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1 D A T A B A S E M A N A G E R
2 DMAN-US- 01/01/12
3 The information in this manual is not binding and may be modified without prior notice. Supply of the software described in this manual is subject to a user license. The software may not be used, copied or reproduced on any medium whatsoever, except in accordance with this license. No portion of this manual may be copied, reproduced or transmitted by any means whatsoever, for purposes other than the personal use of the buyer, unless written permission is obtained from Teklynx Newco SAS Teklynx Newco SAS, All rights reserved.
4 Table of Contents Chapter 1: Connecting to database files Database Connections window Connect the Database Manager module to the database Modify the database connection parameters Remove a connection Chapter 2: Database file structure Database Structure window Choose a database from the list of connections Choose a table in a database Add a table to the active database Delete a table in the active database View/hide active table s data Define a key field Define a field s type of content Define a field s maximum size Allow an empty field Chapter 3: Database contents Edit Database window Select records according to their content Use the content of a field to find a record Select all identical records Select an identical record Find a record according to its row in the table Create a new record Duplicate a record Modify a record Sort a series of records by alphanumerical order Delete a record Chapter 4: Database queries
5 ii Database Manager - User manual Database Query window Add a query Select/deselect one or more fields Modify the order of fields selected Create a filter using predefined data Apply a logical operator to several filters Sort the list of filters Remove a filter Modify a filter in SQL Choose an existing query in a database Chapter 5: Printing The Print window Display options Preview the document Display the label design software Select a document to be printed Create a new label template for printing Select an existing label template Select a printer Configure the selected printer Select records to be printed Selecting records manually Selecting records automatically Configure the print media Display the selected printer s properties Define the number of printed pages according to a field Launch printing Launch printing manually each time Update variable with database Merge Database attached to document Allow the database to be edited Stop printing Refresh database view Close a document Chapter 6: Index
6 CHAPTER 1 Connecting to Database Files Database Connections window Figure 1 Database Connections window The Database Connections window is used to connect the software to the various database files that are to be used.
7 Chapter 1-2 Database Manager User Guide Connect the Database Manager module to the database Database Manager must be open in the Database Connections window. You can connect the Database Manager module to an existing database or a new one. To create a new database to connect to the Database Manager module: 1 Go to File > Create new database. 2 Select dbase or Access database from the submenu. A Save as dialog box will open, allowing you to specify a name and location for the database file, and then click Save. The new database connection will be displayed in the Database Connections window. To connect an existing database to the Database Manager module: 1 Go to File > Open. A File selection dialog box will open allowing you to browse to and select the database of your choice. You can only select the following database types: Access (*.mdb) Excel (*.xls) Dbase(*.dbf) Note A wizard is available to help you connect the software to the most frequently used databases. Choose the format option that matches your database format. If the format required is not available, do the following:
8 Connecting to Database Files Chapter Click Add. 2 Select a database type from the list. - or - Select Others. 3 Click Connection Setup. 4 Click the Provider tab on the dialog box. 5 Select the required provider.
9 Chapter 1-4 Database Manager User Guide 6 Click Next. Note The choice of provider changes according to the system s type of database. 7 Click the Browse button. 8 Select a file. 9 Click Open.
10 Connecting to Database Files Chapter Click OK. 11 Click Next. 12 Enter a name for the connection. 13 Click Finish.
11 Chapter 1-6 Database Manager User Guide Note You can repeat this procedure as often as necessary to obtain the required number of connections. Modify the database connection parameters Database Manager must be open in the Database Connections window. The required connection must be selected. 1 Click Edit. Remove a connection 2 Make the required changes. Database Manager must be open in the Database Connections window. The required connection must be selected. 1 Click Remove.
12 CHAPTER 2 Database File Structure Database Structure window The Database Structure window is used to manage the structure of the databasefile. From this window, you can add, modify, or delete tables and fields.
13 Chapter 2-8 Database Manager - User manual Choose a database from the list of connections Database Manager must be open in the Database Structure window. 1 Click the Database drop-down list. 2 Click the required data. Choose a table in a database Database Manager must be open in the Database Structure window. 1 Click the Table drop-down list. 2 Click the required data. Add a table to the active database Database Manager must be open in the Database Structure window. 1 Click Add table. 2 Enter the name of the new table. 3 Click OK.
14 Database File Structure Chapter 2-9 You can also copy the structure of the table from a table that already exists in the selected database. To do so: 1 Select the Duplicate with option. 2 Click the drop-down list. 3 Click the required data. 4 Click OK. Delete a table in the active database Database Manager must be open in the Database Structure window. 1 Click the Table drop-down list. 2 Click the required data.
15 Chapter 2-10 Database Manager - User manual 3 Click Delete table. View/hide active table s data Define a key field Database Manager must be open in the Database Structure window. To review the active table's data, click View data. Database Manager must be open in the Database Structure window. 1 Select the checkbox next to the required field. 2 Click Apply. Define a field s type of content Database Manager must be open in the Database Structure window. 1 Click the required field in the Type column. 2 Click the drop-down list button. 3 Click the required data.
16 Database File Structure Chapter Click Apply. Define a field s maximum size Database Manager must be open in the Database Structure window. 1 Click the required field in the Length column. 2 Enter the required value. 3 Click Apply. Allow an empty field Database Manager must be open in the Database Structure window. 1 Select the Allow Null check box for the required field.
17 Chapter 2-12 Database Manager - User manual 2 Click Apply.
18 CHAPTER 3 Database Contents Edit Database window The Edit Database window is used to manage the contents of the database file. From this window, you can, modify, or delete data. These actions depend on the type of database. Excel file records cannot be modified.
19 Chapter 3-14 Database Manager - User manual Select records according to their content Use the content of a field to find a record Database Manager must be open in the Edit Database window. 1 Click the drop-down list button. 2 Click the required data. 3 Click the data input field. 4 Enter the required value in the data input field. Select all identical records Database Manager must be open in the Edit Database window and at least one record must exist. 1 Click the drop-down list button. 2 Click the required data. 3 Click the data input field. 4 Enter the required data in the data input field.
20 Database Contents Chapter Click the Select all button. Note You can also specify the filter by clicking on the Check case button. Select an identical record Database Manager must be open in the Edit Database window and at least one record must have been found. There must be several identical contents in the Search field. To select a record, use the search tool: click 1 (First), 2 (Previous), 3 (Next) or 4 (Following)
21 Chapter 3-16 Database Manager - User manual Find a record according to its row in the table Database Manager must be open in the Edit Database window. 1 Click the search tool s data input field. 2 Enter the required data. Create a new record Database Manager must be open in the Edit Database window. 1 Click a field in the row marked with an asterisk. 2 Enter the required values in the corresponding fields. 3 Click Apply. Duplicate a record Database Manager must be open in the Edit Database window. 1 Click or double-click a row or a series of rows to highlight the selected records. 2 Right-click to view the context menu. 3 Select Duplicate selected record(s). Modify a record Database Manager must be open in the Edit Database
22 Database Contents Chapter 3-17 window. 1 Click on the data you want to modifiy. 2 Enter the required data. 3 Click Apply. Sort a series of records by alphanumerical order Database Manager must be open in the Edit Database window. There must be at least two records in the table. 1 Click on the name of the field required.
23 Chapter 3-18 Database Manager - User manual Delete a record Note To sort records in descending order, click the same field again. Database Manager must be open in the Edit Database window. 1 Click the database cursor for the required field. 2 Right-click the database cursor for the required field. 3 Click Delete Record in the context menu.
24 CHAPTER 4 Database Queries Database Query window Add a query The Database Query window is used to create and apply various filters. Database Manager must be open to the Fields tab in the Database Query window.
25 Chapter 4-20 Database Manager - User manual 1 Click Add query. 2 Enter a name for the query. 3 Click OK. Select/deselect one or more fields Database Manager must be open to the Fields tab in the Database Query window. To select or deselect one or more fields, click on the button next to 1, 2, 3, or 4 in the navigation tool Click Query. Modify the order of fields selected Database Manager must be open to the Fields tab in the Database Query window. 1 Click the required field in the Ordered fields window. 2 Click the Up or Down arrow to reach the required data.
26 Database Queries Chapter Click Query. Note For a better view of the query application, you can increase the size of the data display area by reducing the height of the Fields, Filter, and SQL Query tabs. Create a filter using predefined data Database Manager must be open to the Filter tab in the Database Query window. 1 Click the Add row button. 2 Click in the Field field. 3 Click the drop-down list button. 4 Click the required data.
27 Chapter 4-22 Database Manager - User manual 5 Click in the Operator field. 6 Click the drop-down list button. 7 Click the required value.
28 Database Queries Chapter 4-23 Table 1: Description of operator functions Operator Lookup = Equal to <> Different from > Greater than >= Greater than or equal to < Less than <= Less than or equal to NOT IN LIKE NOT LIKE BETWEEN NOT BETWEEN 8 Click in the Value field. 9 Enter the required value. 10 Click Query.
29 Chapter 4-24 Database Manager - User manual Apply a logical operator to several filters Database Manager must be open to the Filter tab in the Database Query window. Several filters must exist. 1 Click in the Logical field. 2 Click the drop-down list button. 3 Click the required data. Sort the list of filters 4 Click Query to apply and view the changes. Database Manager must be open to the Filter tab in the Database Query window. Several filters must exist. 1 Click the database cursor for the required field. 2 Click the Up or Down arrow to reach the required data.
30 Database Queries Chapter 4-25 Remove a filter Database Manager must be open to the Filter tab in the Database Query window. At least one filter must exist. 1 Click the database cursor for the required field. 2 Click the Remove row button. Modify a filter in SQL Database Manager must be open to the SQL Query tab in the Database Query window. At least one filter must exist. 1 Select the Modify the query in SQL language option to activate the SQL Query and make manual changes.
31 Chapter 4-26 Database Manager - User manual 2 Click Query. Note The filter can be created directly in SQL without having to use the Filter tab first. Choose an existing query in a database Database Manager must be open in the Database Query window. 1 Click the Query drop-down list. 2 Click the required data. Note The selected query can be modified later.
32 CHAPTER 5 Printing Print window The Print window is used to select files for printing, to assign printers, and to define various parameters before printing is launched.
33 Chapter 5-28 Database Manager - User manual Display options Database Manager must be open in the Print window. Click Settings. Preview the document Database Manager must be open in the Print window. Click Preview. Display the label design software Database Manager must be open in the Print window. Click Designer. Select a document to be printed Create a new label template for printing Database Manager must be open in the Print window. Click the Create labels wizard button. 6 Follow the wizard s instructions.
34 Printing Chapter 5-29 Note Creating a label in relation to the database allows you to define exactly which elements are required to position each database field. Select an existing label template Database Manager must be open in the Print window. 1 Click the Open an existing document button. 2 Select a label file. 3 Click OK. Select a printer Note The Field radio buttons in the Label name and Printer name groups of options allow you to choose the label or printer required, when label or printer is defined in one of the fields of the active database. Database Manager must be open in the Print window. A label template must be selected. 1 Click the Add or remove a printer button. 2 Select the printer required. 3 Click Validate. Note The last printer used is selected by default. Configure the selected printer Database Manager must be open in the Print window. A label template and printer must be selected.
35 Chapter 5-30 Database Manager - User manual 1 Click the Printer settings button. 2 Adjust the required settings. 3 Click OK. Select records to be printed Selecting records manually Database Manager must be open in the Print window. 1 Select the checkboxes next to the records required. Note The height of the data display grid can be modified by dragging the top of the window.
36 Printing Chapter 5-31 Selecting records automatically Database Manager must be open in the Print window. 1 Click the drop-down list button. 2 Click the data required. 3 Click the data input field. 4 Enter the data required. 5 Click the Select all button. 6 Click the Verify button. Configure the print media Database Manager must be open in the Print window. A document must be selected. 1 Click on the Page setup button
37 Chapter 5-32 Database Manager - User manual Display the selected printer s properties Database Manager must be open in the Print window. 1 Click the Page setup button. 2 Click Settings. Define the number of printed pages according to a field Database Manager must be open in the Print window and a printer must be selected. Records to be printed must also be selected. 1 Click the Quantity column drop-down list. 2 Select the data required. 3 Click the selected data s drop-down list button. 4 Select the required value or enter a whole numeric value. Note This option allows a selection of labels to be printed according to numeric values defined in specific fields. Different criteria can be set: SERIALQTY: Defines the number of times the label series will be printed. LABELCPY: Defines the number of times the label selected will be printed. PAGECPY: Defines the number of times the page of labels will be printed.
38 Printing Chapter 5-33 Launch printing Database Manager must be open in the Print window. A label template and printer must be selected. The records to be printed must also be selected. Click the Print records button. Launch printing manually each time Database Manager must be open in the Print window. A label template and printer must be selected. The records to be printed must also be selected. 1 Select the Display the print dialog box between each record. 2 Click the Print records button. Update variable with database Database Manager must be open in the Print window. A label template and printer must be selected. The records to be printed must also be selected. 1 Select the Update variable with database. 2 Click the Print records button. Merge Database attached to document Database Manager must be open in the Print window. A label template and printer must be selected. The records to be printed must also be selected. 1 Select the Merge Database attached to document. 2 Click the Print records button. Allow the database to be edited Database Manager must be open in the Print window. A label template and printer must be selected. The records to be printed must also be selected.
39 Chapter 5-34 Database Manager - User manual 1 Select the Allow the database to be edited. 2 Click the Print records button. Stop printing Database Manager must be open in the Print window. A label template and printer must be selected. The records to be printed must also be selected. Printing must have already been launched. Click the Stop printing button. Refresh database view Database Manager must be open in the Print window. A label template and printer must be selected. At least one record must also be selected. Click the Refresh database button. Close a document Database Manager must be open in the Print window. A label template must be selected. 1 Click the Documents drop-down list. 2 Click he data required. 3 Click the Close current document button.
40 Index A Add a query, Chap 4-19 automatically, Chap 5-31 C Connect, Chap 1-1 Create, Chap 3-16 D database, Chap 2-8 Database Query, Chap 4-19 Delete, Chap 3-18 Deselect, Chap 4-20 document to be printed, Chap 5-28 E Edit Database, Chap 3-13 empty field, Chap 2-11 existing query, Chap 4-26 F field s maximum size, Chap 2-11 filter, Chap 4-21 Find, Chap 3-16 Find a record, Chap 3-14 H hide, Chap 2-10 Hide table, Chap 2-10 I identical records, Chap 3-14 K key field, Chap 2-10 L label design software, Chap 5-28 label template, Chap 5-28 M manually, Chap 5-30 Merge Database, Chap 5-33 Modify, Chap 3-17 Modify filter, Chap 4-25 N new record, Chap 3-16 null field, Chap 2-11 O options, Chap 5-28 Ordered fields, Chap 4-20
41 Chapter 6-36 Database Manager - User manual P Page setup, Chap 5-31 Preview, Chap 5-28 preview, Chap 5-28 Print, Chap 5-27 print media, Chap 5-31 printer, Chap 5-29 printer properties, Chap 5-32 Printer settings, Chap 5-30 Printing, Chap 5-27 printing, Chap 5-33 R Remove, Chap 1-6 Remove filters, Chap 4-25 S search tool, Chap 3-15 Select, Chap 3-14,, Chap 4-19 Select records, Chap 3-14,, Chap 5-30 Select/deselect, Chap 4-20 software, Chap 5-28 Sort, Chap 3-17 Sort filters, Chap 4-24 SQL, Chap 4-25 T table, Chap 2-8 Type, Chap 2-10 type of content, Chap 2-10 V View table, Chap 2-10
42 United States France Germany Singapore China Japan Copyright 2012 Teklynx Newco SAS. All rights reserved. Printed in the USA 06/12. TEKLYNX and CODESOFT are trademarks of Teklynx Newco SAS. All other brands and product names are trademarks of their respective owners.
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D A T A B A S E M A N A G E R U S E R M A N U A L The information in this manual is not binding and may be modified without prior notice. Supply of the software described in this manual is subject to a
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