PROJECT DESIGN DELIVERABLES SEQUENCE (PDD)

PROJECT DESIGN DELIVERABLES SEQUENCE (PDD)

INTRODUCTION There are several reasons which lead to delay in project completion, out of all, one main reason is delay in deliverable processing i.e., submission & review documents. Most of the project cycles start with a list of deliverables but without a sequence of submission of the same, means without a direction to move, leading to overlapping of activities and more interdependences. Submittals are documents that must accompany items being sent, such as sample materials, plans, drawings, documents etc. Submittals typically require a response from the recipient, so it is necessary to organize and track when, and whether a response has been received. Hence Project Design Deliverables (PDD) is developed as a solution to Organize Transmittals (Documents/Drawings) received from contractors/consultants during different phases of an EPC (Engineering, Procurement & Construction) projects, which gives proper direction to the stakeholders from the beginning, to reduce inter discipline dependency, avoid overlapping of activities, provide a list of deliverables, sequence of activities etc... PDD attempts to provide a list and sequencing of the engineering documents/ drawings required during different phases of a Project which will benefit both client and Contractor in performing planned activities through timely submission & review of deliverables. This helps in ensuring improved quality and completion of Project in time. The successful implementation begins with a detailed understanding the specific challenges and requirements of the project.

INTRODUCTION The PDD will cover the contractor transmittal submission sequence for the following types of project Pipeline projects, Tankage projects, Building projects, Substation projects, Pressure Vessels (Separators, Heaters) projects, Fire and Gas System projects, DCS & ESD Modification Works projects, CCTV Projects, Fencing projects, Fire water System projects, Flare Projects, Air Compressor system projects

AIM This document attempts to provide a list and sequencing the engineering documents/ drawings required during different phases of a Project. This document can benefit both the Company and the Contractor in performing planned EPC activities through timely submission & review of deliverables in order to ensure improved quality and completion of Project in time.

AIM Following are some of the benefits of this document:- Implementation of this list & sequence of submission, as applicable, during Contract stage to Post-award stage up to Project Program of Schedule Stage, as minimum requirements. Submission of deliverables during detailed engineering, Procurement and Construction phases in proper sequence will enable the Company for a proper review resulting in saving time. Monitoring the timely submission & review of the deliverables from the early stages of Project. Responsibility and Accountability (Company & Contractor). Training of new Engineers about the significance of Engineering, Procurement & Construction deliverables in a Project and their proper sequence of preparation.

EXAMPLE Project Design Deliverable Check List Tankage Projects Process S. No PROJECT DESIGN DELIVERABLES: Doc/Dwg Dependency 1-P Process Flow Diagram Doc Independent 2-P Process Design Basis Doc Independent 3-P Piping/ Instrumentation Diagram Dwg. Independent 4-P Line Sizing 5-P Line List 6-P Tie-in List 7-P Cause & Effect Diagram 8-P Operation & Control Philosophy 9-P Tie-in Procedure Doc 7-MP/23-MP 10-P 11-P Commissioning Procedure Operating Manual Doc Doc 10-P

EXAMPLE Project Design Deliverable Check List Tankage Projects Mechanical S. No PROJECT DESIGN DELIVERABLES: Doc/Dwg Dependency 1-MP 2-MP 3-MP 4-MP 5-MP 6-MP 7-MP 8-MP 9-MP 10-MP 11-MP 12-MP 13-MP 14-MP 15-MP 16-MP Equipment Datasheet for Tank Equipment Specification for Tank General Arrangement Drawing for Tank Piping Material Specification Valve Datasheet Pipe thickness calculation MOV datasheets Valve specification Piping Plan Drawings Valve Pit, Drain Pit - GA & Sectional drawing Existing UG Facilities drawing, Protection and re-routing Datasheet for Corrosion Monitoring System Piping bill of materials Fire fighting equipment datasheet, drawings Piping Isometric drawings, tie-in details Hot tapping calculation Doc 1-MP Dwg. 1-MP/ 2-MP Doc 3-MP Doc 5-MP Dwg 3-P Dwg. 9-MP Dwg 9-MP, 9-MP Doc/Dwg. 3-P Dwg. Doc. 3-P, 9-MP 9-MP

EXAMPLE Project Design Deliverable Check List Tankage Projects Instrument S. No PROJECT DESIGN DELIVERABLES: Doc/Dwg Dependency 1-IN Instrument Index Doc Independent 2-IN Specification for DCS/ESD Doc Independent 3-IN Specification for Ultrasonic Radar Transmitter Doc Independent 4-IN Datasheets for Instrument cable Doc Independent 5-IN Datasheets for Flame and Gas Detectors Doc Independent 6-IN Datasheet pressure safety valve & vacuum relief Doc Independent 7-IN valve Datasheet for emergency shutdown valves, 1-IN 8-IN Datasheet for control valves, 1-IN 9-IN Instrument layout drawings Dwg 3-P, 1-IN, 6-C 10-IN F&G detector layout drawing Dwg 3-P, 1-IN, 6-C 11-IN H2S detector layout drawings Dwg 3-P, 1-IN, 6-C 12-IN Instrument cable block diagrams Dwg. 1-IN, 9-IN 13-IN Junction box layout drawings Dwg 3-P, 1-IN, 6-C 14-IN Instrument cable layout drawings Dwg 3-P, 1-IN, 6-C 15-IN Instrument cable schedule Doc 1-IN, 9-IN 16-IN Instrument loop diagrams Dwg. 1-IN, 15-IN,20-IN,22-IN,23-IN 17-IN Instrument datasheettransmitters/gauges/switches/, 1-IN 18-IN junction box ESD/F&G/H2S cause & effect diagrams Dwg 3-P, 1-IN 19-IN Instrument hook up drawings Dwg 3-P, 1-IN 20-IN Input/ Output List for DCS/ESD/ F&G/H2S, 1-IN, 2-IN 21-IN DCS/F&G/H2S graphics Dwg 9-IN,10-IN, 11-IN 22-IN DCS/ESD marshalling cabinet Dwg 1-IN, 2-IN 23-IN Junction box termination diagram Dwg 1-IN, 13-IN,15-IN 24-IN Instrument power distribution Dwg 2-IN, 25-IN FAT & SAT procedures for DCS & ESD systems Doc 2-IN 26-IN Operation & maintenance manual, 1-IN 27-IN As-built instrumentation manual Doc/Dwg 25-IN, 26-IN 28-IN Level coordination sketches Doc/Dwg 3-P, 3-MP

EXAMPLE Project Design Deliverable Check List Tankage Projects EIA/HSE deliverables check list S. No PROJECT DESIGN DELIVERABLES: Doc/Dwg Dependency 1-S EIA Study Report Doc. 3-C, 4-C, 9-MP 2-S HAZID Report Doc. 3-P, 3-MP, 9-MP 3-S HAZOP Report Doc. 3-P 4-S QRA Study Report Doc. 3-S 5-S PHSER-III Report Doc. 4-S 6-S PHSER-IV Report Doc. 5-S 7-S PHSER-V Report Doc. 6-S

S. No PROJECT DESIGN DELIVERABLES: Doc/Dwg Dependency EXAMPLE Project Design Deliverable Check List Tankage Projects Electrical 1-E List of Deliverables Doc. Independent 2-E Elec. Design Basis Doc. Independent 3-E Site Survey Drawings/Document Doc/Dwg Independent 4-E Drawings for Protection of Under Ground Facilities Dwg. Independent 5-E Area Classification Drawing Dwg. Independent 6-E Identifation of reserved Electrical Feeders for the Project Doc. Independent 7-E Design Datasheet for LT Power Cable, Control Cable & Earthing Doc. Independent Cables 8-E Design Datasheet for MICS Cable Doc. Independent 9-E Design Datasheet for 440V LV Switchboard Doc. Independent 10-E Design Datasheet for Induction Motors Doc. Independent 11-E Design Datasheet for MOV Actuator Doc. Independent 12-E Design Datasheet for MOV Isolators Doc. Independent 13-E Design Datasheet for Flame Proof DB/Junction Box Doc. Independent 14-E Design Datasheet for Local Control Stations Doc. Independent 15-E Load List Doc. 3-MP/ 7-MP 16-E Illumination Calculation Doc. 2-MP/ 14-E 17-E Single Line & Schematic Diagram of 440 volt Network Dwg. 14-E 18-E Single Line Diagram for lighting Distribution Board Dwg. 14-E 19-E Single Line Diagram for Power Distribution Board Dwg. 14-E 20-E List-Cable Sizing calculation Doc. 15-E,16-E, 17-E,18-E, 19-E 21-E List-LV & Control Cable Schedule Doc. 15-E,16-E, 17-E,18-E, 19-E 22-E Earthing Calculation Doc. 15-E,16-E, 17-E,18-E, 19-E 23-E Lightning Calculation Dwg. 9-E,10-E, 11-E, 12-E,13-E,14-E 24-E LCS Wiring Dwg. 7-MP 25-E Overall Lighting Layout Dwg. 15-E 26-E Overall Cable Layout Dwg. 20-E 27-E Overall Plot Plan-Earthing Layout Dwg. 22-E 28-E Lightning Protection Layout Dwg. 23-E 29-E Vendor Datasheet, Drawing s for LV Switchgear Doc/Dwg 9-E,17-E 30-E Vendor Datasheet, Drawing s for Lighting DB Doc/Dwg 18-E 31-E Vendor Datasheet, Drawing s for Power DB Doc/Dwg 19-E 32-E Vendor Datasheet, for Cables Doc/Dwg 19-E,20-E 33-E Vendor Datasheet, Drawing s for Earthing & Lightning Materials Doc/Dwg 22-E.23-E 34-E Vendor Datasheet, Drawing s for CP system Doc/Dwg 3MP/9MP

IMPLEMENTATION During the Sequencing process we identify the document relationship among the different discipline documents. These documents are wellarranged based on their logical relationships. Most of them are linked to at least one predecessor and one successor. SEQUENCING FUNDAMENTALS WE ASSUME FOR PREPARATION. Sequencing can be stuck-up by P&ID, Layouts, load details etc. Necessary Vendor Dependencies Optional Dependencies External Dependencies

IMPLEMENTATION DOCUMENT SEQUENCING TECHNIQUES During the implementation we illustrate in details the dependent relationships among all project documents and, consequently, the order is being generated in our software for the predecessor and the successor document. Physical appearance of the of the Software Page Contains: Sl. No Type of Projects like pipeline, Tankage etc. Discipline Selections like Electrical, Civil, and Process etc. Independent /Depended Documents Selection Drawings / Documents are displayed with the sequence of their submission. An indication from one document to another means that the successor document cannot start until the predecessor document is complete. If the document has more than one predecessor, it cannot start until all predecessors are complete. If the predecessor document is completed, the page will automatically direct to the successor document.

SUMMARY In our experience, we have found that the implementation of Project Design Deliverable checklist helps to monitor the submissions of Project documents and their accomplishment in a timely manner without causing any intersections and delays. Document sequencing process guides to identify the documenting relationship among the Project documents. Submission of Project documents shall always base on their logical relationships. For the successful completion of a project, Contractor must be well aware of all the document submission activities and their sequence of

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