Use your UNNCNetID and password to log in. The first time you login to the system, you may receive the following screen:

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1 (Secure FTP to/from Outside (non-unmc Parties) Information Technology Services July 2012 Contact the ITS Helpdesk at or with questions. Personnel at UNMC occasionally need to transfer very large data files to or from people or organizations outside of UNMC. While small files can be transferred via , very large files often exceed the size limitations imposed by many systems. Other methods, such as physically sending CD s or DVD s may be too slow and can present significant security exposure. UNMC is using a software package named MOVEit DMZ to provide a mechanism to safely and securely transfer data files (and particularly large data files) to and from outside (non UNMC) parties. The package allows users to employ web browsers and FTP clients to easily exchange files over encrypted connections using a variety of protocols. Basically, the system allows users to upload and download files to and from a securely encrypted personal folder. Files placed in the folder are automatically deleted after 30 days. While the system provides a wide range of features and options, this document focuses only on two tasks: 1) Making a document available for an outside user to retrieve 2) Creating a secure space for an outside user to put a file for you to retrieve. To start using the MOVEit system for either of these tasks, launch your favorite browser (i.e. Internet Explorer, Firefox, etc.) and go to the following web site: You should get a screen resembling the following: Page 1 of 7

2 Use your UNNCNetID and password to log in. The first time you login to the system, you may receive the following screen: The web site may require that an ActiveX control be installed on your computer in order to take advantage of all of the site s features. If you receive the Wizard Installation screen (above) select the option to Try to install the ActiveX Wizard and follow the prompts on your screen to complete the installation. Following installation of the ActiveX control (if it was necessary) you will be taken to the MOVEit Home screen. It should resemble the following: Making a document available for an outside user to retrieve The easy way to make a file available for a user outside UNMC is to use the Send a New Message option. In effect, you will use the MOVEit system to send an to the outside user and you will attach your file(s) to the . The attached file(s) won t actually be sent via , instead they will be put in a secure folder and the outside user will receive (in their ) instruction on how to retrieve the file(s). Use the following instructions: 1) Under the Send a New Message title, enter an address for the user that you are transferring the file(s) to. 2) Type a subject in the corresponding field 3) Click on the Compose Message button IF THIS IS THE FIRST TIME YOU HAVE USED MOVEit TO SEND A FILE TO THIS USER, you will get a screen similar to the following: Page 2 of 7

3 4) After creating the new temporary user (or if you had previously created the user) you should get a screen resembling the following: 5) You must type a message in the large empty area. 6) Click on the Attach button at the bottom of the screen. You will be shown the Add/Remove Attachments screen. Page 3 of 7

4 7) To upload the file you wish to send, click on CLICK HERE to Launch the Upload Wizard You should receive a new screen the following: 8) Click on Add File 9) Browse to the file that you wish to upload and click Open 10) You will be returned to the screen above where you can either add another file or click Next 11) Another screen (named MOVEit Upload Wizard Upload Attachment ) will be displayed where you can specify some upload options it is OK to simply ignore all of the options and click Next 12) When the file transfer is complete, you will be returned Add/Remove Attachments screen. Using the buttons on the screen, you can add more attachments, edit your message, or send the completed package to the address you provided in step #1 above. Your recipient (the address that you provided) will receive an from: unmcmit@unmc.edu IF THIS IS THE FIRST TIME THEY HAVE RECEIVED FROM UNMCMIT: The user will actually get two messages from unmcmit@unmc.edu. The first will provide them with their userid and password necessary to collect the file(s) that you have Page 4 of 7

5 sent. It will also contain a URL ( web link ) that they can click on to login into the MOVEit system... the first time they login to the system, they will be required to create a new (secure) password. The second that they receive will indicate that there is a secure message waiting for them. The user will receive an from unmcmit@unmc.edu indicating that there is a secure message waiting for them. The will contain a link that the user can click on to go to the secure site to retrieve their and attachment. They will have to provide the userid and password provided in the first from unmcmit in order to retrieve the file that you sent. If this is the first time they login to the system, they will be required to create a new (secure) password. After clicking on the link and logging into the system, the user will get a screen similar to the following: The user can delete the message/attachment, or reply to your note by clicking on the appropriate button. They can also download the file that you sent, by clicking on the attachment. Creating a secure space for an outside user to put a file for you to retrieve The easy way to create a secure space for an outside user to put a file that you can retrieve is to, again, start with the Send a New Message option. You will use the MOVEit system to send a note to the user s account that will then provide them with credentials (i.e. a userid and password) so that they can access the system to place the file they want you to receive. From the Home MOVEit screen, under the Send a New Message title: 1) Enter an address for the user 2) Type a subject 3) Click on the Compose Message button 4) If you have previously completed this process for the address you entered in #1, you will be taken to the Secure Message screen. Otherwise you will get a screen resembling the following: Page 5 of 7

6 5) Type a name in the Full Name field and click on the Add New Temporary User Button. 6) After creating the new temporary user (or if you had previously created the user) you should get a screen resembling the following: 7) You must type a message in the large empty area. 8) Click on the Send button to send the message to the address you provided in step #1 above. Your recipient (the address that you provided) will receive an from: unmcmit@unmc.edu Page 6 of 7

7 The will provide them with their userid and password necessary to access the MOVEit system. It will also give them a link they can click on to access the MOVEit system. The first time the user tries to access the MOVEit system, they will receive the screen below, requiring them to create a new password: After clicking on the link and logging into the system, the user will get a screen similar to the following: The user can now follow the instructions for Making a document available for an outside user to retrieve (starting on page 3 above) to send their document to you. (updated by mbohlson) Page 7 of 7