Deployed Software Licences

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1 Lasting Value with Effectively Deployed Licences In today s business world, only those who can keep pace with technological developments are considered to be in with the competition.

2 2 3 The number of deployed software programmes is continuously rising. In order to retain organisation and an overview in the resulting software and licence jungle, clearly defined responsibilities and structures are required for software licensing and licence management. Effective licence management not only reduces costs, but also avoids legal problems. The Wide World of We Open it up for You Comsoft direct Bechtle s software specialist The resulting company from the merge between CC Data Disc and Bechtle- Comsoft, Comsoft direct, is one of the largest know-how institutions in the Swiss licensing business. The company has its Head Office in Rotkreuz (central Switzerland) and attends to the market from four branches: Berne, Dübendorf, Gland and Rotkreuz. The geographic distribution of the company not only enables area-wide and direct on-site customer care, but also ensures language-oriented support. Comsoft direct is a subsidiary company of the German Bechtle Group, which is quoted on the stock exchange. The thousand-million Bechtle corporation operates in the system house service sector and direct sales of IT merchandise and, thanks to its worldwide network, is in a position to operate globally and provide on-site care for its customers, wherever they may be. The group operates around 60 system houses across Germany and Switzerland and, with its two brands Bechtle direct and ARP Datacon, is one of Europe s leading IT e-commerce providers. Gland Rotkreuz Bern Regensdorf Comsoft direct Switzerland: We guarantee customer proximity and direct on-site service Merge a cost-effective, optimised whole from the existing elements a trick worth learning. Cross-border co-operation with software partners and close collaboration with Bechtle s sister companies enables the software specialist and Large Account Reseller (LAR), Comsoft direct, to support customers worldwide. Licence solutions from a single source Comsoft direct employees are recognised experts in the software management and software licensing fields. They ensure that all businesses, irrespective of size, receive software products, solutions and services that are tailored to them. This know-how is becoming increasingly important, as manufacturer licence and price models are becoming considerably more complex and obscure. Specialised knowledge of software versions is particularly decisive with regard to serviceorientated architectures using a multitude of different software modules from various manufacturers with countless licence models. Comsoft direct selects the optimum licensing model from its comprehensive range, thus ensuring that the customer can use their software application in the best possible and most costeffective manner. Thanks to our worldwide partner network, customers profit through beneficial procurement as well as good purchasing conditions Partner coverage

3 4 5 Customer Comsoft direct is an acknowledged licence management expert, also in terms of providing a link between customers, manufacturers and partners. Comsoft direct has a custom-made licence model to offer to suit all requirements: from small and midsized businesses to multinational corporations. Financial service providers also rely on the expert knowledge of Comsoft direct, as do industrial companies and public authorities. Partner Comsoft direct Manufacturer Comsoft direct is the central link between customers, manufacturers and partners Comsoft direct liaises between software manufacturers and customers Besides Microsoft Gold certification in Asset Management and Licence Solutions, Comsoft direct has certification from a number of other software manufacturers such as Adobe, CA, Citrix, Lotus, Symantec, VMWare, etc. The certification proves Comsoft direct s claim that they provide innovative, reliable and, above all, perfectly tailored solutions. LicenCe Compliance In the Throng of Licensing A key strength of Comsoft direct is the manner in which the customer is shown their up-to-date licence status with on site co-operation and legal certainty can be guaranteed through the optimal use of resources. Basel II, SOX (Sarbanes Oxley Act) or IT risk management must be observed - particularly in international corporations - and demand corresponding processes and solutions. The international orientation of the company and the resultant experience are really brought to bear. We Provide Structure and a Clear View Retaining an overview of the software assets is both costly and time consuming. Overlicensing causes unnecessary costs, underlicensing carries the risk of copyright violation. Asset Management ( SAM) The business supports customers and users in getting to grips with their software investments. Their approach is to analyse the customer s current processes, recognise potential savings and then use these, where possible, to optimise the existing solutions. The basis for this approach is Asset Management (SAM). Using SAM, the processes necessary for analysing a company s software inventory and managing, controlling and protecting all phases are defined. Comsoft direct is also able to offer ready-to-deploy solutions, if required, thanks to close co-operation with various manufacturers of SAM tools. Up to 25% can be saved on licensing fees with the right licence management - including software standardisation, harmonisation, consolidation and more efficient software distribution. Inventory Reporting 6 allocation Licence Compliance Check (LCC) 2 3 needs Licence pooling / purchase SAM Cycle: Essential for professional Asset Management and increased planning and process security Beneficial procurement Just as important as the analysis of existing programmes and licences is the answer to the following; when, where and how you wish to obtain, licence and upgrade your software in the future. Comsoft direct has links to all large software providers and can offer the best up-to-the-minute global purchase possibilities. The Comsoft direct licence shop provides you with a complete overview, enabling you to keep everything under control, from licence stock to cost centres. What s more you can view a complete overview of all your licence contracts at the press of a button.

4 6 7 Comsoft direct also has a wide spectrum of offers suitable for small enterprises. Experts advise on how to best utilise functional and scalable solutions, thus saving on costs. The bigger the business - and therefore the higher the number of computer workstations - the more important licence management becomes. In particular mid-sized businesses will find it worthwhile seeking advice concerning licence versions. Optimum licences for changing needs Analysis and reassessment of the current licence situation of an SME comes first in the licence optimisation process. Using existing tools and experienced specialists, possible discrepancies such as underlicensing and unnecessary, costly overlicensing can be promptly detected. The potential for optimisation in this area alone is not to be underestimated. Underlicensing S h i f t i n g I T N e e d s Mobilising Businesses of all Sizes Acquired licences Used licences Overlicensing Business amendments Over- and underlicensing: There is a fine line between illegal underlicensing and costly overlicensing Too many businesses handle their IT asset management carelessly - that s why software management pays off even for smaller businesses. Close contact with leading software manufacturers such as Adobe, CA, Citrix, IBM, Oracle, Microsoft, Symantec, TrendMicro, VMWare, etc. helps Comsoft direct develop licensing models that are tailored to the individual customer. Thus small and mid-sized businesses can choose the licence best suited to their needs from the range available. As almost all businesses are growth orientated, licensing models must be flexible. Comsoft direct accompanies businesses throughout their expansion and ensures that the software inventory is always balanced with optimum consistency. No matter what the level of development of your company at present and no matter which corporate circles you intend to penetrate we develop with you, with maximum flexibility. Comsoft direct s licence shop offers the following beneficial options: Simple online licence procurement via the Comsoft website ( also with individual contract conditions Integration of the licence shop into your business intranet (B2B Solutions) Comsoft direct supports your purchase process with customer-specific delivery and invoice conditions

5 8 9 Affected businesses should deploy licence models strategically yet this is not always the case. As a rule, companies are aware of their licence management problem but do not know how to bring it under control. Decrease in the total cost of IT ownership Depending on the size and structure of a corporate group, procurement of software licences can be estimated at between 5 and 20 per cent of total IT costs. This may not appear to be that much at first glance but with over 1000 computer workstations it makes a significant difference if this value is nearer 5 per cent than 20 per cent! Companies who opt for professional software licence management can thus easily make savings. Comsoft direct has concentrated on volume licensing and proven itself over a long period as a committed partner. Asset Management (SAM) plays a central role in the big business sector. Based on SAM, Comsoft direct creates an inventory of all software licences, which then enables transparent communication both to and from manufacturers and contractual partners. Vast Costs Lie in Wait Workshop Installation Analysis Licence Analysis Licence Compliance Check (LCC) SAM Processes We Clear the Way Ahead A B C D E With SAM, the Asset Management of Comsoft direct, all software contracts can be harmonised and consolidated Creating a homogeneous software environment As well as Head Office IT assets, multinational corporate groups and large companies are also responsible for the licence models for remote affiliated companies and branches. The foundations of such a successful strategy are: 1. Standardisation and harmonisation: creation of a company-wide standardised software environment as a basic condition 2. Consolidation: the number of used software applications will be reduced whilst retaining full functionality 3. Process management: long-term management from procurement to installation, implementation and use

6 10 11 Comsoft direct and its integration partners cover the entire software life cycle, from the initial sales consultation and procurement through to maintenance and corresponding project management. Deployment Roll-out Asset Management Licence Advice Licence Management / Analysis Product Management / Scenarios Service Evaluation Lifecycle Licence Hotline Technical Support Post Sales Service Maintenance Procurement Finance Licence Shop International Procurement Comsoft direct offers know-how and professional competence regarding the whole software lifecycle The Steadfast Licensing Partner Together We Can Make It Through Efficient software licence management enables consolidation of all relevant information. Thus businesses are provided with a transparent overview both of existing software licences and of those still required. Comsoft direct is your Single Point of Contact In order to increase the benefits for customers and users in Switzerland and the rest of Europe, Comsoft direct works intensively with Bechtle sister companies as well as other integration partners. Projects with varying requirements can be offered from a single source thanks to these tightly integrated partnerships. Local Systems PCs Printers LAN Etc. Server IT-World Computer Centre Central System WAN Planning/Evaluation User Management Redesign 1 2 Lifecycle 6 Procurement 5 User/Helpdesk Implementation 3 4 Field-Service Bechtle performance structure and business areas Comsoft direct guarantees business of all sizes and all sectors dedicated and controlled project sections, whether it concerns evaluation of new solutions, individual components or integration processes. Due to close co-operation with Bechtle s sister companies, projects of all sizes can be undertaken

7 What Our Customers Say Josef Reimann Team Manager Asset & Supply Management Axpo Informatik Comsoft direct offers custom-made solutions. Their qualified employees recognise the customer s true needs and thus enable reduced IT costs. Their outstanding connections with software manufacturers confirm that we have found the right software experts. Benno Odermatt Head of Business CONCORDIA Comsoft direct is our tried and tested partner in the software licensing sector. Our licensing requirements were implemented with corresponding tailor-made additional services in the licensing field. Comsoft direct is a trusted partner, to whom we will also turn for areas beyond the scope of licensing in the future. Dirk Daems Head of Management Information Systems Skyguide Comsoft direct is a strong partner, which has truly demonstrated expertise in the areas of software advice and evaluation.thanks to optimised licence models, we were able to substantially lower IT costs whilst retaining full system functionality. Michael Müller IT Specialist Hiestand Comsoft direct knows how to select the perfect solution for us from their extensive software range as well as how to advise us on various licence models. Thanks to the expertise of the Comsoft direct employees in the software licensing field and their outstanding, long-standing ties with software manufacturers, we are certain to have chosen the right partner. Bechtle s Specialist Schönburgstrasse 19 CH-3013 Bern Comsoft direct SA Route des Avouillons 30 CH-1196 Gland Bahnstrasse 58/60 CH-8105 Regensdorf Phone Fax info@comsoft.ch Birkenstrasse 43b CH-6343 Rotkreuz Bechtle s Specialist Schönburgstrasse 19 CH-3013 Bern Comsoft direct SA Route des Avouillons 30 CH-1196 Gland Bahnstrasse 58/60 CH-8105 Regensdorf Birkenstrasse 43b CH-6343 Rotkreuz Phone Fax info@comsoft.ch That s IT. Bechtle s Specialist