Ricoh Dataworks 3. Variable Data Printing Solution Create, Distribute and Save. direct mail. transactional. ranspromo

Transcription

1 Ricoh Dataworks 3 Variable Data Printing Solution Create, Distribute and Save direct mail transactional ranspromo

2 Ricoh Dataworks 3 Software Suite Customized communications create opportunities. They speak directly to readers with a precision that conventional documents can t match. They are essential for building relationships, enticing prospects and growing revenue. Whether you are producing direct mail, transactional documents or complex transpromotional documents, the RICOH Dataworks 3 software suite makes your variable data printing (VDP) jobs faster, easier and much less expensive. This easy-to-use, Windows-based software enables you to take unformatted data from virtually any source, merge it into any pre-designed template and distribute the output to any Ricoh print engine, , fax or archive system. Dataworks 3 software enables you to manage data-driven documents from creation to delivery. It automates back-end processing and accelerates production so you can communicate with your customers while significantly reducing operating costs and making a stronger impact on your audience.

3 ProductivityEfficiencyFlexibilityControl Dataworks 3 DM Creates Powerful Direct Mail Dataworks 3 DM software is an affordable, template-driven application that makes it fast and easy to build powerful direct mail programs. Quickly customize flyers, three-fold mailers, postcards, letters and many other one-to-one direct mail pieces by adding text and graphics to a standard template. Populate the template with data files in virtually any file format, using an intuitive, Windows-based user interface. Send the populated, customized documents to any Ricoh device for high-quality color or black & white output. Improve functionality, minimize manual steps and generate more professional output than with traditional mail merge applications. Support multichannel marketing efforts by delivering one-to-one documents for output to applications and fax systems. Dataworks 3 SMB Streamlines Transactional Documents Choose Dataworks 3 SMB software to establish a fully automated VDP workflow for a wide variety of critical transactional documents. Design distinctive, custom forms for invoices, checks, reports, account statements and other documents quickly and easily. Connect to virtually any host source and Dataworks 3 SMB software automatically populates existing forms with accurate transactional data. Automatically send print-ready documents to the Ricoh output device of your choice for professional quality results. Streamline workflow by setting up the software to query a database on a schedule (e.g., monthly), process the data (e.g., pending invoices), apply pre-arranged rules, populate forms and print the documents without any user intervention. Maximize flexibility with powerful routing capabilities. Apply rules to print different parts of the same document in color and black & white, print in color only for select recipients, or automatically send documents for , fax delivery or archiving. Eliminate the need to purchase and store pre-printed forms, green-bar paper, letterhead and other pre-printed stationery. Dataworks 3 PRO Offers Production-Class VDP Bring your most innovative marketing and relationship-building ideas to life with Dataworks 3 PRO software for VDP transpromotional documents. Automatically assemble intricate, eye-catching promotions that incorporate detailed transactional data. Achieve production-class output speeds to maximize throughput, with automated delivery of compressed files to high-volume Ricoh systems. Target prospects with personalized messaging for maximum marketing impact by applying conditional logic across multiple applications. Transform Line Conditioned Data Streams (LCDS) to a more flexible, open-data format permanently. Use targeted direct mail promotions to improve communications and grow revenue. Build compelling, highly personalized transpromotional documents that precisely target customers and prospects. Automate data-driven document workflow and produce highly effective mail-ready documents.

4 DesignPopulatePrintDeliver Reduce Mailing Costs Both SMB and PRO versions of Dataworks 3 software solution offer optional certified USPS mail automation that can reduce processing costs up to 50%. Benefit from the Dataworks 3 SMB and Dataworks 3 PRO software s inclusion of CASS and PAVE, plus batch manifest. This data cleansing of highly complex dissimilar weight mailings guarantees the largest available postage discount and helps ensure quick ROI. Reduce labor and equipment costs. Optional postage integration reduces handling, which shortens processing time and improves accuracy while reducing the need for upgrades to more expensive automated folder/inserter equipment. Increase security. Eliminating third-party processors establishes a chain of possession and reduces risk. It also increases compliance with government regulations, such as Sarbanes-Oxley, HIPAA, Gramm- Leach-Bliley and others. Save up to 25% on direct postage costs with manifesting, which also eliminates the time, labor, additional equipment and supplies required for metering. Convenient, Easy Operation Although the processes it automates are complex, the Dataworks 3 software interface is incredibly convenient and easy to use. Create and edit direct mail pieces in minutes to react more quickly to market changes and take advantage of emerging opportunities. Set up forms one time (with Dataworks 3 SMB + PRO) and enjoy all the benefits of automated creation and printing. Employ the Windows-based interface with its automated wizard tools that make the application simple to navigate for users with any level of experience. Distribute documents anywhere including print, , fax and archival systems on the network to increase efficiency and reduce output costs. High-Impact Applications Dataworks 3 software can improve the efficiency and effectiveness of personalized communications in virtually any industry. Real estate: Quickly and cost-effectively create customized listings and sales materials. Retail: Promote new offerings with one-to-one postcards and self-mailers. General business: Automate creation and printing of orders, checks, invoices and inventory reports. Finance: Build complex transpromotional documents that include personalized promotions based on customer account details. Colleges and Universities: Customize recruitment materials that reflect the specific interests of individual prospects. The Dataworks 3 MAIL option integrates high-level USPS mailing automation capabilities, helping you reduce operating and mailing costs associated with your variable data-driven documents. Dataworks 3 software features a simple-to-use, intuitive, WYSIWYG interface with easy-to-navigate design tools and drag-and-drop data-merge functionality. Organizations in any market can take advantage of Dataworks 3 software to make powerful connections with customers and prospects.

5 Ricoh Dataworks 3 Faster, More Efficient Workflow From Creation to Destination Easy Data Integration Utilize data from virtually any source or host, in any format, with the Dataworks 3 application for document population. Simple Form Creation Build customized forms for any transactional process. Workflow Automation (SMB and PRO) Configure and apply document-specific rules for complex workflows. ODBC Database Integration (DM and SMB) Query a database to automatically generate printed reports. Flexible Output Integrates seamlessly with any Ricoh output device for printing in black & white or color. Also connect to archive, and fax destinations. Fully Integrated Mailing Capabilities (Optional) Create a USPS-certified indicia workflow, reduce metering and save on postage. Innovative VDP Applications Deploy the Dataworks 3 software suite to create and manage a wide variety of datadriven, one-to-one communications. Dataworks 3 DM Postcards Flyers Letters Dataworks 3 SMB Invoices, checks, statements, purchase orders Investment reports and account updates Report cards, progress reports, enrollment forms Admissions, clinic reports, insurance billing Transportation delivery tickets, shipping documents Inventory reports, distribution orders Utilities bills and notices Dataworks 3 PRO Product Signage Invitations Tri-Fold/Self-Mailers Cross-sell related products with ease Infuse highly targeted marketing and promotional messages within your transactional documents Service-oriented upselling driven by purchase history Use customer account information to more efficiently promote the sale of products and services

6 Ricoh Dataworks 3 Specifications Dataworks 3 System Requirements CPU Intel Core Duo2, 2 GHz Processor (3 GHz or above recommended) Operating System NT SP6, 2000, XP, Windows 2003, Windows Vista Memory 1 GB RAM (2 GB or higher recommended) Disk Space 20 GB Hard Drive (free space) minimum (50 GB recommended) Display SVGA 1024 x 786 Display or better Input Device Mouse or other pointer Web Browser Microsoft Internet Explorer version 5 or later Option Internet connection for online support Function Dataworks DM Dataworks SMB Dataworks PRO Spooler Subsystem Launchpad No Designer Manual Job Submission Output to PS3 & PCL GDI Printing Optimized Postscript Layout-Level Routing (Conditional) ODBC Queries No Input Filter (Control over each incoming byte of data) No No Unicode Printing No Line Printer Data CSV Data Smart Objects No Barcodes Charts Auto Shapes No Layout Wizard No Avery Labels No Form Wizard No PDF Import No Workflow (Automated Job Submission) No Multitasking Job Management LPD Input No Directory Watch No ODBC Scheduler No No Pre-Processor Interface No Device Specific Features No No Runtime Events No No Color and Font Indexing No No Text Block Events (Columns, Color, Font, Justification) No No Vertical Formatting (PCC) No No Translation Table (between two encoding systems) No No Advance Conditional Events No No Legacy Data (Xerox LCDS) No No Archiving Capabilities No Optional Optional (SMTP) Optional Optional Fax (Windows Fax) Optional Optional Ricoh MAIL Software (for USPS mail automation) No Optional Optional t Ricoh Americas Corporation, Five Dedrick Place, West Caldwell, NJ Ricoh and the Ricoh Logo are registered trademarks of Ricoh Company, Ltd. Windows and Windows 2000/XP/Server 2003/Vista are registered trademarks of Microsoft Corporation. Macintosh is a registered trademark of Apple Computer, Inc. PCL is a registered trademark of Hewlett-Packard Company. CASS and PAVE are trademarks of the United States Postal Service. All other trademarks are the property of their respective owners. Print speed may be affected by network, application or PC performance. Specifications and external appearances are subject to change without notice. Products are shown with optional features. Printed in U.S.A. on recycled paper because Ricoh cares.