TimeVision cutting losses by reducing risk biometric time & attendance systems Simplicity Certainty Security
Increasing T&A accuracy, convenience and security For many organisations, payroll is the largest operating cost and the hardest to control. A lack of reliability in T&A systems can impose a costly burden on payroll management in terms of reconciling hours worked and resolving remuneration disputes. Payment for time not worked is common with systems based on cards, PINs and punch-cards (CPPs) all of which can be lost, forgotten, shared and stolen. Lost, forgotten, shared and stolen. These are fundamental flaws. Cards, PINs and tokens are inherently insecure, easily exploited and problematic to manage. In complete contrast, fingerprint biometrics produce consistent, fast and correct identification. They deliver levels of T&A accuracy, convenience and security that simply can t be achieved by the traditional methods. Buddy, punch my clock. The double-whammy of clocking fraud Whether it happens occasionally as a favour or regularly through bribes and intimidation, buddy-clocking is the most widespread form of payroll fraud. And it damages the bottom line in two direct ways: Payment is made for time not worked Productivity is lost through the time not worked Widely-quoted figures from Nucleus Research and the American Payroll Association show that buddy clocking in the US represents 2.2% of gross payroll and can be as high as 5%. CPPs open the door for attendance fraud. TimeVision locks it. Security
A much bigger problem in South Africa? In South Africa, T&A solutions that incorporate fingerprint biometrics routinely eliminate much higher rates of buddy clocking than the low percentages experienced in the States. Locally, leading providers of such solutions agree that fraudulent clocking typically amounts to 12% of gross payroll in organisations where attendance is not monitored via competent biometrics. Buddy clocking is a major contributor to this figure, but attendance fraud may also include ghost workers: employees create multiple false identities for themselves and clock each one. Costs of fraudulent clocking at 2.2% of gross payroll? 100 employees at R4 750 each per month Clocking fraud at 2.2% of payroll Loss of productivity: labour sold at 60% margin on payroll Total annual losses: the double-whammy R5 700 000 R244 800 R313 500 R438 900 Costs of fraudulent clocking at 12% of gross payroll? 100 employees at R4 750 each per month Clocking fraud at 2.2% of payroll Loss of productivity: labour sold at 60% margin on payroll Total annual losses: the double-whammy R5 700 000 R684 000 R1 710 000 R2 394 000 A biometric solution to fraudulent clocking With a TimeVision biometric-based solution, employees clock by scanning a finger when they arrive and leave the workplace. No-one else can clock for them. And they can t clock for anyone else. Outmoded systems erode payroll integrity. TimeVision strengthens it. Certainty
Cut payroll costs by accelerating processes with faster, accurate data Putting an end to fraudulent clocking is only one part of the TimeVision story. The solution also offers increased efficiencies in payroll management: Accurate clocking information from each fingerprint reader is fed to a central database Operates across multiple and remote locations Monitors and distributes attendance records in real-time Enables responses to exceptions as they occur Reconciling hours worked becomes an accurate, automatic process Attendance data can be transferred to your preferred payroll software at the push of a button And payroll disputes - and all the costs of resolving them - quickly become a thing of the past. Going beyond fraud prevention and higher payroll efficiency TimeVision also delivers cost and operational benefits in the following areas: Stops the recurring costs of supplying new and replacement cards or tokens Removes the ongoing costs of processes to handle lost, stolen or damaged cards and tokens Assists safety management by applying accurate, identity-based access controls Accurately monitors the location of employees Enables automated compliance with the working time directive and basic conditions of employment act Integration with physical access control and IT access control TimeVision integrates with SuperAccess to manage physical security throughout your organisation, simultaneously recording and departure times for T&A purposes It also integrates with SuperSign, replacing passwords with biometric sign-on to protect your computer systems from unauthorised access and IT-based fraud Outmoded systems erode payroll integrity. TimeVision strengthens it. Certainty
TimeVision: system overview Cost-cutting modular configuration Base module with extensive T&A rules to aid data mining, basic reporting and Excel exports Export options for multiple versions of payroll software Comprehensive shift scheduling with cycle and rollover Bell or siren configurations Leave management module Department / category assignments for data mining Control centre module for managing multiple clocks and sites Controlling system access for authorised users Rights can be set for administrator, line manager, operator and user Non repudiation features requiring operator and witness to scan finger to save new user profile Audit trail identifying operator changes to data Decentralized or centralised redundancy configurations Replication engine allows data transfer from multiple points using WAN, LAN, dial-up or GSM options Poor processes complicate t&a. TimeVision streamlines it. Simplicity
TimeVision To learn who s using TimeVision and how it s protec ting them, call us on +27 (0) 12 667 3232 or visit w w w.super vision.co.za for technical resources and case studies Pretoria +27 (0)12 667 6727. Web w w w.super vision.co.za. M ail quer y@super vision.co.za Copyright SuperVision Biometric Systems (Pty) Ltd. All rights reserved. SuperVision, SuperAccess, SuperSign, SuperSign Xpress and TimeVision are registered trademarks of SuperVision Biometric Systems 100811