Mechanical &Electrical Services Modernisation. Presentation to The Commons & Lords Management Boards 26 th November 2008

Transcription

1 Mechanical &Electrical Services Modernisation Presentation to The Commons & Lords Management Boards 26 th November 2008

2 M&E Services Modernisation Context M&E Modernisation Overview Next Steps M&E Modernisation Next Steps Management Board

3 Context The M&E Modernisation was begun in 2003 has been developed by a number of consultants. had Due Diligence undertaken and presented to the Programme Board in June is considerable in size, cost, risk and impact.

4 Context The M&E Modernisation The services capacity is insufficient. Unable to replace or upgrade original services as they are no longer accessible. All have a High Risk to the Business of the Palace as services are becoming increasingly unreliable and failing. All services are between 60 and 110 yrs old. All services beyond their expected life

5 Context The M&E Modernisation affects the Palace of Westminster (PoW) only, (64% of Parliament s estate) affects the basement services only, (20% of the PoW) provides 100% service capacity to the PoW

6 Context The M&E Modernisation is not, Addressing the remaining 80% of the PoW services In 2009 more will be known because; Full Asset Liability Survey due in year Programme being further developed in 2009 Estate Strategy being developed in 2009

7 Context M & E Plant rooms 100 M & E Distribution Risers 95 Fan Coil Units/ Convectors/Radiators 800 Air Handling Units 40 Elec. Distribution Boards 100 Heat Exchanger 34 Pipe work km Gas 3 Cold Water Service 13 Steam 4 Steam Condensate 3 Low Temperature Hot Water 6 Chilled Water 5 Condenser Water 0.4 (Possible saving 10%) Cabling km HV 2 LV 150 Earthing 4 Lightning protection 2 (Possible savings 20%) Specialist IT Supplies km Clocks 4 Fire 80 Telephone 80 PICT 180 Security Systems 70 Broadcasting/sound 50 Annunciators 12 BMS 70 Division Bells 12 (Possible savings 50%)

8 The M&E Modernisation Overview Project Brief The M&E project will deliver modern, services installations which will be: Resilient Manageable Expandable (future proofing capacity only) Energy efficient Accessible & Maintainable Asbestos free environment Safer working environment

9 The M&E Modernisation Overview Project Brief The M&E project will deliver modern, services installations for Mechanical Hot water services Cold water services Mains water services Fire mains and protection Boosted water systems Gas distribution Air-conditioning Chilled water distribution Refrigeration systems Compressed air Drainage Steam distribution Steam to heating conversion plant Heating systems Mechanical ventilation Control systems Electrical High volt distribution Transformer systems Low volt distribution Telephones Data (PVDN) Camera Security systems Security alarm systems Audio and visual systems Television and Radio Broadcasting Division Bells Annunciators Fire Detection Voice Alarm Systems Master Clock System Lightning protection Building management systems Access control

10 The M&E Modernisation Overview Programme FEASIBILITY PHASE DESIGN PHASE TENDER PHASE CONSTRUCTION & COMMISSIONING PHASE DLP & POE PHASE STAGE A APPRAISAL STAGE B STRATEGIC BRIEF STAGE C OUTLINE PROPOSAL STAGE D DETAILED PROPOSAL STAGE E FINAL PROPOSAL STAGE F PRODUCTION INFORMATION STAGE G TENDER DOCUMENTATION STAGE H TENDER ACTION STAGE J MOBILISATION STAGE K CONSTRUCTION STAGE L POST PRACTICAL COMPLETION Gate 0 Gate 1 Gate 2 Gate 3 Gate 4 Gate 5 Gate 6 ID Task Name Start Finish H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 1 Due Dilligence Consultant 01/02/08 24/06/08 4 Contract management Consultant 04/08/08 27/02/09 7 Period for Business Case for Executive Team Fees 06/11/08 27/02/09 8 Executive Team 02/03/09 12/04/19 11 Specialist Systems (Temporary & Permanent Installations) 01/10/08 24/09/12 15 Desktop Study - For Boreholes Water, Cooling & Portable Water 08/01/09 25/09/09 16 Package 1 -Basement Infrastructure - Brief, Design & Tender 28/09/09 23/07/12 19 Package 2 - B+E+Lords Plant - Brief, Design & Tender 26/10/09 24/07/12 22 Package 3 - HV Transformers - Brief, Design & Tender 23/11/09 23/07/12 25 Package 4 - Sustainability (Tri Gen Borehole & Cooling Energy) - Brief, 04/01/10 23/07/12 Design & Tender 28 Package 5 - Outside the Basement Area (including risers) - North End - Brief, 03/05/10 25/04/14 Design & Tender 31 Package 6 - Outside the Basement Area (including risers) - South End - Brief, 23/08/10 23/05/14 Design & Tender 34 Package 7 - Basement Plant North End - Brief, Design & Tender 20/12/10 26/06/15 37 Package 8 - Basement Plant South End - Brief, Design & Tender 18/07/11 26/06/15 40 Principal Contractor 29/11/10 11/04/19 45 Package 1 - Basement Infrastructure - Work on Site 24/07/12 11/04/19 47 Package 2 - B+E+Lords Plant - Work on Site 25/07/12 10/04/15 49 Package 3 - HV Transformers - Work on Site 24/07/12 30/09/14 51 Package 4 - Sustainability (Tri Gen Borehole & Cooling Energy) - Work on 24/07/12 30/09/14 Site 53 Package 5 - Outside the Basement Area (including risers) - North End - Work 28/04/14 20/04/17 on Site 55 Package 6 - Outside the Basement Area (including risers) - South End - Work 26/05/14 18/05/17 on Site 57 Package 7 - Basement Plant North End - Work on Site 29/06/15 19/03/19 59 Package 8 - Basement Plant South End - Work on Site 29/06/15 11/04/ House Summer Recess Periods 01/07/10 28/09/18

11 The M&E Modernisation Overview Progress and Stages FEASIBILITY PHASE DESIGN PHASE TENDER PHASE CONSTRUCTION & COMMISSIONING PHASE DLP & POE PHASE STAGE A APPRAISAL STAGE B STRATEGIC BRIEF STAGE C OUTLINE PROPOSAL STAGE D DETAILED PROPOSAL STAGE E FINAL PROPOSAL STAGE F PRODUCTION INFORMATION STAGE G TENDER DOCUMENTATION STAGE H TENDER ACTION STAGE J MOBILISATION STAGE K CONSTRUCTION STAGE L POST PRACTICAL COMPLETION Specialist Systems Package 1 C C R Package 2 C C R Package 3 C C R Package 4 C C R Package 5 C C R Package 6 C C R Package 7 C C R Package 8 C c R Key C=Complete R=Review OVERVIEW BUSINESS CASE SUBMISSION FOR APPROVAL STAGE D SIGN OFF FINANCIAL APPROVAL TO PROCEED

12 The M&E Modernisation Overview Structure PARLIAMENTARY ESTATE BOARD M&E MODERNISATION PROJECT PROGRAMME BOARD PROJECT EXECUTIVE TEAM Principal Project Leader Programme & Risk Commercial Finance Int / Ext Comms Interface Manager Project Design Team Principle Contractor Rep Cost Consultant Specialist Advisors STAKEHOLDERS PRINCIPAL CONTRACTOR SUB-CONTRACT PACKAGES PACKAGE DESIGN TEAMS SUPPLY CHAINS Key: Contractual Links Alternative Contractual Links Reporting/Responsibility Links

13 The M&E Modernisation Overview Budget Estimate Costs at November 08 in 000's Capital Resources M&E Contracts 168,700 Asbestos Removal 19,200 Design 33,000 Project Risk 40,600 Sustainability 1,800 Optimism Bias 59,900 8,600 Sub Total 290,200 41,600 Total 331,800

14 Next Steps M&E Modernisation IT Systems Rationalisation M&E Executive Team Brief & Specification Governance Arrangements Procurement Options Programme Options

15 Next Steps - Management Board Review of Business Case Approval Strategy Finance Procurement Programme Specification Communication Strategy Internal External/PR