ELO BLP for SAP Business One Information and document management made simple Comprehensive, in-depth and easy-to-use information management is one of the greatest opportunities for your business and simultaneously one of the biggest IT challenges. The ELO Business Logic Provider (BLP) module seamlessly links various business applications together into a single company-wide process. ELO BLP is a holistic solution platform based on redesignable business logic, which offers organization, automation and integration via client and server-side processes. SAP Business One can be effortlessly integrated into the ELOprofessional and ELOenterprise ECM suites, allowing you to create custom solutions. Static interface concepts are a thing of the past. Enterprise Content Management Document Management Archiving Workflow www.elo.com
ELO BLP for SAP Business One How it works Document management with central configuration ELO BLP offers SAP Business One users a unique solution suite for comprehensive enterprise content and document management with the ELOprofessional and ELOenterprise ECM systems. Centrally configurable business logic makes it possible to process receipts, reports, e-mails, Office documents, scanned documents and other file types generated through SAP Business One. You can also organize content and connect it with business objects and processes in SAP Business One. Data Create Actions Search Inform Customer files E-mail filing ERP process MS Office CRM Documents ERP Information Scan ECM Files Application Logic Information management Business Logic ELO Desktop Collaboration Workflow Fax ELO Business Logic Provider Data Information Documents E-Mail Web Enterprise Content Management
ELO BLP integrates seamlessly with SAP Business One. Users benefit from a high degree of automation and easily accessible information in their familiar working environment, and receive optimal support for their business processes. ELO BLP creates a comprehensive system which fully covers the creation, editing, saving and process management of documents and files. Information management beyond your company Information does not just accumulate within your business. Data and documents can be produced externally and stored on third-party systems, and must be made specially available on cloud services to allow company-wide working. ELO BLP features adapters that allow you to embed information storage services such as Microsoft Office 365, Microsoft SharePoint, Google Drive or Dropbox. ELO BLP configuration interface: The Designer allows custom configuration of the business logic for use with your ECM system. www.elo.com 3
ELO BLP for SAP Business One Industry solutions and best practices ELO BLP allows you to model the integration and processing logic via a central designer module with an easy-to-use interface. The Designer also works as an administration and reporting tool. The flexible and highly efficient configuration options and the optional use of templates included with the software allow you to implement projects more quickly. There is no need for complex programming just a straightforward configuration designed to make updates easy. Application Template - SAP Business One Preconfigured business logic in the form of an "application template" is available for SAP Business One. Business templates: Solutions and best practices With ELO BLP, customers benefit from years of expertise in content organization for different industries and specialized sectors. We make this knowledge available to you in the form of packaged business templates, e.g. for technical wholesalers, manufacturers and others. Process templates: Pre-packaged and reusable technical processes Some systems need special technological methods to make data and documents available in the appropriate form. With ELO BLP, there is no need to go to the effort of recreating these integration solutions; instead, they can be rolled out from the corresponding technical process templates. Enterprise Content Management
The image shows: Fully integrated in SAP Business One: Components of ELO BLP and ELO BC Processing ECM with ELO BLP A strong team with strong performance The simplicity of ELO BLP allows data and documents to be processed either fully automatically in the background, or via user dialog boxes: Processing of printouts from SAP Business One Barcode recognition of scanned documents Filing and process management for scanned documents from the Intray Document filing from Microsoft Word and Excel Transaction-based e-mail processing Storage of files directly from the file system, via DropZone on the user desktop, or integrated directly into SAP Business One Processing of files from directory monitoring Rule-based data capture via flexible forms Transfer of extracted data into leading systems Document and data exchange between local systems and/or cloud storage Processing printed documents SAP Business One offers a number of ways to generate even legacy documents and reports. The ELO BLP Output Manager and ELO BLP - PDF Processor components included with ELO BLP then allow you to process printouts from SAP Business One. PDF or TIFF documents can be generated for every printed document and report. The documents are then indexed completely automatically (via "keywording" with data from SAP Business One or third-party systems). It is possible to generate any document type from a profile using background forms in order to file documents in the ELO system in an intuitive way. It is even possible to file short-term documents and reports that cease to be available once they are created. When print data is processed, the documents are not just filed, but the content attached to them is also organized (classification, indexing, structure, permissions etc.). This is done for all types of filing. You can also specify that documents that are filed multiple times should be filed as a new version of the original document. With this, the entire change and version history of a document is saved and can be traced in ELO. www.elo.com 5
ELO BLP for SAP Business One Scanned documents: Your own and third-party receipts Signed delivery slips, test reports and performance records should be stored as important verification documents. These documents can be processed automatically and assigned to workflows in SAP Business One using ELO BLP barcode recognition. Incoming invoice processes: Ideally suited for all situations The automatic processing of incoming invoices offers significant potential for streamlining. The desired degree of automation can be increased step-by-step across the entire process chain depending on the volume of receipts and the size of the company. ELO offers the high-performance ELO DocXtractor module in addition to ELO BLP. This module optimally supports the incoming invoice process through intelligent document data extraction and flexible item-related incoming invoice verification including data validation. This reduces throughput times to a minimum and avoids redundant data recording. Enterprise Content Management
Making the most of e-mails Storing and processing e-mails is of central importance when it comes to universal provision of information. To maintain their validity (e.g. from the perspective of tax law), e-mails should generally be stored in their original format. With ELO BLP, e-mails are not just filed based on purely technical considerations; they can also be assigned to business partners or processes in SAP Business One. Assigning your e-mails to structured data is the only way to keep them easily and securely accessible. These options for comprehensive content management are offered client-based directly in Microsoft Outlook, or with the ELO XC module on the server. Alongside the Microsoft Office solutions, additional client- and server-side modules are available for IBM Notes and Tobit. File Microsoft Office documents with one click ELO BLP integrates seamlessly into Microsoft Outlook, Word and Excel and also offers rule-based document filing and integration into SAP Business One objects and processes. Processing is fast and convenient. When filing a document, information from SAP Business One or other sources can be looked up or validated, if needed. The intuitive and user-friendly operation is important for high user acceptance, which in turn is a basis for comprehensive document management and fully transparent business events. www.elo.com 7
ELO BLP for SAP Business One File to the right place automatically via drag-and-drop Dropzones are a quick filing interface that allow you to process files from a range of different sources via a simple drag-and-drop. This can be done according to purely technical requirements or based on the file contents (e.g. for SAP Business One objects or processes). When filing according to content, the Dropzone can also offer filing options appropriate to the context of the current task from SAP Business One e.g. filing by customer, order or project. The filing target for individual activities (e.g. current projects or customers) can be defined using "favorites". The Dropzone can be made available via the user desktop or integrated into SAP Business One. Order: 401821 Customer: XYZ Inc. Project: 2317 Documents Dropzones Enterprise Content Management
Fully automatic upload actions ELO BLP provides secure and valid filing from the user environment or via the server, even without any user interaction. Directories can be monitored and processed automatically using business logic. Files and documents are transferred to a central service for further processing and filing. From ERP and CRM to SharePoint and web applications Web clients and context-sensitive user support are available in SharePoint and for a range of other systems and web applications. For example, users can move documents from the local desktop to a project management team webpage and assign them to a project through a simple drag-and-drop. This one action covers not just the upload itself, but also the complete processing of the document in line with organizational guidelines. ELO BLP for Microsoft SharePoint: Organizing document and data content (classification, indexing, structuring, assigning permissions, starting workflows), including special SharePoint functions such as creating websites, lists and libraries. www.elo.com 9
ELO BC for SAP Business One Extended functions Operations in context The optional ELO Business Connect (BC) module allows you to develop the technical and logical processes for data and document handling into a comprehensive action and information management system. ELO BC connects SAP Business One, document storage, databases and other information sources, Microsoft Office, and third-party web applications into a comprehensive, role-based context. The user is at the focus of the action for this. Function groups such as Search, Information, Create New Document, Call, Go To or File provide you with the appropriate options and information sources in context for your current task and role. The ELO BLP and ELO BC business logic can be configured together via a single designer, saving you effort when setting up and running your system. There are also comprehensive, company-wide templates for document, data and action management. Information Actions Data Search Documents Analyses Social Knowledge File Go to Create Inform Enterprise Content Management
Added value automatic and role-based for every task ELO BC integrates into both SAP Business One and the local desktop, and offers users simple and elegant access to the correct information and functions for their work. Unified systems with the same information in all interfaces are an important basis for successful company communication. ELO Business Connect: Connect Start My actions Business Info Search Input 266 Object Order 266 Object actions w Click to select object Integrates employees into business processes simply and effectively Provides information and functions simply via familiar user interfaces Enables efficient interaction between people, information, and applications Automatically delivers the correct data and information for the user's work Consistent information for consistent actions in web and business applications and with full integration into the local desktop...create Document...create (Customer) Document...switch Dropzone4...search in ELO...analyze in B1...show Shortinfo...create Mail...call (Customer)...show KPI...search: Docs +Data (SES) )...open SharePoint CONNECT...print Barcode for Order The image shows: ELO Business Connect sidebar with information and actions displayed for a specific business object....drop Order s documents > History > My objects Sales/<None> www.elo.com 11
ELO BLP for SAP Business One ELO is available from: ELO Digital Office GmbH, Tübinger Straße 43, D-70178 Stuttgart, Germany; info@elo.com ELO Digital Office AT GmbH, Leonfeldner Straße 2-4, A-4040 Linz, info@elo.at ELO Digital Office CH AG, Industriestr. 50b, CH-8304 Wallisellen, info@elo.ch Product no. ABLP-SAPONE-EN ELO Digital Office, the ELO logo, elo.com, ELOoffice, ELOprofessional and ELOenterprise are trademarks of ELO Digital Office GmbH in Germany and/or other countries. Microsoft, MS, Windows, Word and Excel, PowerPoint, SharePoint, Navision are registered trademarks of Microsoft Corporation in the USA and/or other countries. Other company, product, or service names may be trademarks of other companies. This publication serves only as non-binding general information and is not a substitute for a detailed, individual consultation. The information contained in this publication can be changed at any time without prior notice. Technical characteristics and functions may vary, particularly from country to country. You can obtain the latest information on ELO products, contract conditions, and prices from the ELO companies and the ELO business partners, and/or from the ELO channel partners. The product information shows the present status. Subject and extent of the services are exclusively defined in the respective contracts. ELO does not guarantee, warrant, or assure as specific properties that its products or other services provide compliance with specific laws or regulations. The customer is responsible for compliance with security regulations and other regulations defined by national and international law. The right to make changes, errors, and misprints is reserved. Reproduction and distribution, in part or in whole, is only allowed with written consent from ELO Digital Office GmbH. Copyright ELO Digital Office GmbH 2015. All rights reserved. Enterprise Content Management Document Management Archiving Workflow www.elo.com