Using www.bcidaho.net Blue Cross supports a wide variety of clients and protocols for uploading and downloading files from our servers, including web-based tools, traditional clients and batch processing. One of the more popular ways to transfer files is through Blue Cross's website, www.bcidaho.net. By using your browser, you can upload and download files through an easy-to-use, menu-driven web-interface that does not require a local client and is supported by Internet Explorer, Firefox, Safari, and most other browsers. This is the recommended method for our partners who do not need to automate their transfers. Pre-requisites: More sophisticated shops may want to use more advanced tools and may have needs to automate file transfers. The remaining sections in this document describe different tools to accomplish these tasks. 1 Before you can begin, these pre-requisites are required: 1. Obtain a User-ID and Password from Blue Cross 2. User Name: Password: Home Directory (File Path:) _(Passwords expire every 90 days!) Store in a secure place 1 This document is available for download at https://www.bcidaho.com/employers/bcimoveit_instructions.pdf original source: TWolf: "H:\data\proj\Moveit\Using_bcidaho.net.doc" 2 If you sign in to other Blue Cross Systems (E-plan, etc.), this password may be different than those systems.
Pre-requisites, continued 2. An Email address for sending file-transfer notifications and updates. This is likely your address, but other system administrator or manager's addresses can be used. Multiple addresses are allowed. Your address is not distributed to third-parties and is only used for file-transfer processes. It is important that you keep these addresses current. 3. Firewall access to www.bcidaho.net For the web front-end, HTTPS Port 443 and optionally on Port 80 are required. Likely, your firewall is already approved for these ports. If you intend to use other protocols and tools, such as FTPS, or Sftp, additional ports are required; see below. Contact your Network Administrator to confirm. Note: Blue Cross of Idaho (BCI) only allows file transfers via secured protocols, such as FTPS, SFTP, and HTTPS. Blue Cross is committed to protecting our clients and partner's PHI data confidential. Contact us if you need more information on our policies and protocols. Signing on to www.bcidaho.net 1. Using your browser, connect to www.bcidaho.net 2. At the login screen, type your BCI-assigned user-id and password. First-time users will be prompted to change their password. Passwords are case-sensitive. 2 P a g e
3. To change the password, click on the top, left menu bar, choose "Account Options" a. Type your old password in the first field b. Click "Type a Custom Password" c. Enter the new password (twice), as prompted. d. Click button "Change Password" (see illustration, above). Passwords must have these characteristics: At least 8-characters long Must have at least one digit Cannot be a common word Cannot use part of your user-id We recommend a mixture of upper and lower-case letters Note: Passwords expire every 90 days 4. Edit your Notification Settings: On the same Account Options screen, modify the Email Address with your address (or a system-administrator or manager at your location). This email is used to send password and other file notifications and it is important to keep this current. Multiple addresses are allowed; separate with commas. See the next pages for file upload and download instructions. 3 P a g e
Uploading Files to Blue Cross To upload (Send) files to Blue Cross using a web browser, follow these steps. 1. Select "Home" from the left-side menu Scroll to the bottom of the page, past the announcements 2. Click the "Launch Upload Wizard" link. (If you do not have this link, or if you have a "Pick a file with the browse" button dialog, see the end of this section for instructions on installing an ActiveX or Java Wizard. Firsttime users will need to install a wizard; it only takes a few minutes.) 3. In the File Upload Wizard, click "Add File" (Illustrated on the next page). a. Browse to your file. b. Select "Open" to add to the list; you may add multiple files, as needed. c. Click "Next" to continue. 4 P a g e
d. From the Upload Options screen, select "Upload Files Individually" Do not choose the ZIP option or the Notes options. e. Click "Next" to continue. Uploaded files are automatically encrypted and verified. Confirm the upload was successful by looking at the Transfer Complete dialog. An email may be sent to your Email Notification list, confirming the upload. Notes on Electronic Eligibility File Uploads If you are uploading Electronic Enrollment transaction files, additional processing happens. The original file is uploaded into the Eligibility incoming to Blue Cross folder (not your Home directory). Received files are validated then routed automatically to other systems, based on content. Please be careful when uploading these types of transaction files. If the file uploaded successfully, do not re-upload as this can cause duplicate processing. 5 P a g e
Downloading Files from Blue Cross To download a file from your Home directory to your local workstation or server, follow these steps. 1. From the main, side-menu, select Folders. From the file-list, click "Home". Scroll to your Home Folder (usually your account name: Home\AccountName); click the folder name to open. Optionally, some partners may need to tunnel to a "Distribution" folder. 2. There are several options for downloading files, where the easiest is to click the "Download" link, next to the file and follow the prompts: Files are retained in the download folders for 30 days or you may delete them manually at any time. File Upload and download activity is recorded in Log Files. Click the LOG link on the left-side menu for details. 6 P a g e
Installing an ActiveX or Java Wizards If your web-browser does not show the "Click Here to Launch the Upload Wizard" (and instead shows a "Pick a file with the Browse button,") or if you notice in your Settings Screen '"ActiveX Wizard" or "Java Wizard" is not installed', then we recommend installing a Wizard. Upload Wizards are highly recommended. Wizards should be installed for all First-time users, or when BCI's servers have been upgraded to newer client s versions. Installing or upgrading only takes a moment. Wizard Benefits: With most browsers, the Wizard File Upload is considerably faster than IE's default (generic) mechanism. Wizards allow you to upload multiple files Wizards are not restricted on file sizes. If you choose to not install the wizards, you can still upload and download using Microsoft's default IE ftp-support, illustrated directly above, or you can use other third-party tools, such as WinSCP, FTPS, FileZilla and others. Wizard Installation Steps: We recommend installing either the ActiveX or Java wizards. - If your workstation uses IE, install the ActiveX wizard. - If your workstation uses Firefox, Opera, etc, use the Java Wizard. Do not install both. 1. Login to BCI's site, as described at the top of this document. 2. From the top menu bar, click "Account Options" (illustrated below). Scroll to the bottom of the page. 7 P a g e
3. Click either "Change ActiveX" or "Change Java Wizard Status"; choose one or the other. Most users should select "Change ActiveX Wizard Status" 4. IE users will get a prompt along the top menu bar. Click the IE shield icon, allowing the ActiveX control to install. This completes the Wizard installation. 8 P a g e
Automating File Transfers Using FTPS.exe Using the command-line tool, FTPS.exe to automate file-transfers For security and operational reasons we cannot connect to your equipment, but we can provide tools to automate connecting to ours. This section demonstrates how to transfer a file using a product called "ftps.exe", which BCI provides at no charge. Notice that you cannot use a standard (Windows) FTP.exe or other non-encrypted clients. Alternate clients, such as WinSCP, are also available and they are documented on the next several pages. If you are using www.bcidaho.net to manually upload (Electronic Enrollment) through the web-browser, and have no need to automate, you can skip this section. Pre-requisites: 1. Obtain a User-ID and Password from Blue Cross. This is the same account used by the web-browser method. 2. Confirm your Firewall settings: FTPS requires Ports 20/21 (recommended) or 990 Ports 5000-5010 Uses "Passive Mode" 3. Using the web-browser, manually login one-time This confirms your account and home directory and allows you to change your initial password. Point your browser to www.bcidaho.net. See the front of this document for details. 4. Obtain a copy of the FTPS.exe A command line utility, also known as "MoveIt Freely", or you can use other commercial software. ftps.exe is free software. Download directly from the vendor at www.ipswitchft.com/products/moveit/client/freely/evaluation.aspx or by contacting BCIdaho at 208.331.7421 for an emailed copy. The next page describes how to build and execute the command file. 9 P a g e
FTPS.exe Installation and JobSetup: 4. Place FTPS.exe on any server or workstation, in any directory. No installation is required. Although not required, the directory containing this file should be on the PATH. 5. Create a Command-File "fileupload.cmd" a. Using Windows Notepad, create a standard ASCII text document Write these statements, as illustrated. This example shows an upload from your server to Blue Cross. Electronic Enrollment users: upload using cd "C:\Home\Eligibility incoming to Blue Cross" (use spaces and quotes). b. Save and close the notepad file to any location on your server's drive. Use a filename such as "fileupload.cmd" or "bci_upload.cmd". Recommend using a "CMD" file extension. Because the password is exposed in clear text, you must save this command file in a secured location on your file server. You are responsible for maintaining your password in a safe place. By default, passwords expire every 90 days. 6. Create a DOS Batch file or a Windows Shortcut with these "Run" parameters: ftps.exe www.bcidaho.net e:on a n s:fileupload.cmd where: ftps.exe uses the same general syntax as Microsoft's ftp.exe. From a DOS prompt, use "ftps.exe /?" for command-line help. 10 P a g e
"ftps.exe" is the executable. If the executable is not on the path, preface with a drive and directory, e.g. "C:\Program Files\Util\ftps.exe" www.bcidaho.net... "-e:on" enables explicit SSL encryption. This is required by Blue Cross. "-a" enables passive transfer mode; required by Blue Cross. "-n" disables user-name and password prompts; with this switch, the username and password must be in the command file. This is required in order to automate the filetransfer. "-s" specifies the "script" (command) file, built in step 2. If the command-file is in a different directory than the launching batch file or Windows icon, specify a path with quotes:...s:"c:\data\scripts\fileupload.cmd". Once ftps is copied and the CMD file written, the upload can be tested by typing the ftps.exe command, from step 6, at a DOS prompt. Batch File Specifics: The ftps command can be placed in a separate DOS batch file for further automation and auditing. These steps show how to write and execute the batch file and assume your account information is up-to-date and accurate. A. Using Notepad or other ASCII Text editor, create a new text file (e.g. "C:\program files\util\bci_upload.bat") Type this program code, substituting your directory names as needed. @Echo off CLS REM bci_upload.bat REM Example File demonstrating how to use a CMD file to automate REM file uploads to Blue Cross of Idaho. REM REM This batch file uses a "CMD" file for input and expects the REM ftps.exe and CMD file to be in the same directory. If the files REM live in separate directories, preface the names with a valid path. Echo Uploading to BCIdaho REM Erase previously-built Success-marker File Erase bci_upload.mrk :Audit If not exist "ftps.exe" GOTO exeerror If not exist "bci_upload.cmd" GOTO cmderror :Execute ftps.exe www.bcidaho.net -e:on -a -n -s:"bci_upload.cmd" IF ERRORLEVEL 1 GOTO TransferProb IF ERRORLEVEL 0 GOTO Success GOTO END 11 P a g e :exeerror Echo * Error: FTPS.exe not found in current directory
pause GOTO END :cmderror Echo * Error: bci_upload.cmd File not found pause GOTO END :TransferProb Echo * Error: Transfer Problem detected pause GOTO END :SUCCESS REM Create a marker file with today's date-time stamp DIR *.cmd >bci_upload.mrk Echo - Transfer Successful REM Fall through to END :END REM Other jobs can check Marker file for job-success B. Testing: Run the batch file "bci_upload.bat" - Open a DOS Command Window - CD \program files\util (where the batch file and ftps.exe was saved) - type the command: "bci_upload.bat" C. Confirm the upload was successful by reviewing the console output or manually logging in to our website at www.bcidaho.net and browsing to your home directory. Additionally, because a file was uploaded, Blue Cross's server will have sent a confirmation email through a separate process. D. Attach the batch file to a Windows shortcut for semi-automatic operation or add the batch file to your job scheduler. This completes the batch setup. The next section explains other protocols and methods that can be used to automate your file transfers. 12 P a g e
Automating File Transfers using WinSCP An alternative to FTPS.exe (described above) is a free product called WinSCP. WinSCP can act as either a Windows program, with menus, folders, click-and-drag, and other features, essentially replacing the Blue Cross Web front-end. Or it can act as a command-line tool for unattended file-transfers, similar to FTPS. Follow these steps to automate a file upload. Begin by creating a Command-File with instructions to upload or download; then call the CMD file with a standard DOS Batch program. Steps to automate a file transfer: 1. Download and install WinSCP (www.winscp.net) 2. Using Notepad, create a "script" file (a command file) with these commands. Save the file using any name: this example recommends "bci_upload.cmd" #Sample WinSCP /SCRIPT Command File option batch on option confirm off option batch abort #Replace your user-id and password; note colon, no <brackets> open <your user-id>:<your password>@www.bcidaho.net option transfer binary #Change to your home directory or Distribution directory #Note quotes for embedded spaces CD "/home/<your home directory>" #Upload the file with PUT or download with GET put "C:\test.text" nopreservetime nopermissions #Comment the CLOSE and EXIT for testing close exit 3. Create a batch file to call the script (bci_upload.bat): 13 P a g e @Echo off CLS REM bci_upload.bat using Winscp.exe REM Example File demonstrating how to use a CMD file to automate REM file uploads to Blue Cross of Idaho. REM REM This batch file uses a "CMD" file for input and expects the REM winscp.exe and the CMD file to be in the same directory. REM If the files live in separate directories, preface the names REM with a valid path. Echo Uploading to BCIdaho
REM Erase previously-built Success-marker File Erase bci_upload.mrk :Audit If not exist "winscp.exe" If not exist "bci_upload.cmd" GOTO exeerror GOTO cmderror :Execute winscp.exe /console /script="bci_upload.cmd" IF ERRORLEVEL 1 GOTO TransferProb IF ERRORLEVEL 0 GOTO Success GOTO END :exeerror Echo * Error: WinSCP.exe not found in current directory pause GOTO END :cmderror Echo * Error: bci_upload.cmd File not found pause GOTO END :TransferProb Echo * Error: Transfer Problem detected pause GOTO END :SUCCESS REM Create a marker file with today's date-time stamp DIR *.cmd >bci_upload.mrk Echo - Transfer Successful REM Fall through to END :END REM Other jobs can check Marker file for job-success 4. Testing: Run the batch file "bci_upload.bat" - Open a DOS Command Window - CD \program files\util (folder where batch file and.exe was saved) - type the command: "bci_upload.bat" 5. Confirm the upload was successful by reviewing the console output or manually logging in to our website at www.bcidaho.net and browsing to your home directory. Additionally, because a file was uploaded, Blue Cross's server will have sent a confirmation email through a separate process. 6. Attach the batch file to a Windows shortcut for semi-automatic operation or add the batch file to your job scheduler. 14 P a g e
Using FileZilla FileZilla is a free Windows GUI program that can replace the functionality found in BCI's web front-end. FileZilla cannot be used to automate file transfers; if you need to automate, use tools such as MoveITcentral, FTPS, or WinSCP. Installation and Initial Launch: 1. From http://filezilla-project.org, download and install the FileZilla Client. 2. Launch the program and build a Site Connection to BCIdaho.net File, SiteCollections, "New Site" On the left, Name the entry "bcidaho.net" (or any name of your choosing) Host: www.bcidaho.net ServerType: SFTP (as demonstrated here, or FTPS Port 21) Type your User-ID and password; Click "Connect" 3. On first "Connect", FileZilla will prompt with a key confirmation. Click "Always Trust" 15 P a g e From the main FileZilla screen, you can click and drag files to complete your transfers. Be sure to open your home directory or Distribution folder.
Supported Protocols Blue Cross is committed to protecting our client's PHI and for this reason, we only support encrypted filetransfer protocols. We are audited by third-party auditing firms and have successfully passed all tests. These are the protocols we support: HTTPS This is a web-based front-end that allows secure FTP file transfers and is described at the top of this document. Most popular browsers are supported, including IE, Firefox, and others. This is a firewall-friendly mechanism. With the web-front-end, you can upload one or multiple files directly from your browser and this method is recommended when you do not want or need to automate the transfer. Direct your browser to: www.bcidaho.net Requires Port 443 Optional Port 80 SFTP (Secure File Transfer: FTP over SSH). Use this protocol, along with other server and client tools, to automate File Transfers with scripts. Most UNIX servers can natively use this protocol, provided SSH is installed. From the client side, you can use a variety of free and commercial tools, including WinSCP, WS_FTP Professional, MoveIT-Central, and others. Connect to: www.bcidaho.net Requires Port 22 SSH Host Key: Any key SSH Client Key: -None FTPS (FTP over an SSL tunnel). Use this protocol, along with other server and client tools, to automate File Transfers with scripts, or the transfers can be run in interactive mode. Use products such as CuteFTP, WS_FTP. Development Blue Cross can also provide, at no charge, a command-line FTPS.exe tool that can be used for automating your file-transfer processes. Requires Ports 20/21 ("FTP over SSL Explicit" - Recommended) or Port 990 ("FTP over SSL Implicit" Supported, but not recommended) Requires Ports 5000-5010 Requires "Passive Mode" Windows and JAVA APIs are available directly from Blue Cross of Idaho, for those sites that wish to automate the process within their own existing tools. We provide documentation to assist you with the process. Vendors Mentioned (not meant to be an inclusive list): In general, Blue Cross supports the vast majority of commercial and open-source Secure FTP clients. These are the products mentioned in this document. WinSCP: winscp.net FileZilla: http://filezilla-project.org WS_FTP: www.ipswitchft.com CuteFTP PRO: www.cuteftp.com 16 P a g e