Five Tenets of Modern Project Portfolio Management Powering Project-Driven Business

Introduction Enterprises tend not to view project management as a holistic process. Much like the disparate systems they have in place, they see a disparate collection of issues. They typically look to solve specific pain points with single applications. Rather than migrate an entire enterprise to a new system, they are looking to manage a problem spot and have it flow into a specific component (e.g., cost, human capital leverage, or how demand is driven) as needed. In many cases, however, the pain points are symptoms of a larger issue, and to remove them the situation must be viewed in the context of the full project life cycle. Oracle Project Portfolio Management (PPM) Cloud, part of the integrated suite that is Oracle ERP Cloud, not only does this, but it s also built with the user in mind solving the PPM pain points through role-based analytics, social collaboration, optimization, costing, control, and mobile solutions for today s project team. PPM is a critical component of any enterprise involved with projects. PPM is hardly a standalone service though. Many of the components in PPM such as project costs, capital assets, budgets, billing, and revenue flow into financial management. Oracle PPM Cloud brings these complex and critical integrations together seamlessly and transparently for the organization and the user. 2

In the past, project management has been looked at as being synonymous with the term teamwork, however, the tools that were available to you didn t always make teamwork that easy. With the advent of consumer-like applications and mobile and cloud technology, there s been a shift in the way people work, which is modernizing the term teamwork and the way companies handle project management. We like to call it Modern Project Management. Because Oracle PPM Cloud is so modular in nature, enterprises can choose the products to deploy and add more products when they are ready. Oracle PPM Cloud is designed to meet, with ease, the many challenges that senior executives, project organizations, and project leaders face. Oracle PPM Cloud offers an integrated yet modular project management suite designed to automate, streamline, and control project management processes end-to-end without expensive hardware and system management overhead costs. Modern PPM solutions must be, People- Centric,, let you and stay. 3

Whether you re an executive, project manager or a team member, you need the right information at the right time and in the form that suits your role. Project Executives Executives need proactive selfservice insight into the project performance trends with access to supporting data so that they can make proactive datadriven vs reactive intuition-based decisions. Project Accountants Starting with an intuitive reporting wizard that guides you through the process, and a set of prebuilt templates, you can tailor dashboards and reports using the latest project financial information, whether it s for capital project costs, budget to actual comparisons, or up-tothe-minute billing or revenue information by contract. Project Managers Avoid surprises and proactively monitor the health of projects with dashboards that bring exceptions and action items to you in a single location so you can identify and resolve exceptions and be freed up to address broader trends and more strategic work. Team Members The project team can make better informed decisions with pervasive contextual intelligence minimizing search and freeing up time to focus on the task at hand. 4

ERP systems and even many cloud providers today may offer integration with an enterprise social network, but it s a third party solution and may require you to identify which objects you want to be socially enabled. Today, PPM Cloud enables teams to collaboratively plan, schedule, and deliver projects by working socially where the social capabilities are ingrained in the project management business processes, rather than tacked on as an afterthought facilitating teamwork for better project outcomes. With consolidated task management, teams can manage all work in one place; seeing the work they own or follow other tasks in the project. Since they can manage all their work in one place, they can focus on what s important rather than urgent, avoiding the distraction of the latest email. A social conversation is specific to the project task, whether it s in the context of a specific document or just a question around the project schedule. Participants can discuss work real-time or can simply add comment to the task conversation for later review. Documents are uploaded against the conversation where they can be viewed, annotated in real-time, and optionally versioned allowing for faster and more effective content review. 5

Your talent is your best asset and motivated project talent is key to the success of your projects. To keep project talent motivated, they must be satisfied about the projects they are working on. With a single global resource repository resulting from the seamless integration between Oracle PPM Cloud and Oracle s industry-leading HCM solution, you can align skills and experience levels with project delivery requirements and keep your people engaged paving the way to success. Real-time performance monitoring helps you optimize utilization to boost productivity and focus precious resources on meeting strategic business needs. Know, grow, and retain your project talent. Employees can use the self-service profile updates to provide resource managers with immediate global insight into their skills and availability for projects. Empowering them to keep their profiles up to date ensures they can be called upon for projects that match their skills and experience. 6

Introduction Efficiency and productivity have become increasingly important for today s project team as well as being connected while on the go. Oracle PPM Cloud is ultra efficient in many ways one is with intuitive real-time progressing. Team members progress tasks with a single click as the work progresses, taking an administrative burden off the project manager, as well as providing for a more accurate and up-to-date project status, and ultimately increasing productivity. Some users like to work in familiar desktop tools and we understand that. That is why we have extensive spreadsheet and project management integration with Microsoft tools. As we all know, today s on-the-go workers often move from device to device throughout their day. With cloud services, users are no longer restricted to or reliant on a specific device. Users can add data to the cloud and retrieve that data on any device. So, when we talk about the ability of continuous project plan updates for the mobile connected workforce, we mean real-time updates. Members can stay informed of project status with anytime, anywhere access with PPM Mobile. 7

Whether you re a rapidly growing organization or a large multinational, you need to have confidence in your data with a single source of project truth. An enterprise-grade PPM solution which is tightly integrated with financial management, procurement, HCM and other Oracle solutions allows you to standardize data, rules and processes across your enterprise for accounting, intercompany, project costing, billing, revenue and contracts. This provides the control necessary to ensure complete project visibility and global, scalable project management. Rest assured and have confidence in your plan with standardized business processes for both project financial and project execution ensuring a single source of project truth. The Essbase multi-dimensional analytic cube provides unique insight into project performance health and trends and enables you to monitor, track, and improve performance and profitability. 8

Introduction Project-oriented organizations need to ensure the organization is gaining maximum value out of their investments especially the project financial and delivery systems. So what is Oracle doing to help our customers achieve PPM excellence? We re delivering modern PPM solutions in the Oracle ERP Cloud that have been developed from the ground up to be socially enabled, mobile, with embedded analytics and an engaging consumer-like user experience as a one-stop shop to manage all of an organization s project needs. We re making sure that our customers have the right technology to modernize their PPM operations by delivering more streamlined processes and reduced spend in the Cloud, our customers have continual access to innovation as upgrades are included as part of the service. The days of getting stranded on an old version are over. 9

Only Oracle has the complete set of integrated applications to help you harness the opportunities Modern PPM provides which you can adopt at your own pace, and which will support you as you grow your business. Understand how Oracle s PPM solutions can drive growth in your business, equipping you for the new realities of the global project-centric workplace to get one step ahead of the competition. The Oracle ERP Cloud is strategic, insightful collaborative, ultra-efficient and in-control and compliant. It is these ingredients that help our customers deliver the outstanding user experiences and business results their companies demand. 10

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