Lexmark ESF Applications Guide

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1 Lexmark ESF Appications Guide Hep your customers bring out the fu potentia of their Lexmark soutions-enabed singe-function and mutifunction printers Lexmark Appications have been designed to hep businesses capture, manage and access documents in a more efficient way, in order to hep them save time and money. They are aso an idea way to adopt more sustainabe printing practices. As a Lexmark Partner, you now have the possibiity to further increase your business opportunities. By offering a wider variety of products and services, you wi hep your customers uneash greater efficiency and productivity, acceerate paper and energy savings, and reap the benefits of streamined workfows. What s more, you are heping them to maximise the return on their investment.

2 This guide describes the appications that have been deveoped for Lexmark soutions-enabed singe-function and mutifunction printers. These devices feature the Lexmark Embedded Soution Framework, a patform that aows appications to run directy on the device, eiminating the chaenges of managing server-based appications. The appications are avaiabe to downoad from the Virtua Soution Center and can be easiy instaed and configured. Lexmark Partners can then se the appications to their customers, creating an idea opportunity to offer vaue added services to hep win contracts. Lexmark Device Appications wi hep your customer bring out the fu potentia of their Lexmark MFP. They are a free and easy way to hep your customers personaise their MFPs, print more responsiby as we as to save time and money. Lexmark Appications are an easy way for your customers to save time and money by managing their documents and business processes more efficienty. Lexmark s Appications offer more advanced functionaity and greater savings possibiities for your customers. Lexmark Authorized Partners can purchase these soutions from the Lexmark Virtua Soution Center. Soutions are divided into the foowing categories: Store & Retrieve Soutions deivering print-ondemand capabiities at the etask pane of device Tracking & Accounting Toos for oading authorised users and tracking page usage at the device Toos & Framework Appications for configuring shortcuts or tempates to support other soutions Copy, Print, & Fax Appications supporting speciaised paper-oriented functionaity Capture & Route Workfow soutions for distributed document capture and routing to specific ocations Communicate & Personaise Toos that aow the Lexmark etask interface to be customised for a specific purpose & Contros Appication for configuring device behavior Security & Authentication Toos for managing LDAP authorisations at the Lexmark MFP Accessibiity & Usabiity Soutions for compiance and convenience Device Appication STORE & RETRIEVE Downtime Reports Ensure Business Continuity During Downtime. Gives you 24/7 access to critica documents and reports, even if your IT system fais or the network goes down. As documents are updated throughout the day, they are streamed to your Lexmark printer or MFP and stored on the secure hard disk. Googe Docs Upoad, share and print from Googe Docs. Idea when you upoad documents to your Googe Docs account, incuding shared foders, for business coaboration. Browse your Googe Docs account and print shared documents on demand. 2

3 Appication TRACKING & ACCOUNTING Device Quotas Track and manage user MFP usage. Lexmark Device Quotas aows the Administrator to configure user eve quotas for Print, Scan, Copy and Outbound Fax on this device. Lexmark Print Effectivey manage and monitor your document output. Print reease soution deivers you incrementa saes and customer oyaty, whie heping your customers accuratey manage usage quotas, print via mobie devices, and improve document security with easy instaation and Lexmark coud hosting. The three features of Print incude the Lexmark Mobie Printing App, Print Reease and Accounting. Lec 2.0 Modue 3 Save Money by managing your feet effectivey. LeC 2.0 resides on a Lexmark MFP and coects usage and data from devices existing on the network. The data is then emaied to a designated recipient where it can be used to compete an assessment and/or confirm monthy usage. TOOLS & framework Bar Code Discovery Abiity to identify ocation of bar code within a document. Lexmark Bar Code Discovery is an embedded MFP appication that created tempates to enabe bar code reading in Scan to Network Premium. The Lexmark Bar Code Discovery soution quicky ocates the bar code and acceerates the bar code reading process. Soution Composer Simpify the creation of custom business workfow soutions. Soution Composer aows you to buid and taior workfows to meet the unique business needs of your customers. An intuitive drap and drop method makes creating a soution as simpe as a shortcut or as compex as a custom workfow easy. Increase the capture capacity of your workfows by upgrading Soution Composer with the Mobie icense. Aong with the Lexmark Mobie Capture appication, you can turn mobie devices into powerfu productivity toos that capture, retrieve and send data directy into workfows, anytime, anywhere. Certain workfows require a. copy, print & fax Card Copy Simpify scanning of ID Cards. Card Copy aows the users to scan each side of the ID cards and either print both sides on one each side of a singe sheet of paper or emai the scan to an emai address. Required if muticard option is required. Eco Copy Reduce your carbon footprint. Lexmark Eco-Copy provides a pre-configured, customisabe copy profie soution to hep reinforce sustainabiity initiatives. 3

4 Appication copy, print & fax Fax over IP Fax more efficienty using your VoIP system. Lexmark s Fax Over IP appication doesn t require a separate anaog fax ine or a fax card/modem to send and receive faxes over VoIP systems. Instead, faxes are sent directy from the MFP through the IP network. Forms and Favorites Send scanned documents by e-mai faster and with fewer errors. Create bookmarks to image-based forms that reside on a server anywhere on the Internet and print the images on demand at any time. Googe Coud Print Secure, mobie printing. With the Lexmark Googe Coud Print app, you can print from Gmai and Googe Docs from your smartphone or tabet. Your documents remain in the Googe Coud unti you og into your Googe account using the touch screen on your Lexmark printer. Remote Copy Heps you reduce the number of coour MFPs printers in your feet. This appication aows a user to scan a document and have it printed on a remote printer that is chosen by the administrator. capture & route Emai Size Limiter Send scanned documents by e-mai faster and with fewer errors. Limit maximum e-mai attachment size per destination, define up to ten destinations, capture an image of a hard copy document, break the document into singe pages, attach a pages to a singe e-mai or attach one page per e-mai. Emai to Sef Protect restricted information. Prevents users from sending unauthorised information directy from the MFP to any e-mai address other than their own. Works with Microsoft Active Directory, making it easy for administrators to enabe user authentication at the device. Fax Forward Reduce paper use by receiving faxes eectronicay. Capture an anaog fax from the MFP and route it to a predetermined fie share or e-mai address destination. Muti Send Quicky route to mutipe destinations. Muti Send ets you capture and route a document to mutipe destinations simutaneousy and print a copy if you choose. s can be routed to emai, network foders, FTP sites or to a remote printer.

5 Appication capture & route Scan to DocuWare Manage, store and retrieve documents. The Scan to DocuWare appication captures an image of a hard copy document and inserts the image with optiona indices into the DocuWare document management software. Scan to Save and access documents on the MFP. Scan to ets you capture documents and save them on the printer s secure hard disk for printing on demand. You can save documents in pubic or private foders, view them as thumbnais, and move, rename or deete fies. Scan to Network Instanty convert hardcopy to softcopy. Capture an image of a hard copy document and route the image to one of the 30 predefined persona or pubic shared network foders. Scan to to Network Premium Manage and optimise scanned hardcopies. Scan to Network Premium aows you to preview, enhance and index images of scanned hardcopies, then route them to a shared network foder. Scan to Sharepoint Simpify document insertion. Lexmark Scan to Sharepoint aows you to easiy scan documents directy from a Lexmark MFP into Microsoft SharePoint 2007 and Microsoft SharePoint 2010 enterprise content management software. USB E-mai Save time by sending emais without a PC. Emai or save to an ftp server directy from a USB Key. communicate & personaise Background and Ide Screen Personaise your MFP with company branding. Enabes a timed ide screen to appear and a custom background to be featured on the MFP touchscreen. MyShortcut Find the right functionaity quicky. The MyShortcut soution aows the end user to easiy create personaised copy, fax & emai shortcuts directy from the touch screen of the MFP and simpify common tasks down to as itte as one touch. Showroom Personaise your MFP with Company Training and Communication. Showroom enabes users to upoad custom images and dispay them as a sideshow on the coour touchscreen of the Lexmark MFP. 5

6 Appication management & contros Eco Settings Reduce your carbon footprint. This appication aows the user an effortess way to change the defaut settings on the device associated with energy, paper, and toner consumption. Manage Address Book Save time by managing shortcuts and interna accounts on the printer. Manage Address book ets you easiy and quicky add mutipe e-mai and fax shortcuts to the printer address book. In addition, the appication ets you import interna accounts to the printer in order to support authentication-eve security and authorisation. security & authentication Secure Hed Print Jobs Enhance the security of your printed documents. Secure Hed Print Jobs is an easy-to-use appication that prevents the accidenta exposure of your sensitive or confidentia business information by hoding jobs at the device unti an authorised user reeases the job for printing. management & contros Accessibiity Soution Makes MFPs easy to use for disabed workers. The Lexmark Accessibiity Soution aows users with disabiities to set up copy, fax, e-mai, FTP and scan jobs directy from their workstation rather than requiring use of the MFP touch-screen dispay. Accessibiity Speech Makes MFPs easy to use for disabed workers. The Accessibiity Speech appication aows users to hear messages reated to the status of the device. User-specific messages can be oaded to override Defaut messages, aowing for fu customisation of the experience for each user. Required for custom messages Customer Support Instanty request suppies or repair assistance. This appication provides the End User Customers with an easy way to send information about their device to the deaer or interna hep desk. QR Code Generator Simpifies device discovery for mobie printing. Creates a QR (quick response) code embedded with the printer IP address and instas the two dimensiona barcode on the Lexmark e-task touch screen Lexmark Internationa, Inc. A rights reserved. Lexmark, and the Lexmark ogo, are trademarks or registered trademarks of Lexmark Internationa, Inc. in the U.S. and other countries. Other names may be trademarks or registered trademarks of their respective owners.

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