PeopleSoft Asset Management 9.2: So Much More than Accounting

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2 PeopleSoft Asset Management 9.2: So Much More than Accounting Session ID: CON7585 Loida Chez, Oracle Ben Cabrera, Covanta Energy October 1, 2014 Copyright 2014, Oracle and/or its affiliates. All rights reserved.

3 Safe Harbor Statement The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described for Oracle s products remains at the sole discretion of Oracle. Copyright 2014, Oracle and/or its affiliates. All rights reserved.

4 What We Heard You Needed What 9.2 Delivers A Dramatically Better User Experience Better Financial Return: Lower Cost, Higher ROI Reduced System Complexity Flexible Software Adaptable to Each Organization s Needs Something New and Fresh Re-Designed Transactions New Interaction Paradigms New Mobile Interfaces Control of Cost & Cash Flow Business Case & ROI Analyses by Customers Control Over Rate of System Change via PeopleSoft Update Manager More Delivered, Easier to Use Functions & Integrations Oracle Cloud Services & Engineered Systems New Administration & Lifecycle Management Tools New Transaction Configurability & Resilience More Business Analyst/Power User-Configurable Tools Control of Cost & Timing with New PSFT Update Manager Oracle Product Roadmap Driven by Our Customers Ability to Do What Could Not Be Done Previously New PeopleSoft Customers & References Copyright 2014, Oracle and/or its affiliates. All rights reserved. 4

5 PeopleSoft Asset Management 9.2 New and Changed Features Project Costing ChartField Uptake* Dynamic Bonus Depreciation* Asset Visualization* Rapid Capture of Asset Cost Adjustments from Basic Add* Japanese Declining Balance* Delivered BI Publisher Reports* Prior Period Lease Payments* Asset Retirement Obligations Procurement and Payables Integration Asset Physical Inventory Disposal Worksheet Simplified Search and Accessing of Assets Combination Editing by Transaction Source Retire Maintain Plan Acquire Deploy Plan-to-Retire Business Process Approval Framework Adoption * Available in 9.1 Copyright 2014, Oracle and/or its affiliates. All rights reserved. 5

6 Efficiency with Role-Based WorkCenters 9.2 PI 4 Centralized workspace Role-based Provides convenient navigation to specific functional areas Increases productivity and efficiency Configurable by organization and function to support different requirements Copyright 2014, Oracle and/or its affiliates. All rights reserved. 6

9 Simplified Administration of Mass Updates Mass Transaction Manager 9.2 PI 4 End User-Focused Interface Reduces demands on IT Provides row-level security Allows processing logic and sharing of common code Transparently embedded in other components Copyright 2014, Oracle and/or its affiliates. All rights reserved. 9

11 Configurable Approval Processes Multi-Level Approval for Asset Disposals 9.2 PI 4 Line Level Approval Field and/or Monetary Criteria Copyright 2014, Oracle and/or its affiliates. All rights reserved. 11

13 Analyze Assets in Unprecedented Ways PeopleSoft In-Memory Project Discovery on Oracle Engineered Systems 9.2 PI 7 Instantly obtain project & asset financial and physical information based on userdefinable dimensions that exploit related unstructured data Dynamically calculate, display, and examine capital project expenditures, budgets, and variances against massive volumes of project and asset data Identify financial and execution deviations from plan and take corrective action revise project plans, redeploy assets, correct financial entries, and more Pre-requisites: Project Costing, Asset Management, & Endeca Discovery Foundation for Oracle Applications Copyright 2014, Oracle and/or its affiliates. All rights reserved. 13

14 PeopleSoft Asset Lifecycle Management Integrated Solutions From Planning to Retirement Integrated to PeopleSoft Financials, Projects (ESA), Supply Chain Management, Supplier Relationship Management, HCM, and CRM Centralized asset repository serves as the foundation for the entire ALM suite Track physical and financial assets, calculate depreciation, record tax and insurance requirements, and budget for future acquisitions Create work orders, schedule resources, and track costs associated with the maintenance and repair of assets Streamline the physical, financial, and contractual management of technology assets Simplify the site selection and acquisition process Administer tenant and landlord leases efficiently Copyright 2014, Oracle and/or its affiliates. All rights reserved. 15

15 9.2 Application-Level Exception-Based Monitoring Configurable Lease Monitoring Leverages Approval Workflow Framework (AWF) to provide powerful monitoring and notification/workflow capabilities Delivered for the following Real Estate functional areas (setup at BU level): Lease Status Monitoring Sales Amount Monitoring (including threshold exceptions) Operating Expense Monitoring (including threshold exceptions) Lease Clause Monitoring (terms compliance) Critical Date Notification Transaction Queue Monitoring (pending bills/payments for too long) SAR Approvals SAR Finalization Copyright 2014, Oracle and/or its affiliates. All rights reserved. 16

18 Preventive Maintenance New Date Controls for Preventive Maintenance Scheduling 9.2 PI 5 Specify whether preventive maintenance events are to be scheduled on business days only Define how the Preventive Maintenance and Projection processes should treat holidays and weekends Copyright 2014, Oracle and/or its affiliates. All rights reserved. 22

19 Preventive Maintenance More Control of Asset Loops Related to Meter-Driven PM Schedules 9.2 PI 5 Evaluate meter readings for the individual assets in the loop Copyright 2014, Oracle and/or its affiliates. All rights reserved. 23

20 Lower Costs with Efficient Maintenance Processing Planned for 9.2+ Deep functionality and productivityenhancing features to minimize asset downtime and spend Copyright 2014, Oracle and/or its affiliates. All rights reserved. 24

21 Lowe s Companies, Inc. COMPANY OVERVIEW Founded in 1946 and has since grown from a small town hardware store to the second largest home improvement retailer worldwide Fortune 100 company based out of Mooresville, North Carolina Operates more than 1,830 stores across the US, Canada & Mexico and employees more than 260,000 people FY 2013 sales totaled $53.4B and net earnings totaled $2.3B CHALLENGES/OPPORTUNITIES Prior to PeopleSoft 9.1, Lowe s operated two separate instances of PeopleSoft : PeopleSoft 8.4 for US and PeopleSoft 8.9 for Canada $19.5B and ~740k assets Need for flexibility related to mass additions and retirements (all capital purchases flow through the Project Costing module) Mitigation of data issues through root cause analysis and subsequent remediation Move off-line assets into PeopleSoft Asset Management Move towards IFRS Fixed Asset Reporting Requirements (componentization) SOLUTIONS (Modules) Financials: General Ledger, Payables, Project Costing, Asset Management Supply Chain: Purchasing, Inventory, eprocurement, Strategic Sourcing, Catalog Mgmt., Supplier Contracts, esupplier Connection, esettlements, Supply Chain Portal Human Capital Management: HR, Payroll, Benefits Administration, ebenefits, eprofile Manager DT, e Compensation MDT, Stock Administration CUSTOMER PERSPECTIVE The enhanced capabilities offered within the PeopleSoft 9.1 financial modules allowed us to streamline business processes and reduce customizations by 52%. This lowered our total cost of ownership due to less analysis and technical support needed to evaluate and maintain customizations during future upgrades. Kevin O Brien, VP, Finance Initiatives RESULTS Completed upgrade from PS 8.4/8.9 modules into PS 9.1 in Q Applied Bundles in Fall 2013 Appling Bundles in Fall 2014 Tentative PS 9.2 Upgrade date Fall 2016 Broader support for PeopleSoft applications Improved performance due to decreased processing time and consolidation of PeopleSoft instances Removed custom Excel Additions Loader (PS 8.4) and replaced with delivered Excel to CI tool Resolved over 50,000 data cleansing issues across 10,000 assets Componentized over $600m of fixed assets for improved tracking and adherence to future IFRS requirements Moved offline depreciation calculations encompassing assets with over $480m in depreciation expense. Copyright 2014, Oracle and/or its affiliates. All rights reserved.

22 East Kentucky Power Cooperative COMPANY OVERVIEW East Ky Power Cooperative is a not-for-profit corporation delivering wholesale energy and services to 16 distribution cooperatives through power plants, peaking units, hydro power and more than 2,800 miles of transmission lines. Maintenance budget over $50 million annually, excluding capital projects with approximately 30,000 work order tasks annually. CHALLENGES/OPPORTUNITIES Financial running PeopleSoft, Generation Maximo, Transmission Cascade and Mobile Paper based. Some interfaces existed between applications but not enough. SOLUTIONS (Modules) PeopleSoft 9.0 Financials included Asset Lifecycle Management which integrates all the applications together. BlueDot Solutions had experience with mobile applications RESULTS Re-implemented Financials (8 modules) and Supply Chain (5 modules) and implemented ALM for both Generation and Transmission. Partnered with BlueDot Solutions to build a disconnected application for Mobile work requests. Asset Management now contains both Financial and Business assets. Reported Metrics to management using Queries instead of Excel. Improved accuracy for management reporting of ALM costs and hours due to the application interfacing with Project Costing. Future Plans Currently upgrading to release 9.2, PeopleTools 8.53.xx BlueDot Solutions to build mobile app using smart devices. Use Pivot Grids for reporting. Building Business Process WorkCenters Installing Mobile Inventory Copyright 2014, Oracle and/or its affiliates. All rights reserved.

24 Company & Program Overview Covanta (CVA) is a global $1.7 billion Energy from Waste (EfW) company with operations in the US, China and Europe. 45 EfW power plants daily process 52,000 tons of waste generating 1,400 Megawatts of power and recycling over 13,000 tons of metal. CVA used Maximo for Inventory and Maintenance with PeopleSoft 9.1 and 8.52 tools for finance and procurement. The legacy Maximo version didn t meet future needs while the latest version was expensive and would continue to be at odds with PeopleSoft financials. CVA launched IMPACT to replace Maximo via a 3 pilot site Phase I in 2013 followed by a 35 site Phase II in 2014 and a 7 site Phase III in Concurrently during Phase II Covanta launched a program to upgrade all 14 module platform to PeopleSoft 9.2 and 8.54 Tools. 28

25 IMPACT Project Key Drivers for Change Establish common Maintenance Management and Inventory processes across 45 plants. Expand use of Asset Management, Purchasing and Project Costing. Full integration with system of reference (PeopleSoft Financials) One version of truth data source shared across finance, procurement and operations. A long term cost effective sustainable and scalable platform. 29

26 Focus on Integration Receiving Capitalize Costs, Retire Assets Time Entry Purchasing/ eprocurement Inventory Project Costing/ Program Management IT Help Desk Time Entry WO Materials, Reqs Linked to WO & Workflow Procurement Cards Transactions Cost Updates Project/Task, Resources, WO Costs, Chargeback Cases Linked to WOs IT Asset Management Suppliers WO Updates, Catalogs Maintenance Management Assets, Warranties Meters, Maintenance History, Component Changeouts, Retirements Assets, Usage Asset Management Employees & Skills Posting Integration Chart of Accounts Maintainable Assets, Space Space Utilization Human Capital Management Payables/ Receivables General Ledger Cost Allocations Real Estate Management (Space Management/ Lease Administration Rent Payments, Sub-lease billings Accounting Entries, Chargeback 30

27 Key Drivers for Change PeopleSoft 9.2 Upgrade Program Utilize the 9.2 and 8.54 tools upgrade of 14 modules (including MM & INV) to support new shared service finance and procurement areas. Use upgrade to force best practice business process implementation. Focus on a functional upgrade leveraging out of the box processes to minimize customizations and maximize automation. Leverage new capabilities in 8.54 tools including Fluid and Mobile. Concurrent with the upgrade, migrate from current Covanta on site data center to Oracle Managed Cloud (OMCS).

29 Get Connected and Stay Informed Key PeopleSoft Information Sources PeopleSoft Information Portal PeopleSoft YouTube Channel Social Oracle PeopleSoft Page Oracle PeopleSoft Development Group Blogs Click Images For More Information Copyright 2014 Oracle and/or its affiliates. All rights reserved. Restricted to event use only. 33

30 The New Online Cumulative Feature Overview Tool PeopleSoft Update Image based functionality coming soon Search for features within Update Images New columns with helpful information and links. Copyright 2014 Oracle and/or its affiliates. All rights reserved. 34

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32 Oracle Value Chain Summit Enabling Agents of Change Why Attend? Hear Exciting Speakers: NFL Legend Steve Young, Co-Author of Green to Gold and Author of The Big Pivot Andrew Winston and Aerobatic Pilot Sean Tucker are in the lineup. Learn from the Experts: Listen to case studies from leading companies and speak with top partners who have championed change. Expand Your Network: With attendees, this summit is a networking bonanza. Improve Your Skills: Enhance your expertise by joining NEW hands-on training sessions. January 26-28, 2015 San Jose McEnery Convention Center More than 150 sessions across: Maintenance Manufacturing Procurement Product Value Chain Value Chain Execution Value Chain Planning Cross Value Chain Learn more: OracleValueChainSummit.com Join the conversation: #OVCS Copyright 2014 Oracle and/or its affiliates. All rights reserved. Oracle Confidential Internal/Restricted/Highly Restricted 36

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