Developer: Omopupa, K. T., Adisa, M. Y. and Olarongbe, S. A.

Transcription

1 Course: LIS 307: Management of libraries an Information Centres (2 Credits compulsory) Course Duration: Two hours per week for 15 weeks (30 hours), as taught in the 2011/2012 session Lecturer: Mulikat Y. Adisa. MLIS (ABU), BLS (ABU), DLS(ABU). Department: Library and Information Science, Faculty of Communication and Information Sciences, University of Ilorin, Ilorin Nigeria. & Consultation Hours: Mondays 4-6pm & Fridays am. Departmental office: Block 10 F17. Unilorin Permanent Site. Developer: Omopupa, K. T., Adisa, M. Y. and Olarongbe, S. A. Course Content: The concepts of management as applied to libraries, with reference to the librarian; his roles, powers, and responsibilities., Delegation of authority, staff committee;; library committee. Evaluation, setting goals and developing action places; budgeting, and reporting library activities. Managing resources, time, people and money. Behavioral and communication science Course The course provides comprehensive definitions of management as applied to any information centre. It discusses the primary goal in management which is concerned with the human and material resources, activities and task of an organization, and also the overall objectives of library and information centres management. Course Justification: The bedrock of any library or information centre is management, therefore, the need to know the concepts of managements applied to libraries with references to the librarian and his/her role and responsibilities is very vital. Course Objectives: The main aim of the course is to introduce students to the management of libraries and information centers. By the end of this course, students should be able to: describe the term management as applied to libraries and information centre; identify the fundamental components of management, planning, organizing, staffing, directing and control; identify the main approaches to the study of the management of an organization; equip with the skills of managing resources, money, people and time; and demonstrate management skill in libraries and information centers. Course Requirement: Apart from normal attendance of classes, students will be expected to read widely so as to be able to participate in robust debates during the normal lecture hours. Students are expected to attend 75% of the classes before they can sit for the examination. All students will also have accounts. It is compulsory for all students to contribute to on-line discussion groups and to submit their assignments in word-processed format. Students should also visit various information centers.

2 Methods of Grading S/N Description Score 1 Test 10% 2 Assignments 10% 3 Participation in class/on-line discussion groups. 10% 4 Examination 70% Course Delivery Strategies: Face-to-face lecture would be the major method of course delivery. Students will be assigned into groups and be expected to present group work on various topics during normal classes. Week 1: Introduction to Library Management Objectives: The objective of the week is to provide an overview of the course and describe the definitions of management as applied to libraries and the Librarian. An overview of the course Definitions of management concepts 1. Define management as applied to the library and Librarian 2. Who is a Librarian? 3. What is the role of the Librarian in the Library? 4. What is meant by the term Library Management? 5. Describe in brief the following terms: (i) Outscoring (ii) budgeting (iii) Resource Sharing (iv) owing and leasing. Reading List: Aina, 1 L. O (2004). Library and Information Science Text for Africa. Ibadan: third World Information Service, pp , ISBN Bryson, 1 J. (1998). Effective Library and Information Centre management, Ashgate, London. pp 1-3, ISBN Week 2: Contemporary Management Theories and Elements of Management. Objective: The main objective of the week is to distinguish the fundamental theories of management. By the end of the lecture, students should be able to explain the various theories of management as applied to the library and information centers, and also the management of routine tasks. Scientific management theory Bureaucratic management theory Contingency theory System theory Chaos theory Elements of management Planning Organizing Directing Control Budgeting

3 1. Which management theory makes the most sense to you? 2. What is the difference between division of work and departmentalization? 3. Differentiate between planning and organizing. 4. Differentiate between operational plan and strategic plans. 5. As a librarian, how will you achieve control objective in your library? Reading Lists: Choo, 123 C. W (2000) Working with knowledge; how information professional help organization manage what they know, Library Management 21 (8), ISSN Drucker, 1 P. F. (1999). Management: tasks, Responsibilities, and Practices. Oxford: Butterworth-Heinemann 576p. 4 retrieved on 9th June, retrieved on 9th June, Week 3: Management in Libraries and Information Centers Objective: The main objective is to explain the various and responsibilities of a librarian in the context of the Library or an Information Centre. By the end of the lecture, students should be equipped with the knowledge of the various roles and responsibilities the Librarian is saddled with, and the various methods in the accomplishment of these tasks. Importance of management in libraries and information centres Librarian as an information manager The changing roles of librarians in organizations Study questions 1. The user is very critical to the survival of a Library. Discuss. 2. Describe the various categories of responsibilities of a Librarian. 3. Describe the role of a Librarian in the Library. 4. Differentiate between role and responsibility of a Librarian. 5. Differentiate between owing and leasing. Reading Lists: Powell, 1 R. R. (1997), User Studies. In J. Feather and P. S. Paul (eds). International Encyclopedia of Information and Library Science. London: Routledge, pp Drucker,1 P. F. (1999). Management: Tasks, Responsibilities, and Practices, Oxford: Butterworth Heinemann, 576p.

4 Week 4: Power and Responsibilities of Librarian and Information Manager Objective: The main objective of the week is to discuses delegation of authority in the management of libraries and information centers. By the end of the lecture students should be able to explain the importance of delegation of authority, as well as when and how to delegate authority in the management of libraries and information centers. Power Forms of Power Delegation of power Responsibilities in libraries and information centers 1. What do you understand by delegation of authority in library management? 2. Discuss the significance of power in library management? 3. Give advantages of any form of power that you know in the libraries? 4. Discuss on any three forms of power. 5. Differentiate between Delegation and Authority. Reading Lists: Harrison, 1 C. and Beenham, R. (1985). The Basics of Librarianship. 2 nd Edition. London: Library Association. pp 240. Drucker,1 P. F. (1999). Management: Tasks, Responsibilities, and Practices, Oxford: Butterworth Heinemann. 576p. Week 5: Library Committee Objective: The main objective of the week is to discuss the types and concept of library committees: their roles and functions in the context of librarian. : Definition of library committee, role and functions of library committees : Organizational chart of committees in the library or information centre Membership of committees

5 1. What is a committee? 2. What are the functions of a Library committee? 3. Mention the different types of library committee you know. 4. Describe the specific functions of each member of a library committee. 5. What is the librarian s role in a library committee? Reading List: Thompson, 1 J. (1989). An introduction to universities Library administration 3 rd Ed. London: Clive Bingley. Evans, 1 E. (1983). Management techniques for Librarians. New York: Academic Press. Stone, 1 E (1987) training for the improvement of library administration. Urbana: University of Illinois, Graduate School of Library Science. Stueart, 1 R.D and Eastlick, J. T. (1991). Library Management, Colo: Libraries Unlimited. Grabriel, 1 M. R (1995). Collection Development and Collection Evaluation: A Sourcebook. Lenham, M D: Scarecrow, pp 421. Kohl, 1 D. F. (1985). Acquisition, Collection Development and Collection Use: A handbook for Library Management, Santa Barbara: Abc-clio, pp 408. Week 6: Setting Goals and develop action plans in the Library and Information Centers Objective: The objective of this topic is to demonstrate to the students priority goals and gradually attending to each according to the set plans in information centers. Steps in Planning in a Library Statement of the plan, Objectives, Policies, Procedures, Roles, Budgets, Competition strategies, Short and Long term plans Creating corporate culture in the libraries and Information Centers 1. Discuss briefly the steps in planning in a library. 2. Differentiate between short and long term plan in any information centre. 3. What are goals and action plan renewal? 4. What are grand strategies? 5. What is a policy?

6 Reading List: on 9th June, retrieved Week 7: Financial Planning and Budgeting in the Library Objectives: The objective of this week topic is to describe to students various ways through which libraries and information centers can source for money and ways through which such money can be spent on various programmes and materials. Financial planning and management in the libraries and information centers source of finance in Libraries and information centers. Budget and budgeting procedures Preparation and administration of budget Programming budget 1. Describe what you understand by financial planning in the library? 2. Define budgeting and budget techniques? 3. What do you understand by budget programming? 4. Explain the importance of budgeting in the library? 5. What is budget preparation? Reading Lists: Chandra,3 P. and John E. O (1994) Recent trend in academic library materials expenditureslibrary finance: new needs, new models, library trend, winter. Available _n3_v42/ai_ /?tag=rbxcra.2.a.11 retrieved on 9th June, Robinson,3 C. W. (2005) Library Budgets_Library Administrator s Digest, Oct. Available at retrieved on 9th June, Week 8: Library Evaluation Objective: The main objective of the week is to discuss the term Library Evaluation. The importance of library activities to be evaluated in order to identify the strength and weaknesses of the various activities of the library and information centers : Definition of evaluation Methods of evaluation Evaluation of Library Staff Techniques and methods of evaluating library staff Study questions 1. What is acquisition of materials in the library? 2. Why is weeding important in a library collection? 3. Define the term Weeding? 4. What are the terms for staff evaluation in the library?

7 5. Differentiate between shelving and shelve reading. Reading List Harrison 2, C. and Beenham, R. (1985). The Basics of Librarianship. 2 nd Edition. London: Library Association. 240p. Drucker 2, P. F. (1999)., Management: Tasks, Responsibilities, and Practices, Oxford: Butterworth-Heinemann.576p. Corral2, S. (1994). Strategic Planning for Library and Information Services. London: Aslib, pp 50. Week 9-10: Reporting Library Activities Objective: The main objective is to introduce students to the procedures of reporting library activities, its importance, forms, causes resulting in difficult reporting, staff reporting. Reporting as a device for promotion and evaluation of Library Services and Procedures week 9 Library publicity Library display Types of library display Second hour week 9 Display furniture Lettering for library display Exhibition Book fair Reception of guests week 10 Annual and occasional reports of library activities week 10 Library newsletter 1. How would you report the activities of library and information centers? 2. Define the following terms: i. Display furniture ii. Lettering for library display iii. Exhibition iv. Book Fair 3. Define the term Library Publicity. 4. What is library display? 5. What are the types of library display in the library? Reading List: Harold, K and Cyril, O (1980) Essential of Management, New Delhi: Tata McGraw-Hill. Palmour, V. E. (1980) Planning Process for public Libraries, Chicago, ALA. Week Human Resources Planning Objective: By the end of the lecture, students should be able to identify the importance of human resources in libraries and information centers First hour week 11 Recruitment

8 Internal source week 11 Bulletin/notice boards week 12 Newsletter Personal recommendation week 12 Advantages and Disadvantages External sources Library schools/university/colleges Employment agencies Advertisement Other methods Selection/interview 1. Describe Human Resources Planning. 2. Discuss the importance of personnel in the library. 3. What is recruitment? 4. How can advertisement assist in the selection of personnel in an information centre? 5. Define the term human resource planning. Reading List: Harold, K and Cyril, O (1980). Essential of Management. New Delhi: Tata McGraw-Hill. Palmour, V. E. (1980) Planning for Public Libraries, Chicago: ALA. Week 13 Human Resource Management Objective: By the end of the lecture, students should be to identify the importance of human resources in libraries and information centers. Training Training methods and development On-the-job-training method Off-the-job-training method Performance Appraisal Methods Study questions 1. Define the term Training. 2. Discuss need for training among information professionals. 3. What is the importance of conference attendance to information managers? 4. How would you rate a subordinate working under you? 5. Differentiate between On-the-job-training method and Off-the-job-training method. Week 14 Management Information Systems (MIS) Objective: By the end of the lecture, students should be to describe the concept of management information system as a decision support system in libraries and information centers.

9 MIS and management level Manual and automated MIS MIS for the Library 1. Define the term MIS. 2. Management information System is the managerial functions of planning, organizing, leading and successful organizational performance, discuss? 3. What is the difference between MIS and operational System? 4. Explain how MIS assist the middle Management level in the libraries? 5. Differentiate between manual and automated MIS. Reading List: Lucey, 2 T (1995) Management Information System: DP Publication Ltd, London Pp Management Information System, 2 Professional Examination Paper 10. Institute of Chartered Accountant of Nigeria. VI Publishing Ltd, Lagos. ISBN Pp Week 15 Revision and Test Objective: Students would have the opportunity to reflect on the topics so far discussed in the class, compare notes and the lecturer will measure students understanding of the topics so as to provide additional explanation to them for further understanding and application of modern management concepts to their professional practice after graduation. 1. Which school of management theory makes the most sense to you? 2. What is the difference between division of work and departmentalization? 3. How would you apply steering control in an academic library? 4. Differentiate between operational plan and strategic plans? 5. Explain what is meant by evaluation of library activities 6. Discuss the role of control in library management 7. Differentiate between owing and leasing. 8. As a Librarian, how would you achieve control objectives in your library/information centre? 9. Management information system is the managerial functions of planning, organizing, leading and successful organizational performance, discuss? 10. What is the difference between MIS and operational system? 11. Show how MIS assist the middle management level in the libraries? 12. Discuss need for training among information professionals. 13. What is the importance of conference attendance to information managers? 14. How would you rate a subordinate working under you? 15. Define management as applied to the library and Librarian? 16. Who is a Librarian? 17. Define the management role of Librarian in the Library? 18. What is meant by the term Library management? 19. Describe in brief the following terms: (i) Outsourcing (ii) budgeting (iii) Resource sharing (iv) owing and leasing

10 Reading List Aina, 1 L. O. (2004). Library and Information Science Text for Africa. Ibadan: Third World Information Service. ISBN Pp Bryson, 1 J. (1998) Effective library and information center management, Ashgate, London. ISBN Pp 1-3 Chandra, 3 P. and John E. O (1994). Recent trend in academic library materials. Choo, 1,2,3 C. W (2000) Working with knowledge; how information professional help organization manage what they know, Library Management 21 (8), ISSN Drucker, 1 P. F. (1999). Management: Tasks, Responsibilities, and Practices. Oxford: Butterworth- Heineman.576p. Evans, 1 E. (1983). Management techniques for Librarians. New York: Academic Press. expenditures- library finance: new needs, new models, library trend, winter. Available 11 retrieved on 9 th June, 2009 Gabriel, 1 M R (1995). Collection Development and Collection Evaluation: A Sourcebook. Lenham, M D: Scarecrow, 421p. Harrison, 1 C. and Beenham, R. (1985). The Basics of Librarianship. 2 nd Edition. London: Library Association. 240p. 4 retrieved on 9th June, mber= retrieved on 9 th June, 2009 Kohl, 1 D. F. (1985). Acquisition, Collection Development and Collection Use: A Handbook for Library Management, Santa Barbara: Abc-clio, 408p. Lucey, 2 T (1995) Management Information Systems: DP Publication Ltd, London Pp Management information system, 2 Professional Examination paper 10. Institute o Chartered Accountant of Nigeria, VI Publishing Ltd, Lagos. ISBN Pp Powell, 1 R. R. (1997). User Studies. In J. Feather and P. S. Paul (eds). International Encyclopedia of Information and Library Science. London: Routledge, pp Robinson, 3 C. W (2005) Library Budgets, Library Administrator s Digest, Oct. Available at retrieved on 9 th June,2009 Stone, 1 E (1987) Training for the improvement of library administration. Urbana: University of Illinois, Graduate School of library Science. Stueart, 1 R.D and Eastlick, J. T (1991) Library Management. Colo: Libraries Unlimited. Thompson, 1 J. (1989) An introduction to universities Library administration 3rd ed. London: Clive Bingley. Legend 1 Available in the University Library 2 Available in local bookshops 3 Internet