OBIEE Dashboard Reporting Reference Guide

Transcription

1 Oracle 12 Finance Training OBIEE Dashboard Reporting UK SBS Training Services Team

2 Version Control Version Created Author Reviewer Signed Off 2.0 MAY-2014 M. Houghton D. Rees Page ii

3 Contents 1 Module Objectives & Agenda Overview of OBIEE Procurement & Spend Custom Dashboard Reports - PO Open Purchase Order Report Step-by-Step Guide & Report Parameters Default Output Columns Generic Functionality - Customising the Default Output View Generic Functionality - Saving/Applying your Report Customizations Generic Functionality - Saving/Removing a Report to your Favourites The Group Financial Reporting & Control AP Invoices Report Navigation Path Report Parameters Default Output Columns Financials Custom Dashboard Reports - AP The Expenditure by Supplier and Cost Centre Report Navigation Path Report Parameters Default Output Columns The Transparency Report Navigation Path Report Parameters Default Output Columns Financials Custom Dashboard Reports - AR The AR Open Invoices Report Navigation Path Report Parameters Default Output Columns Page iii

4 5.2 The AR Process Performance Report Navigation Path Report Parameters Default Output Columns The Group Financial Reporting & Control AR Invoices Report Navigation Path Report Parameters Default Output Columns Financials Custom Dashboard Reports - GL The Account Analysis with Line Detail Report Navigation Path Report Parameters Default Output Columns The Programme YTD Monitoring Report Navigation Path Report Parameters Default Output Columns The Administration Costs Monthly Profiles Report Navigation Path Report Parameters Default Output Columns The Administration Cost YTD Monitoring Report Navigation Path Report Parameters Default Output Columns The Cost Expenditure Analysis Report Navigation Path Report Parameters Default Output Columns Page iv

5 6.6 The Month End Reports Navigation Path Report Parameters Default Output Columns Entity Summary Default Output Columns Business Unit Summary Default Output Columns Cost Centre Summary Default Output Columns Account Summary Default Output Columns Programme Summary Default Output Columns Analysis Summary Default Output Columns Transaction Level The Management Reporting on Balances Report Navigation Path Report Parameters Default Output Columns Appendix A Report Summary Page v

6 Legend These recognised abbreviations tell you what action to take in the practical exercises. They will not appear as options on the Oracle system, but are our instructions to you: (N) Navigate (T) Tab (ST) Sub Tab Action Note: This is to draw your attention to an action you MUST take in order to effectively use the system. Learning Note: This is to draw your attention to useful additional information that you may find interesting. Caution Note: This is to give you forewarning about an action that is NOT advisable or may have consequences that could impact on your effective use of the system. Page vi

7 1 Module Objectives & Agenda By the end of this module you should have an understanding of: OBIEE - Procurement & Spend - Custom Dashboard Reports o Purchasing OBIEE Financials - Custom Dashboard Reports o Accounts Payable o Accounts Receivable o General Ledger Page 1

8 2 Overview of OBIEE Oracle Business Intelligence Enterprise Edition (simply referred to as OBIEE) provides a full range of business intelligence capabilities that allow you to: Collect up-to-date data from your cost centre/programme/directorate/group Present the data in easy-to-understand formats (such as tables and graphs) How OBIEE interacts with Oracle: 1. Transactions are entered onto Oracle 12 ebusiness database 2. The Extract Transform Load (ETL), updates the Data Warehouse with data from Oracle overnight 3. Subject Areas are the data sets that are accessed via OBIEE from the data held in the Warehouse 4. Data Warehouse then works out what information should fit into which subject area hence why it is an overnight process Page 2

9 OBIEE has two different functionalities: 1. Dashboard 2. Answers/Analysis Learning Note: Your User Responsibility will determine whether you have Dashboard (read only) access or the full access to Dashboard and Analysis (where you can write your own reports). The Dashboard allows you to view reports that are pre-programmed to meet the needs of your business. The Dashboard is split in to 2 sections: Financials Procurement & Spend Caution Note: Which sections you can view in the live system will be determined by your User Responsibility Your User Responsibility also determines your data security settings. For example BIS Users will only be able to view BIS data. Page 3

10 3 Procurement & Spend Custom Dashboard Reports - PO The Procurement & Spend Custom Dashboard Reports are accessed through the OBIEE PO Reports responsibility. The following reports are available: Group Financial Reporting and Control - Purchase Orders Group Financial Reporting and Control - AP Invoices Open Purchase Orders PO GRNI Report Purchase Commitments Future Commitments AP Payment Performance Supplier Performance Supplier Details Duplicate Supplier Details This chapter covers the most commonly used Procurement & Spend (PO) reports: The Open Purchase Order Report The Group Financial Reporting & Control AP Invoices Report Page 4

11 3.1 Open Purchase Order Report The Open Purchase Order Report details all open approved purchase orders for a specified cost centre. The output also lists Need-by Dates, plus the values that have already been receipted and matched; thereby showing exactly what is left on the Purchase Order. Learning Note: A Purchase Order Line is classed as open when: There is an outstanding amount to be received against it and / or the Purchase Order Line has not been fully invoiced Step-by-Step Guide & Report Parameters 1. Responsibility Your Organisation OBIEE Reports PO 2. Click on the Dashboards tab: 3. A list of reports under various section headings is displayed: Learning Note: The reports listed under Procurement and Spend are standard generic OBIEE reports. The exception to this is the Custom Dashboard Index. The Custom Dashboard Index is a folder containing a suite of reports that have been specifically written to meet the needs of UK SBS clients. Page 5

12 4. Select the Custom Dashboard Index link under Procurement and Spend, a screen to show the available reports is displayed: Learning Note: The page is organised into relevant sections, for example Employee Expenses, Procurement Performance, Spend Analyzer & Supplier Performance The reports relating to that section are listed underneath. 5. Click the open link next to the report that you wish to run, for example Open Purchase Order Report Page 6

13 6. The report parameters screen is displayed together with the report data determined by the default parameter settings: Learning Note: A sample report based on the default parameters contained in the Dashboard enables you to see an example of the selected report contents. Caution Note: Data is updated overnight to the OBIEE function. When you run a report it will reflect the previous days position, it is not a real time function. Action Note: You can change the parameters shown on the report by using the drop down arrows. You can alter the parameters as often as you like however, the changes are not saved so next time you go back to the report it will show the standard defaulted parameters. Caution Note: Note that the Purchase Cycle Status parameter selected will return all Purchase Orders that do NOT have the selected status. Page 7

14 7. To remove the defaulted parameters click on the Reset button, and select Clear All from the displayed list: 8. The defaulted parameters have been removed: 9. You can now set the required parameters for your report by clicking the drop down arrows next to each segment and selecting the required criteria from the displayed lists Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values. Learning Note: If the data elements in a drop-down list and preceded by a tick box allows the selection of multiple values for the parameter. For the Open Purchase Order report both parameter fields can contain multiple values. 10. Select the required report parameters, for example: Parameter Description Mandatory? Cost Centre Select Cost Centre(s) No Purchase Cycle Purchase Order Status NOT No Page 8

15 11. Once you are happy with the selected parameters click the Apply button 12. The Report is displayed under the parameter headings: Action Note: With all OBIEE Dashboards you can customise the output view. See Chapter for more details. 13. If you want to print or export the report to Excel click on the Page Option icon and select the required function form the displayed list: Options Printable PDF Printable HTML Export Current Page Export Entire Dashboard Description Prints in PDF Format Prints in Browser Format Exports the Current Page Exports the Entire Report Page 9

16 14. An export link is also available at the bottom of the page Options Description PDF Exports report to a PDF File Excel Export the report to Excel 2003 or PowerPoint Export the report to PowerPoint 2003 or Action Note: If you are going to be using a set of parameters regularly you can save the customization. See Chapter for more details. 15. The next time you go to your OBIEE home page you will see your most recent reports. You can open a report from the home page: Action Note: You can also add reports to your favourites using the Favourites tab on the toolbar at the top of the screen. See Chapter for more details. Page 10

17 3.1.2 Default Output Columns The following table illustrates the default columns on the Open Purchase Order Report: Column Header Ledger Name Entity Purchase Order Number PO Creation Date Need By Date Supplier Name Description Match Type Unit Price Unit Quantity Amount Ordered Amount Received Amount Outstanding Amount Billed Goods Received Not Invoiced Cost Center Number Cost Center Natural Account Programme Code Analysis Code Requestor Purchase Cycle Status KC1 Currency Code Tax Type Tax Recoverable/Non Recoverable Description The Organisation set of books The Organisation the PO was raised against The PO Number The date the PO was created Date the Goods/Services are Expected to be Received The Name of the Supplier used on the PO Line The Description of the Purchase Order Line The PO to Invoice Match Requirement (Always 3-way) Unit Price for the Goods/Services requested on the PO Line Quantity of each unit ordered Total Ordered by Amount (in Currency) Total Received by Amount (Receipted in iprocurement) Total amount still to be Receipted) Total Billed by Amount (Total matched to an invoice) Total amount Received that has still to be invoiced by the supplier Cost Centre Value Description of the Cost Centre Code used on the PO Line Description of the Account Code used on the PO Line Description of the Programme Code used on the PO Line Description of the Analysis Code used for the PO Line Individual who is assigned as requester in iprocurement The status of the PO The Budget Approver The Currency used on the PO Line The Tax Jurisdiction for the Supplier Identifies if the tax for the PO line is Recoverable or Non Recoverable Page 11

18 3.1.3 Generic Functionality - Customising the Default Output View 1. By right clicking on a column header, the column customisation menu will be displayed: 2. The Sort Column options are as follows: Sort Option Sort Ascending Sort Descending Add Ascending Sort Add Descending Sort Clear All Sorts in View Description Sorts the values in the column by ascending order Sorts the values in the column by descending order Specifies that an ascending sort for this column is added as another sort for the analysis. In the Selected Columns pane, when you select this option, a Sort button with a number such as 2 or 3 is displayed to the left of the column name in the Selected Columns pane. Specifies that a descending sort for this column is added as another sort for the analysis. In the Selected Columns pane, when you select this option, a Sort button with a number such as 2 or 3 is displayed to the left of the column name in the Selected Columns pane. Removes all sort specifications that you have made. Learning Note: Alternatively to sort by ascending/descending values, you can also place your cursor into a report column heading field to display the sort function arrows : The Up Arrow sorts the data in Ascending order The Down Arrow sorts the data in Descending order 3. The Exclude column option allows you to hide any columns that are surplus to your requirements Page 12

19 4. The Move column option allows you to rearrange the columns to suit your requirements: Move Option Left Right To Prompts To Sections Description Moves the selected column to the Left Moves the selected column to the Right Allows you to filter the report further by the selected column attribute Selects the column to divide any associated graphical representation into sections. Caution Note: This Function is not available as the dashboards that are currently available only have a table view. Page 13

20 3.1.4 Generic Functionality - Saving/Applying your Report Customizations 1. To save the parameters that you have entered select Save Current Customization, from the Page Option icon menu 2. The following screen will be displayed: 3. Give the Customization a relevant name, for example Open PO Report 4. By selecting Make this my default for this page, your customizations will automatically be applied as the default whenever you run this report in the future Caution Note: OBIEE will save the exact parameters that have been entered, therefore any report that has a Date, Month, Budget and/or Forecast parameter will need to be updated each month to ensure the correct Date, Month, Budget, Forecast is selected. 5. If you do not select the Make this my default for this page, to apply your customization the next time you run the report: o Select Page Options icon menu o Select Apply Saved Customization o Select the required customization Page 14

21 3.1.5 Generic Functionality - Saving/Removing a Report to your Favourites 1. To save the report as a Favourite click into Favourites link at the top of the screen and select Add to Favourites from the displayed list: 2. Click back onto the Favourites link at the top of the screen and you can now see that the report has been added into your Favourites list: 3. To remove a report from your favourites list, select the required report from the displayed list and click on Remove from Favourites: Page 15

22 3.2 The Group Financial Reporting & Control AP Invoices Report The Group Financial Reporting & Control AP Invoices Report allows users to interrogate PO related Invoices that meet various different criteria in a specified date range, for example: Matched or Unmatched to a PO Payment Status Hold Status Corresponding Supplier/Supplier Site Group or Directorate responsible for the invoice Navigation Path 1. Responsibility Your Organisation OBIEE Reports PO 2. (N) Dashboards > Procurement & Spend > Custom Dashboards Index 3. Click the open link next to the Group Financial Reporting & Control AP Invoices Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Group Financial Reporting & Control AP Invoices Report: Parameter Description Mandatory? Invoice Date Between Select the Date range required Yes Invoice First Payment Date Select the Date of 1 st Payment No Supplier Name Select the Supplier No Supplier Site Select the Supplier Site No Entity Select the Entity Code No Group Select the Group Code No Directorate Select the Directorate Code No On Hold Flag Status Is Invoice on Hold? Y/N No Invoice Payment Status Select the Payment Status No Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values. Page 16

23 3.2.3 Default Output Columns The following table illustrates the default columns on the Group Financial Reporting & Control AP Invoices Report: Column Header Description Invoice Number Supplier Invoice Number Matched/Unmatched Invoice Match Status Payment Status Invoice Paid Status Invoice Distribution Number The Distribution Number of an Invoice Line Invoice Line Number The Line Number of the Invoice Group Group Code that the Invoice Line has been applied to Directorate Directorate Code that the Invoice Line has been applied to Entity Entity Code that the Invoice Line has been applied to Business Unit Business Unit Code that the Invoice Line has been applied to Cost Centre Cost Centre Code that the Invoice Line has been applied to Account Account Code that the Invoice Line has been applied to Programme Programme Code that the Invoice Line has been applied to Analysis 1 Analysis 1 Code that the Invoice Line has been applied to Analysis 2 Analysis 2 Code that the Invoice Line has been applied to Spare 1 Spare 1 Code that the Invoice Line has been applied to Spare 2 Spare 1 Code that the Invoice Line has been applied to Inter Entity Inter Entity Code that the Invoice Line has been applied to Account Code Account Code that the Invoice Line has been applied to Purchase Order Purchase Order Number Invoice Date Date of the Invoice Invoice Cancelled Date Date Invoice Cancelled Invoice Amount Amount of the Invoice Currency Code The currency of the invoice Invoice Payment Date Date Invoice Paid Payment Method How Invoice was Paid VAT Recovery Recoverable VAT Amount Category Purchase Order Category Item Description Purchase Order Line Description Supplier Name Name of the Supplier Supplier Site Name of the Supplier Site On Hold Invoice Hold Status Page 17

24 4 Financials Custom Dashboard Reports - AP The Financial Dashboard Reports for Accounts Payable are accessed through the OBIEE Reports AP responsibility. The following reports are available: AP Invoice Payments by Payment Group AP Payment Performance AP Transaction Processing Trade Creditors Report Expenditure by Supplier & Cost Centre Transparency Report AP Clear Line of Sight This chapter covers the most commonly used Financials (AP) reports: Expenditure by Supplier & Cost Centre Transparency Report Page 18

25 4.1 The Expenditure by Supplier and Cost Centre Report The Expenditure by Supplier and Cost Centre report shows all spend for a specified cost centre against each supplier for a specified period Navigation Path 1. Responsibility Your Organisation OBIEE Reports AP 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open link next to the Expenditure by Supplier and Cost Centre report Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Expenditure by Supplier and Cost Centre Report: Parameter Description Mandatory? Fiscal Year Select The Financial Year No Fiscal Period Select The Financial Period No Expenditure Organisation Name Select The Organisation No Supplier Name Select The Required Supplier No Cost Centre Select the Cost Centre Code(s) No Account Select the Account Code(s) No Analysis Select the Analysis Code(s) No Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values. Page 19

26 4.1.3 Default Output Columns The following table illustrates the default columns on the Expenditure by Supplier and Cost Centre Report: Column Header Description Supplier Name Supplier that has received Payment Cost Centre Account Analysis Month Total to Date Cost Centre Code that the Payment has been applied to Account Code that the Payment has been applied to Analysis Code that the Payment has been applied to The Month to Date Total Payment to the Supplier on the Account Combination The Year to Date Total Payment to the Supplier on the Account Combination Page 20

27 4.2 The Transparency Report The Transparency report shows all payments as required to meet cross-government transparency reporting obligations Navigation Path 1. Responsibility Your Organisation OBIEE Reports AP 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open link next to the Transparency report Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Transparency Report: Parameter Description Mandatory? Payment Date Between Select the required Date Range Yes Ledger Select the required Ledger No Entity Select the Entity Code(s) No Business Unit Select the Business Unit Code(s) No Cost Centre Select the Cost Centre Code(s) No Account Select the Account Code(s) No Programme Select the Programme Code(s) No Supplier Number Select the Supplier(s) by No. No Supplier Name Select the Supplier(s) by Name No Invoice Number Select the Invoice(s) No Distribution Line Type Select the Distribution Type(s) No Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values. Page 21

28 4.2.3 Default Output Columns The following table illustrates the default columns on the Transparency Report: Column Header Department Entity Date of Payment Supplier Transaction Number Amount Description Supplier Post Code Supplier Type VAT Reg. No. Supplier Number Supplier Site Invoice Number Voucher Number PO Number Invoice Amount Invoice Type Payment Date Distribution Line No. Distribution Line Type Distribution Line Desc. Tax Local Amount Functional Currency Tax Code Name Product Category Tax Type Tax Rate Entity Code Entity Name Cost Centre Code Cost Centre Name NAC Code NAC Name Programme Code Programme Name Description Name of the selected Operating Unit Code of selected Entity Date that Payment was made Name of the Supplier Payment was made to The associated Payment Transaction Number Amount of Invoice Line Description of Invoice Line Post Code of the Supplier Type of Supplier VAT registration number Oracle Supplier Number Name of the Supplier Site Invoice Number Invoice Approval Number Corresponding Purchase Order Number Amount of Invoice Line Type of Invoice Created Date that Payment was made The Distribution number Element of expenditure i.e. Actual Spend or Tax Element Element of expenditure i.e. Actual Spend or Tax Element Total amount that is taxable Total amount that is paid in GBP Tax Code Whether Tax is recoverable Tax Jurisdiction Percentage of tax payable Entity Code the payment was applied to Entity Name the payment was applied to Cost Centre Code the payment was applied to Cost Centre Name the payment was applied to Account Code the payment was applied to Account Name the payment was applied to Programme Code the payment was applied to Programme Name the payment was applied to Page 22

29 Analysis 1 Code Analysis 1 Name CPID Code Analysis 2 Code Analysis 2 Name Spare 1 Code Spare 1 Name Spare 2 Code Spare 2 Name Inter Entity Code Inter Entity Name Business Unit Code Business Unit Name Small Business Analysis 1 Code the payment was applied to Analysis 1 Name the payment was applied to Cross Government Code the payment was applied to Analysis 2 Code the payment was applied to Analysis 2 Name the payment was applied to Spare 1 Code the payment was applied to Spare 1 Name the payment was applied to Spare 2 Code the payment was applied to Spare 2 Name the payment was applied to Inter Entity Code the payment was applied to Inter Entity Name the payment was applied to Business Unit Code the payment was applied to Business Unit Name the payment was applied to Whether Supplier paid is a Small or Medium Enterprise Page 23

30 5 Financials Custom Dashboard Reports - AR The Financial Dashboard Reports for Accounts Payable are accessed through the OBIEE Reports AR responsibility. The following reports are available: Accounts Receivable Performance AR Open Invoices AR Process Performance Report Group Financial Reporting and Control AR Invoices Trade Debtors Report AR Customer Listing AR Clear Line of Sight This chapter covers the most commonly used Financials (AR) reports: AR Open Invoices AR Process Performance Report Group Financial Reporting and Control AR Invoices Page 24

31 5.1 The AR Open Invoices Report The AR Open Invoices Report allows users to interrogate open Customer Invoices that have been raised to a specific/range of chart of Account values. It also allows users to search for raised invoices with a particular Customer and/or a specific Invoice Number Navigation Path 1. Responsibility Your Organisation OBIEE Reports AR 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open link next to the AR Open Invoices report Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the AR Open Invoices report: Parameter Description Mandatory? Fiscal Year The Accounting year No Fiscal Year The Accounting period No Group The Accounting Group No Directorate The Directorate of the invoices to be interrogated No Cost Centre Select the Cost Centre Code(s) No Analysis Select the Analysis Code(s) No Programme Code Select the Programme Code(s) No NAC Select the Account Code(s) No Customer Number Select the Customer(s) Numbers No Invoice Number Select The Invoice Number(s) No Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values. Page 25

32 5.1.3 Default Output Columns The following table illustrates the default columns on the AR Open Invoices report: Column Header Cost Centre NAC Programme Code Analysis Code Invoice Number Due Date Customer Number Customer Name Invoice Requestor Invoice Value Amount Paid Amount Outstanding Tax Type Description Description Cost Centre Code that the Invoice has been applied to Account Code that the Invoice has been applied to Programme Code that the Invoice has been applied to Analysis 1 Code that the Invoice has been applied to The automated Invoice Number generated by the AR module Date Invoice was due to be Paid Number of the Customer the Invoice was raised for Name of the Customer the Invoice was raised for Name of member of staff who requested the Invoice to be raised The Total Amount of the Invoice The Total Amount Paid by the Customer The Total Amount of the Invoice that still has to be Paid The Tax Jurisdiction The Description on the Invoice Page 26

33 5.2 The AR Process Performance Report The AR Process Performance Report allows users to interrogate open and overdue Customer Invoices for a specified customer in a given time frame It also allows users to search for invoices raised by a particular individual within their organisation Navigation Path 1. Responsibility Your Organisation OBIEE Reports AR 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open link next to the AR Process Performance Report Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the AR Process Performance report: Parameter Description Mandatory? Invoice Date Between Select the date range for the invoices to be interrogated Client Ledger Name Select the required Organisation No Customer Name Select the Customer(s) No Customer Number Select the Customer Number(s) No Invoice Number Select the Invoice Number(s) No Invoice Raised By Select the Invoice Requestor(s) No Invoice Payment Terms Select the Invoice Payment Term(s) No No Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values. Page 27

34 5.2.3 Default Output Columns The following table illustrates the default columns on the AR Process Performance report: Column Header Client Ledger Name Customer Name Customer Number VAT Tax Number Trader VAT No Invoice Number Line Number Invoice Description Invoice Raised Date Invoice Raised Month Invoice Paid Date Invoice Paid Month Invoice Raised By Invoice Age Band Invoice Payment Terms Currency Invoice Overdue Flag Description Legal Entity Name of Customer the Invoice was raised for Oracle Number of the Customer that the Invoice was raised for Customers VAT Registration Number Customers VAT Registration Number The automated Invoice Number generated by the AR module The Invoice Line Number The Description of the Invoice Line Date the Invoice was raised Month the Invoice was raised Date the Invoice was Paid Month the Invoice was Paid Individual who raised the Invoice Aged Debt Banding if Invoice not paid Agreed Payment Terms with the Customer Currency of the Invoice Whether the Invoice is overdue? Y/N # of Invoices Number of Invoices # of Invoices Outstanding Number of Invoices that are outstanding # of Invoices Overdue Number of Invoices that are overdue Invoice Amount Line Net Total Functional Total Debtor Days Amount of the Invoice Line Amount of the Total Invoice in Entered Currency Amount of the Total Invoice in GBP Number of Days Payment is Late Page 28

35 5.3 The Group Financial Reporting & Control AR Invoices Report The Group Financial Reporting & Control AR Invoices Report allows users to interrogate all Customer Invoices for a specified chart of account combination in a given time frame It also allows users to search for invoices raised for a particular customer/customer site Navigation Path 1. Responsibility Your Organisation OBIEE Reports AR 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open link next to the Group Financial Reporting & Control AR Invoices report Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Group Financial Reporting & Control AR Invoices Report: Parameter Description Mandatory? Paid Date Between Select the required Date Range No Invoice Date Between Select the required Date Range No Customer Name Select the Customer(s) No Customer Site Select the Customer Site(s) No Group Select the Entity Code(s) No Directorate Select the Directorate Code(s) No Entity Select the Entity Code(s) No Business Unit Select the Business Unit Code(s) No Cost Centre Select the Cost Centre Code(s) No Account Select the Account Code(s) No Programme Select the Programme Code(s) No Analysis 1 Select the Analysis 1 Code(s) No Analysis 2 Select the Analysis 2 Code(s) No Spare 1 Select the Spare 1 Code(s) No Spare 2 Select the Spare 2 Code(s) No Inter Entity Select the Inter Entity Code(s) No Invoice Number Select the Customer Invoice Number(s) No Page 29

36 Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values Default Output Columns The following table illustrates the default columns on the Group Financial Reporting & Control AR Invoices Report: Column Header Customer Name Customer Site Invoice Number Invoice Date Created By Expected Payment Date Status Date Paid Invoice Description Category Attribute Type Group Directorate Entity Business Unit Cost Centre Account Programme Analysis 1 Analysis 2 Spare 1 Spare 2 Inter Entity Description Name of Customer the Invoice was raised for Site Number of the Customer that the Invoice was raised for The automated Invoice Number generated by the AR module Date the Invoice was raised Name of individual who created Invoice Date the Invoice is expected to be paid based on Payment Terms Invoice Status Open/Closed Date the Invoice was Paid The Description of the Invoice Line Type of Invoice Created Type of Invoice The Group Chart of Account Code The Directorate Chart of Account Code The Organisation the invoice was raised against The Business Unit the invoice was raised against The Cost Centre The Account code assigned to the invoice The Programme code Analysis code 1 in the Chart of Accounts Analysis code 1 in the Chart of Accounts Spare 1 code in the Chart of Accounts Spare 2 code in the Chart of Accounts The Inter Entity code in the Chart of Accounts VAT Code (Recoverability) VAT Status of the Invoice (VAT Recoverable Y/N) Invoice Amount Amount Paid Amount of the Invoice Line The Amount Paid Page 30

37 6 Financials Custom Dashboard Reports - GL The Financial Dashboard Reports for General Ledger are accessed through the OBIEE Reports GL responsibility. The following reports are available: Account Analysis with Line Detail Administration Costs Monthly Profile Report Administration Cost YTD Monitoring Report Cost Expenditure Analysis EPM Extract Report Journals and Accruals Management Accounts Report Month End Reports Management Reporting on Balances Performance Management and Budget Control Programme YTD Monitoring Report Provisions, Payments and Releases Forecasting Accuracy Report This chapter covers the most commonly used Financials (GL) reports: Account Analysis with Line Detail Programme YTD Monitoring Report Administration Costs Monthly Profile Report Administration Cost YTD Monitoring Report Cost Expenditure Analysis Month End Reports Management Reporting on Balances Page 31

38 6.1 The Account Analysis with Line Detail Report The Account Analysis with Line Detail Report prints the full detail for all accounting lines in the General Ledger for single and multiple account combinations. The journal entries are given as appropriate for each line which can include details of: Invoices paid with invoice numbers and amount Receipts against Purchase Orders with PO numbers shown I.e. all the details that can be viewed by using the Drilldown facility in GL Account Inquiry Navigation Path 1. Responsibility Your Organisation OBIEE Reports GL 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open link next to the Account Analysis with Line Detail report Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Account Analysis with Line Detail Report: Parameter Description Mandatory? Fiscal Year Select the Financial Year Yes Fiscal Period Number From Select the Month from Yes Fiscal Period Number To Select the Month To Yes Ledger Name Select the required Ledger(s) No Balance Type Select the required Balance Type(s) No Entity Select the Entity Code(s) No Business Unit Select the Business Unit Code(s) No Group Select the Group Code(s) No Directorate Select the Directorate Code(s) No Cost Centre Select the Cost Centre Code(s) No Account Select the Account Code(s) No Programme Select the Programme Code(s) No Analysis 1 Select the Analysis 1 Code(s) No Analysis 2 Select the Analysis 2 Code(s) No Spare 1 Select the Spare 1 Code(s) No Spare 2 Select the Spare 2 Code(s) No Inter Entity Select the Inter Entity Code(s) No Page 32

39 Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values Default Output Columns The following table illustrates the default columns on the Account Analysis with Line Detail Report: Column Header Description Source The Source of the Journal Line Category The Category of the Line Journal Line Batch Name The Name of the Batch that the Journal Line was included in JE Header Name The Journal Name that the Journal Line was included in Entity The Entity Code that the Journal Line was created against Business Unit The Business Unit Code that the Journal Line was created against Cost Centre The Cost Centre Code that the Journal Line was created against Group The Group Code that the Journal Line was created against Account The Account Code that the Journal Line was created against Programme The Programme Code that the Journal Line was created against Analysis 1 The Analysis 1 Code that the Journal Line was created against Analysis 2 The Analysis 2 Code that the Journal Line was created against Spare 1 The Spare 1 Code that the Journal Line was created against Spare 2 The Spare 2 Code that the Journal Line was created against Inter Entity The Inter Entity Code that the Journal Line was created against Journal Description The Description of the Journal that the Journal Line was included in Debits The Debit value of the Journal Line Credits The Credit value of the Journal Line Net The Net Value of the Journal Line Fiscal Period The Month the Journal Line was posted in the General Ledger Journal Creator The individual who created the journal Address The individual who created the journal s address Receipt Number If a Purchasing (GRN) Entry - the associated Receipt Number Receipt Date If a Purchasing (GRN) Entry the Date of Receipt Purchase Order Number If a Purchasing (GRN) Entry the associated PO Number Line Description If a Purchasing (GRN) Entry the Description of the PO Line Supplier Name Supplier Name if a Purchasing or Accounts Payable Entry Invoice/Credit Note Number If an AP Entry the associated Invoice Number Invoice Date If an AP Entry the date the associated Invoice was entered Invoice Type If an AP Entry the type of Invoice created Match Type If an AP Entry the type of PO Match applied to the Invoice Source Item Document Number Page 33

40 6.2 The Programme YTD Monitoring Report The Programme YTD Monitoring Report shows Year to Date (YTD) actual expenditure against Budgets and Forecast Expenditure for a Main or Child Programme based on the Programme Level selected Navigation Path 1. Responsibility Your Organisation OBIEE Reports GL 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open link next to the Programme YTD Monitoring Report Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Programme YTD Monitoring Report: Parameter Description Mandatory.? Fiscal Year Select the Financial Year Yes Fiscal Period Number Select the Month Yes Ledger Name Select the required Ledger(s) Yes Latest Distributed Budget Select the required Budget No Forecast Budget Select the required Forecast No Group Select the required Group Code(s) No Directorate Select the required Directorate Code(s) No Cost Centre Select the required Cost Centre Code(s) No Programme Code Select the required Programme Code(s) No Programme Level1 Detail Select the required Level 1 Programme Code(s) No Programme Level2 Detail Select the required Level 2 Programme Code(s) No Programme Level3 Detail Select the required Level 3 Programme Code(s) No Programme Level4 Detail Select the required Level 4 Programme Code(s) No Programme Level5 Detail Select the required Level 5 Programme Code(s) No DEL/AME Select the type of Budget (DEL, AME or NULL) No Page 34

41 Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values Default Output Columns The following table illustrates the default columns on the Programme YTD Monitoring Report: Column Header Programme Code Programme Name Month Actual (A) Month Budget (B) Month Variance (A-B) YTD Actual (C) YTD Budget (D) YTD Variance (C-D) Annual Forecast (E) Annual Budget (F) Annual Variance (E-F) Headroom (F-C) Description The Programme Code Value Budgeted/Transacted against The Programme Name Budgeted/Transacted against Month to Date (MTD) Actual Figure Month to Date Budget (MTD) Figure Month to Date Variance Figure (MTD Actual minus MTD Budget) Year to Date (YTD) Actual Figure Year to Date Budget (YTD) Figure Year to Date Variance Figure (YTD Actual minus YTD Budget) Total Forecast Spend Figure Total Annual Budget Figure End of Financial Year Variance (Total Forecast minus Total Budget) Amount of funds left in Budget at YTD point Total Budget minus YTD Actual Page 35

42 6.3 The Administration Costs Monthly Profiles Report The Administration Costs Monthly Profiles Report shows: Actual expenditure month by month to the period in which the report is being run Monthly forecast expenditure thereafter against budgets and forecasts o The report is for Administration Costs Navigation Path 1. Responsibility Your Organisation OBIEE Reports GL 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open link next to the Administration Costs Monthly Profiles Report Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Administration Costs Monthly Profiles Report: Parameter Description Mandatory? Fiscal Year Select the Financial Year Yes Fiscal Period Number Select the Month Yes Ledger Name Select the required Ledger(s) Yes Latest Distributed Budget Select the required Budget Forecast Budget Select the required Forecast No Entity Select the required Entity Code(s) No Group Select the required Group Code(s) No Directorate Select the required Directorate Code(s) No Cost Centre Code Select the required Cost Centre Code(s) No Programme Code Select the required Programme Code(s) No Ring Fence Data Select the required Ring Fenced Data No Natural Account Code Select the required Account Code(s) No NAC Level1 Detail Select the required Level 1 Account Code(s) No NAC Level2 Detail Select the required Level 2 Account Code(s) No NAC Level3 Detail Select the required Level 3 Account Code(s) No NAC Level4 Detail Select the required Level 4 Account Code(s) No NAC Level5 Detail Select the required Level 5 Account Code(s) No NAC Level6 Detail Select the required Level 6 Account Code(s) No No Page 36

43 Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values Default Output Columns The following table illustrates the default columns on the Administration Costs Monthly Profiles Report: Column Header Natural Account Code Natural Account Name Monthly Figures (APR MAR) Year End Adjust Latest Forecast Latest Budget Over/Under Budget Actual Spend to Date Description The Account Code Value Budgeted/Transacted against The Account Code Name Budgeted/Transacted against Represent Actual Costs up to and including the Fiscal Period requested in the parameters. Represent Forecasted Costs from next Fiscal Period to the end of financial year. Any changes made in adjustment periods Total Forecast Spend Figure Total Annual Budget Figure Total Annual Variance between Annual Forecast & Annual Budget Actual Spend Year to Date Page 37

44 6.4 The Administration Cost YTD Monitoring Report The Administration Cost YTD Report shows Year to Date (YTD) actual expenditure against Budgets and Forecast Expenditure for Administration Costs Navigation Path 1. Responsibility Your Organisation OBIEE Reports GL 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Select on Open within Administration Cost YTD Monitoring Report Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Administration Cost YTD Monitoring Report: Parameter Description Mandatory? Fiscal Year Select the Financial Year Yes Fiscal Period Number Select the Month Yes Ledger Name Select the required Ledger(s) Yes Latest Distributed Budget Select the required Budget No Forecast Budget Select the required Forecast No Entity Select the required Entity Code(s) No Group Select the required Group Code(s) No Directorate Select the required Directorate Code(s) No Cost Centre Code Select the required Cost Centre Code(s) No Programme Code Select the required Programme Code(s) No Natural Account Code Select the required Account Code(s) No NAC Level1 Detail Select the required Level 1 Account Code(s) No NAC Level2 Detail Select the required Level 2 Account Code(s) No NAC Level3 Detail Select the required Level 3 Account Code(s) No NAC Level4 Detail Select the required Level 4 Account Code(s) No NAC Level5 Detail Select the required Level 5 Account Code(s) No NAC Level6 Detail Select the required Level 6 Account Code(s) No Page 38

45 Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values Default Output Columns The following table illustrates the default columns on the Administration Cost YTD Monitoring Report: Column Header Natural Account Code Natural Account Name Month Actual (A) Month Budget (B) Month Variance (A-B) YTD Actual (C) YTD Budget (D) YTD Variance (C-D) Annual Forecast (E) Annual Budget (F) Annual Variance (E-F) Headroom (F-C) Description The Account Code Value Budgeted/Transacted against The Account Code Name Budgeted/Transacted against Month to Date (MTD) Actual Figure Month to Date Budget (MTD) Figure Month to Date Variance Figure (MTD Actual minus MTD Budget) Year to Date (YTD) Actual Figure Year to Date Budget (YTD) Figure Year to Date Variance Figure (YTD Actual minus YTD Budget) Total Forecast Spend Figure Total Annual Budget Figure End of Financial Year Variance (Total Forecast minus Total Budget) Amount of funds left in Budget at YTD point Total Budget minus YTD Actual Page 39

46 6.5 The Cost Expenditure Analysis Report The Cost Expenditure Analysis Report provides Budget, Actual and Forecast Account Code Analysis for the specified Cost Centre and/or Programme parameters Navigation Path 1. Responsibility Your Organisation OBIEE Reports GL 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open link next to the Cost Expenditure Analysis report Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Cost Expenditure Analysis Report: Parameter Description Mandatory? Fiscal Year Select the Financial Year No Fiscal Period Number Select the Month No Ledger Name Select the Ledger Name No Budget Name Select the required Budget No Forecast Name Select the required Forecast No Entity Select the required Entity Code(s) No Group Select the required Group Code(s) No Directorate Select the required Directorate Code(s) No Cost Centre Select the required Cost Centre Code(s) No Programme Select the required Programme Code(s) No Analysis Select the required Analysis Code(s) No Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values. Page 40

47 6.5.3 Default Output Columns The following table illustrates the default columns on the Cost Expenditure Analysis Report: Column Header Description Cost Centre The Cost Centre Code Value Budgeted/Transacted against Natural Account Analysis Code Budget Forecast Actual YTD Actual The Account Code Value Budgeted/Transacted against The Analysis Code Value Budgeted/Transacted against The Month to Date Budget Value The Month to Date Forecast Value The Month to Date Actual Value The Year to Date Actual Value Page 41

48 6.6 The Month End Reports The Month End Reports display income & expenditure based on budgets and actuals and a further comparison showing the variance between the two on a monthly (as selected) and year to date basis. Month End Reports contains 7 drill down levels; these are represented by 7 tabs at the top of the report: Entity Summary Business Unit Summary Cost Centre Summary Account Summary Programme Summary Analysis Summary Transaction Level Learning Note: The outline below demonstrates information using the Cost Centre Summary tab Navigation Path 1. Responsibility Your Organisation OBIEE Reports GL 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open link next to the Month End Reports Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters Page 42

49 3. The following parameters are available for the Month End Reports Cost Centre Summary: Parameter Description Mandatory? Fiscal Year Select the Financial Year Yes Fiscal Period Number From Select the Month Yes Fiscal Period Number To Select the Month Yes Ledger Name Select the required Ledger Yes Budget Name Select the required Budget No Entity Select the required Entity Code(s) No Business Unit Code Select the required Business Unit Code(s) No Cost Centre Code Select the required Cost Centre Code(s) No P&L / B/S Select Profit & Loss and/or Balance Sheet Accounts No Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values Default Output Columns Entity Summary The following table illustrates the default columns on the Month End Reports Entity Summary: Column Header Entity Code Entity Name Budget Actual Variance Variance % Budget YTD Actual YTD Variance YTD Variance YTD % Description The Entity Code Value Budgeted/Transacted against The Entity Code Name Budgeted/Transacted against Month to Date (MTD) Budget Month to Date (MTD) Actual Month to Date (MTD) Variance: (MTD Actual minus MTD Budget) Month to Date Variance as a % (MTD Variance divided by MTD Budget) Year to Date (YTD) Budget Month to Date (YTD) Actual Month to Date (YTD) Variance: (YTD Actual minus YTD Budget) Month to Date Variance as a % (YTD Variance divided by YTD Budget) Page 43

50 6.6.4 Default Output Columns Business Unit Summary The following table illustrates the default columns on the Month End Reports Business Unit Summary: Column Header Entity Code Entity Name Business Unit Code Business Unit Name Budget Actual Variance Variance % Budget YTD Actual YTD Variance YTD Variance YTD % Description The Entity Code Value Budgeted/Transacted against The Entity Code Name Budgeted/Transacted against The Business Unit Code Value Budgeted/Transacted against The Business Unit Code Name Budgeted/Transacted against Month to Date (MTD) Budget Month to Date (MTD) Actual Month to Date (MTD) Variance: (MTD Actual minus MTD Budget) Month to Date Variance as a % (MTD Variance divided by MTD Budget) Year to Date (YTD) Budget Year to Date (YTD) Actual Year to Date (MTD) Variance: (YTD Actual minus YTD Budget) Year to Date Variance as a % (YTD Variance divided by YTD Budget) Default Output Columns Cost Centre Summary The following table illustrates the default columns on the Month End Reports Cost Centre Summary: Column Header Entity Code Entity Name Business Unit Code Business Unit Name Cost Centre Code Cost Centre Name Budget Actual Variance Variance % Budget YTD Actual YTD Variance YTD Variance YTD % Description The Entity Code Value Budgeted/Transacted against The Entity Code Name Budgeted/Transacted against The Business Unit Code Value Budgeted/Transacted against The Business Unit Code Name Budgeted/Transacted against The Cost Centre Code Value Budgeted/Transacted against The Cost Centre Code Name Budgeted/Transacted against Month to Date (MTD) Budget Month to Date (MTD) Actual Month to Date (MTD) Variance: (MTD Actual minus MTD Budget) Month to Date Variance as a % (MTD Variance divided by MTD Budget) Year to Date (YTD) Budget Year to Date (YTD) Actual Year to Date (MTD) Variance: (YTD Actual minus YTD Budget) Year to Date Variance as a % (YTD Variance divided by YTD Budget) Page 44

51 6.6.6 Default Output Columns Account Summary The following table illustrates the default columns on the Month End Reports Account Summary: Column Header Entity Code Entity Name Business Unit Code Business Unit Name Cost Centre Code Cost Centre Name GL Account Code GL Account Name Budget Actual Variance Variance % Budget YTD Actual YTD Variance YTD Variance YTD % Description The Entity Code Value Budgeted/Transacted against The Entity Code Name Budgeted/Transacted against The Business Unit Code Value Budgeted/Transacted against The Business Unit Code Name Budgeted/Transacted against The Cost Centre Code Value Budgeted/Transacted against The Cost Centre Code Name Budgeted/Transacted against The GL Account Code Value Budgeted/Transacted against The GL Account Name Budgeted/Transacted against Month to Date (MTD) Budget Month to Date (MTD) Actual Month to Date (MTD) Variance: (MTD Actual minus MTD Budget) Month to Date Variance as a % (MTD Variance divided by MTD Budget) Year to Date (YTD) Budget Year to Date (YTD) Actual Year to Date (MTD) Variance: (YTD Actual minus YTD Budget) Year to Date Variance as a % (YTD Variance divided by YTD Budget) Default Output Columns Programme Summary The following table illustrates the default columns on the Month End Reports Programme Summary: Column Header Entity Code Entity Name Business Unit Code Business Unit Name Cost Centre Code Cost Centre Name GL Account Code GL Account Name Programme Code Programme Name Budget Actual Variance Variance % Budget YTD Actual YTD Variance YTD Variance YTD % Description The Entity Code Value Budgeted/Transacted against The Entity Code Name Budgeted/Transacted against The Business Unit Code Value Budgeted/Transacted against The Business Unit Code Name Budgeted/Transacted against The Cost Centre Code Value Budgeted/Transacted against The Cost Centre Code Name Budgeted/Transacted against The GL Account Code Value Budgeted/Transacted against The GL Account Name Budgeted/Transacted against The Programme Code Value Budgeted/Transacted against The Programme Name Budgeted/Transacted against Month to Date (MTD) Budget Month to Date (MTD) Actual Month to Date (MTD) Variance: (MTD Actual minus MTD Budget) Month to Date Variance as a % (MTD Variance divided by MTD Budget) Year to Date (YTD) Budget Year to Date (YTD) Actual Year to Date (MTD) Variance: (YTD Actual minus YTD Budget) Year to Date Variance as a % (YTD Variance divided by YTD Budget) Page 45

52 6.6.8 Default Output Columns Analysis Summary The following table illustrates the default columns on the Month End Reports Account Summary: Column Header Entity Code Entity Name Business Unit Code Business Unit Name Cost Centre Code Cost Centre Name GL Account Code GL Account Name Programme Code Programme Name Analysis 1 Code Analysis 2 Code Spare 1 Code Spare 2 Code Inter Entity Code Budget Actual Variance Variance % Budget YTD Actual YTD Variance YTD Variance YTD % Description The Entity Code Value Budgeted/Transacted against The Entity Code Name Budgeted/Transacted against The Business Unit Code Value Budgeted/Transacted against The Business Unit Code Name Budgeted/Transacted against The Cost Centre Code Value Budgeted/Transacted against The Cost Centre Code Name Budgeted/Transacted against The GL Account Code Value Budgeted/Transacted against The GL Account Name Budgeted/Transacted against The Programme Code Value Budgeted/Transacted against The Programme Name Budgeted/Transacted against The Analysis 1 Code Value Budgeted/Transacted against The Analysis 2 Code Value Budgeted/Transacted against The Spare 1 Code Value Budgeted/Transacted against The Spare 2 Code Value Budgeted/Transacted against The Inter Entity Code Value Budgeted/Transacted against Month to Date (MTD) Budget Month to Date (MTD) Actual Month to Date (MTD) Variance: (MTD Actual minus MTD Budget) Month to Date Variance as a % (MTD Variance divided by MTD Budget) Year to Date (YTD) Budget Year to Date (YTD) Actual Year to Date (MTD) Variance: (YTD Actual minus YTD Budget) Year to Date Variance as a % (YTD Variance divided by YTD Budget) Page 46

53 6.6.9 Default Output Columns Transaction Level The following table illustrates the default columns on the Month End Reports Transaction Level: Column Header Description Ledger Name The name of the organisations Ledger Fiscal Year Fiscal Period Entity Code Entity Name Business Unit Code Business Unit Name Cost Centre Code Cost Centre Name GL Account Code GL Account Name Programme Code Programme Name Analysis 1 Code Analysis 2 Code Spare 1 Code Spare 2 Code Inter Entity Code JE Batch Name JE Source JE Category Event Class Name Journal Description Supplier Number Supplier Name Customer Number Customer Name GL Date Currency Code Entered Amount DR Entered Amount CR Entered Amount Net Accounted Amount DR Accounted Amount CR Accounted Amount Net PO Amount (Original Currency) The Accounting year of the transaction The Financial period for the transaction The Entity Code Value Budgeted/Transacted against The Entity Code Name Budgeted/Transacted against The Business Unit Code Value Budgeted/Transacted against The Business Unit Code Name Budgeted/Transacted against The Cost Centre Code Value Budgeted/Transacted against The Cost Centre Code Name Budgeted/Transacted against The GL Account Code Value Budgeted/Transacted against The GL Account Name Budgeted/Transacted against The Programme Code Value Budgeted/Transacted against The Programme Name Budgeted/Transacted against The Analysis 1 Code Value Budgeted/Transacted against The Analysis 2 Code Value Budgeted/Transacted against The Spare 1 Code Value Budgeted/Transacted against The Spare 2 Code Value Budgeted/Transacted against The Inter Entity Code Value Budgeted/Transacted against The name of the Journal Batch containing the transaction The Source of the Journal The Category of the Journal Type of Transaction (E.g. Credit Memo, Invoice, Payments Receipt etc.) The description of the Journal The number of the Supplier The name of the Supplier The number of the Customer The name of the Customer The General Ledger date for the Journal The Currency of the Transaction The Journal Debit amount The Journal Credit amount Entered Debit Amount Entered Credit Amount The Accounted Debit amount for the Journal The Accounted Credit amount for the Journal Accounted Debit Amount Accounted Credit Amount The value of the Purchase Order in its original currency Page 47

54 Purchase Order Number Purchase Requisition Number Line Number Transaction Number Product Category Purchasing Category Expenditure Type Line Description Justification Creator Requester Approver Purchase Receipt Date Invoice Date Payment Due Date The number of the Purchase Order for the Transaction The number of the Purchase Requisition for the Transaction The Purchase Order Line number for the Transaction The number of the Transaction Category of the Goods, Services or Grant activity The description of the Goods, Services or Grant activity The Justification for the purchase The name of the individual who created the Requisition/Purchase Order The name of the individual who has requested the Goods, Services or Grant activity The name of the Approver (Budget Holder) who has approved the purchase The date the receipt was recorded for the Goods, Services or Grant activity The date of the invoice Date payment is due Page 48

55 6.7 The Management Reporting on Balances Report This Management Reporting on Balances report provides Opening, Closing, Debit and Credit activity balances of a General Ledger for a specified account combination and period Navigation Path 1. Responsibility Your Organisation OBIEE Reports GL 2. (N) Dashboards > Financials > Custom Dashboards Index 3. Click the open link next to the Management Reporting on Balances Report Parameters 1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter Step 10 of the Step-by-Step Guide refers to report parameters 3. The following parameters are available for the Management Reporting on Balances Report: Parameter Description Mandatory? Fiscal Year Select the required Financial Year Yes Fiscal Period Select the required Month Yes Entity Select the required Entity Code(s) No Business Unit Select the required Business Unit Code(s) No Cost Centre Select the required Cost Centre Code(s) No Group Select the required Group Code(s) No Account Select the required Account Code(s) No Programme Select the required Programme Code(s) No Analysis 1 Select the required Analysis 1 Code(s) No Analysis 2 Select the required Analysis 2 Code(s) No Spare 1 Select the required Spare 1 Code(s) No Spare 2 Select the required Spare 2 Code(s) No Inter Entity Select the required Inter Entity Code(s) No Caution Note: Dashboard parameters prefixed with an asterisk * are mandatory fields and must be completed to enable the report to run. Leaving a Parameter field blank will return all values. Page 49

56 6.7.3 Default Output Columns The following table illustrates the default columns on the Management Reporting on Balances Report: Column Header Entity Business Unit Cost Centre Account Programme Analysis 1 Analysis 2 Spare 1 Spare 2 Inter Entity Description The Entity Value Transacted against The Business Unit Value Transacted against The Cost Centre Value Transacted against The Account Value Transacted against The Programme Value Transacted against The Analysis 1 Value Transacted against The Analysis 2 Value Transacted against The Spare 1 Value Transacted against The Spare 2 Value Transacted against The Inter Entity Value Transacted against Opening Balance The Total Actual Value at the Start of the selected Period Debit Amount Credit Amount Closing Amount YTD Position The Total Value of Debits in the selected Period The Total Value of Credits in the selected Period The Total Actual Value at the End of the selected Period The Total Actual Value at the Year to Date Point Page 50

57 7 Appendix A Report Summary Module Report Summary Description Purchasing Accounts Payable Accounts Receivable Open Purchase Order Group Financial Reporting & Control AP Invoices Invoice Processing AP Transaction Processing AR Open Invoices AR Process Performance Group Financial Reporting & Control AR Invoices The Open Purchase Order Report details all open approved purchase orders for a specified cost centre. The output also lists Need-by Dates, plus the values that have already been receipted and matched; thereby showing exactly what is left on the Purchase Order. The Group Financial Reporting & Control AP Invoices Report allows users to interrogate PO related Invoices that meet various different criteria in a specified date range. The Invoice Processing Report allows users to interrogate Invoices that have been applied to a specific/range of chart of Account values in a specified month. The AP Transaction Processing Report allows users to the see total payments made against a particular Account Combination in a specified time frame. The AR Open Invoices Report allows users to interrogate open Customer Invoices that have been raised to a specific/range of chart of Account values. The AR Process Performance Report allows users to interrogate open and overdue Customer Invoices for a specified customer in a given time frame It also allows users to search for invoices raised by a particular individual within their organisation. The Group Financial Reporting & Control AR Invoices Report allows users to interrogate all Customer Invoices for a specified chart of account combination in a given time frame It also allows users to search for invoices raised for a particular customer/customer site. Page 51

58 Account Analysis with Line Detail The Account Analysis with Line Detail Report prints the full detail for all accounting lines in the General Ledger for single and multiple account combinations. The journal entries are given as appropriate for each line which can include details of: Invoices paid with invoice numbers and amount Receipts against Purchase Orders with PO numbers shown I.e. all the details that can be viewed by using the Drilldown facility in GL Account Inquiry General Ledger Programme YTD Monitoring Administration Costs Monthly Profiles Administration Cost YTD Monitoring Cost Expenditure Analysis Month End Reports Management Reporting on Balances The Programme YTD Monitoring Report shows Year to Date (YTD) actual expenditure against Budgets and Forecast Expenditure for a Main or Child Programme based on the Programme Level selected. The Administration Costs Monthly Profiles Report shows: Actual expenditure month by month to the period in which the report is being run Monthly forecast expenditure thereafter against budgets and forecasts o The report is for Administration Costs The Administration Cost YTD Report shows Year to Date (YTD) actual expenditure against Budgets and Forecast Expenditure for Administration Costs. The Cost Expenditure Analysis Report provides Budget, Actual and Forecast Account Code Analysis for the specified Cost Centre and/or Programme parameters. This Month End Reports display income & expenditure based on budgets and actuals and a further comparison showing the variance between the two on a monthly (as selected) and year to date basis. Month End Reports contains 7 drill down levels; these are represented by 7 tabs at the top of the report: Entity Summary Business Unit Summary Cost Centre Summary Account Summary Programme Summary Analysis Summary Transaction Level This Management Reporting on Balances report provides Opening, Closing, Debit and Credit activity balances of a General Ledger for a specified account combination and period. Page 52