S5: Bank Reconciliation Start to Finish
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1 S5: Bank Reconciliation Start to Finish
2 Welcome To Bank Reconciliation Introductions If you have questions not covered: Write them down on a Questions Form and drop in a Connections Box Ask them at Round Table Discussion
3 Agenda Using the Bank Reconciliation screen Balancing with the bank Making adjusting entries Clearing voids and incorrect deposits After the Bank Rec is done Variance What to do if it happens to you?
4 Bank Reconciliation Wizard
5 Bank and School Selection Bank account for a single school or multiple schools? Select the right bank account.
6 Bank and School Selection
7 Enter Balances & Ending Date Enter beginning and ending balances from your statement. Enter statement date. Use month end date. Use the same date each month.
8 Balances and Dates
9 Clearing Items Clear checks that cleared the bank. Clear deposits that cleared the bank. Clear adjustments (charges/nsf checks/etc.) How to clear them - screen options: Keyboard Mouse Windows Shortcuts
10 Balancing With the Bank When they are the same, they will both turn GREEN.
11 Printing & Updating Once you are in Balance (in the GREEN): Print the Bank Reconciliation Report Verify that it printed correctly Update You must click Finish
12 Print Bank Reconciliation Report You can change the report title.
13 Updating The Bank Reconciliation The Bank Reconciliation is not recorded until you click the Finish Button!
14 Adjustments For bank fees, NSF checks, interest income. Is the adjustment a plus or a minus? Positive/plus for more money Negative/minus for less money Income vs Expense column? Be careful with your dates. Use a specific Purpose NSF Ck 456 Smith
15 Adjustment Entry
16 Adjustment Entry-Two Questions Will this increase (+) or decrease (-) the money in the bank? Income or Expense column on AA Report?
17 Adjustment Date and Purpose Date of transaction on bank statement. Purpose should be specific. Correct Dep#122 coin ct wrong Ck#12890 cleared wrong amount NSF #2565 Billy Bear NSF Fee #2565 Billy Bear
18 Clearing Void Checks Both original & void show on Bank Rec screen. Program marks them as Cleared Clear both of them on the same Bank Reconciliation to balance. Original Voids do not show on the Bank Rec screen.
19 Clearing Voids CLEAR BOTH ORIGINAL CHECK AND THE VOID!
20 Clearing Wrong Deposits Correct deposit problems by Reversing Bank Deposit Making an adjustment You must clear deposits manually. Be sure to use the correct date on the reversal.
21 Reversing Deposits
22 Reversing Deposits - Detail
23 Month End Processing What does month end processing do? Removes Temporary Vendors with no open purchase orders or invoices. Clears out all paid invoices. Clears out all received purchase orders. Changes the Last Closed Period date so you can t enter transactions in the prior month
24 Month End Processing
25 Month End Reports Account Analysis Detail Report for the Cash Accts Account Analysis Summary Report for all Accounts AA Summary with Encumbrances Encumbrance Report for the club advisors Trial Balance and Balance Sheet Cash Disbursement Report
26 Make a Backup It is advised that you make a separate backup and store with your month end reporting for safe keeping.
27 The Non-Zero Variance You re in balance with the bank! BUT You have a Non-Zero Variance. What does it mean? Beginning statement balance is entered wrong. Beginning Cash Balances (Opening Entries) is wrong. Data Corruption
28 The Non-Zero Variance Fixing It Troubleshooting a variance: Print the Account Analysis Detail Report. Compare to Bank Reconciliation Report. Investigate.
29 Investigate Compare amounts on bank statement with Bank Rec screen.
30 Preventing Variances Don t post to a prior period! Good hardware/networking to avoid data corruption. Variance - Blue Bear will probably have to fix it. Have reports and backups to help facilitate BB Support if needed.
31 Reports and Backups What you will need to provide BB Support? Last month bank statement Last month Bank Reconciliation Report Account Analysis Detail Report for last month Backup of your data from month end This month s bank statement Current backup With your Bank Reconciliation in balance
32 Questions & Answers
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