CCH Personal Tax 2012 v 1 Aide Memoire Information Fee Protection Software Magazines Professional Development
Disclaimer CCH Software has made every effort to ensure the accuracy and completeness of these Release Notes. However, CCH Software, its staff and agents will not be liable for any errors or omissions and use of the software is subject to the customer s licence with CCH Software. These Release Notes should not be relied upon as a detailed specification of the system or the software. CCH Software may make changes to these Release Notes from time to time. Copyright These Release Notes may not be copied, altered, edited, disposed of or distributed without the prior consent of CCH Software. The content is confidential Trademark Rights Microsoft, Windows, Windows NT, Windows for Workgroups, Windows 98, 2000, XP, MS-DOS, Windows Vista, Windows 7, Windows Server, Microsoft SQL Server, and Microsoft Office, are either registered trademarks or trademarks of Microsoft Corporation. Novell and NetWare are trademarks of Novell Inc. Citrix MetaFrame is a registered trademark or trademarks of Citrix Systems, Inc., All rights reserved. Viztopia is a registered trade mark of MYOB Technology Pty Ltd and is used by Wolters Kluwer (UK) Ltd under licence CCH Software 145 London Road, Kingston upon Thames, Surrey KT2 6SR UNITED KINGDOM 2008 MYOB Technology Pty Limited. Distributed under licence by Wolters Kluwer (UK) Limited (trading as CCH Software)
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Contents Aide Memoire User Guide Aide Memoire 1 Running the Aide Memoire 2 Accessing the Aide Memoire 2 Batch of Clients 2 Single Clients 6 Attaching the Data Source 7 Templates 12 CCH Standard Templates 12 AideMXP 12 AideSXP 12 AideTXP PY Details 12 Quest with letter 13 IRS with letter 13 AideTXP PY Details: i AIDEMXP: iv AIDESXP: xiii IRS With Letter: xiv Quest with Letter: xvii CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 II
Aide Memoire The Aide Memoire is an additional module for use with the CCH Personal Tax; it is currently designed to work only with individuals. The Aide Memoire is used to produce a letter and information request based upon the information entered in the previous year s tax return. CCH provides a selection of basic word templates that can be used, alternatively the Aide Memoire template may be amended to provide a bespoke document for your firm. The Aide Memoire templates that accompanied CCH Personal Tax 2011.3 and earlier may not work with CCH Personal Tax 2012.1; following requests from clients we have separated out different sources of income such as untaxed interest and foreign income into its constituent elements. Where these sources of income exist at client level the new templates are required to be utilised. The following templates have been updated: AideMXP AideSXP AideTXP PY Details IRS With Letter Quest with Letter You should note that any existing templates need to be updated to work with Personal Tax 2012. If you require help updating bespoke templates to work with Personal Tax 2012, please contact your account manager. CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 1
Running the Aide Memoire The Aide Memoire option is only available if the Personal Tax module has been installed as part of CCH Central. Accessing the Aide Memoire The Aide Memoire can be accessed in two ways depending on whether Aide Memoire is required for a batch of clients or a single client. Batch of Clients The Aide Memoire is accessed from the Tool bar within CCH Personal Tax, select Tools Aide Memoire. The Aide Memoire selection window appears: Select the year for which the Aide Memoire is to be produced from the drop-down list. Select the Sign-off field to be used select from the drop-down list (this is populated from the Custom Categories) or enter a Default text in the Sign-off field Either select a responsibility type from the drop-down list (this picks up details from the responsibility tab) or enter a Default text in the Partner field. Usually this is an individual name but could also be the practices name. Note: If a selection is made from the drop-down list the default boxes are not available for use. Click Next. CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 2
The Filtering Clients window appears: The window lists all internal filters available by division within the firm or by responsibility type. Select the relevant filter from the drop down combo box or leave as is to run for all clients. Click Next. CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 3
The client selection window appears: The window lists all clients with applicable data, it also allows searching for clients by name or code both forward Find Next, and backwards Find Previous. Select individual clients by ticking the box to the left of the grid; alternatively select all clients by ticking the box at the top left of the dialog box. Click Next. The Select options window appears: Include ceased sources? Tick if you want to include sources that ceased in the previous year as part of the information request. Tick Auto start word processor and browse in the template to be used (see Chapter Templates) using the Ellipsis. Select the sort order for the merge file Surname or client code. Click Next. CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 4
The Select output document window appears: Click Finish. CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 5
Single Clients The Aide Memoire is accessed from the Aide Memoire menu item in the Tax Return section of the Task Bar. The Aide Memoire selection window appears: Select the Sign-off field to be used select from the drop-down list (this is populated from the Custom Categories) or enter a Default text in the Sign-off field Either select a responsibility type from the drop-down list (this will pick up details from the responsibility tab) or enter a Default text in the Partner field. Usually this is an individual name but could also be the practices name. Note: If a selection is made from the drop-down list the default boxes are not available for use. Click Next. The Select options window appears: CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 6
Include ceased sources? Tick if you want to include sources that ceased in the previous year as part of the information request. Tick Auto start word processor and browse in the template to be used (see Chapter Templates) using the Ellipsis. Note: If a template has previously been selected this appears the document name path click the ellipsis to select a different template if required. Click Next. The Select output document window appears: Click Finish. Attaching the Data Source Whenever the Aide Memoire is now run, data is stored in the following locations for every user running the Aide Memoire: Windows XP: C:\Documents and Settings\<USERNAME>\Local Settings\TEMP\Aide Memoire Windows Vista & 7: C:\Users\<USERNAME>\App Data\Local\Temp\Aide memoire Whenever the Aide Memoire is selected the relevant path to the date needs to be selected. After clicking Finish as described above, Word opens. In Word, select Step by Step Mail Merge Wizard, the mail merge window appears: CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 7
Select Letters Click Next Select Use the current document Click Next: Select recipients CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 8
Click Browse Browse to the area on the network where the templates are stored and select the relevant.s6 file for the template: Note: Ensure that the File of type is set to All Files (*.*) Highlight the file and click Open CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 9
The Header Record Delimiters window appears: Set the delimiter for the field and also the record: Click OK. The Mail merge recipients window appears and all clients are selected: Click OK. CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 10
From the mail merge helper click Next: Write your letter From the Mail Merge helper click Next: Preview your letters Close the mail merge helper. Use the preview tools to preview the letters Click Print to print the required letters. Click Save As and browse to the location of the template to write the changes back to the template and retain the link to the data source. CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 11
Templates CCH Standard Templates As part of the installation, CCH supply the following template styles: AideMXP This is a long template and is a booklet approach with a covering letter AideSXP This is a short letter requesting on selected details AideTXP PY Details This is a tabular form with a covering letter Quest with letter This is a tabular form with a covering letter IRS with letter - This is a tabular form with a covering letter We supply the templates for the following version of Word: Word XP (Word 2003) This template has been tested with Word 2007 and Word 2010. AideMXP The AideMXP version of the templates is a comprehensive document made up of a covering letter and a booklet. Using a series of If, then else statements a complete information request is produced complete with narrative. Details of the sources and amounts received during the previous year are included in the body of the document along with space for the client to enter the details for the current year. AideSXP The AideSXP version is a simple letter asking for generic details of Income and Capital Gains during the year. Individual source details are not listed just general headings. AideTXP PY Details The AideTXP PY Details template is a hybrid of the AideMXP and AideSXP templates. A covering letter is produced, accompanied by a simplified table that lists all sources of Income and outgoings relevant to the client. Space exists for the client to tick to show that details have been included for this year. CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 12
Quest with letter The Quest with letter template is a document made up of a covering letter and accompanied by a simplified table that lists all sources of Income and outgoings. Space exists for the client to provide details for this year. IRS with letter The IRS with letter template is a document made up of a covering letter and accompanied by a simplified table that lists all sources of Income and outgoings. Details of the previous year s amounts are included. Space exists for the client to provide details for this year. Note: Examples of the template types are included in the Appendix. CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 13
Appendix A AideTXP PY Details: CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 I
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 II
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 III
AIDEMXP: CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 IV
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 V
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 VI
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 VII
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 VIII
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 IX
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 X
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 XI
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 XII
AIDESXP: CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 XIII
IRS With Letter: CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 XIV
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 XV
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 XVI
Quest with Letter: CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 XVII
CCH PERSONAL TAX 2012 V1 AIDE MEMOIRE APRIL 2012 XVIII