ETS - Expenses Tracking System - Based on: JobRouter business process management DocuWare document management system developed by: Beck et al Services www..bea-services.com Beck et al. Services 2014 1
About Beck et al Services Succesfully on the market since 1999 Christy Sando, Account Manager Enrico Abate-Daga, Account Manager Adrian Orasan, CEO Romania Gerry Wallner, Account Manager Fabian Fischer Director Sales Siegfried Lautenbacher, CEO BeaS Group Antonino Spadaro, Account Manager Silvio Kleesattel, CTO Brazil Free after Ferdinand Bol, Governors of the wine merchant s guild, 1659 Origin - Founded in 1989 as Beck et al. Business consultancy - Since 2000 Beck et al. Services GmbH - The Romanian subsidiary was created in 2005 Facts & Figures Ca 7 Mil Turnover Ca. 100 Employees 1 Mil Self-financed Capital Customers - Continental AG - KWS Saat AG - Infineon AG - Skoda/ SEAT Deutschland - ENERGOBIT SA - Salamandra plus www.bea-services.ro Beck et al. Services 2014 2
Company Overview Beck et al. Services Quality Service with a Global Reach Currently, 95 employees from 16 different countries in five current offices. - Munich / Germany since 1999 - Hannover / Germany since 2006 - Cluj / Romania since 2005 - Florianopolis / Brazil since 2009 - Zurich / Switzerland since 2010 - Los Angeles / USA since 2012 Own market activity at all locations! Beck et al. Services 2014 3
About DocuWare DocuWare From Documents to Value From Documents to Value: DocuWare enables any size organization - in any industry - to transform documents into valuable capital. Regardless of format or source DocuWare automates business processes and workflows by electronically managing and sharing documents. Documents are readily available, where and when needed; one search quickly locates related documents. Whether as an on-premise or as a cloud solution, DocuWare provides all the components needed for Enterprise Content Management. DocuWare's solutions are highly secure and scalable, flexible to integrate and use future-proof technologies. Projects with DocuWare offer a very low Total Cost of Ownership (TCO). DocuWare is ISO Certified, FDA Compliant and rated 5-Star by Buyers Lab Inc. (BLI). DocuWare (founded 1988) ranks among the world's leading Document Management software companies. The company operates worldwide from Germering near Munich and from New Windsor, New York with subsidiaries in the UK, Spain and France. Its products are available in 70 countries and 16 languages to over 100,000 users in approximately 10,000 installations. www.docuware.com Beck et al. Services 2014 4
About JobRouter JobRouter Accelerate your Business Procesess now! Business Process Management has never been easier JobRouter makes it easy to automate your workflows and route your business documents quickly and securely throughout your company. This applies equally to paperless processes. Use JobRouter to model your business processes and their associated workflows in the shortest possible time. These business processes can be built and run as web-based applications, making JobRouter particularly easy to use. Looking for information or documents and waiting for others is now part of the past. Whenever you need them, you'll be able to display task status and documents in seconds, work on them, and route them to the next step. Systematized rules that you define can automatically adapt the subsequent processing path and the persons involved to your requirements. www.jobrouter.com Beck et al. Services 2014 5
Solution Description ETS Expenses Tracking System ETS is the perfect solution for expenses management combining solution modules like: Business Processes - the paper will be replaced by electronic workflows. The main benefit will be a huge increase of process execution speed that conducts to increase of productivity. Taking decisions, controlling or reporting will became a lot more secure, easy and time saving. Document Management the important documents, regardless de type (paper based, electronic), regardless the source (scanner, fax, email) will be electronically archived and there will result an unique repository for the entire company. From now on, access by 2 clicks will became available from anywhere, at any hour and in a secure and controlled way. Budget Planner the approved budget will be uploaded in the system and each user with proper access rights will be able to see his section. The budget can be updated on budget rectification dates, by using an import / export mechanism. Supplier Management information regarding the supplier can be managed through this module or it can be taken from ERP or other databases. Accounting this module gives the possibility to book the incoming or outgoing financial documents. It also helps the accounting department to check document approval state before taking payment actions Reporting according with the parameters managed by all ETS s modules, many useful reports can be created like: expense engagement, payment planning, treasury cash planner. Note: The modules Business Process and Document Management can be used for a lot other applications outside the core concept of ETS. For more details: CALL NOW: +4 0752.171.280 Beck et al. Services 2014 6
Solution Scheme ETS Expenses Tracking System BUDGET RELATED NON-BUDGET RELATED BUDGET (expenses, investments, projects) CAF Contract Approval Form EXPENSES MANAGEMENT INVOICES PO POA- Purchase Order for Acquisition POT Purchase Order for Travelling POC Purchase Order for Contract EXPENSE SETTLEMENTS Document Management CONTRACT Management SUPPLIER Management TREASURY PAYMENT FORM ACCOUNTING BUDGET real time update REPORTING Beck et al. Services 2014 7
Solution Features ETS Expenses Tracking System Some of the important features of ETS are: Workflow designer easy to design and configure workflows Decision at a glance one document containing all important info to take the decision Visual alerts (eg. RED if there is a conflict with some business rules) Automatic workflow step decision according with business rules or other conditions Integration with other apps (eg. ERP) for bi-directional data transfer Email functionality integration Email notifications (eg. document approved, approval request) Task execution directly from email ( Approve, Reject, Request for Change) Available for MS Outlook, web email or smartphone without any installation Currency - automatic import service from National Bank Substitutes inclusive assigning for different roles Alerts eg. Contracts with expiration date less than 30 days Real time process flow overview including the next person to decide on Real time reporting Beck et al. Services 2014 8
Solution Benefits ETS Expenses Tracking System Benefits from using ETS: Unique electronic repository for documents (regardless the type or source) Secured access to documents Unique standardized procedure for acquisitions, contracts or travelling Quick&Easy to retrieve any document or any workflow info Quick&Easy decisional process with use of workflow summary documents and visual effects for business rules compliance Speed up workflows by approving from anywhere at any time Involvement of proper specialists or consultants Possibility to involve advisers along the business process Eg. IT will advice on purchasing IT related equipment or services Involvement of Acquisition Manager will conduct at better contractual conditions and better prices SAVINGS Easiness to know the flow state or next person to decide on Optimization of financial controlling Predictability of future expenses Highly configurable reports Beck et al. Services 2014 9
Contact Beck et al. Services Romania People Make Service Contact: Vlad Pasca vlad.pasca@bea-services.ro www.bea-services.ro Tel: +4 0364 566 988 Mobil: +4 0752 171 280 Beck et al. Services 2014 10