai Use this button to send one or more seected credit note(s) as a PDF document to a recipient via emai. You wi asked to provide an emai address. Fax Use this button to send one or more seected credit note(s) to a recipient via fax. You wi asked to provide a fax number. Save Cick this button to save the currenty seected credit note(s) as a PDF fie on your computer. 211

Screen References - Saesperson List Use this screen to manage your saespeope. A ist of a the saespeope Express Accounts is aware of is shown here. To open the Saesperson ist, cick the View menu and seect Saespeope. Add Cick this button to add a new saesperson record. Deete To deete saesperson records, seect the saesperson you wish to remove from the ist, and cick this button. Edit Cick this button to edit the currenty seected saesperson record. 212

Screen References - View Journa Use this screen to manage your journas. A ist of a the journa entries you have made in Express Accounts is dispayed here. To open the Journa, cick the View menu and seect Journa. To view a specific journa, from the Home tab cick on the journa's tab under the toobar. You can refine the contents of the Journa ist by using the interactive fiter contros beow the main toobar. Use the Period drop menu to fiter the isted journa entries by date, and the Start and End date pickers can be used to fine tune the date period. The Account seector can aso be used to further restrict the journa entry seection to a specific account, and the Ref fiter further restricts the journa view to a specific reference number. Add Cick the Add button on the toobar to create a new journa entry. Deete To deete a journa entry, seect the journa entry(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected journa entry. You can ony edit one journa entry at a time. Preview Cick the Preview button on the toobar to see how the journa wi appear when printed, saved as a PDF document, or emaied. Print Cick the Print button on the toobar to print the current journa view. Emai Use this button to send the current journa view as a PDF document to a recipient via emai. You wi be asked to provide an emai address. Your emai settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Fax Use this button to send the current journa view to a recipient via fax. You wi be asked to provide a fax number. Your fax settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Save Cick the Save button on the toobar to save the current journa view as a PDF fie on your computer. Import transactions from CSV Cick this ink to start the importing process from a CSV (Comma-separated vaues) format fie to the journa ist. Importing wi fai if the entries are not baanced, or if any of the required information is bank or missing. Reqiured fieds are: Journa, Reference, Description, Account, and Debit Amount or Credit Amount. 213

Screen References - View Journa - Genera Ledger Transactions A ist of transactions that has been aocated to a specific account is dispayed here. Deete To deete a journa entry, seect the journa entry(s) you wish to remove from the ist, and cick the Deete button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected journa entry. You can ony edit one journa entry at a time. Refresh Cick the Refresh button on the toobar to refresh the journa ist after a change has been made. 214

Screen References - Checks List Use this screen to manage your checks. A ist of a the checks you have created in Express Accounts is dispayed here. To open the Checks ist, cick the View menu and seect Checks. New Cick the New button on the toobar to create a new check. This wi open the Payments and Purchases window, which you shoud fi out ike a norma payment and save as a recurring saes order to set the order schedue. Void To void checks, seect the check(s) you wish to void from the ist, and cick the Void button on the toobar. Edit Cick the Edit button on the toobar to edit the currenty seected check. You can ony edit one check at a time. Preview Cick the Preview button on the toobar to see how the check wi appear when printed, saved as a PDF document, or emaied. Print Cick the Print button on the toobar to print the currenty seected check(s). Emai Cick the Emai button on the toobar to send one or more seected check(s) as a PDF document to a recipient via emai. You wi be asked to provide an emai address. Your emai settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Fax Cick the Fax button on the toobar to send one or more seected check(s) to a recipient via fax. You wi be asked to provide a fax number. Your fax settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Save Cick the Save button on the toobar to save the currenty seected check(s) as a PDF fie on your computer. 215

Screen References - New Account Diaog The New Account Diaog is where you create new accounts to be added to the Chart of Accounts. To ocate this diaog, cick the View icon in the toobar and seect Chart of Accounts. From the Chart of Accounts diaog, cick the New icon in the toobar to open the New Account Diaog. Add a new account from the ist of Standard Defaut Accounts, or create an entirey new account from this diaog. Use Standard Defaut Accounts Seect the type of account you woud ike to add by checking it, then cick the Add Account(s) button to add it to the Chart of Accounts Create New Account Account Name Enter a name for the account you are creating. Type Seect an account type by cicking the radio button next to: Asset, Liabiity, Equity, Income, or Expenses. Then, specify the type using the drop menu to the right of the account type. Cassification for Cash Fow The seection you make in this fied wi be used for the Cash Fow Statement reports. Your choices are Operating, Investing or Financing. Account Number Enter an account number. The number of digits in the account must match the digit amount set on the Chart of Accounts ist, which is four by defaut. Defaut Linked Account for (If avaiabe) The seection you make in this fied wi be used as the defaut account for seected transactions. Opening Baance Enter an opening baance for the account, or keep it at zero. Account is just a Header Account 216

If the account is a header account it means that nothing can be posted directy to the account but on reports the account prints the subtotas of a accounts beow it with the same prefix. Cash Postabe If an account is cash postabe it means it wi appear in the ist of accounts that payments can be made from or deposits made to. Bank and Credit Card accounts usuay have this option ticked. Use in VAT report Check this box if this account shoud be used during VAT report generation for cacuationg tota income and expenses. Note that this setting is ony for income and expenses. To set an account as VAT amounts coected or pending, use the Saes Tax page in Options. Tax Incuded Check this box if payment from this account wi incude saes tax. The tax wi be based on vaues entered on the Tax tab of Options, but can aso be adjusted on the Payments and Purchases diaog. Add When a the detais for the new account have been fied in, cick the Add button to add the account to the Chart of Accounts ist. 217

Screen References - Find Key String Use this diaog box to search for a desired string in the ist. Press Ctr+F from the ist window to open this diaog. Enter the search term here Enter the desired search term in the text box provided beow to find the matching data in the ist window. 218

Screen References - Enter New Group Name Use this diaog box to create or edit a customer group name. To open this diaog, open the Customers ist from the Home tab by cicking the View icon and seecting Customers, then cick the Customer menu and seect Manage Customer Groups, then cick the Add icon, or doube-cick an entry to edit the customer group name. Enter New Group Name Enter a new group name that wi repace current group name. 219

Screen References - Customer Groups List Use this screen to manage your customer groups. Here, you wi see a ist of a the customer groups you have created in Express Accounts. You can aso use this ist to create new customer groups. To open the Customer Groups List, cick the View menu and seect Customers. From the Customer menu, seect Manage Customer Groups. Aternativey, this screen can be accessed from a customer's record, accessed from the Customer List on the Other tab by cicking the customer foder icon next to the customer groups drop-menu. Once you have create customer groups, you can assign them to individua customer records on the Other tab of their customer record. See the Customer List topic in the Screen References section of this manua for more information about managing customer records. Seect (if avaiabe) Cick the Seect button to add the seected customer group to the customer record. Add Cick the Add button to create a new customer group. Deete To deete customer groups, seect the customer groups(s) you wish to remove from the ist, and cick the Deete button. Edit Cick the Edit button to edit the currenty seected customer group in the ist. This ony appies to one customer group at a time. Additionay, the foowing functions are avaiabe from the Customer Group menu: Find Customer Group Seect this option to open the Find Customer Group window. From here, enter the group name you want to search for to ocate it in the ist. Find Next Customer Group Seect this option to find the next customer group in the ist with the ast term searched for, or use the shortcut F3 to ocate the next group in the ist. 220

Screen References - Non-invoiced Cash Sae The Non-invoiced Cash Sae window is where you quicky create an invoice, receive payment, and print a receipt for a transaction from one window. To access the Non-invoiced Cash Sae window, cick Non-invoiced cash sae bock on the main or saes screen, or cick Enter non-invoiced cash sae from the eft sidebar on the Saes screen. Invoice Items This is the ist of items on the invoice. Cick inside the ist to add a new item. You can modify Item, Description, Qty, Price by cicking them. You can aso use a bar code scanner to add new items. Add Item Cick this button to enter an item in the item ist. Remove Item Cick this button to remove the seected item in the item ist. Add Discount Input a discount amount. Note that this fied is ony avaiabe when discounts are enabed from the program Options. Discount(%) Input a number for discount without the % sign. E.g., 20 means 20% discount. Deposit Account Seect a deposit account for the transaction from the drop menu. Saesperson Seect the saesperson for the transaction from the drop menu. Pubic Notes These notes are printed on the bottom of the receipt. Private Notes These are notes for interna use ony - they are not printed on the receipt. Tota This is the tota dispay. 221

Record Cash Cick on this button to Pay by Cash and Record the Transaction. To seect the action (to Pay by Credit Card, Check or Create an Invoice) cick on the pu down ist. Pay by credit card. You wi need to input the customer's credit card information and use the defaut setting to charge by credit card. Credit card payments can be configured from Options->Credit Card Gateways. Pay by check. You wi need to input the check number. Save to invoice without coecting payment for the transaction. 222

Screen References - Shipping Labe Use this diaog box to set shipping instructions that wi be printed on a shipping abe. Pease enter Shipping instructions Enter an instructions that wi be printed on a shipping abe. 223

Screen References - Change Customer Group Use this diaog box to change the group membership of a customer. Seect New Customer Group. Seect a customer group from the dropdown. 224

Screen References - Change Saesperson Use this diaog box to change the saesperson associated with a customer. Seect New Saesperson. Seect a saesperson from the dropdown. 225

Screen References - Browse Transaction Fie Diaog Use this diaog box to browse for the bank statement's transaction fie (CSV/OFX). Bank fie: You can browse for your bank statement's transaction fie in CSV or OFX format. 226

Screen References - Import Transaction Use this diaog box to seect which bank statement's transactions to import. Seect the transactions by enabing the checkbox on the right side. Import Cick this button to start the importing process. Users must be abe to seect at east one transaction from the ist. 227

Genera - CSV Import Wizard: Seect CSV for Import Seect CSV for Import CSV Import Fie Enter the name of the CSV fie containing the import or cick the adjacent button to open a fie browsing diaog. A CSV (Comma-Separated Vaue) fie contains data entries separated by a comma. Many spreadsheet appications aow the user to save entered data in the CSV format. 228

Genera - CSV Import Wizard: Match Data Fieds Match Data Fieds This page of the wizard provides a means of associating the headers in your CSV fie with the fieds supported by Express Accounts Accounting Software. To assign a header to a specific fied, cick on the ce adjacent to the fied. A ist of unassigned headers wi dispay, from which you may seect the header you wish to assign. 229

Genera - CSV Import Wizard: CSV Import Resuts CSV Import Resuts The resuts page shows how many items were successfuy imported, how many rows faied to produce an import, as we as a reevant errors generated during the import. 230

Web Access Screen References - Recurring Order Schedue After you cick the Save As Recurring button from the order diaog of the web interface, you wi be asked to seect a schedue of the order. Start Date Seect the date when the recurring order wi start. Interva Seect the interva of the recurring order. Choose from weeky, fortnighty, monthy, bimonthy, quartery, 6 months, annuay, or every 2 years for the interva. Repace the string %period% in any description with dates. If you want to have the recurring date in the description, enabing this option wi repace the text "%period" to the recurring date. Update the prices of any items which have been changed. Enabe this option to aow the prices of any items which have been changed. 231

Web Access Screen References - Seect Customers Check A Check this box if you want to seect or deseect a customers. Seect Customers This is the ist of the customers that you want to generate reports. 232

Screen References - Print Preview The Preview window dispays each page of the document as it wi be printed by the printer. Print (if avaiabe) You can print the document by cicking the Print button. This wi open the printer seection and settings diaog where you can seect which pages of the document to print. Emai You can emai this document by cicking the Emai button. This wi open a window to enter the recipient's emai address(es) and an optiona message, and wi send an emai to the entered address(es) with the document as an attachment. Fax You can fax this document by cicking the Fax button. This wi open a window to enter the desired fax number, and wi fax the document to the entered number. Previous and Next (if avaiabe) Use the Previous and Next buttons to view each page of the document when there is more than one page to print. Cose The Cose button coses the window. 233

Screen References - Custom Reports The Custom Reports window is where you can create, edit, share and print customized reports for purposes such as tax fiing. To access the Custom Reports window, cick the Custom Reports bock on the reports tab screen, or cick Custom Reports from the eft sidebar on the Reports tab. The Custom Reports window is divided into two main sections: Fied Entry and Report Text. Pease refer to the topics beow and the hep under reated windows and diaogs for more in-depth information. Toobar 234 New (Report) Cick the New button on the toobar to create a new report form. A sampe report form wi be created and isted in the Report Form pu-down ist under the toobar. You can then modify the new report form to your requirements. Edit (Report) Cick the Edit button on the toobar to edit the report text of the seected report form. Deete (Report) Cick the Deete button on the toobar to deete the seected report form. Caution: This action is permanent. Deeted report forms cannot be recovered. Import Import ets you import a report form into your form ist. The report form to be imported must be an EAF fie generated by Express Accounts. This is usefu for sharing forms between separate instaations of Express Accounts. Export Cick this button to export or to back up the seected report form. Exported report forms can be imported ater, or they can be shared with other users and on Express Accounts onine forums. Preview Cick this button to preview the generated report text before printing. Print Cick this button to open the system's print diaog for printing the generated report. Save

Cick this button to save the generated report text into a PDF fie. Note: If you wish to save it as a simpe text fie, pease do so by copying the report text and pasting it in the text-editor of your choice. Emai Cick the Emai button to send the report to an emai. The generated report wi be sent as an attachment to the emai. Fax You can send a report by Fax as a PDF fie by cicking the Fax button. Your fax settings must be set up before this operation can be competed, which can be done on the Other tab of the Options diaog in the Send Settings section. Report Form Parameters (under the toobar) Report Form This drop menu ists a the avaiabe report forms from the active business. New report forms are automaticay added to this ist when the New button is cicked in the toobar. Rename Cick the Rename button to rename the seected report form. This must be unique and must not contain any of the foowing characters: /\<> :*? Period Seect a time period for the report from the pu-down-ist. This wi ensure account baances are pued from the time period you are reporting on. Start When "Seect Period" is seected in the Period drop-menu, you can seect a start date from the date picker to generate the report for a specific time period. This is aso an in-buit fied and can be accessed by typing the fied name PERIODSTART in the report text. End When "Seect Period" is seected in the Period drop-menu, you can seect an end date from the date picker to generate the report for a specific time period. This is aso an in-buit fied and can be accessed by typing the fied name PERIODEND in the report text. Fied Entry 235

This section contains the user-defined fieds ist. Each row in the ist dispays the attributes of a fied such as fied name, its vaue or formua, and the current estimate or evauated vaue. You wi create fieds to represent the vaues that wi appear on your fina report, or in other fied equations. Each fied has a fied type (viewed by doube-cicking the fied), which determines the vaue dispayed. Pease see the Add/Edit Fied Diaog topic for more information about fied types. Doube-cick on a row to view other attributes of the fied or to edit it. A row dispayed in red indicates an error in evauating the fied. The reason for an error can be viewed by doube-cicking the fied row. You can add, edit or deete a fied by cicking the respective buttons from the bottom of the pane. A fied's estimated vaue can be substituted in the Report Text section by using the fied name in square brackets, e.g., [Fied1]. There are few in-buit system fieds which cannot be modified or deeted: PERIODSTART - Start date of the report. PERIODEND - End date of the report. COMPANYNAME - Name of the currenty active business. COMPANYADDR - Address of the currenty active business. Add (Fied) Cick this button to add a fied to the seected report form. Edit (Fied) Cick this button to edit the seected fied. Deete (Fied) Cick this Deete button to deete the seected fied(s). Deeted fieds cannot be recovered. Report Text The Report Text section ets you write the text for your report with the desired formatting, and is where you designate how the fied vaues you created in the Fied Entry section are dispayed. To edit the text, cick the Edit Report button at the bottom of the window, then type in the Report Text pane. Cick Save Report to save your changes to the report text. To enter fied text into the Report Text, encose the fied name in square brackets, e.g., [Fied1]. When the report is generated, the vaue wi repace the fied pace hoders. 236

The report is generated as a simpe text/pdf fie without any stye or formatting to keep it simpe for the majority of users. However, technicay advanced users can easiy create the reports in csv, htm or xm format. Edit/Save Report This button togges between 'Edit Report' and 'Save Report' modes aowing user to either edit the text or save the report. 237

Screen References - Add/Edit Fied Diaog This diaog is used for entering or editing the fied properties of a fied in the report form. Every fied generates an estimate (currency amount or text) to be substituted in the report. There are different types of fieds, such as currency vaue (e.g., $125.99, $55.0), simpe expression (e.g., Fied1 + Fied2), etc, described in more detai beow. Each fied contains four basic properties, which are described beow. Fied name: Enter a fied name. A fied name is required to substitute the estimated vaue in the Report Text section. Fied names must be unique and different from other fied names in a report. It must aways start with an aphabetic character and contain ony apha-numeric characters. Symbos such as /\<> *? and spaces are not aowed. For exampe: ABC, Fied1, a12, ine1, and TotaAssets are vaid fied names; however, 123, 1a, 2?, $tota, ine_1, my fied, etc. are invaid fied names. Fied type: Seect a fied type from the pu-down ist. Each fied type is described beow: Currency Vaue: This can be used for entering a specific amount or vaue. E.g., $12, 123.45, etc. Account Baance: This is the most important fied as it can be used to extract account baances from the program. See the 'Fied vaue' section beow for exampes. Simpe Expression: This aows user to perform arithmetic operations. The aowed operators are +, -, *, and / for addition, subtraction, mutipication and division respectivey. E.g., Fied1 + Fied2 gives you sum of existing fieds Fied1 and Fied2. Comparison Expression: This can be used to compare two different fied vaues or expressions, and then to enter an amount in the report based on the comparison. See the 'Fied vaue' section beow for exampes. True/Fase Vaue: This can be used for entering a booean type (True/Fase, Yes/No) vaue in the report. This can be very usefu for checkboxes and answering Yes/No type questions in the report form. See the 'Fied vaue' section beow for exampes. Rounding: This can be used for rounding an expression or amount in the report form. See the 'Fied vaue' section beow for exampes. Fied vaue: Enter a fied vaue. The format for fied vaue differs with fied type. However, it is recommended to cick the Edit Vaue button to enter the fied vaue, except for currency and simpe expression types when the button is disabed. Formats for some fied types are expained beow: Account Baance: "[Account number/type]:[periodstart]:[periodend]" It is strongy recommended you cick the Edit Vaue button to enter or edit this fied vaue, so that you don't have to worry about typing the format correcty. 238

E.g., typing 4110:PERIODSTART:PERIODEND gives you the baance of account number 4110 for the date period defined on main window of the report form. PERIODSTART aways begins 00:00:00th hours of the start day and PERIODEND ends 23:59:59 (i.e. ast second) of the day. You can aso get the account baance for different date periods, e.g., 4110:2013-01-01:2013-12-31. Date formats entered here must be in YYYY-MM-DD format. Simiary, 1110:PERIODSTART: gives you the baance of account number 1110 at the start (00:00:00th hour) of defined start date and, 1110::PERIODEND gives you the baance of acconut number 1110 at the end (23:59:59th hour) of defined end date. Comparison Expression: "[Left expression]:[comparison operator]:[right expression]":[true state expression]:[fase state expression] It is strongy recommended you cick the Edit Vaue button to enter or edit this fied vaue, so that you don't have to worry about typing the format correcty. E.g., Fied1:>:Fied2:Fied1:Fied2 decodes to - "If Fied1 is greater than Fied2, then the fied vaue is Fied1, or ese fied vaue is Fied2." True/Fase Vaue: "[0/1]:[Text]" E.g., 1:Yes can be used to answer a form question with a 'Yes' text vaue. Simiary, 0:N answers the form question with etter 'N'. Rounding: "[Rounding rue]:[rounding interva]:[expression]" It is strongy recommended you cick the Edit Vaue button to enter or edit this fied vaue, so that you don't have to worry about typing the format correcty. E.g., U:1.00:5.45 rounds up 5.45 to 6.00. Simiary, D:1.00:5.45 rounds down 5.45 to 5.00, and u:1.00:fied1 rounds Fied1 to the cosest doar vaue, if the vaue is in midde of interva, it rounds up. Fied description: This is an optiona fied. Enter text that woud best describe the fied, or any persona note about the fied you'd ike to remember. This fied wi not be dispayed in the fied or the report. 239

Screen References - Authorize Account Settings Authorize Account Settings Login: Enter a ogin ID you've obtained from Authorize.Net Transaction Key: Enter a transaction key you've obtained from Authorize.Net Gateway URL: Enter the Authorize.Net gateway. It shoud be https://secure.authorize.net/gateway/transact.d for a norma account, or https://test.authorize.net/gateway/transact.d for a test account. 240

Screen References - Eway Account Settings Eway Account Settings CustomerID: Enter a customer ID you've obtained from Eway. Gateway URL: Enter the Eway gateway. Typica URLs are https://www.eway.com.au/gateway_cvn/xmtest/testpage.asp for a test account, and https://www.eway.com.au/gateway_cvn/xmpayment.asp for a ive account. 241

Screen References - Paypa Payfow Pro Account Settings Paypa Account Settings (Payfow Pro / PayPa Payments Pro) Partner: Enter the PayPa partner (usuay PayPa). Use the same credentias you woud use to og in to https://manager.paypa.com. Merchant Login: Enter your merchant ogin User: Usuay this is the same as the merchant ogin Password: Enter the password to your PayPa merchant account This is a test account (see hep) Check this to use test mode instead of running ive transactions. To use test mode, you may need to create a sandbox account at https://sandbox.paypa.com and then enter your sandbox emai address at http://manager.paypa.com under Service Settings -> Hosted Checkout Pages -> Setup. (Source: https://www.paypaobjects.com/webstatic/en_us/deveoper/docs/pdf/payfowgateway_guide.pdf 19 Juy 2013 p.50) 242

Screen References - Paypa Account Settings Paypa Account API Username: Enter an API user name you've obtained from PayPa API Password: Enter an API password you've obtained from PayPa Gateway URL: Enter the PayPa gateway. Usuay, https://api-3t.paypa.com/nvp API Credentias Cient Side SSL Seect this option if you are using a certificate. 3-token Authentication Seect this option if you are using a signature. Signature: Signature for 3-token Authentication Certificate Password: Password of the Certificate fie for Cient Side SSL Fu fie path of Certificate fie for Cient Side SSL. Test Connection Cick this to check the connection to the gateway using the credentias provided. 243

Screen References - Account Settings If you are using a third-party credit card gateway DLL, enter the fu URL-encoded ogin string here. 244

Screen References - Back Up Data It is essentia that you backup your data reguary just in case something goes wrong. Pease seect one of the options beow. Backup Options Back up to a Network Foder This is a good option if you are working in an office. Ask your Network Administrator to create a safe foder on the shared server. Seect this foder and cick Backup. The entire appication foder wi be copied to that foder. If something goes wrong (ike a hard drive crash) you just copy back the foder and everything wi be restored. Back up to a CD or DVD with Express Burn Seect this option to burn a the data to disc using Express Burn. See www.nch.com.au/burn to earn more about Express Burn. Back up to a Removabe Drive As an aternative use this option to backup to an externa USB hard drive or USB key fash drive. Pease consider using MEO to encrypt the fies if using removabe media. Backup Schedue The backup can be schedued to run at the same time every day. 245

Screen References - Restore Data Restore the data from a schedued or manua backup. Restore schedued backup Seect this option to restore from a backup created by the backup scheduer. Restore Point: Seect a restore point from the ist of backups. Restore manua backup Seect this option to seect a directory where you manuay backed up your data. 246

Screen References - Fax Number Pease enter the teephone number for the fax to send to. Remember this fax number Tick 'Remember this fax number' to save the number for use in the future. 247

Screen References - Emai Address Pease enter the emai address you want to send to. This needs to be the fu emai address, e.g. tom.jones@exampe.net. To send to mutipe emai addresses, separate each address with a comma.for probems with sending an emai, pease refer to this page. Remember this emai address If this option is avaiabe, tick 'Save this as emai...' to save the emai address for use in the future. 248

Screen References - Fax Settings To send faxes you need an eectronic gateway to send direct from your PC using emai protocos. Cick on the recommended gateways ink for more information. Gateway domain (after @): To send faxes you must enter the gateway domain (that is the part after @). For exampe to send a fax to [FaxNumber]@yourfaxco.com enter yourfaxco.com as the domain. 249

Screen References - User Account Each web interface account is identified by its emai address. To set up or edit a user account, cick the Options icon in the toobar, cick the Web Access tab, and cick the Add button to set up a new user account, or seect an existing user account and cick the Edit button. Dispay name: Enter the user name. This is used for dispay purposes on the Web Access tab. Emai address: This is used to uniquey identify the user. The user wi enter their emai when they og in to the web interface. The emai address is aso used by the user to recover a ost or forgotten password. Password: Enter the password for this user. The user wi use this password to og in to the web interface. They can change their password in the web interface by cicking the Change Password ink under Actions in the right sidebar. Password Again: Enter the password for this user again, to make sure it has been entered correcty. Account enabed Check this option to enabe the account. If the account is disabed, the user wi not be abe to access the web interface. User privieges Administrator Checking this option wi aow this user to modify others user's preferences and to add/edit/remove transactions. User Checking this option aows this user to be abe to add/edit/remove transactions. Viewer Checking this option aows this user to view transactions, but does not aow them to add/edit/remove transactions. Organizations 250

This is the ist of organizations that the user can access. The ist contains any businesses that have been set up through the program. Users with Administrator privieges are aowed to access a organizations. 251

Screen References - Print Preview The Preview window dispays each page of the document as it wi be printed by the printer. Print (if avaiabe) You can print the document by cicking the Print button. This wi open the printer seection and settings diaog where you can seect which pages of the document to print. Previous and Next Use the Previous and Next buttons to view each page of the document when there is more than one page to print. Cose The Cose button coses the window. 252

Screen References - Appy Discount Fixed fat discount to the whoe invoice Seect this option to add a fat amount as a discount to the entire invoice. Fixed percentage discount to the whoe invoice Seect this option to add a percentage-based discount to the entire invoice. Currenty this type of discount must be added after a other items in order to cacuate the amount correcty. Appy ine-by-ine discounts to specific items Seect this option to enabe the discount coumn for each item on the invoice. 253

Screen References - Text Attributes This window is where you adjust the text settings for a bock of text on the invoice, which is an option accessibe from the Options ~ Page Styes page. Font: Seect the font face for the text. Size: Seect the font size for the text. Stye: Seect if the text shoud be bod or itaicized. Coor: Cick inside the coor box to seect a new text coor. Aignment: Seect right, center or eft aignment for the text. 254

Screen References - Cosed-To-Date This diaog aows a user to enabe/disabe cosed-to-date feature, and specify cosed-to-date. To open this diaog, cick Cosed-to-date... ink from Accounts menu from the main page. Enabe cosed-to-date Seect this option to activate cosed-to-date feature. Once activated, new transaction entries wi ony be aowed for dates after cosed date. Cosed-to-date: Enter the date for cosed-to-date feature. When enabed, no new transaction entries wi be aowed for dates up unti this date. 255

Screen References - Payment The Express Accounts Payments window aows you to Add or Edit payments received. To appy a new payment, cick the Saes tab and cick the Receipt icon on the toobar, or press Ctr+Y. To edit an existing payment, first open the Payments ist by cicking the View menu and seecting Payments, then seect the payment you need to edit, and cick the Edit button in the toobar. Customer Payment Date: Enter the date the payment was received (not the date of the invoice). Customer: Seect the customer from the drop-menu, or enter a new customer using the customer button to the right of the drop-menu. Amount: If you seected a customer, this fied wi automaticay fi with the customer's entire account baance. If the payment does not match this number, enter the exact amount paid instead. Method: Seect how the payment was made. Avaiabe options are Cash, Check, Credit Card, Bank Deposit, and Other Reference number: Enter the reference number. Leave this fied bank if you charge by credit card onine; the reference number wi generate automaticay after success. If you do not charge by credit card, entering a reference number is optiona, but can hep you keep soft references between payments and invoices. Deposit account: Seect an account from the drop menu to appy the payment to. Charge customer via onine credit card gateway Check this if you want to charge the customer by credit card. You must have set up the pay account in Options on the Credit Card Gateways tab, as we as entered the customer's credit card information for this option to be enabed. Invoices This is the tota amount remaining that has not been appied toward any invoices. Show paid invoices 256

Check this if you wish to show paid invoices in the invoice ist view. Record Cick on 'Record Ony' button to appy and save the payment. To record and print, cick on the pu down ist and seect the action. 257

Screen References - Appy Credit Note The Appy Credit Note window is where you can appy a customer's credit notes to their overdue invoices. Seect a credit note from the pu-down ist to oad the information, or you can cick the button on the right to open the Credit Note List window, where you can seect from pre-existing credit notes or create a new one. Once you have seected a credit note, the Invoices ist wi fi with a the invoices assigned to the customer. Enter the amount you wish to appy against each invoice in the Appied coumn; this coumn wi automaticay be fied in using the amount of the credit note you seected. Customer Payment Date: Enter the date the payment was received (not the date of the invoice). Credit Note: Seect the credit note from the drop-menu. You can use the buttons to the right of this fied to ook at the ist of credit notes and edit the seected credit note. Customer: The customer of the seected credit note. This fied is fied automaticay once you seect a credit note to appy; the isted invoices are for this specific customer. Amount: This fied wi automaticay be fied once you seect a credit note to appy. Deposit account: Seect the account the credit shoud be appied to. Invoices Unappied Amount Remaining: This is the tota amount which has not yet been appied to any invoices. Show paid Invoices Check this if you wish to show paid Invoices in the Invoice ist view. 258

Screen References - Enter Payments of Accounts Payabe The Express Accounts Payments window aows you to Enter or Edit payments. To enter a new payments of Accounts Payabe, cick Enter Payments of Accounts Payabe from the Purchases menu. To edit an existing payment, first open the Payments ist by cicking View and seecting Payments of Accounts Payabe, then seect the payment you need to edit, and cick the Edit button in the toobar. Payment Date: Enter the date the payment was made (not the date of the bi). Suppier: Seect the suppier from the drop-menu. You aso have the option of eaving this fied bank if you enter a bi number. Account paid from: Seect the account from which this payment wi be made. You may aso create a new account. Method: Seect how the payment was made. Amount: If you seected a suppier or bi number, this fied wi automaticay fi with the suppier's account baance. If the payment does not match this number, enter the exact amount paid. Reference number: Enter the reference number. Entering a reference number is optiona. Check no.: Enter a check number. This is ony appicabe if you seect Check as a payment method. Express Accounts wi automaticay increment check numbers for you. Journa memo: Add a note about this transaction that wi hep you identify it in the journa. Bis This is the tota amount remaining that has not been appied to any invoices. 259

Screen References - Vehice The Vehice diaog is where you enter the name and description for a new vehice. Vehice Name: Enter the vehice name. Vehice Description: Enter the vehice description. 260

Screen References - Vehice Mieage The Vehice Mieage diaog is where you enter the information pertaining to the mieage accrua of a vehice. Vehice: You can either type in the name of a vehice, or seect one from the drop menu. Adding a new vehice into this fied wi create a new record for that vehice. Customer: Enter the customer to associate this trip with. You can either type in the name of a customer, or seect one from the drop menu. Adding a new customer into this fied wi create a new record for that customer, which you can compete ater with their contact detais. Entering a customer is optiona, and can be used for mieage reports. Job Code: Enter a job code for this trip, to be used for your reference and in mieage reports. A customer has to be entered in order to enter a job code. Trip Start Date: Enter the trip start date. Trip End Date: Enter the trip end date. Odometer Start: Enter the starting odometer reading for this trip. Odometer End: Enter the ending odometer reading for this trip. Tota Mieage: This fied wi be automaticay cacuated once the Odometer Start and Odometer End fieds are fied. Notes: Enter any notes pertaining to the trip. This fied is optiona. 261

Screen References - Mieage Reports Seect Period Seect the date range over which to generate the mieage report. Vehice Mieage Summary This is a summary report which sums a the mieage for each vehice, over the seected time period. Detaied Mieage Report This is a detaied report which dispays every individua trip for each vehice, over the seected time period. Vehice Mieage Customer Report This is a detaied report which dispays a the mieage associated with a customer and/or job code, over the seected time period. This information can be used to bi customers for vehice mieage costs. 262

Screen References - Account Transfer Transfer from account: Seect the account to transfer an amount from. Upon seecting an account from this ist, the current account baance wi be dispayed. Transfer to account: Seect the account to transfer an amount into. Amount to transfer: Enter the amount to transfer. This number cannot be greater than the current baance of the account being transferred from. Date: Enter the date of the account transfer. This cannot be a future date. 263

Screen References - Recurring Invoice Schedue Invoices that are sent on a recurring basis can be set up on a recurring schedue through Express Accounts. To create a recurring invoice schedue, fi out an invoice as usua, cick the Record button and then seect the Save as Recurring from the Record Invoice diaog. Start date: Enter the date when the invoice shoud first be generated. Interva: Seect how often the invoices shoud issue. Action: Seect the action that shoud be done after invoice has been recorded, if the invoice shoud be printed, emaied, or faxed. Repace the string %period% in any description with dates It is sometimes usefu to print the actua biing period on the invoice to the customer to expain what period the invoice is for. To do this enter descriptions with the word "period" circumfixed with percentage symbos, i.e., %period%, that way whenever a recurring invoice is issued, the %period% wi be repace with the actua dates of the invoice. Update the prices of any items that have been changed If this is ticked, whenever a recurring invoice is recorded it wi check if the item price has changed. If it has, the invoice prices wi be updated. Automaticay charge customer by credit card If this is ticked, and the invoice payment method is set to Credit Card, the customer wi be charged automaticay by credit card at every invoice interva. To enabe credit card payments, the customer's credit information must be recorded on the Credit Card tab of their customer record (see Customer~Credit Card), and the credit card gateway must be configured in Options (see Options~Credit Card Gateways). 264

Screen References - Recurring Order Schedue Saes orders that are sent on a recurring basis can be set up on a recurring schedue through Express Accounts. To create a recurring order schedue, fi out the saes order as usua, cick the Record button at the bottom and then seect the Save as Recurring option from the Record drop-menu at the bottom. Start date: Enter the date when the order shoud first be generated. Interva: Seect how often the orders shoud issue. Action: Seect the action that shoud be done after order has been recorded, if the order shoud be printed, emaied, or faxed. Repace the string %period% in any description with dates It is sometimes usefu to print the actua biing period on the order to the customer to expain what period the order is for. To do this enter descriptions with the word "period" circumfixed with percentage symbos, i.e., %period%, that way whenever a recurring order is issued, the %period% wi be repace with the actua dates of the order. Update the prices of any items that have been changed If this is ticked, whenever a recurring order is recorded it wi check if the item price has changed. If it has, the saes order prices wi be updated. 265

Screen References - Statement Period The Statement Period diaog aows you to seect a time period for generating a customer statement. This diaog opens when a customer is seected from the Customers List and the Statement button is cicked in the toobar. Sort by Date If this checkbox is seected, then the invoices on the statement wi be sorted by date instead of invoice number. Automaticay use month or odest due If this option is seected the date wi be the earier of this month (if more than haf way), ast month or one month prior to the odest invoice due date. Enter statement period If this option is seected, you can expicity enter the period for the invoice. Start date: Enter the date (incusive) from which transactions are shown on the statement, or seect the start date from the caendar icon. End date: Enter the date (incusive) to which transactions are shown on the statement, or seect the end date from the caendar icon. 266

Screen References - Customer Statements The Customer Statements diaog aows you to seect mutipe customers to generate statements for within a certain time period. There are five methods for generating statements: print, print preview, emai, fax, or saving as a PDF. The method you choose wi appy to every customer seected in the ist. Customer Fiter Check A Check this box if you want to seect or deseect a customers Seect Customers: This is the ist of the customers that Express Accounts wi generate statements for. Sort by Date If this checkbox is seected, then the invoices on statements wi be sorted by date instead of invoice number. Seect Period Automaticay use month or odest due If this option is seected, the date wi be the earier of this month (if more than haf way), ast month, or one month prior to the odest invoice due date. Enter statement period If this option is seected, you can expicity enter the period for the invoice. Start date: Enter the date (incusive) from which transactions are shown on statements, or seect the start date from the caendar icon. End date: Enter the date (incusive) to which transactions are shown on statements, or seect the end date from the caendar icon. 267

Screen References - Mutipe Businesses A singe instaation of Express Accounts can manage many businesses. Each business runs as if it is an entirey different insta-separated from the other businesses kept in Express Accounts. Every singe setting can be changed for each business. Each business has it own customers, items, payments and, of course, invoices. To add a business, from the Fie menu seect Invoice -> Mutipe Businesses. Then cick the Add New Business button. After you cick Add the Quick Start Wizard wi run. To deete a business, from the Fie menu seect Invoice -> Mutipe Businesses. Highight the business you want to deete and cick the Deete Business button. 268

Screen References - Account Properties The Account Properties diaog is where you manage information about each account in the Chart of Accounts. This diaog is opened from the Chart of Accounts ist by doube cicking an existing account in the ist. Open the Chart of Accounts ist by cicking the View menu and seecting Chart of Accounts. The web version of this diaog may be opened with the Add New Account button on the Chart of Accounts List page. Account Number: This is the account number given to the account on creation or from the defaut accounts ist. The account number can be changed ony if there aren't any transactions for this account. Type: The type of the account, Asset, Liabiity, Equity, Income or Expense, is set when you create the account. It cannot be changed ater. If you have made a mistake, deete the account and create a new one. Subcass: The subcass of the Income or Expense account. Cassification for cash fow: The seection you make in this fied wi be used for the Cash Fow Statement reports. Your choices are Operating, Investing or Financing. Name: Enter the name of the account as you woud ike it to appear on a reports. Header account (for subtotas ony, no posting) If the account is a header account it means that nothing can be posted directy to the account but on reports the account prints the subtotas of a accounts beow it with the same prefix. Cash postabe (e.g., bank or credit card) If an account is cash postabe it means it wi appear in the ist of accounts that payments can be made from or deposits made to. Bank and Credit Card accounts usuay have this option ticked. Tax incuded Check this box if payment from this account wi incude saes tax. The tax wi be based on vaues entered on the Tax tab of Options, but can aso be adjusted on the Payments and Purchases diaog. 269

Opening baance: If you are bringing this account from another accounting system, enter the opening baance as at the date the accounts were transferred. Manuay changing an opening baance is not recommended after the initia setup. Accounts payabe and accounts receivabe opening baances can be changed through respective suppiers and customers opening baances. Defaut inked account for: (If avaiabe) The seection you make in this fied wi be used as the defaut account for seected transactions. 270

Screen References - Seect Tempate Tempates can be used for common Payments and Purchases Transactions and for Receipt and Deposit Transactions. To seect a tempate you have aready created, cick the Use Tempate button in the ower right corner of the Payments and Purchases diaog or the Receipts and Deposits diaog. To create a new tempate, see Name Tempate in the Screen References section of this manua. Seect tempate Seect the tempate you wish to use and cick the Load button. Deete Tempate Seect the tempate(s) you wish to remove and cick the Deete button. 271

Screen References - Name Tempate Tempates can be used for Payments and Purchases Transactions and for Receipt and Deposit Transactions. To create a new tempate, enter a payment transaction (see the Payments and Purchases topic in the Screen References) or a receipt or deposite transaction (see the Receipts and Deposits topic in the Screen References), but before you record the transaction, cick the Save As Tempate button in the ower eft of the diaog. Name: Enter the name for the tempate. The tempate wi be saved and the transaction recorded when you cick OK. 272

Screen References - Seect Date Seect date For reports dispaying data for a singe day, such as the Baance Sheet, you wi need to seect the date for the report. Fixed period choices avaiabe are today, yesterday, end of ast month, or end of ast year. Or, you can choose Seect from the menu, and then specify a specific date by entering it in the Date fied, or seecting the date from the caendar. Date: Enter the date or cick the caendar button to dispay a date seector. 273

Screen References - Seect Period for the Report Seect period For reports that dispay data over a period of time, such as the Invoice report, Saesperson report, or the Cash Fow statement, you wi need to specify which dates the report shoud span. Seect the period for the report from the drop menu. Fixed period choices avaiabe are the today, this month or ast month, this quarter or ast quarter, this year or ast year, this fisca year or ast fisca year. Or you can choose Seect from the drop menu, and then enter a Start Date and End Date in the fieds for the period of the report. Start date: Enter the date (incusive) that the period wi start from. Cick the down arrow to dispay a caendar from which the start date can be seected. End date: Enter the date (incusive) that the period wi end on. Cick the down arrow to dispay a caendar from which the end date can be seected. 274

Screen References - Seect Report Vaue to Sort By Use the Sort by Coumn pudown ist to seect the coumn that the report wi sort with. This is dependent on the report being generated, and a defaut choice wi be seected for each report. Use the radio buttons to seect which direction the report wi sort: Ascending (from ow to high) or Descending (from high to ow). 275

Screen References - Seect Period for the Report Seect period Seect period: Seect the period for the report from the drop menu. Fixed period choices avaiabe are: today, this month, ast month, this quarter, ast quarter, this year, ast year, this fisca year, and ast fisca year. Or you can choose Seect from the drop menu, and then enter a Start Date and End Date in the fieds for the period of the report. Start date: Enter the date (incusive) that the period wi start from. Cick the down arrow to dispay a caendar from which the start date can be seected. End date: Enter the date (incusive) that the period wi end on. Cick the down arrow to dispay a caendar from which the end date can be seected. Report Sorting Use the Sort by Coumn pudown ist to seect the coumn that the report wi sort with. This is dependent on the report being generated, and a defaut choice wi be seected for each report. Use the radio buttons to seect which direction the report wi sort: Ascending (from ow to high) or Descending (from high to ow). 276

Screen References - Seect Period and Customers for the Report Seect Period Seect Period: Seect the period for the report from the drop menu. Fixed period choices avaiabe are: today, this month, ast month, this quarter, ast quarter, this year, ast year, this fisca year, and ast fisca year. Or you can choose Seect from the drop menu, and then enter a Start Date and End Date in the fieds for the period of the report. Start Date: Enter the date (incusive) that the period wi start from. Cick the down arrow to dispay a caendar from which the start date can be seected. End Date: Enter the date (incusive) that the period wi end on. Cick the down arrow to dispay a caendar from which the end date can be seected. Report Sorting Use the Sort by Coumn pudown ist to seect the coumn that the report wi sort with. This is dependent on the report being generated, and a defaut choice wi be seected for each report. Use the radio buttons to seect which direction the report wi sort: Ascending (from ow to high) or Descending (from high to ow). Customer Fiter Check A Check this box if you want to seect or deseect a customers Seect Customer: This is the ist of the customers that you need to generate reports. 277

Screen References - Seect Periods for the Report For reports that compare the data of two periods of time, such as the Income Statement Anaysis report, you wi need to specify which dates the report shoud span. This period Seect the first period for the report. Fixed period choices avaiabe are the today, this month or ast month, this quarter or ast quarter, this year or ast year, this fisca year or ast fisca year. Or you can choose Seect from the drop menu, and then enter a Start Date and End Date in the fieds for the first period of the report. Start date: Enter the date (incusive) that the period wi start from. Cick the down arrow to dispay a caendar from which the start date can be seected. End date: Enter the date (incusive) that the period wi end on. Cick the down arrow to dispay a caendar from which the end date can be seected. Previous period Seect the second period for the report. Fixed period choices avaiabe are the today, this month or ast month, this quarter or ast quarter, this year or ast year, this fisca year or ast fisca year. Or you can choose Seect from the drop menu, and then enter a Start Date and End Date in the fieds for the first period of the report. Start date: Enter the date (incusive) that the period wi start from. Cick the down arrow to dispay a caendar from which the start date can be seected. End date: Enter the date (incusive) that the period wi end on. Cick the down arrow to dispay a caendar from which the end date can be seected. 278

Screen References - Seect Account and Period For the reports Account Enquiry and Reconciiation Report, found by cicking the Report menu and seecting Other Reports, you wi be prompted to seect which account the report shoud be generated for. Seect account and period Seect the account and period for the report. Seect one of the preset periods from the drop-menu, or you can choose "Seect Period" and then enter any start date and end date you ike in the boxes beow for the period of the report. Start date: Enter the date (incusive) that the report period wi start from. Cicking the down arrow wi dispay a caendar from which the start date can be seected. End date: Enter the date (incusive) that the report period wi end on. Cicking the down arrow wi dispay a caendar from which the end date can be seected. 279

Screen References - Seect Budget For the Budget Report, found by cicking the Report menu and seecting Other Reports, you wi be prompted to seect which budget the report shoud be generated for. Seect Budget Seect the budget for the report. 280

Screen References - Report Items per Customer For the Items per Customer report, you wi need to specify the customer and which dates the report shoud span. Generate Report for Items per Customer Seect Customer: Seect the customer for the report. Seect Period: Seect the period for the report. Fixed period choices avaiabe are the current month, the previous month, the current caendar year. Or you can choose Seect and then enter any Start Date and End Date you ike in the boxes beow for the period of the report. Start Date: Enter the date (incusive) the report period wi start from. Cicking the down arrow wi dispay a caendar from which the start date for the report can be seected. End Date: Enter the date (incusive) the report period wi end on. Cicking the down arrow wi dispay a caendar from which the end date for the report can be seected. Report Sorting Use the Sort by Coumn pudown ist to seect the coumn that the report wi sort with. This is dependent on the report being generated, and a defaut choice wi be seected for each report. Use the radio buttons to seect which direction the report wi sort: Ascending (from ow to high) or Descending (from high to ow). 281

Screen References - Accounts Receivabe Aging Report Report Sorting Use the Sort by Coumn pudown ist to seect the coumn that the report wi sort with. This is dependent on the report being generated, and a defaut choice wi be seected for each report. Use the radio buttons to seect which direction the report wi sort: Ascending (from ow to high) or Descending (from high to ow). Customer Fiter Check A Check this box if you want to seect or deseect a customers Seect Customer: This is the ist of the customers that you want to generate reports. 282

Screen References - Report Customer Saes Generate Report for Customer Saes Check A Check this box if you want to seect or deseect a customers Seect Customer: This is the ist of the customers that you need to generate reports. Seect Period: Seect the period for the report. Fixed period choices avaiabe are the current month, the previous month, the current caendar year. Or you can choose Seect and then enter any Start Date and End Date you ike in the boxes beow for the period of the report. Start Date: Enter the date (incusive) the report period wi start from. Cicking the down arrow wi dispay a caendar from which the start date for the report can be seected. End Date: Enter the date (incusive) the report period wi end on. Cicking the down arrow wi dispay a caendar from which the end date for the report can be seected. 283

Screen References - Choose Businesses and Report To view a baance sheet, income statement, cash fow statement for more than one business, seect the businesses and report type from this diaog. The diaog can be opened from the Reports List on the Reports tab. Businesses A ist of a the businesses set up through Express Accounts appears in the Businesses section of this diaog. Seect the business you want to consoidate reports for by checking the box next to the business name. If your businesses are in different currencies, you wi want to update the information in the Currency and Rate coumns. To seect a new currency, cick the currency ce, and a drop-menu wi appear. If your currency does not appear in the ist, type it into the fied. To enter a new rate, type the new rate into the rate ce. Reports A ist of reports is dispayed in the ower window. Seect the report that you want to view. Seect Date: For reports dispaying data for a singe day, such as the Baance Sheet, you wi need to seect the date for the report. Fixed period choices avaiabe are today, yesterday, end of ast month, or end of ast year. Or, you can choose Seect from the menu, and then specify a specific date by entering it in the Date fied, or seecting the date from the caendar. Date: Enter the date or cick the caendar button to dispay a date seector. Save Report as CSV: You can save your report in a spreadsheet fie format. 284

Screen References - Seect Report The Seect Report diaog is where you can view a the report types avaiabe in Express Accounts, and where you seect a report to view. To view the fu report ist, cick the Report menu and seect Other Reports. To view a report in the ist, seect it and cick the View button. Unpaid Accounts Report - view a ist of a customers with an outstanding baance. Invoices Report - view a ist of a invoices created during a specified time period. Quotes Report - view a ist a quotes created during a specified time period. Orders Report - view a ist a orders created during a specified time period. Saes Invoice Payment Report - view a ist of a invoice payments received during a specified time period. Saesperson Report - view a ist of saespeope, their doar amount in saes, and the percentage of tota saes they made during a specified time period. Item Saes Report - view a ist of a items sod, and the doar amount the item generated during a specified time period. Inventory Report - view a ist of a inventory items, their unit vaue, and the tota vaue of your on-hand inventory. Baance Sheet - view a summary of the business's assets, iabiities and equity from a specified date. Chart Of Accounts - view a ist of a the accounts in the Chart of Accounts, incuding the account number and type, and whether entries to the account debit or credit the account. Income Statement - aso referred to as a Profit and Loss Statement, or P & L. View a report of the business's revenue during a specified time period. Income Statement Anaysis - view a comparison of revenue generated by the business during two specified time periods. Account Enquiry - view the transactions on any account and its baance for a specified time period. Cash Fow Statement - view the cash generated during a specified time period. Tria Baance - view the baances of your credit and debit accounts over a period of time to check for accounting errors. Reconciiation Report - view a transactions that have been reconcied during a specified time period. Items Per Customer Report - view a ist of items ordered by a customer during a specified time period. Accounts Payabe Report - view a ist of a accounts payabe during a specified time period. Payments of Accounts Payabe Report- view a ist of a payments to accounts payabe during a specified time period. Customers Report - view a ist of a customer baances. Customer Saes Report - view a ist of a customer saes both invoices and paid during a specified time period. Saes Tax Report - view a comprehensive report of the taxes your company coected and, if specified in Options ~ Saes Tax, the taxes your company has paid towards purchases. Mieage Reports - seect one of three types of mieage reports (generated for a specified time period): a genera summary showing the mieage accrua of a vehices, a detaied mieage report showing each trip for a vehice, and a customer report showing a the mieage associated with a customer. Consoidated Reports - seect a business and choose to view the baance sheet, income statement, or cash fow statement for that business. Accounts Receivabe Aging Report - view a report for outstanding baances according to the amount of time they have been outstanding. Report can be be fitered by customer. 285

Budget Report - seect a budget and view the differences between the actua and aocated amounts. 286

Screen References - New Item Item code: Enter a unique short (but memorabe) code for this item. Item description: Enter the fu description of the item. Unit vaue: This is the price of one of the item. Quantity: Input the quantity of the item. 287

Screen References - Pay by Cash The Pay by Cash diaog is used during a Non-Invoiced Cash Sae. To compete a non-invoiced cash sae, from the Saes tab cick the Enter non-invoiced cash sae ink in the sidebar, enter the items being sod, and seect Record Cash from the Record drop-menu at the bottom. Amount due: This fied shows amount due. Change due: Change due vaue wi show the amount of change owed back to the customer. The vaue wi dispay automaticay once the Cash fied (beow) has been fied in. Cash: Enter the amount paid by a customer. If the customer has given an amount over the amount due, the change due wi be dispayed in the Change due fied (above). Print receipt Check this checkbox if you want to print a receipt. 288

Screen References - Pay by Credit Card The Pay by Credit Card diaog is used during a Non-Invoiced Cash Sae. To compete a non-invoiced credit card sae, from the Saes tab cick the Enter non-invoiced cash sae ink in the sidebar, enter the items being sod, and seect Record Credit from the Record drop-menu at the bottom. In order to receive credit card payments through Express Accounts, a credit card gateway shoud be configured on the Credit Card Gateways tab of the Options diaog. Credit card information Card number: Enter the customer's credit card number. Card verification number: Enter the customer's credit card Verification Number, usuay found on the back of the card. Expiration month: Enter the customer's credit card expiration month. Expiration year: Enter the customer's credit card expiration year. Cardhoder name: Enter the credit card hoder's fu name. Biing Address (Optiona) Customer name: Enter the name of the customer. Enter the customer biing address. Amount due: Seect the account the payment shoud be appied to. Print receipt Check this box to print a receipt. Configure Payment Gateway Cick here to set up a credit card gateway 289

Screen References - Pay by Check The Pay by Check diaog is used during a Non-Invoiced Cash Sae. To compete a non-invoiced check sae, from the Saes tab cick the Enter non-invoiced cash sae ink in the sidebar, enter the items being sod, and seect Record Check from the Record drop-menu at the bottom. Check number: Enter the check number. Amount due: This fied shows amount due. Print receipt Check this checkbox if you want to print a receipt. 290

Screen References - Choose Payment Method The Choose Payment Method diaog appears when an Invoice is recorded with payment. It is used to designate payment type before the invoice and payment are recorded. Payment method Cash Seect the Cash option if the customer paid by cash. Check Seect the Check option if the customer paid by check, then enter the check number in the fied beow the check option (beow). Check number: Input the check number if the customer paid by check and the Check option is seected (above). Credit card Seect the Credit card option if the customer is paying by credit card. The card information is pre-fied using the information stored in the customer record, and any changes to this information wi be saved back to the customer record. A credit card gateway must aso be configured (found in the Credit Card Gateway tab of Options). 291

Screen References - Save Customer The Save Customer diaog appears after an invoice is recorded if, during invoice creation, a customer was seected and then manuay changed. You have the option of changing the name of the customer record permanenty, creating a new separate customer record, or not taking action. 292

Screen References - Emai to Many It is possibe to emai severa invoices at once. From the View menu, seect Invoices to bring up the invoices ist. Seect mutipe invoices using the Shift or Ctr keys and then cick the Emai icon in the toobar. Send emai to Send a invoices to this emai address Send a data to a specified emai address. Send to the customer's emai address Send data to the customer's emai address record. If customer does not have an emai address Prompt for the emai address This option wi ask for an emai address from the user. Skip customer Don't send when no emai address was provided. 293

Screen References - Seect Customer It is possibe to combine two or more quotes or orders and convert them to an invoice. If the user seects two or more quotes or orders from different customers, they wi be warned that different customers have been seected, and then given the option to seect which customer the quotes or orders shoud be recorded to. To view the Orders ist, seect the Saes Orders->View menu option. To view the Quotes ist, seect the Quotes->View menu option. Seect two or more quotes or orders using the Shift or Ctr keys, then cick the Invoice icon on the toobar. When prompted, seect which customer account the invoice shoud be recorded to. Customer: Seect a customer from the ist. 294

Screen References - Run Automatic Statements When the time comes to run automatic statements for your customers, a ink wi appear in the sidebar. Once the ink is cicked, the user wi be asked to seect the appropriate method for Automatic Statements to execute. Seect method Emai if an emai exists, otherwise print When this option is seected, the statement wi be emaied to the customer if the customer record contains an emai address. Otherwise, the statement wi be printed so it can be deivered to the customer by other means. Print statements to the printer for everyone Seect this option to print a statements. Emai statements to the customer (Prompt if no emai) When this option is seected, the statement wi be emaied to the customer if their customer record contains an emai address. Otherwise, Express Account wi prompt you for an emai address. If no emai address is provided, the statement wi not be created. 295

Screen References - Saesperson The Saesperson diaog is where you enter the name for a new saesperson record. To add a new saesperson, cick the View menu, seect Saespeope, and then cick the Add icon on the toobar. Saesperson records wi aso be created automaticay if a new name is entered on a quote, saes order, or invoice. Saesperson information Name: Enter the saesperson name. 296

Screen References - Tax Rate The Tax Rate diaog is where new tax rate detais for invoice computation can be entered, or existing tax rate detais can be edited. Access the Tax Rate diaog by opening the Options diaog, cick the Tax tab, and cick Add to create a new tax rate, or seect an existing tax rate and cick Edit to edit tax rate detais. Tax Name: Enter the tax name. This is used for dispay purposes. Simpe Tax Rate (%): This is the rate to be used for invoice computations. Combined Tax Rate: Create a tax group composed of simpe taxes. Compounding so rate 2 is appied after rate 1 When this option is enabed, tax rate 1 is appied on item-vaue, then tax rate 2 is appied on top of tota that has aready been taxed with tax rate 1. When the option is disabed, both tax rate 1 and tax rate 2 are appied on item-vaue. Show zero percent Enabe this checkbox if the user wants to print zero percent tax rates in Invoices. (Appicabe in EU and UK ony.) Saes tax coected account: Seect the account you woud ike any saes tax coected to be aocated to. Saes tax paid account: Seect the account you woud ike any saes tax paid to be aocated to. 297

Screen References - Import Items from Other Business The Import Items from other Business diaog ets you transfer items from other Express Accounts businesses into the current one. To import items into the current Express Accounts business, cick the View menu and seect Items. In the Item menu, seect Import Items from Other Business. Businesses A ist of a the businesses set up through Express Accounts is isted in the Businesses section of this diaog. Seect the business where you want to import data from. Items When a business is seected in the top window, a ist of that business's items is dispayed in the ower window. To seect the items that you want to be copied, make sure their boxes are checked. 298

Screen References - Import Customers from Other Business The Import Customers from Other Business diaog ets you transfer items from other Express Accounts businesses into the current one. To import customers into the current Express Accounts business, cick the View menu and seect Customers. In the Customer menu, seect Import Customers from Other Business. Businesses A ist of a the businesses set up through Express Accounts is isted in the Businesses section of this diaog. Seect the business where you want to import data from. Customers When a business is seected in the top window, a ist of that business's customers is dispayed in the ower window. To seect the customers that you want to be copied, make sure their boxes are checked. 299

Screen References - Linked Accounts The Linked Accounts diaog appears when Express Accounts is missing information about crucia accounts. In order to create invoices, customer payments, and business purchases, Express Accounts requires account numbers for the foowing accounts: Deposit Account, Accounts Receivabe, Accounts Payabe, Income Account, Expense Account, Freight Coected, Freight Paid, Saes Tax Coected, and Saes Tax Paid. You can enter your new account numbers/description, or you can seect from existing accounts in the Chart of Accounts. If you want to change the inked account settings, you can do so by going to the Options -> Accounting page and cicking the "Link Defaut Accounts..." button. 300

Screen References - Edit Invoice The Express Invoice Edit Payment window aows you to edit appied payments. Appied: Payment amount to appy to this invoice. 301

Screen References - Invoice Records Log Express Accounts keeps a record of actions reated to invoices, such as when they were printed, faxed or emaied. This can be usefu to reference if a question about whether an invoice was sent ever arises. Open the Invoice Records Log from the Invoice List by right cicking an invoice and seecting Show Logs from the right-cick menu. This diaog box dispays the ogs of the seected record. Cick Save As to save the seected og in a fie. Cick Print to print the og. 302

Screen References - Adjust Row Vaue This diaog is used for adjusting the row vaues of the budget. 303

Screen References - Browse transaction fie Bank fie: You can browse for your bank statement's transaction fie in CSV or OFX format. 304

Screen References - Edit Account Vaue This diaog can be used for entering an account baance from ExpressAccounts for a specified period or a point of time. Account: Seect an account or account type from pu-down-ist. Period: Seect a period or point of time from the pu-down-ist. 305

Screen References - Edit Comparison Expression Vaue This diaog can be used for entering a comparison type expression in the report form. It aows you to compare two different fied vaues or expressions, and enter an amount in the report form based on those comparison. Enter the eft-side expression or amount. Seect a comparison type. Enter the right-side expression or amount. Vaue when above condition is true: Enter an expression or an amount to be substituted in the report text, when above condition is vaid or true. Vaue when above condition is fase: Enter an expression or an amount to be substituted in the report text, when above condition is invaid or fase. 306

Screen References - Edit True/Fase Vaue This diaog can be used for entering a booean type (True/Fase, Yes/No) vaue in the report. This can be very usefu for checkboxes and answering Yes/No type questions in the report. Seect state: Seect True or Fase state. Vaue name: Enter the desired text for current state. You can aso enter unicode characters and symbos. 307

Screen References - Edit Rounding Vaue This diaog can be used for rounding an expression or amount in the report. Rounding Rue: Seect a rounding rue. Rounding Interva: Seect a rounding interva. Expression to round: Enter an expression or an amount. E.g., Fied1+Fied2, 259.66, etc. 308

Screen References - Rename Report Form This diaog is used for renaming the report form name. New report form name: Enter a report form name. It must contain vaid fie name characters as the report form's fie name wi be same as the report form name. 309

Screen References - Item ~ Item The Item tab of the Item diaog is where you enter or edit an item's description and price detais. To edit an existing item, cick the View menu, seect Items, seect the item you wish to edit and cick Edit. New items can be created in quotes, orders and invoices and then edited with more detai in this way. New items can aso be created using the Item diaog by cicking the View menu, seecting Items, and cicking Add in the toobar. Item code: Enter a short, unique (but memorabe) code for this item. This wi not be dispayed on invoices, quotes and orders. Item description: Enter the fu item description you want to dispay on invoices, quotes and orders. Unit seing price (or rate): This is the seing price for a singe unit of the item. Unit purchase price (or cost): This is the purchase price or cost for a singe unit of the item. Tax: Seect the tax rate that appies to the item. If the ony option you see is 'None,' you need to configure the Tax Options first (cick the Options icon from the main window, then cick the Tax tab). Income account: If you have mutipe entries in the income statement, seect the account here. Defaut is Genera Saes. This then wi be subtotaed in the Accounting Report. Expense account: If you have mutipe entries in the income statement seect the account here. Defaut is Genera Products Purchased. This then wi be subtotaed in the Accounting Report. 310

Screen References - Item ~ Inventory The Inventory tab of the Item diaog is where you enter or edit an item's inventory eves. To edit an item's inventory, cick the View menu, seect Items, seect the item you wish to edit and cick Edit, then cick the Inventory tab. Manage the inventory stock eves Tick (Check) this if you want to manage the inventory stock eves. Current quantity: This is the current quantity of the item. Idea quantity: This is the idea quantity of the item. Warning quantity: This is the warning quantity of the item. Express Accounts wi notify you went the quantity gets to this eve. 311

Screen References - Suppier ~ Suppier The Suppier diaog is where you enter or edit a suppier's contact information. When a suppier has been entered into Express Accounts, they wi be avaiabe for seection in the Suppier drop-menu when creating purchase orders or paying bis. To create a new suppier record from the desktop version, cick the View menu, seect Suppiers, and cick Add in the toobar. To create a record from the web interface, cick the Suppier Lists ink, then cick the Add New Suppier button at the top of the screen. Suppier name: Enter the business name of the suppier, such as Acme, Inc. Contact person: Enter the fu name of your contact person in the suppier's company. Contact first name: This is the first name of the person you dea with, or the way you address them. Address: Enter the suppier's address. Phone (primary): This phone number can be used to ca the suppier directy from Express Accounts, by cicking the Ca button. Phone (aternative): Enter the suppier's aternate phone number. Fax: This fax number is used for sending purchase orders by fax. Emai: This emai address is the one used for sending purchase orders by emai, if emai is the preferred method. Set tax exempt for this suppier Check this if you wish to not appy taxes on any transaction of this suppier. Additiona info: Enter an additiona information, such as ABN. 312

Payment terms: (if avaiabe) Seect the terms of payment which wi appear by defaut on an accounts payabe created for this suppier. 313

Screen References - Suppier ~ Info Opening baance: Enter the opening baance of the suppier. Baance due: This is the current tota baance due to the suppier Last order: This is the date that the ast purchase order for the suppier was created. Orders Search Orders Cick on this button to search for a orders beonging to this suppier. This is the ist of orders beongs to the suppier. To view an order, doube cick on it. 314

Screen References - Customer ~ Customer The Customer tab of the Customer diaog is where you enter or edit a customer's primary contact information. To edit an existing item, cick the View menu, seect Customers, seect the customer you wish to edit and cick Edit. New customers can be created whie fiing out quotes, orders and invoices and edited with more detai in this way. New customers can aso be created using the Customer diaog by cicking the View menu, seecting Customers, and cicking Add in the toobar. Customer name: Enter the business name of the customer, such as Acme, Inc. Contact person: Enter the fu name of your contact person with the customer. Contact first name: This is the first name of the person you dea with, or the way you address them. Use maiing address as shipping address Check this box to use the customer's biing address as their shipping address. Enter the customer biing address. If the customer has a different shipping address you can enter that on the Other tab. Phone (primary): Enter the customer's primary phone number. Phone (aternative): Enter the customer's aternate phone number. Fax: This is the fax number you can use to fax invoices to the customer. Emai: This emai address is used for sending invoices, quotes, orders and statements by emai if emai is the preferred method. Enter any additiona information to be printed on invoices, such as ABN. 315

Screen References - Customer ~ Credit Card The Credit Card tab of the Customer diaog is where you store a customer's credit card number for accepting credit card payments. Open this tab by cicking the View menu, seecting Customers, and cicking the Credit Card tab. This tab must be fied out before you can accept credit card payments from customers, as we as the Credit Card Gateway tab of Options (see Options~Credit Card Gateway ). Card number: Enter the customer's credit card number. Card verification number: Enter the customer's credit card Verification Number. This is usuay a 3-digit number found on the back of the card. Card type: Seect the customer's credit card type. Expiration month: Seect the customer's credit card expiration month. Expiration year: Seect the customer's credit card expiration year. Card hoder first name: Enter the credit card hoder's First Name. Card hoder ast name: Enter the credit card hoder's Last Name. Currency type: Seect the currency type for the customer to pay. This works for Paypa ony, for authorize the currency type is aways USD. 316

Screen References - Customer ~ Other The Other tab of the Customer diaog stores additiona information about the customer, such as their shipping address, and severa options that wi appear by defaut when creating invoices for this customer. Open this tab by cicking the View menu, seecting Customers, and cicking the Other tab. Shipping address: If the customer's preferred shipping address is different from the biing address, enter it here. If the shipping address is the same as the biing address, cick the 'Use maiing address as biing address' checkbox on the Customer page. Prefers invoices by: Seect the method which Express Accounts shoud use to send invoices to this customer when generating new recurring invoices. Set tax exempt for this customer Check this if you wish to not appy taxes on any transaction for this customer. Payment terms: Seect the terms of payment which wi appear by defaut on an invoice created for this customer. Saesperson: This is the name of the saesperson who wi be seected by defaut when an invoice is created for this customer. Customer notes: These notes are for interna use ony. They can be used, for exampe, to indicate the customer's history or for specia terms. Customer group: Seect the group that this customer beongs to. To manage customer groups, use the button to the right of the Customer group fied. 317

Screen References - Customer ~ Info The Info tab of the Customer diaog stores information about the customer's account. Open this tab by cicking the View menu, seecting Customers, and cicking the Info tab. Opening baance: Enter the opening baance of the customer, if they have one. Baance due: This is the current tota baance due for the customer. Odest due date: This is the due date of the odest invoice of the customer. Last invoice: This is the invoice number of the ast invoice created for this customer. Invoices Search Invoices Cick on this button to search for a invoices beonging to this customer. The invoices wi appear in the tabe beneath this button. This is the ist of invoices beonging to the customer. To popuate the ist, cick the Search Invoices button above this tabe. To view an invoice, doube cick on it. 318

Screen References - Express Accounts Quick Start Wizard ~ Quick Start Step 1: Business Detais The Quick Start Wizard runs when Express Accounts is first instaed and when a new business is set up through the program. Business name: Enter the name of the business. Address: Enter the address of your business. Contact detais: Enter the contact detais you want to appear on invoices, reports, and other documents. For exampe, phone, fax and emai address. 319

Screen References - Express Accounts Quick Start Wizard ~ Quick Start Step 2: Chart of Accounts Use the defaut chart of accounts for a business. This is the recommended option if you are starting a new set of accounts. The Express Accounts defaut ist is pre-configured and suitabe for most businesses. You can modify or add accounts as required ater. Checking Account Opening Baance: Enter the initia checking account baance. Credit Card Account Opening Baance: Enter the initia credit card account baance. Create a new chart of accounts ist manuay. Use this option if you want to create your own chart of accounts ist with your own numbering system. This takes more time to set up, but may be suitabe if you aready have a bookkeeping system. Import chart of accounts from the primary business Use this option to copy the chart of accounts aready entered into Express Accounts under the primary business. 320

Screen References - Express Accounts Quick Start Wizard ~ Quick Start Step 3: Products or Service Business Seect the radio button which best describes your business. This ony affects the abes on invoices and can be changed ater. 321

Screen References - Express Accounts Quick Start Wizard ~ Quick Start: Seect Your Province Seect your province: Seect the province where your business resides. 322

Screen References - Express Accounts Quick Start Wizard ~ Quick Start: Seect Your Country Seect your country: Seect the country where your business resides. Seect your province: Seect the province where your business resides. 323

Screen References - Express Accounts Web Access Wizard ~ Set Up Web Access Woud you ike to set up Web Access now? Set up remote access from the oca network/internet. Guides you to set up Web Access. No, don't aow any remote access. Aborts Web Access setup. 324

Screen References - Express Accounts Web Access Wizard ~ User Account Web Access Web Accounts Dispay Name: Enter the user's name. This is used for dispay purposes. Emai Address: This is used to uniquey identify the user. The user wi use their emai as the account name, to ogin to the web interface, and if they ose their password. Password: Enter the password for this user. The user wi use this to ogin to the web interface. Password Again: Enter the password for this user again, to make sure it has been entered correcty. Account Enabed Tick this option to enabe the account, and to aow the user access to the web interface. User Privieges Administrator Checking this option wi aow this user to modify others user's preferences and to add/edit/remove transactions. User Checking this option aows this user to be abe to add/edit/remove transactions. Viewer Checking this option aows this user to view transactions, but does not aow them to add/edit/remove transactions. Organizations This is the ist of organizations that the user can access. By defaut, Administrators are aowed to access a organizations. 325

Screen References - Express Accounts Web Access Wizard ~ Choose Web Access Type Loca Access - Access your data from inside your oca network. Seect this option if you wi ony be accessing Express Accounts from the same network, not from remote ocations over the internet. Not that you wi sti use a browser to access the program using this option. Pubic Access - Access data from anywhere using a web browser. Seect this option if you need to access Express Accounts from computers or devices in remote ocations or that aren't on the same network. Coud Access - An easy but sower aternative to the Pubic access option. Seect this option if you are having difficuty configuring Pubic Access. Coud Access may be sower than the other options, but wi require much ess effort on your part to set up. Access Status The Access Status dispays any errors associated with your connection type, or wi notify you if you are configured propery for Web Access. If you see errors, the status shoud provide hints for fixing the errors. Ask your network administrator for hep configuring your system. 326

Screen References - Express Accounts Create New Budget Wizard ~ Create New Budget Date: Enter the date for the budget. Choose Budget Type Baance Sheet (ending baance) Baance Sheet type of budget focuses on the ending baance. Profit and Loss (a activity for the year) Profit and Loss Budget deas with a the activities for the year. 327