Position Description Cover Sheet. Executive Director, Risk Management and Compliance Division/department: GCO/Risk Management & Compliance

Transcription

1 Position Description Cover Sheet In order to make an objective and accurate evaluation of a position, it is very important that the position description (PD) contain specific data. Therefore, please provide all information requested and forward this form through the division Vice President to the Human Resources Office for classification. Title: Executive Director, Risk Management and Compliance Division/department: GCO/Risk Management & Compliance Campus: La Plata Check one: New PD X Revised PD No changes to PD Please identify any similar positions already established within the department: Is this a Director-Level position? Yes X No Reports to (Signature) Title of Position Reported to: Vice President & General Counsel Approval (Signature - Second-Level Supervisor) Approval (Signature - Dean or President) Account code(s) Work schedule FOR HUMAN RESOURCES DEPARTMENT USE: Position number Grade Statistical group Exempt / Non-exempt Requires Financial Disclosure Statement If the employee s primary position is EXEMPT, there are no limitations for working in a secondary position. If the primary position is NON-EXEMPT, the following rules apply: 1. The employee cannot hold credit or credit-free part-time faculty positions unless a special exception is made by the division VP. 2. The employee must record the total combined hours worked on the system-generated time sheet which is distributed each pay period. The employee is responsible for obtaining the signatures of both supervisors on this time sheet. 3. The employee's total combined hours worked for all positions should not exceed 40 hours in a workweek.

2 POSITION DESCRIPTION FOR: Executive Director, Risk Management and Compliance 1. Core Responsibilities: Reporting to the Vice President/General Counsel, the Executive Director of Risk Management and Compliance is a senior level position responsible for providing leadership and guidance for the long term planning of a comprehensive enterprise (institutional) risk management program and expanding upon existing risk identification and management processes. He/she will Plan, direct and oversee the administration of the College s risk management program including risk identification, risk assessment, risk control, and risk finance. The Executive Director will coordinate processes for aggregating risk information from various functional areas to enable analysis, reporting and sharing of risk management data and knowledge with the Vice Presidents and the Board. This position reports to the Vice President/General Counsel and has a dotted line reporting relationship to the Audit Committee of the Board of Trustees. He/she will coordinate and oversee all risk management functions within the College. Areas of responsibility will include: liability insurance, workers compensation, environmental safety and health programs, and emergency preparedness and business continuity oversight. This position is not responsible for operational compliance. The Executive Director would have the following specific job duties and responsibilities. It is understood that over a period of a year to several years that the percentage of this position devoted to Enterprise Risk Management and Compliance will increase to as much as fifty (50%) to sixty percent (60%) and the percentage of time devoted to other functions will decrease proportionally: Enterprise (Collaborative) Risk Management and Compliance (20%) Establish and manage a comprehensive enterprise risk management program. Responsible for guiding and developing department strategies and long and short-term goals for risk management. Coordinate monitoring of all ongoing risk management activities, programs, policies and emerging risk areas. Evaluate and make recommendations regarding trends in risk management, safety, loss control and claims management. Assist with review of potential new programs to identify potential exposures and analyze potential impact of loss faced by departmental activities. Provide reports to Vice President/General Counsel, Board Audit Committee and senior management regarding enterprise risk assessment and management activities. Consult with Vice President/General Counsel in providing advice concerning strategies for management of risks and related litigation and claims. Assist units in assessing and reviewing operational, strategic, financial, reputational and compliance risks across the College and train managers on risk identification, assessment, mitigation and management best practices, policies and procedures.

3 Coordinate a more formalized compliance program and assist units in monitoring their compliance obligations. May serve as Chair or Co-chair of College committees charged with risk management and compliance activities. Maintain current knowledge of issues and best practices in risk management, insurance and emergency preparedness and business continuity planning. Serve on and chair College committees as may be assigned. Such other duties as may be assigned. Emergency Preparedness and Business Continuity (10%) Assist Public Safety and Emergency Preparedness department in planning and implementation of emergency preparedness and response efforts. Recommend, plan, and coordinate, in conjunction with PSD, fire and emergency drills, including table-top and simulation exercises on an annual basis. Oversee continuity of operations (COOP) planning, development, training and implementation efforts College-wide. Coordinate annual review of Emergency Operations and COOP plans and implementation of revisions. May chair or co-chair Emergency Management Advisory Group or related committees. Insurance Administration (35%) Assist Vice President/General Counsel in managing all facets of liability insurance coverages for College property, employees, students and visitors. Procure and manage property, liability, automobile liability, crime, accident, international and other insurance programs. Identify and evaluateall risk financing options; evaluate the College s needs for funding, coverages, terms, limits and retentions; assist in negotiating and instructing insurance brokers to place or renew insurance coverages. Direct claims administration program for liability, property and workers compensation coverages. Coordinate the day-to-day responsibilities of the College s insurance program including meeting and coordinating with insurance brokers, underwriters, loss control, claims adjusters. Analyze and coordinate all claims from the College with third party administrator and insurers. Work with Vice President/General Counsel in drafting, reviewing, and negotiating insurance and indemnification language for contracts. Direct and monitor implementation and maintenance of a comprehensive workmen s compensation program and requirements including return to work, development of procedures for investigation of accidents, training, claims administration, and communication with injured employees, medical providers and supervisors. Develop plans and strategies to improve safety, ensure prompt reporting and reduction of injuries. Environmental Health and Safety Compliance (35%)

4 Design, direct and monitor implementation and maintenance of a comprehensive environmental and occupational health and safety compliance program in conjunction with College units, that includes establishing/implementing project plans, employee participation (including involving employees in establishing, maintaining, and evaluating the program), hazard identification and assessment (including inspections and incident investigation), hazard prevention and control, education and training, and program evaluation and improvement. Reviewpolicies, processes and procedures for compliance with law, regulation or good management practices related to environmental and occupational health and safety, including but not limited to: Laboratory Safety and Hazard Communication. Train faculty, staff and students. Audit compliance of facilities with applicable environmental health and safety policies, laws and regulations including MOSH and OSHA. Review new construction and/or renovation plans; meet with contractors during construction projects, inspections and prior to building occupancy to ensure compliance with all safety regulations. 2. Education/Knowledge/Skills/AbilitiesRequired: Specify required degrees, experience, special skills and abilities necessary for satisfactory performance. Bachelor s degree in business, or field related to insurance or risk management from an accredited College or university. Master s degree in business administration, risk management, or similar related field preferred. Seven (7) years of directly related experience in risk management or internal audit, health and safety, and insurance. Two (2) years in a lead capacity. Knowledge of comprehensive enterprise risk management theory, principles and processes with some demonstrated experience. Experience with emergency operations and business continuity planning and implementation preferred. Experience working in higher education or governmental organization environment preferred. ARM or CRM certification. Ability to think and plan strategically and explain and apply enterprise risk management principles in a decentralized environment. Strong demonstrated ability to establish collaborative working relationships at all levels and build consensus. Excellent analytical and communication skills. Must be able to work independently with minimal supervision and direction. Must possess a valid driver s license and meet all eligibility requirements to drive a College vehicle and be insured under the College s automobile insurance. Must be capable of responding to and traveling to any College facility for unexpected events or emergencies that may occur at any time and any day.

5 Good basic computer skills ( , word processing, etc.). 3. Supervision: List all position titles reporting directly to this position, full-time or part-time. Include student assistants, temporary, permanent and part-time faculty supervised in a typical semester or year. None at this time, but could have direct reports in the future. 4. Internal & External Contacts: Identify contacts required within and outside the College, and purpose of contacts. (Example: Contacts vendors for supplies and materials; or meets with tricounty public and private employers to determine training needs) All levels with the College (Board of Trustees, President s Council, other executives, department chairs, supervisors and employees) Contacts include advocating for policies and programs, reporting result and recommendations, advising and training. Regulatory agencies Contacts include regulatory reporting, exchange of information and compliance information. State, county and local first responders and emergency management officials. Insurance brokers, underwriters, and loss control consultants. 5. Guidelines/Procedures/Regulations: Identify guidelines, procedures, instructions, regulations and laws within which the position functions. Be specific. MOSH and OSHA laws and regulations. All applicable Federal, State and local environmental laws and regulations. All applicable insurance laws and regulations. All applicable environmental health and safety policies, laws and regulations. Campus Security Act (also known as Clery Act) Jacob Wetterling Act Family Education Right to Privacy Act USA PATRIOT Act Federal, State and local criminal codes Administrative Manual Emergency Incident Manual Emergency Operations Plan Student Code of Conduct Style Manual 6. Communications:

6 Position requires excellent verbal communication skills in order to present in both informal and formal situations (group sessions or one-on-one). The person may be required to chair or co-chair committees within the College. Good written communications skills are required as the person must establish and manage a comprehensive enterprise risk management program and make recommendations regarding trends in risk management, safety, loss control and claims management. 7. Role Complexity: The position requires coordination and oversight of all risk management and compliance functions within the College. The position also assists with managing College emergency operations (EOP) and oversees continuity of operations (COOP) planning and implementation efforts while coordinating closely with Public Safety. This position also assists the Vice President/General Counsel in managing all facets of liability insurance coverages for College property, employees, students and visitors. Daily tasks may be governed by external events and forces as they occur. There are many tasks requiring interpretation. Work is complex and often requires in-depth analysis. 8. Creativity & Innovation: The person in this position is expected to make recommendations regarding trends in risk management, safety, loss control and claims management and assist with the review of potential new programs to identify potential exposures and analyze potential impact of loss faced by departmental activities. The position is also expected to develop plans and strategies to improve safety and reduction of injuries. 9. Impact: This position has a major impact on all areas of the College, with particular impact in the area of Students and Employees. 10. Fiscal Responsibility: This position would oversee the budget for insurance and other risk management initiatives as parof the GCO budget of approximately $600,000. It is expected that this position will assist in advocating for and prioritizing budgets in other units for expenditure on risk mitigation and/or control initiatives. 11. Physical Working Environment: Describe the physical working environment and list any hazardous and toxic substances used in the performance of duties.

7 Office environment, interspersed with periodic potential exposure to hazardous materials, chemicals, fire and/or smoke. Will also include exposure to all types of adverse weather conditions and may include contact with difficult or threatening persons or conditions. Requires travel to all CSM campuses.