Vendor Management System. How Does This Work

Transcription

1 Vendor Management System How Does This Work

2 What does It Do? Which staffing vendors are providing services to our company, and do we have an active contract? How many contract workers are on site, and how long have they been here? What rates are we paying for similar skill sets from our providers? Contract Management Master Contracts Work Orders (SOW s) MOW/SDB Spend Management Online Approval Process Rate Card Management Vendor Management Vendor Registration Tiered Vendor Management Search Available Contractors Controlled Access Vendor Scorecards Sourcing Management Requisition Management Submission Tracking Real-Time Status Updates Search Available Contractors Submission Verification Spend Management Time Entry & Approval Automated Invoice Processing Integration To A/P Systems G/L, PO, Cost Center Tracking Robust Reporting & Dash Boards

3 At Your Fingertips Is this program going to interfere with me getting my work completed in a timely manner? Will I have more visibility into more information than is currently available? Do my staffing partners have access to more information than they currently receive? Program Office Staffing Partners Manage Users Manage Rates/Job Functions View Requirements/Submissions Manage Master Contracts Manage Work Orders View Time/Invoicing Activity Reporting Tools Register With Site (New Vendors) View Open Requirements Submit Resources Promote Contract Talent View Active Workers Upload Time Cards View Time Card Status Enter Invoicing Information Managers/Business Units Post Requirements View Submittals Select Talent Review & Approve Time Contract Workers Register With Portal Enter & Submit Time Cards View Time Card Status View Contract Information Upload Resume & Updated Status

4 Who Wins Standardized processes benefit business units, departments and partners. Clear and concise communications enhance both internal and external relationships. As visibility increases, managing your contingent labor resources is more efficient and effective. Procurement/Finance Reduced Program Costs Better Contract Compliance Streamlined Invoicing Process Minimized Risk Reduced Costs For Contract Labor HR/Recruiting/Sourcing Reduced Time To Fill Positions Faster Candidate Assessment Enhanced Vendor/Manager Communications More Control Over Use Of Contract Labor Minimized Co-Employment Risk Managers/Business Units Staffing Partners Reduced Sourcing Time Minimize Time Spent With Vendors Streamlined On/Off Boarding Simplified Time Approval & Invoice Processing Better Spend Management Access To More Opportunities Simplified Submission Process Enhanced Feedback On Candidate Submissions Better Re-Deployment Chances Easier Time & Invoicing Process

5 Implementation Process Dedicated Project Manager Guides Your Company Through Launch Process. Pre-Built Communications Save Time, And Insure Buy-In By All User Groups. Built In Best Practices, Job Templates, Skills Categories, And Rate Data Speed Deployment Configure Portal & Process Corporate User Training Launch Communications User Training & Support Create branded portal using company logo and style sheets. Configure sourcing process, work order approval and time/invoicing process. Configure locations, category and skills model to company. Develop & deploy job template library and rate card. Setup administrative, accounting and sourcing user accounts. Enter all current master contracts and active work orders. Import manager, vendor, and consultant users into portal. Provide full functional recruiter/admin training. Provide high level executive briefing to CXO level on program. Send internal managers introduction to program, and provide overview meeting (on/off line). Send external staffing firms announcement of new program and provide with online program overview. Complete trial runs of requisition, work order, and payment process to insure accuracy. Provide full functionality training to internal managers. Provide training to all active staffing suppliers on portal use. Train & support recruiters, admin, and accounting users on portal use. Ongoing support. 1 Week 1-2 Weeks 1-2 Weeks 1-2 Weeks Total Launch Time Days