COMAU Project Management Office evolution Roberto Checcozzo COMAU PMO Europe COMAU PMI-NIC - Tutti i diritti riservati
Agenda About COMAU Birth of PMO in COMAU Lessons learned The PMO evolution
About COMAU Our mission Comau is a global Supplier of industrial automation systems and integrated maintenance services for the manufacturing sector. POWERTRAIN MACHINING & ASSEMBLY FINAL ASSEMBLY SYSTEMS BODY SHOP TECHNOLOGIES With its extensive range of solutions for welding and body assembly systems, as well as machining and mechanical assembly systems, it is one of the leading players in the market. ROBOTICS & AUTOMATION MAINTENANCE SERVICES 3
About COMAU 39 years of growth and experience 1973 - SOME COMPANIES OF THE TURIN AREA CREATE CONSORZIO MACCHINE UTENSILI 1977 - COMAU INDUSTRIALE SET UP WITH MECHANICAL AND BODY (WELDING, ASSEMBLY AND HANDLING) DIVISIONS 1978 - COMAU S.p.A. ESTABLISHED, INCORPORATING COMAU INDUSTRIALE ACTIVITIES 1995-97 - COMAU DEUTSCHLAND, DO BRASIL, ARGENTINA, FRANCE AND INDIA ESTABLISHMENT 1998 - COMAU SERVICE SET UP 1999 - ACQUISITION OF RENAULT AUTOMATION IN FRANCE AND PICO IN USA, MEXICO, GERMANY, UK AND SOUTH AFRICA 2000-03 - COMAU CHINA, ROMÂNIA AND RUSSIA ESTABLISHMENT 2009 - COMAU AEROSPACE SET UP 2011 COMAU ADAPTIVE SOLUTIONS SET UP FIAT 500 1973 FIAT 500 2009 4
About COMAU not only automotive AUTOMOTIVE HIGH DENSITY AUTOMATION SOLAR PANELS AUTOMATIC ASSEMBLY AEROSPACE AUTOMATIC DRILLING AND RIVETING DEFENSE AUTOMATIC WELDING AND ASSEMBLY Comau is nowadays expanding its presence in diversified markets 5
About COMAU Group Network LUTON TRAPPES CASTRES COLOGNE TYCHY DETROIT MOSCOW TEPOTZOTLAN TURIN SHANGHAI ORADEA BELO HORIZONTE PUNE CORDOBA 6
About COMAU References AUTOMOTIVE AEROSPACE HEAVY INDUSTRY ENERGY DEFENSE PUBLIC TRANSPORTATION RECREATIONAL 7
Birth of PMO in COMAU 2007: PMO year zero Comau business complexity increased frantically in the last 15 years, and a dramatic change was required. At mid 2007, following the need of a better projects governance, a Corporate Contract & Project Management Organization was established in Comau to: Manage multi-national projects with the right empowering and visibility Harmonize Project Management rules and tools worldwide Manage Projects Portfolio Allow experiences flow between different Countries and Businesses Comau started the travel from a centric-multiclustered model to a collaborative-networked model 8
Birth of PMO in COMAU Early Project Management Strategy Four main areas of action were identified: Organization Processes Skills & Behaviors Communication The Project Management Institute (PMI ) was chosen as a reference for Project Management practice and the PMBOK as a guideline for Project Management Processes. 9
The need to change Lessons learned 2007-2011 After the analysis we discover that something was still missing Must reinforce the commonalities among BU and Countries: Methodologies Processes Rules Must reinforce the integration among the company functions Strategy Company-wide vision Networks Must reinforce the willingness to win Motivation Discipline Communication 10
The need to change New COMAU organization Countries Asia Pacific Area BODY WELDING POWERTRAIN ROBOTICS AEROSPACE BUSINESS UNITS ADAPTIVE SOLUTIONS Latin America USA Europe 11
Evolution of PMO Contract and Project Management Office PMO Role inside organization Revision of the PMO organization Update processes Skills and Behaviours Communication management 12
PMO Role inside organization Functions of the PMO The position of the PMO in the organizational structure would have naturally defined some PMO benefit and functions Level 1 PMO supports just one project Level 2 PMO supports several projects under the same program Level 3 PMO supports a division or a department with all of its projects Level 4 PMO supports the organization Level 5 PMO supports business strategy decisions and resources allocation at the enterprise level 13
PMO Role inside organization The role of the PMO Board of Directors (KPI s, strategy, decision making process) Multiple Projects, teams Project Teams and connection to Functional Departments 14
PMO Role inside organization New missions for PMO Defining, harmonizing and verifying global Project Management rules, methodologies and tools Collecting and sharing best practices and lessons learned Enhancing the Project Management organization Performing Project Management benchmarking with external organizations Managing Comau Global Project Portfolio Database Monitoring company wide Project Management KPIs Evaluating the training needs of PM family 15
PMO organization Integration in Contract and Project Management Office Analysis of Project Status Risks Warning Claim Analysis of Contracts Technical Contents Annexes Analysis of Contracts General Terms Specific Topics Annexes Prevention 16
PMO organization New Organization 17
Processes and policy Revision and integration of PM processes Revision of COMAU internal policy Process revision and quality management Portfolio Management PMI standards OrganizationBest Practices Comau Project Execution Policy 18
Skills and behaviors COMAU PM Academy In late 2007 Comau has created a Project, Program and Leadership Academy Since 2008, the Comau PM Academy is a PMI Registered Education Provider 19 19
Skills and behaviors Hard skills training Among the hard-skill courses provided by the Comau PM Academy: PME Project Management Essentials (2 days) PMF - Project Management Fundamentals (3 days) PMP preparation Course (6 days) Train the Trainer (2 days) Training material is developed internally, based on PMI standards, but carefully tailored to Comau specific business. The training courses are held by Comau PMP certified trainers with onthe-job experience. The courses are targeted to all Comau professionals involved in project team work. 20
Skills and behaviors PMP certification Since 2007, Comau has been encouraging its Project Managers and the Project Team members to pursue PMI certification and become PMP Project Management Professional Certification is awarded based on: clear track record of past project management experience (eligibility requirement) project management education (eligibility requirement) multiple-choice exam 21
Communication management Book of Best Practices Comau has also developed a BOOK OF BEST PRACTICES with the aim of sharing knowledge and exchange lessons-learned throughout the company. 22
Communication management Global Contract and Project Management Workshops Face to face meeting Share PMO activities in the various countries Work, in dedicated sessions to address specific project management topics. Start-up projects and assign them to specific country. 23
Communication management Benchmarking with external organizations Comau recognizes the importance for PMs to share knowledge and acquire an international experience On this regard Comau Project Management Office is developing a network of international correspondents of project-oriented organizations,: 24
Transforming COMAU PMO as a solution for sustainable business Thank you COMAU PMI-NIC - Tutti i diritti riservati 25
Roberto Checcozzo COMAU Roberto.checcozzo@comau.com Pho. +39 011 0049177 Mob. +39 334 6734607 26