SharePoint for Digital Asset Management

Transcription

1 SharePoint for Digital Asset Management 18 years experience in integration, project management, custom application development and video / event production. AIIM Certified Enterprise Content Management Practitioner Currently IT Project Manager & SharePoint Architect for Skechers USA, a global footwear manufacturer Principal Enthusiast at my blog SharePointStrategist.com Vice Chair of SPUGS.org, non profit dedicated to promoting SharePoint User Groups SharePointStrategist.com 1

2 Leverage existing technology to achieve DAM goals Drive user adoption by a familiar interface Implement in iterative processes Define your DAM initiative Work in Process (WIP) vs Final Assets Get executive sponsorship p Docs/tasks/calendars, blogs, wikis, e mail integration, project management lite, Outlook integration, offline docs/lists Server based Excel spreadsheets and data visualization, Report Center, BI Web Parts, Business KPIs/Dashboards Insight Collaboration Portal Enterprise Portal template, Site Directory, My Sites, social networking, privacy control Rich and Web forms based front ends, LOB actions, pluggable SSO Business Process Content Management Search Enterprise scalability, contextual relevance, rich people and business data search Integrated document management, records management, and Web content management with policies and workflow SharePointStrategist.com 2

3 Hosted or on site deployments with both 2010 & 2007 versions Business Value Inter connected Workplace Business Solutions Structured Team Sites Ad hoc Team Sites SharePointStrategist.com 3

4 Implementation Strategy Technology as a Service Architecture Design IT Resources Pilot Project Selection Risk Analysis Best Practices Change Agent Capability Maturity Model (CMMI) Initial Defined Managed Measured Optimizing Body of Work Reference: Carnegie Mellon SEI SharePointStrategist.com 4

5 Taxonomy How you classify data as expressed through: Database & web app design Content t types Custom columns Default metadata Legacy Integration Links to external databases & other LOB apps Data Conversions Unstructured edto Structured Data File Stores Compliance & Governance Scalability, Security & Up Time Web Application Audiences & Roles Site Collection Type Quotas Site Columns Content Types UI Master & Content Pages Lists & Libraries Views Web Parts Alerts SharePointStrategist.com 5

6 Web Application Single by Port Separate administration web app Audiences by department or security group Site Collection Type Publishing / Team Quotas based on SQL db architecture Per Department is standard Site Columns (Metadata) Document Type or Category Department Content Types (General to Specific) Media Files Metadata, Content Types, UI Published WIP Or by more detailed type UI Master& Content Pages Site Collections Lists & Libraries Views Web Parts Alerts Metadata, Content Types, UI Site Collections SharePointStrategist.com 6

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8 You probably already own SharePoint consider its varied uses when evaluating DAM systems. Do not settle for a sub standard SharePoint installation Educate yourself about the possibilities Leverage the extensive community to locate qualified & reliable talent Find and nurture an executive sponsor Use incremental enhancements as an opportunity to continuously optimize your underlying processes Change Agent Microsoft TechNet Architecture & Deployment tools MVP Community Twitter, Blogs EndUserSharePoint.com Mark Miller & Team My Blog: SharePointStrategist.com Peers User Groups SPUGS.org LinkedIn & Yahoo Groups Training SharePointStrategist.com 8