Professional Services Government Contracting Implementation on the Cloud with HANA, enabled by Fiori

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2 Professional Services Government Contracting Implementation on the Cloud with HANA, enabled by Fiori Kelly Sinclair, Bart & Associates, Inc. Ron Long, Dassian Inc. SESSION CODE: PP714

3 LEARNING POINTS Gain an understanding of the Government Contracting Solution that B&A implemented Risk and change management activities during system implementation How Business Suite on HANA with Fiori is enabling continuous innovation

4 B&A WHO ARE WE? Bart & Associates, Inc. (B&A) Founded in 1988 and headquartered in McLean, VA Mid-sized company, $85M annual revenue Services: enterprise application design, development, legacy system modernization, and deployment; and biometrics/rfid solutions. ~500 Consultants CMMI Level 3 Currently have 16 projects providing custom developed, SAP, and PeopleSoft solutions for Federal Government Clients.

5 WHY SAP? B&A was outgrowing the legacy system No capability for visibility into the organization for management and executives No ability to customize Time-consuming manual reporting and invoicing in excel High maintenance costs for multiple applications Different technology platforms requiring multiple skill sets to maintain systems Manual transfer of data between systems No contract management system

6 OUR DECISION MAKING PROCESS We evaluated Deltek Costpoint, SAP, and Oracle. Evaluation Requirements 1. Ability to provide project management tools, visibility, reporting, and analytics 2. Integrated system with a single point of entry 3. Robust and flexible application platform with the ability to grow and expand based on business need 4. Ability to customize processes and reports 5. Maintenance and support Evaluation Factors 1. Industry best practices for Professional Services 2. Ease of upgrade 3. Partner ecosystem

7 THE SELECTED SOLUTION The SAP All-in-One solution suite including Dassian s Government Contracting Solution (GOVCON) in the Cloud with SAP Business Suite on HANA, enabled with Fiori.

8 DASSIAN WHO ARE WE?

9 Dassian GOVCON Overview Dassian GOVCON Qualified All-in-One Solution Cost Plus, T&M, FFP Contracts & Automated Billing Pre-Defined CAS Accounting, and Disclosure Statement SF1034 & SF1035 Invoice Forms Contract Flow Down Timekeeping & Labor Training, Testing, and Process Documentation Incurred Cost Submission, CPR Reports

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11 THE SOLUTION: BAiO, HANA, FIORI The Solution Suite: SAP All-In-One Business Suite, SAP Business All-in-One (BAiO) SAP BAiO with Dassian GOVCON provides an integrated view of our business that easily scales and adapts to meet changing needs. SAP HANA Enables real-time business, faster processes, and simpler business interactions. Streamlines our IT by bringing together analytics and transactions. Fiori Using Fiori for time entry. Provides a simple user experience that is available over the internet, and mobile devices, to geographically dispersed end users.

12 TAILORING THE SOLUTION Additional Features A two way interface with B&A s Payroll Services Provider, Paychex Electronic payment with ACH (Automated Clearing House) Check printing for vendor payment directly from the system Business specific pop-up messaging in Fiori notifications to end users Customized reporting

13 IMPLEMENTATION Implementation Team: Dassian and B&A Timeline: 4 months Configured ERP and HANA environments Installed BAiO Best Practices and GOVCON Solution verification to confirm requirements met End user training Master data templates for data conversion Cutover

14 RISK & CHANGE MANAGEMENT Risk Mitigation & Change Management Automated data conversion with master data templates and data loading scripts, reducing manual data entry. Conducted parallel processing during transition to ensure accuracy and mitigate risk. Phased transition to the new time keeping system in Fiori to better manage change for end users and reduce risk.

15 RETURN ON INVESTMENT 1 platform We simplified our IT landscape by consolidating multiple databases and systems, decommissioning Deltek and Unanet. 50% Faster month-end closing process. We are able to close the books in half the time! 60% Less effort required for month end closing by eliminating manual data entry and reconciliation, and streamlining processes.

16 CONTINUED INNOVATION Federal Customer Relationship Management (CRM) Pilot Fiori Wave 7 HANA Live S4 HANA and Simple Finance

17 KEY LEARNINGS Security/Roles Training Change Management

18 STAY INFORMED Follow the ASUGNews team: Tom Chris Craig

19 THANK YOU FOR PARTICIPATING Please provide feedback on this session by completing a short survey via the event mobile application. SESSION CODE: PP714 For ongoing education on this area of focus, visit