Eletronic Draft Manual

Transcription

1 中 海 巴 西 桑 托 斯 分 公 司 China Shipping - Santos Branch Eletronic Draft Manual

2 Summary Highlights... 3 How to do a New Draft st STEP nd Step: th Step: th Step: th Step: th Step: th Step: th Step: th Step: th Step: th Step: th Step: th Step: th Step: How to Update one Draft that was already Sent st STEP nd STEP th STEP How to Exclude one Draft that was already Done st STEP nd STEP th STEP How to Consult and/or Print one Draft that was already Done st STEP nd STEP th STEP

3 Highlights Send the Drafts for Bookings scheduled for a particular vessel and/or update the drafts until deadline of draft. Note that is necessary to use only internet Explorer. How to do a New Draft 1. 1 st STEP Access website: and click on option Draft B/L. 3

4 2. 2 nd Step: You will have access to webpage below: And Input User on Usuário and Passaword on Senha and click on. If you don t have User, please contact our Documentation Department ([email protected]) before deadline of draft th Step: After access, will be necessary to click on Input Inserir. 4

5 After click on Input (Inserir), is necessary typing booking the number, as screen below, and after that click on button Enter on keyboard. Will appear the Shipper according to booking requested, however, this field can be changed. After that, must be included the Consignee and Notify. Note that the fields of Shipper, Consignee and Notify, have maximum of 5 lines each with 32 characters each lines. And note that is mandatory to inform the Telephone and Fax number on field select below. And include the CNPJ number of Shipper of Bl. 5

6 4. 4 th Step: You can use the fields: Place of Receipt / Port of Loading / Port of Delivery / Port of Discharge / Marks and Nos. and Description Packages and Goods to include all information about your draft BL (SI) th Step: The cargo name is obligatory and respective NCM (Harmonized Code). In case of Dangerous Cargo, input the cargo information on fields below. 6

7 6. 6 th Step: You must inform the to receive the load confirmation. It s possible to include more than one using ;. Note that field of Express Release (Telex):, Local of Bl Issue Local de emissão do BL: and Quantity of Originals Quantidade de Originais: are fixed, ie, only our Commercial is able to change. So, if appear wrong information, please contact our Commercial th Step: After all information included, click on Inserir / Consultar Containers (Input/Containers query). 7

8 8. 8 th Step: In this step is necessary to include all container information as below: 9. 9 th Step: If is necessary to include one SD or more, include the quantity and click on Inserir SD/DSE (Include SD/DSE). Will be appear the lines quantity requested, as below. To include the SD/DSE information, is necessary to include: weight information, SD/DSE quantity, because they are obligatory information. 8

9 th Step: After full container information included, click on Salvar (Save). After click on Save Salvar the container fields will be blank and the container and your informations will appear on the line under the buttons (Salvar / Excluir / Voltar) Save/Exclude/Back. If there are any error, click on button Excluir (exclude) and re-include the information. 9

10 th Step: After contaneir(s) information finalized, click on Voltar (Back) to return the first screen th Step: After all information necessary inputed, you will finalize the draft and click on Finalizar para Emissão do BL (Finalize B/L Issuance). Pay attention. If you click on Salvar Draft Temporariamente (Save Temporary Draft) the Draft won t be sent to China Shipping, only will be save on your computer desktop. 10

11 th Step: After draft finalized will appear the message Draft finalizado com o Protocolo N : XXXXX - Você deseja imprimí-lo? (Draft finalized with Protocol N : XXXXX Do you want to print it?) and click on OK to print your protocol. Select the printer and click on Imprimir (Print). 11

12 th Step: Please note draft protocol finalized as below. 12

13 How to Update one Draft that was already Sent First it s necessary to check if the Draft was Finalized or Saved Temporary. If the Draft was Finalized, you must contact the Documentation Department [email protected] to open the Protocol and only after you can follow the steps below. If the Draft was Saved Temporary, you can follow the steps below. Note that this is possible until deadline of draft, after that you must send the correction letter st STEP First you need to follow the 1 and 2 Steps of How to do a New Draft on page 3 and 4. After access the Draft B/L, will be necessary to click on Change Alterar. 13

14 After click on Change (Alterar), is necessary typing booking the number, as screen below, and after that, click on button Enter on keyboard. Will appear all draft that you done with the Booking number. After that, is necessary to click on Protocol number (Draft Numbers) that you need to update. 14

15 2. 2 nd STEP After click on Protocol Number (Dratf Numbers), the draft is able to be updated. 15

16 3. 3 th STEP After updated the Bl, is necessary to finalize the draft and click on Finalizar para Emissão do BL (Finalize B/L Issuance). Pay attention. If you click on Salvar Draft Temporariamente (Save Temporary Draft) the Draft won t be sent to China Shipping, only will be save on your computer desktop. After that, please follow the steps 13 and 14 on How to do a New Draft on page 11 and

17 How to Exclude one Draft that was already Done 1. 1 st STEP First you need to follow the 1 and 2 Steps of How to do a New Draft on page 3 and 4. After access the Draft B/L, will be necessary to click on Exclude Excluir. 17

18 2. 2 nd STEP Inform the date and click on Search Pesquisar. Will appear all the drafts that were done/sent and note the protocol number (Draft Number) th STEP After that contact the Documentation Department and inform the name of vessel/voy, port of load, booking number and protocol number (Draft Number). Note that only the Agency that delete the draft s on system. 18

19 How to Consult and/or Print one Draft that was already Done 1. 1 st STEP First you need to follow the 1 and 2 Steps of How to do a New Draft on page 3 and 4. After access the Draft B/L, will be necessary to click on Consult and Print Consulta e Impressão. 19

20 2. 2 nd STEP Inform the booking number on N Booking: and click on Search Buscar. Will appear the Protocol number Protocolo de Entrega do Draft Nr.: and Status of Draft, if was sent to Agency or was saved temporary. 20

21 3. 3 th STEP If was necessary to print the Protocol, you need to click on Print Imprimir. 21