Reconciling a Bank Statement
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- Jordan Morris
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1 Reconciling a Bank Statement 1. Under Data Adjustments Receipt add interest Claim take out bank charges 2. Under Check Recon Reconcile Bank Statement a. Always do trial first b. Fill in information, then next, leave next screen blank, then next c. Put a check mark by checks that have cleared (either one at a time, or by range). Verify cleared amount and cleared count at bottom of screen, then next d. This screen calculates and states a bank statement has been created. Click on Finish. 3. Under Check Recon Run outstanding checks/deposits 4. Under Check Recon Run Bank Statement This will give total of outstanding checks 5. Under Reports Bank Activity Statement 6. Do Bank Reconciliation on form to confirm you are balanced 7. Under Check Recon Reconcile Bank Statement choose normal and then enter all information on first screen. Click next, verify other screens as they come up (information is saved from trial) and click next until screen comes up stating the bank statement has been created. Click next, then Finish.. 8. Under View Run Schedule of Balances by fund put in beginning and ending dates, click on arrow, then print. 9. Under Reports Summary Receipts and Expenditures put in beginning and ending dates, then print 10. Under Data Change Last Posted Date fill in date, then put a check mark in the box in the bottom left hand corner, click next, put check mark in box at bottom of screen, then finish, then ok. 11. Under Check Recon Delete/Void Cleared Checks a. Verify total, click Finish
2 Interest 1. Data Adjustments Receipt b. Fill in effective date date interest is posted c. Bundle Fill in name for bundle (example: interest) d. Tran source leave as is e. Tran date same as effective date f. Fund fill in g. Acct fill in h. Obj zero i. Loc zero j. Bank put in bank # k. Receipt put in effective date l. Amount fill in m. Comment fill in n. Click ok Debit 1. Data Adjustments Claim (credit card equipment or merchant fee charges) b. Fill in effective date date charge is posted c. Bundle Fill in name for bundle (example: debit) d. Tran source leave as is e. Tran date same as effective date f. Fund fill in g. Acct fill in h. Obj zero i. Loc zero j. Bank put in bank # k. Check/PO # put in info if you have it l. Amount fill in amount m. Comment fill in n. Click ok
3 NSF Check 1. Data Adjustments Receipt a. Effective date date check was returned b. Bundle Name bundle c. Tran source Leave as is d. Tran date Date check was originally deposited into bank, or it can be the same as the effective date e. Fnd Original Fund # f. Acct Original Acct. # g. Obj zero h. Loc zero i. Bank Fill in bank # j. Rec Fill in effective date k. Amount Fill in amount as negative l. Comment NSF check m. Comment Fill in person s name Void A Receipt o. Data Adjustments Receipt a. Fill in effective date date receipt was done b. Bundle Fill in name for bundle c. Tran source leave as is d. Tran date same as effective date e. Fund fill in f. Acct fill in g. Obj zero h. Loc zero i. Bank put in bank # j. Receipt put in effective date k. Amount fill in amount as negative l. Comment fill in m. Click ok
4 Void a Check 1. Data Adjustments Claim/Docket b. Effective date date check is being voided (not check date) c. Bundle Name bundle d. Tran source Leave as is e. Tran date date of check f. Fund Fill in from check g. Acct Fill in from check h. Obj zero i. Loc zero j. Vendor Fill in from check k. Check Check # l. P O P O # m. Amount Fill in amount as negative n. Comment Void check o. Click ok 2. Check Recon Maintenance/Corrections a. Bank Fill in bank # b. When screen comes up with checks, find check # and double click, then change status, and click ok
5 Transfer Between Funds 1. Data Adjustments Receipt a. Press ++ b. Effective date this is the date adjustment is being done c. Bundle Name bundle d. Tran source Leave as is e. Tran date same as effective date f. Fnd This is from fund g. Act Fill in account # h. Obj Zero i. Loc Zero j. Bank Fill in bank # k. Rec the date of trans l. Amnt Fill in amount as negative m. Comment To close fund n. Comment Fund being moved to fund, then click ok 2. New screen comes up, some information is already filled in a. Fnd Fill in new fund # b. Acct Fill in account # c. Obj Zero d. Loc Zero e. Bank Fill in Bank # f. Rec Effective date g. Amnt Fill in amount h. Comment To close fund i. Comment Fund being moved from fund, then click ok. *Note: You can do this by using Receipt for fund that is receiving money and Claim for who is being debited.
6 Adjustment for check posted with wrong fund and account 1. Data Adjustments Claim/Docket b. Effective date date on original paperwork (or after the last posted date shown in bottom right hand corner) c. Screen comes up Effective date date on paperwork (or last posted date) d. Bundle Name bundle e. Trans source already filled in f. Trans date use today s date g. Fund Original fund # h. Acct Original account # i. Obj zero j. Loc zero k. Bank fill in bank # l. Vendor fill in # m. Check fill in check # n. P O fill in #, leave as complete or whatever it shows o. Amount fill in amount as negative p. Comments fill in, then ok 2. Either do a shift C or go up to copy button info is already filled in, tab thru and fill in correct info. a. Fund Fill in correct fund # b. Acct Fill in correct account # c. Obj zero d. Loc zero e. Bank fill in bank # f. Vendor fill in # g. Check fill in check # h. P O fill in # i. Amount fill in amount j. Comments fill in, then ok k. Print screen
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