Improving the Efficiency of Managing a Construction Project: A Collaborative Web-based Solution

Transcription

1 Improving the Efficiency of Managing a Construction Project: A Collaborative Web-based Solution 2011 WEAU Mid Year Conference Prepared by Jeremy Williams, PE Given by Clint Rogers, PE 1

2 Jeremy s CM Background Quail Creek WTP Expansion Orem 20 MG Reservoir Weber South WTP Expansion AVWTP Process Improvements Project 2

3 Sludge Drying Beds Backwash Tank Utility/Chlorine Bldg. Floc Basins Operations/Chemical Bldg. Filter Bldg. Backwash Water Recovery Bldg. 1MG Clearwell Pump Station 3

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5 Carollo Engineers and CUWCD have found that efficiencies and collaboration can be greatly improved by using a web-based document management system for construction management. 5

6 Why is This Important? Communication with design team Document changes and clarifications during construction Communication between contractor and its subcontractors and field personnel Reference material for Owner Submittal integrity is everything 6

7 Outline Evolution of document management Project overview Our experience with web-based document management 7

8 First, Man Created Paper... And it Was Awesome. 8

9 Then We Discovered the Electron... 9

10 More Electrons... CONTRACT MANAGEMENT SOFTWARE FILE SHARING OR COLLABORATION SOFTWARE 10

11 Web-based Document Management Prolog PMWeb Procore EaDoc And many others 11

12 Carollo Engineers and CUWCD evaluated the different methods and chose the one that best met the project s needs. 12

13 Our Criteria Method chosen needed to allow for Owner and Engineer to work together as the Construction Management Team (CMT) Full electronic document management to facilitate information transfer and provide for Owner s records after the project is complete 13

14 Case Study: Ashley Valley WTP Located just north of Vernal, Utah (150 mi. from Owner, Engineer, and Contractor offices) Original Construction from Began Production of Culinary Water in mgd Original Design Capacity (30 mgd ultimate) Direct Filtration, Declining Rate Treatment Plant Two Water Sources Treatment Challenges/Constraints Water Quality Regulations 14

15 Sludge Drying Beds Backwash Tank Utility/Chlorine Bldg. Floc Basins Operations/Chemical Bldg. Filter Bldg. Backwash Water Recovery Bldg. 1MG Clearwell Pump Station 15

16 AVWTP Process Improvement Project (cont.) Construction Schedule July 30, 2010 to October 15, 2012 Milestone 1: March 15, 2011 Milestone 2: March 15, 2012 Substantial Completion: April 30, 2012 Project Cost $12.3 million New Processes Floc/Sed Building, Clarifier, Filter Modifications, valve vaults, yard piping, misc site work 16

17 Potential Project Challenges Location Coordination Complexity Efficiency Things are not always as they appear 17

18 Web-based Document Management Best Fit the Project s Needs EaDoc chosen by CMT 18

19 Project Set Up Under Profile Tab 19

20 Flow Chart defines Chain of Communication 20

21 Flow Chart defines Chain of Communication 21

22 Start Tab Memos, Daily Logs, Minutes 22

23 Work Tab Submittals, RFIs, etc. 23

24 Documents Tab Specs, Drawings, Reference Docs 24

25 Finance Tab Pay Requests, PCOs, COs 25

26 Help Tab User s Manual and Online Support only a click away 26

27 Document Features All Items Are Similar 27

28 Document Features All Items Are Similar 28

29 Document Features Cover Sheets Automatically Generated 29

30 Document Features History Automatically Created with Electronic Signatures 30

31 Benefits Logs, history, electronic signatures are automatically created eliminates as much potential human error as possible 31

32 Benefits Logs are fully searchable and reports are easily customized. 198 Not shared 32

33 Benefits Use Reference Tab for File Sharing 33

34 Other Benefits Electronic signatures, recorded histories Chain of communication controlled by project organization, follows the flow chart Pure electronic archive and directories created ready to turn over to the Owner at the end of the project Online support 34

35 Drawbacks Cost - $ upfront Learning curve 35

36 Drawbacks Have to learn program defaults, what works, what doesn t work, customization Files are only as good as what s put in X 36

37 Contractor s Opinion: We want to use this on all of our future projects, so much so that we ll pay for it if the Owner doesn t. Justin Morris Morris Electric 37

38 Conclusion Web-based solution instrumental for CM Team approach ability to collaborate greatly increased without slowing the project down Efficiency of document transfer among all parties greatly increased Web-based solution worth the cost hundreds of hours of admin time saved over the course of the project 38

39 Conclusion Owner will receive complete record documents for the project, already archived and easily filed 39

40 O&M Manuals of Yesterday 40

41 Carollo SharePoint EOM 3D Images 41

42 Acknowledgements Central Utah Water Conservancy Magna Water District Jordan Valley Water Conservancy District Provo River Water Users Association 42

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