Fully Compliant Modification/Custom Software Not available. Comments

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1 Fully Compliant Modification/Custom Software Not available Applicant Tracking 1 Ability to generate candidate lists by exam by user-defined criteria. 2 Ability to schedule exams and send letters informing of date and time of exams. 3 Ability to compute test scores according to exam plan definition. 4 Ability to generate initial eligible lists and final eligible lists by exam, containing as selected by user: Comments Class title Class code Date posted Date expires Date amended Initial or final list Date of exam Candidate name Candidate race Candidate gender General candidate availability or restriction Category or rank Voluntary transfer candidates Applicant information must flow to employee module. 5 Ability to create an online profile that will allow for multiple applications. 6 Allow for future modifications, changes and submissions to the application. 7 Ability to have complete applicant tracking online throughout the hiring process that also stores complete history files of successful and non-successful candidates. 8 Ability to set the applicant information that managers can view. 9 Ability to archive and delete entire applicant files, with appropriate user security. 10 Ability to scan or image resumes and attach to the applicant file. 11 Ability to query attached documents to an applicant's record through an index. 12 Ability to accept and process an unlimited number of applicants throughout entire process. 13 Ability to provide for applicant identification sortable by: Last name Social security number Position Certifications/licenses Ability to generate interview invitations. 14 Ability to generate thank you letters to unsuccessful candidates from a menu of templates, with HR workflow approval process. 15 Ability to generate appointment letters. 16 Ability for managers to select candidates for interviews and enter interview date and time in the applicant's record. 17 Ability to generate drug testing, physical, and examination schedules. 18 Ability to generate notification to inform candidate of test schedule. 19 Ability to do analysis ("what if scenarios") with positions, individually by department and as a whole. 20 Ability to screen for and prevent duplicate applications to same position. 21 Ability for applicant information to be electronically submitted to hiring manager. 1 of 58 Final

2 Benefits Administration 1 Ability to maintain premium and deduction amounts on a before/after tax basis for multiple benefit plans, including but not limited to: Health insurance Dental insurance Life insurance Other user-defined insurance fields Deferred compensation plans (retirement, 457 plans -- 5 different beasts) Flexible benefits for medical and child care Savings bonds Long term disability Short term disability Ability to maintain benefit eligibility data including: Union affiliation Length of service Marital status Dependent information (name, SSN, date of birth, address if different, relationship, other user-defined fields) Employee status (active, retired, leave of absence, suspension, termination, FMLA, etc.) 2 Ability to accommodate sets of benefit options linked to employee group. 3 Ability to provide tracking of death for employees, retirees, or dependents. 4 Ability to provide for mass updates of employee plan designation. 5 Ability to update benefits individually and as a group online. 6 Ability to track current benefit elections for retirees and spouses. 7 Ability to (according to the Family Medical Leave Act): Notice employees Identify multiple start dates with capability to handle intermittent time Identify multiple ending dates 8 Ability to track different leave types which accumulate concurrently as defined by user for each employee (e.g. STD, Workman's Comp., FMLA, leave of absence). 9 Ability to view FMLA time off in the current rolling 12 month period. 10 Ability to stop accruing leave when contracted maximums are reached. 11 Ability to have multiple accrual maximums for different classes of employees. 12 Ability to track post retirement benefit costs and who is eligible. 13 Ability to maintain record of employee plan history. 14 Ability to validate that the employee is eligible for the plan selected. 15 Ability to determine the coverage and deduction amounts for the employee using the parameters stored in the benefit plan structure tables. 16 Ability to support pre and post tax payroll deductions. 17 Ability for group life insurance amounts and costs to be recalculated for all employees at any time during the year based on changed salary coverage and/or plan cost parameters. 18 Ability to support cafeteria benefits. 19 Ability to track imputed income for life insurance for amounts over $50, Ability to do analysis ("what if scenarios") with positions, individually by department and as a whole. 21 Ability to have benefit premiums formula driven, established from salary, set amount, with or without coverage limits and based on client defined eligibility. 22 Pension Fully Compliant Modification/Custom Software Not available Comments 2 of 58 Final

3 Employee Event Tracking 1 The system should have the ability to view all employee events for a department in a calendar view with hyperlinks to the approriate item. 2 System utilizes effective dating. 3 Ability to attach any scanned or imaged forms. Fully Compliant Modification/Custom Software Not available Comments Training Profiles and Courses 4 System allows site specific user definable training profiles to be established for employees. 5 Training profiles should be added to employees to streamline course scheduling. 6 System allows site specific user definable courses. 7 Ability to associate maximum number of students for each profile. 8 Ability to track course materials and costs. 9 System must have online scheduling tool. 10 System must notify end user when maximum number of students are enrolled. 11 System should track multiple user definable employee passing requirements per course with no maximum. 12 Passing requirements should have user definable Grading Descriptions. (i.e. Mid-Term, Final, Test, etc.) 13 Ability to track various user definable grading types. (i.e Pass/Fail, Grade, Complete/Incomplete, etc.) 14 Scoring and Passing Results should be stored for each training course. Certifications and Skills 15 System should track site specific user definable certifications. 16 Ability to associate a bonus amount or percentage for specific certificaiton types. 17 System should allow certification information to be exported into various output formats. 18 System can track site specific user definable skills. 19 System should allow skill information to be exported into various output formats. Grievances 20 Ability to set-up and track user definable Grievance Issues and Categories. 21 Each grievance category can have different reporting steps. 22 Ability to set different step sequences for each grievance category. 23 Ability to associate the maximum number of days allowed for each step. 24 Ability to send electronic notifications to the appropriate user defined at each step. 25 Track all parties involved and their statements for each grievance. 26 The ability to attach unlimited documents at the grievance level. 27 The ability to process to the next step of the grievance when applicable. Performance Evaluations 28 System must allow for user definable Evaluation Types with Frequency. (ex: Annual Performance Review completed every 12 months) 29 The ability for establishing user definable evaluation ratings. 30 Ability to do analysis ("what if scenarios") with positions, individually by department and as a whole. 31 Pay Rate Change Information should be availabe for entry on the evaluation. 32 Overall evaluation rating should be tracked and stored. 33 The ability to enter follow-up information as needed. 34 The system should allow for unlimited user defined notes to be attached to each evaluation. 35 The ability to attach unlimited documents to each evaluation. 36 The ability to send internal notifications to employee and reviewer. 37 Users must be able to print all information pertaining to an evaluation. 3 of 58 Final

4 Reporting and Query 38 System should generate canned reports in all referenced modules. 39 Canned reports should have user defined selection criteria for all reports. 40 Ability to generate customized management reports. 41 Ability for management and/or department heads to review all information on-line. 42 Ability to query and report on any field within the employee event module. 4 of 58 Final

5 Position Control 1 Ability to automatically assign a number upon position creation. 2 The following information should auto default when entering employees: Labor group code (for EEO4 purposes) - defaults from Position Control FLSA designation, exempt/non-exempt designation and category - defaults from Benefit Group Employee group (defaults from benefit info on position control) 3 Ability to track length of time an employee has filled a position. 4 Ability to track employee movement between positions within the organization and keep a permanent record of this information within the system. 5 Ability to maintain the following position data: Position created date Position status (open or closed) Job title Job specification code Supervisor or Manager indicator EEO code Union code Physical work location Department/Program/Project Percent of full time Salary grade and step Full-time/part-time flag Regular/temporary flag Division/Department/Program start date Workers Compensation Code Function Code (denotes suborganizations within a department) Employee Group (to denote benefit entitlement) Cost Distribution Code Functional Labor Code (mandatory for EEO4) Skills Test Requirements Other user-defined fields 6 Ability to accommodate split funded positions. 7 Ability to accommodate salary table linked to job/position class. 8 Ability to support condition based position changes (e.g., positions marked for attrition or title change). 9 Ability to accommodate positions assigned in hierarchical structure and relationships. 10 Ability to set default for budgeting vacant position at user specified grade & step. 11 Ability to track internal promotions. 12 Ability to track reclassification of positions. 13 Ability to track inactive positions. 14 Ability to do analysis ("what if scenarios") with positions, individually by department and as a whole. 15 Ability to provide position control tracking of filled and vacant positions. 16 Ability to follow organization history of the position (list of employees who filled a position over a user-specified period of time). 17 Ability to have one employee be in multiple positions. 18 Ability to track funding source to the position. 19 Ability to perform online edit checking and validation to prevent more than one employee from being assigned to the same position number, if so desired. Fully Compliant Modification/Custom Software Not available Comments Reporting and Query 5 of 58 Final

6 20 Ability to view on-line employee information from a position perspective. 21 Ability to Report on the number of positions to be filled 22 Ability to provide a position control report that includes all positions filled, unfilled, deleted, added, etc. 23 Ability to report on internal promotions or position upgrades. 24 Ability to access any field within Position Control Table for reporting purposes. 6 of 58 Final

7 Fully Compliant Modification/Custom Software Not available Personnel Management Comments 1 Ability to accommodate workflow approvals of human resources related processes and documents. 2 Ability to provide that security is definable at multiple levels to allow employees read access to their own data within the ERP module with limited editing access at field level. 3 Ability to provide that security is definable at multiple levels to allow supervisor read access to department data. 4 Ability a department level administrator to set security and passwords by field and user or user group. 5 Ability to attach in date order by subject matter any electronic data (such as scanned or imaged forms) to an employee's record (such as separation of service, change-to-payroll form, exit evaluation, COBRA letter, etc.). 6 Ability to perform HR-related transactions both real-time and in batch. 7 Ability to utilize digital signatures. 8 Ability for the definition of business rules that allow logic, processes, or calculations to be user defined. 9 Ability to handle an unlimited number of employees (e.g., inactive, terminated, etc.). 10 Ability to comply with all State and Federal laws related to government entities. 11 Ability to set user-definable fast data entry with coding reduction techniques. 12 Ability to perform mass change updates. 13 Ability to future date transactions. 14 Ability to correct history based on appropriate security, with an audit trail. 15 Ability for employee's leave accruals to adjust as necessary with an employee type change (i.e. part time to full time). 16 Ability to maintain the following personnel information: Name Prefixes (i.e., Mr., Ms., Dr.) Suffixes (i.e., Jr., III) Hyphenated names Preferred name Marital status Spouse and multiple dependent data Dependent SSN's Social Security Number Employee number (automatically assigned) Birth date Gender Ethnicity Home phone Cell phone Pager Multiple addresses Multiple emergency contact name(s) Emergency contact phone (multiple) Labor group code (for EEO4 purposes) - defaults from Position Control Veteran status Ability to do analysis ("what if scenarios") with positions, individually by department and as a whole. Work visa information including type, number, and expiration date Original date of hire Benefit Date (multiple) Retirement date and plan 7 of 58 Final

8 Date of death Driver's license information including expiration date and state Education (type of degree, college, # of years attended, year earned) Multiple certifications and licenses and their expiration dates Multiple memberships in professional organizations or associations Digitized photograph Employment type (user-defined) FLSA designation, exempt/non-exempt designation and category - defaults from Position Control ADA accommodation Grade and step plans and open range plans with a min, mid, and max Current assigned division/department/function and temporary assignment(s) Employee status (FLMA, active, suspended, etc.) Employee group (defaults from benefit info on position control) Base Salary Scheduled Hours (default from scheduling system) Shift and Shift Differential I-9 information (user-defined) Multiple user-defined fields 17 Ability to track language ability (speaking and writing) other than English, including sign language. 18 Ability to automatically assign a numeric employee number. 19 Ability to define Ethnicity categories. 20 Ability to track length of time an employee has filled a position. 21 Ability to track and report on driver's license expirations and provide notice to employee and supervisor of need for updated information. 22 Ability to record and track the items that have been assigned to an employee (i.e., keys, cell phones, pagers, ID cards, parking passes, key cards, etc.). 23 Ability to keep history on property assigned to the employee. 24 Ability to provide online inquiry to the personnel master file by employee number, by employee name, or by social security number and display in list format. 25 Ability to allow limited access to personnel information using a password security system. 26 Ability to track employee movement between positions within the organization and keep a permanent record of this information within the system. 27 Ability to generate employee groups for tracking purposes. 28 Ability to provide a field for holding miscellaneous textual data of any length on any personnelrelated screen. 29 Ability to record table-driven reasons for termination. 30 Ability to track and record volunteers with a unique identifier, separate from an employee. 31 Ability to move from volunteer status to regular employee. 32 Ability to automatically assign a number upon position creation. 33 Ability to ensure that only budgeted positions can be filled. 34 Ability to maintain the following position data: Position created date Position status (open or closed) Job title Job specification code Supervisor or Manager indicator EEO code Union code Physical work location Department/Program/Project Salary grade and step Full-time/part-time flag Regular/temporary flag 8 of 58 Final

9 Division/Department/Program start date Employee Group (to denote benefit entitlement) Cost Distribution Code Functional Labor Code (mandatory for EEO4) Skills Test Requirements Other user-defined fields 35 Ability to automatically calculate new annual salary for budgeting and pay calculations based upon changes to pay tables, etc. 36 Ability to accommodate split funded positions. 37 Ability to play with different scenarios without impacting budget until finalizing. 38 Ability to maintain the following current salary information and display on line in a list format: Effective date (including future dates) Union code Salary grade and step Wage grade Pay change reason code (table driven) Pay change reason notes/memo field Previous salary Other user-defined fields (e.g., appointed, rank, sworn, etc.) 39 Ability to capture history on status changes, position changes, name changes, salary changes, location changes, payroll changes, benefit changes, supervisor changes and organizational changes. 40 Ability to indefinitely view terminated employee information for reference check information. 41 Ability to provide for multiple salary schedules. 42 Ability to accommodate salary table linked to job/position class. 43 Ability to maintain job descriptions on-line. 44 Ability to provide that position can be budgeted for partial year (3, 6, 9 months). 45 Ability to set default for budgeting vacant position at user specified grade & step. 46 Ability to generate a specific EEO analysis, incorporating: Current number of positions in class Number of positions to be filled Ability to track deleted positions. 47 Ability to provide position control tracking of filled and vacant positions. 48 Ability to follow organization history of the position (list of employees who filled a position over a user-specified period of time). 49 Ability to have one employee be in multiple positions. 50 Ability to track funding source to the position. 9 of 58 Final

10 Fully Compliant Modification/Custom Software Not available egovernment-human Resources 1 Prospective employees can submit application and resumes on-line. 2 Employees can request changes for name, primary and mailing address, phone number, and contact information. 3 Employees can view and maintain dependant information and add new dependants. 4 Employees can view a history of position changes. 5 Employees can view a history of paychecks. 6 The user can view and request changes to their direct deposit account information. 7 Employees can see their vacation or sick pay accruals. 8 They can see Taxes and Pay Rate information and history. 9 Employees can do what if calculations. 10 Employees can view a history of their benefits and deductions. 11 Time off requests online. 12 Supervisors can view and approve time off online. 13 Employees can enter their timesheets online. 14 Online enrollment period in which employees can select eligible benefits for a future period. 15 Review employee certifications and completed classes online. 16 Change drivers license info 17 Register for internal training classes 18 Re-Print W-2 and Payroll Pay stub 19 Employees/supervisors can process accident/incident reports for workers compensation/risk 20 Employees can elect to receive AP reimbursements by EFT & provide necessary information Comments 10 of 58 Final

11 VILLAGE OF PLEASANT PRAIRIE Fully Compliant Modification/Custom Software Not available Accounts Payable 1 The software must maintain an A/P open-item (unpaid invoice) file that contains detailed records of vendor invoices. 2 The software must allow for a user to place a hold payment on any specific open invoice or for all invoices of a particular vendor. 3 The software must accommodate processing of debit/credit memos and manual checks. 4 The software must provide detailed audit trail reports to support payable items and liabilities reflected in the GL system. Can save & not print 5 The software must automatically post GL from A/P. 6 The software must support one-time vendors. 7 The software must support multiple levels of online invoice approval. 8 Ability to default information from the purchase order to the invoice entry screen to simplify data entry. 9 Ability to support pre-encumbrances. 10 Ability to manually or automatically relieve an encumbrance, either partially or completely, when an expenditure transaction is entered. 11 Ability to close out / reverse encumbrances and purchase orders by user defined parameters. 12 Ability to track anticipated cash requirements for disbursements. 13 Ability to utilize customizable workflow options for payment process. 14 Ability to accommodate electronic payments (e.g., EFT, ACH, etc.). 15 Ability to accommodate positive pay. 16 Ability to support electronic and digital signatures. 17 Ability to support the use of procurement cards. 18 Ability to perform online checks against valid values for user and department prior to processing payment. 19 Ability to allow for decentralized payment approval with centralized check printing. 20 Ability to maintain multiple, user-defined multi-level approval routing tracks for invoice processing, which can vary by department and be dependent upon such things as dollar amount, commodity, and/or vendor. 21 Ability to process debit and credit memos by purchase order and/or line item. 22 Ability to provide audit trails with the following information: Invoice number Disbursements Purchase order number Check number Date(s) (e.g., payment date, etc.) Payee Payee Address Approver and User ID Account number Comments Invoice Processing 23 The software must distribute invoice payments by item or total into multiple GL funds, accounts, organization or program. 24 The software must automatically liquidate encumbrances for invoiced, encumbered purchase orders. 25 The software must provide the ability to input invoice due date and hold invoice payment until the due date occurs. 26 The software must support recurring invoices. 11 of 58 Final

12 27 The software must support the automatic spread of freight amount. 28 The software must support voiding an invoice. 29 The software must provide the ability to put vendor and all related invoices on hold. 30 Ability to default vendor's remittance address from the vendor record when processing invoices, with override ability to another remittance address established on the vendor record. 31 Ability to override default vendor discount terms. 32 Ability to have an unlimited number of detail and description lines per individual invoice transaction. 33 Ability to allow multiple invoices to be entered against the same purchase order reference, with validation of the total quantity and amount to be paid. 34 Ability to accommodate account distributions by line item. 35 Ability to change chart of account number distribution charges at the line item level on either requisition or PO, with appropriate user security restrictions. 36 Ability for credit memos to be applied against an open invoice. 37 Ability to record the credit memo on the vendor record and automatically apply it with the next invoice to be paid. 38 Ability for changes or deletions to invoice information before generation of checks. 39 Ability to schedule invoices for payment. 40 Ability to process invoices for which no purchase order exists, with the appropriate security. 41 Ability to allocate an invoice amount to various accounts according to a percentage of the invoice amount or by dollar amount. 42 Ability to automatically calculate discounts when the check payment date is the same as, or prior to, the discount due date with override capabilities on discount due date. Check Processing 43 The software must prepare and process remittance advisements (summarized by invoice) online and hard copy, including checks as required with one-line description for each invoice. 44 The software must control payments by due date, vendor and selected hold. 45 The software must post manual checks and include them in the GL distribution. 46 The software must consolidate vendor payments onto one check, detailing invoice numbers and dates or selectively produce individual checks. 47 The software must allow an invoice to be re-established when a check is voided. 48 Ability to generate accounts payable checks daily, weekly, monthly or on demand. 49 Ability to generate checks based on pay dates established when invoices are entered and the range of dates selected for payment. 50 Ability to create an invoice list and preliminary check register prior to check generation. 51 Ability to generate compare control individual totals checks of invoices that include entered payments (amount) from to multiple total check funds. run (amount) 52 and permit correction before check production. 53 Ability to automatically update the budget with changes/cancellations when a check is cancelled. 54 Ability to automatically update the vendor file with changes/cancellations when a check is cancelled. 55 Ability to automatically generate check numbers based on user-entered starting numbers. 56 Ability to compute the number of checks written per check run or be able to print preview the checks to determine what the beginning and ending check number will be. 57 Ability to produce manual checks. 58 Ability to produce, through secure printers, checks with MICR encoding and electronic signatures. 12 of 58 Final

13 59 Ability to ensure security on check writing signatures. 60 Ability to support the use of multiple bank accounts within the same fund. 61 Ability to consolidate (or choose not to consolidate) multiple invoices for the same vendor on one check, and itemize the invoices on the check stub. 62 Ability to prevent the printing of blank, negative, or zero amount checks. 63 Ability to void checks by check number or group of check numbers. 64 Ability to post voided checks to system in exact same manner as original entry with reversing entry to GL having date of void, not original check date. 65 Ability to provide for restart procedures for the check printing routine. 66 Ability to place a "stop payment" on checks and generate the appropriate General Ledger transaction. Check Reconciliation 67 The software must reconcile bank accounts (outstanding check reconciliation). 68 The software must allow checks to be reconciled electronically or manually. 69 Ability to produce a positive pay file for checks issued in a delimited file format for upload to the bank for each accounts payable batch issued. 70 Ability to cancel checks online and automatically generate General Ledger transactions to reverse all accounting distributions associated with that check. 71 Ability to retain cleared checks in a check reconciliation database for inquiry and/or reporting purposes. 72 Ability to identify all checks that are outstanding after a user-specified period of time Requirements 73 The software must separate different types of 1099's within system, and print year-end 1099's. 74 The software must provide multiple types of 1099's. 75 Ability to collect necessary information for generation of Federal 1099s at year-end (both manually and per IRS approved electronic file). 76 Ability to correct 1099 information in the system, reprint the 1099 form(s), and produce a correction file for the IRS. 77 Ability for individual invoices to be included or excluded from 1099 income for a vendor as appropriate. 78 Ability for 1099 status for individual invoices to be changed after invoice has been posted. 79 Ability to generate 1099 paper forms as well as on magnetic and electronic media. 80 Ability to generate federal and state reporting requirements, such as W-9, Tax IDs, IRS Form 941, IRS Form 940, W-2, IRS Form 1099, backup withholding, Notice B. Inquiries 81 Ability to drill across from a purchase order to and from the invoice. 82 Ability to support inquiry by the following: Vendor (including history of commodities, departments, etc. as defined by user) Accounts Payable Status Purchase Order Number, Invoice Number, Receiver Document Number, or any other associated document Checks Credit and Debit memos Commodities User ID for performance statistics History 13 of 58 Final

14 83 Ability to query for invoice information on any data element (e.g., invoice amount, invoice number, date, voucher number, etc.). 84 Ability to check on the status of a check (e.g., outstanding, voided, cancelled, stale-dated, etc.). Reporting 85 Ability of the system to accumulate year-to-date figures by calendar year, fiscal year, quarter or other user-defined period for: 86 Purchases by vendor (i.e., by invoice, purchase order/contract number, purchase item, budget unit). Purchases by service type and/or commodity code Payments to vendor 87 Ability to age accounts payable. 88 Ability to match items by the following: Invoice Purchase order 89 Ability to retain prior year(s) data for comparative reporting. 90 Ability to produce a daily report showing all activity in the system. 91 Ability to produce the following reports: Vendor Master Listing (by any element in the file) Vendor Multiple Address listing Summary Payment Report by Vendor (for a user determined time period) Check Generation 1099 MISC Reporting Check register Bank report Cash Requirements Report General Ledger Interface Report Ledger Distribution Report Transfer Distribution Listing of amounts to be transferred between funds Expenditure Report Procurement Card Reports 92 Ability to generate federal and state reporting requirements, such as W-9, Tax IDs, IRS Form 941, IRS Form 940, W-2, IRS Form 1099, backup withholding, Notice B. 93 Ability to identify all checks that are outstanding after a user-specified period of time. Vendor Master File 94 The software must support unlimited vendor addresses. 95 Ability to automatically assign sequential numeric vendor numbers. 96 Ability to maintain multiple line items within one vendor and maintain separate history for each (for example, multiple departmental accounts under an electric company). 97 Ability to accommodate one time vendors and identify them as such. 98 Ability to flag vendor, or certain invoices for a vendor, as 1099 reportable. 99 Ability to accommodate user defined vendor categories (e.g., Disadvantaged Business Enterprises, Problem vendors, etc.). 100 Ability to track vendors without a W-9 (Request for Taxpayer Identification and Certification) form. 101 Ability to maintain multiple location addresses for each vendor. Please utilize the Comments column to notate the maximum number of addresses for each vendor. 102 Ability to provide a vendor comment file that may contain a user-defined amount of information, viewable by any user but updateable only by users with authorized security. 103 Ability to maintain and print out an audit trail for changes to the vendor master file. 104 Ability for users with authorized security to add or change vendor master file records. 14 of 58 Final

15 105 Ability to hide inactive vendors after a user-specified period of time without activity, with appropriate workflow approval. 106 Ability to delete vendors after a user-specified period of time without activity, with appropriate workflow approval. 113 Ability to notify the operator when an invoice is entered that exceeds the spendable balance of an account. 114 Ability to assign a one-time vendor code to a vendor and flag at entry if a vendor number has already been assigned to that vendor to avoid duplications. 115 Ability to maintain vendor master file data in an on-line interactive fashion, including but not limited to: Vendor Number Vendor Name Multiple Vendor addresses: Business address P.O. Box Vendor city, State, Zip code FEIN or SSN Number Contact Name Telephone Number Fax Number Generate 1099 flag Vendor terms given Vendor discount code Default general ledger expense account 116 Ability to mark those of the above with an act-to-delete flag and then delete during the next purge (with an audit trail). 117 Default expense account numbers and project numbers. 118 Ability, upon entering an invoice for which a P.O. exists, to bring up all purchase order information on the vendor invoice entry screen: Operator may accept all purchase order line items Operator may adjust line items on a line-by-line basis. (Saves rekeying of vendor information.) 119 Ability to validate, the general ledger distribution accounts during vendor invoice entry. 120 Ability to detect and flag duplicate invoices for a vendor both on open and paid invoice files. 121 Ability to add to, change or delete an invoice total or account distribution after the original entry of the invoice. An audit trail report must be provided at the time adjustments are made. Adjustments must appear on the monthly account distribution register. 122 Ability to handle multiple checking accounts. (optional) 123 Ability to pay multiple vendor invoices with one check. 124 Ability to show the following on a payment check stub (remittance advice): Date Invoice Number P.O. number Fund, department, account number Description Item amount 125 Ability to make post-closing account distribution entries from accounts payable for invoices received after closing: 126 Ability to include post-closing entries on a permanent monthly distribution register. 127 Ability to delete automatically paid invoice records as part of the month-end close. 128 Ability to track payments for the purpose of printing 1099 reports. 129 Ability to post an invoice to a past or future period, even if it is in the prior or next year. 15 of 58 Final

16 REPORTS: 130 All accounts payable reports should be available by fund or in consolidated format. The following reports are required in the accounts payable systems: 131 Vendor history report for repeat vendors in alphabetic or dollar volume sequence showing current period and year-to-date figures. 132 Vendor name and address listing. 133 Deleted vendor list. 134 Vendor report for one-time vendors year-to-date in alphabetical or descending dollar volume sequence on demand. 135 Year-end report showing all vendors in alphabetic or descending dollar volume sequence. 136 Year-to-date treasurer's report by fund listing of vendors above a user defined dollar amount. 137 Transaction register of invoices entered showing: Vendor Date Invoice Number and Amount General ledger distribution Transaction description. 138 Cash requirements listing, selective by due date, vendor or vendor within fund sequence, showing applicable vendor discount available. 139 Outstanding invoice register. 140 Listing of all invoices with a hold code. 141 Invoices selected for payment report printed on demand, listing invoices due for payment. 142 Check register of checks for current payment period for Village Board approval. 143 Transaction register listing voided and manual checks entered. 144 Vendor checks. 145 Accounts payable check register per run. 146 Monthly check register, including voided and manual checks. 147 General ledger updated reports: detail report and summary transactions updating the general ledger from accounts payable and reconciling account balances. 148 Check reconciliation report of paid, voided and outstanding checks forms and reports forms on magnetic tape or electronic file. 151 List of all expenditure accounts showing account number and fund without department. 152 Ability to print a summary vendor history report on request in alphabetic or dollar sequence. 153 Ability to print a mandatory daily listing of all new vendor master records created. 154 Ability to prompt automatically a mandatory listing showing vendor master file data before and after changes. 155 Ability to generate a list of vendors with no activity over a user-defined period of time(e.g. 12 months). 156 Ability to produce a final, year-end report showing all vendors in alphabetical or descending dollar volume sequence. 157 Ability to scan invoice, packing slip & link to vendor inquiry for complete picture. 16 of 58 Final

17 VILLAGE OF PLEASANT PRAIRIE Accounts Receivable 1 Ability to perform on-line, interactive processing for an open item accounts receivable application 2 Ability to allow multiple terminals to access data files and programs simultaneously 3 Ability to add, change, delete or inactivate customer account records. 4 Ability to prevent, without the proper security code, deletion of customers with balances, unposted open items or transactions in the current year 5 Ability to process miscellaneous invoices for items such as alarm billing, damage to Village property, ambulance transportation, etc. 6 Ability to interface to cashiering so that a cashier can call up outstanding bills when accessing a resident's record for other activities.. 7 Ability to assign default invoice items to customers. The invoice terms associated with the customer will be the default terms for customer invoices. Default terms can be manually overridden. 8 Ability to perform a customer alpha look-up when the customer number is not known, by entering the first characters of the customer name and displaying the customer names beginning with the entered characters. 9 Ability to inquire into the open accounts receivable list of open invoices for a customer either by customer number or customer name. 10 Ability to inquire into the status of open invoices and customer aging balances. 11 Ability to calculate the average age of receivables by customer and for the company, as a whole. 12 Ability to override automatic general ledger distribution account numbers. 13 Ability to post cash receipts to a customer's accounts receivable balance in the following manner: Display the invoice number, amount and due date for all open invoices; tag invoices to be paid on the screen. 14 Ability to verify customer account number and invoice date at time of data entry. 15 Ability to process a partial payment by posting the cash receipt amount to the applicable invoice. The invoice will 'be displayed as an open invoice showing the original amount due, the cash receipt applied, and the outstanding amount due. 16 Ability to process cash receipts for items other than invoices; for example, miscellaneous cash. 17 Ability to automatically assign customer account numbers. 18 Ability to automatically assign invoice numbers. 19 Ability to enter customer account number and have the system respond with customer name and address for visual verification. 20 Ability to verify automatically that the general ledger distribution equals the net amount of invoices and prevent the operator from posting any out-of-balance transactions after the posting of all accounts receivables. 21 Ability to process accounts receivable adjustments or deletions for a specific account number that include proper approval and a description or reason code. 22 Ability to prepare a cash receipts register that subtotals accounts receivable, miscellaneous cash receipts and cash discounts: Monthly 23 Ability to store daily cash receipts records for month-end processing and print a monthly cash receipts register. 24 Ability to perform aging of customer accounts receivable balances into user defined (e.g., current, 30, 60, 90 and over 90-day periods) by customer. 25 Ability to define messages for statements that coincide with the severity of delinquency. Fully Compliant Modification/Custom Software Not available Comments 17 of 58 Final

18 26 Ability to generate collection letters with a copy of the invoice for all or selected overdue customers. 27 Ability to generate collection agency transmittal letters which includes a copy of the invoice. 28 Ability to select overdue customers to receive collection letters by number of days overdue, dollars overdue or invoice batch. 29 Ability to sort the customer master file by: Customer number Customer name Balance Type of receivables Fund 30 Ability to integrate the accounts receivable and general ledger applications for the preparation of summary journal entries as a by-product of. accounts receivable processing. 31 Ability to verify that the accounts receivable open invoices balance to general ledger account balances. 32 Ability for accounts receivable overpayments to be interfaced to accounts payable for refund processing REPORTS 33 Customer master listing (on request). This report will print in alphabetic order by customer and numeric customer order. 34 Mandatory edit listing of changes to master file data. 35 Ability to generate a write off report by customer and type of invoice. 36 Cash receipts listing that shows payment received from each customer and the associated discount. If applicable, subtotals on miscellaneous amounts should be included. 37 Monthly summary of daily cash receipts. 38 Selective delinquency listing available on demand: collection letters based on invoice age. 39 Late notice letters (i.e., delinquency notices.). 40 General ledger cash distribution report: Monthly 41 Ability to generate on demand a working summary and detailed aged trial balance report showing the current age of invoices. 18 of 58 Final

19 1 2 3 A B C D E F Fully Compliant Modification/Custom Software VILLAGE OF PLEASANT PRAIRIE Not available Asset Management/Fixed Assets 1 Ability to include highly attractive items and employee-issued items in the fixed asset modules, even though they are not included in GASB fixed asset reporting. 2 Ability to distinguish highly attractive and employee-issued items from fixed assets for reporting purposes. 3 Ability to track unlimited number of capitalized and non-capitalized fixed assets. 4 Ability to generate gain and loss on disposals. 5 Ability to comply with GASB 34 reporting requirements. 6 Provide data management for the following asset categories: Pavement management Sanitary sewer Storm sewer Water main Lift Station/Pump Station Street lighting Signs Traffic Pavement marking Traffic signals Sidewalk Ponds Public & Private Land Buildings Leasehold improvements Computer equipment Office equipment Security system Telephone equipment Law Enforcement equipment Machinery and Equipment Furniture and fixtures Vehicles Capitalized leases Land improvements Improvements other than buildings Software Ability to trace or locate an item by: Asset number Commodity code Description (2 different fields for short and long description) Project number Grant number Serial number Fund Account number Type (asset category) Functional Category Code (GASB 34) Location ID or VIN number Acquisition date Purchase Order Number Vendor Purchase Cost Method of acquisition (e.g., seized, donated, purchased, etc.) Disposition date Salvage value Useful life (in months) Remaining life (in months) Make and/or model of vehicle or other items Maintenance schedule User-defined text field for miscellaneous data entry 7 Ability to attach electronic documents to the fixed item. 8 Ability to specify the location of an asset including: Building and room number Comments

20 A B C D E F Address Legal description Department with responsibility for the asset Individual with possession of the asset Ability to record insurance information including: Insurance company name Insurance company address Insurable value Policy number Policy period (term) Type of coverage Liability limits Construction type Owned/leased/rented/managed Other user-defined fields 9 Ability to track an asset through transfers should the asset's usage or ownership change. 10 Ability to store complete valuation data, including purchase, replacement, disposal, renewal, book, other user-defined attributes. 11 Ability to image the warranty, bid, or other associated electronic documents and attach to the asset record. 12 Ability to maintain information about the condition of the asset (e.g., good, idle, obsolete and broken). 13 Ability to track all transactions affecting the value of an asset by original source document number and date, and the module and application in which the transaction originated. 14 Ability to record assets into various acquisition categories (e.g., purchases, donations, construction projects). 15 Ability to see individual asset cost for base asset plus total for asset after adding all improvements to that base asset. 16 Ability to allow the useful life of an asset to change, with an audit trail of all changes. 17 Ability to calculate remaining life in months. 18 Ability to allow some assets to be designated as nondepreciable (i.e., land). 19 Ability to produce physical count sheets to be used as verification forms. 20 Ability to integrate with work order system Reports 20 Ability to produce the following reports: Detailed inventory of all fixed depreciable and non-depreciable assets Report by acquisition date and responsible person/department Detailed reports of insurance plans, maintenance contracts, warranties, lease programs/financing, repair history, depreciation projections, asset improvements Disposals and transfers Total Fixed Assets by Cost Center Total acquisitions (all assets) Ability to generate reports of capitalized and non-capitalized fixed assets available by user-defined asset codes. Ability to generate reports based on "activity" (e.g., beginning balance, year's depreciation, ending current value). Ability to generate a Report of Fully Depreciated Assets. 21 Ability to interface with the purchasing and accounts payable applications to automatically create a fixed asset record for assets purchased by the Village and to capture serial numbers, purchase dates and account numbers of items posted to capital accounts. 22 Ability to compute depreciation for these purposes: Book Economic (useful) life 23 Ability to compute depreciation selectively by fund. 24 Ability to calculate depreciation by any of these methods: Straight line 25 Ability to depreciate each asset by its own depreciation method. 26 Ability to record the following for each asset: 1-line description Fund; account and object code number Serial number Model number ID number (asset number) Date acquired Vendor name' Location Disposal reason

21 A B C D E F Disposal amount Disposal date Accumulated depreciation Original cost Useful life in months 27 Ability to post current depreciation expense and accumulated depreciation to the general ledger when depreciation is calculated. Posting to the ledger will be automatic but subject to approval before any postings are actually made. Depreciation will be calculated annually. Both a summary listing of all postings and a detailed transaction listing will be printed. 28 Ability to make on-line inquiries into the status of any fixed asset in the master file. 29 Ability to print a Number Control Card with bar codes to be used to transmit the asset tag to each department. 30 Ability to print a Number Control Card control list to keep track of open Number Control Card. 31 Ability to post additions and deletions to the general ledger monthly for general fixed assets groups of accounts and internal service funds, but to hold posting to enterprise funds until year end: (This is for budgetary control, because in enterprise funds, the expenditures are reversed to record the asset.) 32 Ability to list additions for the month's activity plus year to date, sorted by department with subtotals by department. 33 Ability to interface with the general ledger and accounts payable applications. 34 Ability to update fixed assets from the accounts payable application in a batch mode via payments (e.g., coded as fixed assets addition in accounts payable). 35 Ability to add multiple payments to one asset. The value of the asset would equal the sum of all partial payments (e.g. if payments are $100 after the 3rd payment, the value would be '$300, regardless of the final total cost; after the 4th payment, the value would be $400.) Reports 36 Asset listing in sequence by: Location Department Asset class Asset number Fund Any field or combination of fields. 37 Depreciation schedules. The following data will be displayed on the reports: Location Building Department Room number Vendor Asset number Asset description Depreciation method Depreciable life Date of acquisition Current depreciation expense Accumulated depreciation expense Beginning of year End of year Current book value Remaining life of asset in years: 38 Edit listing of all additions, retirements and transfers sorted by department and class within fund for the month, quarter, and year. 39 Report of Net Change by Fund, Department and Class. (i.e., shows quantity, additions, deletions, transfers, disposals, and total accumulated depreciation.) 40 Annual Depreciation Report. 41 Annual Disposal Report. (Shows disposals, with original costs, accumulated depreciation, book value, disposal amount, net value, reason, description.) 42 Revenue Source Changes - General Fixed Assets Group. (Shows any change -additions, deletions, transfers.-with Fund, Department, Asset number, Amount, Description, Quality, Location.) 43 Automatic collection of software/hardware on the network data 44 Real-time collection/reporting of software/hardware on the network data (Track-It!)

22 Fully Compliant VILLAGE OF PLEASANT PRAIRIE Modification/Custom Software Not available Budget Preparation Comments 1 The software must support creating budgets versus actual inquiry by organization, with next and last years capability. 2 The software must support budgeting for current or next fiscal year. 3 The software must have the ability to bring the current year's budget forward to develop a base for preparing the new year's budget. 4 The software must provide multiple methods for projecting the starting budget, from detail transactions, zero budget or working with last years adopted, amended and actual x a percent. 5 The software must have the ability to increase or decrease line item budgets by either a fixed or variable percentage globally or by department for both revenue and expenditure items. 6 The software must support requested, recommended, and approved budget amounts. 7 The software must have the ability to support and store up to 3 different user definable versions of the budget for comparison during the budget process 8 The software must allow organizations to define the number of budget levels needed and name them. 9 The software must accommodate budget requests at reduced, current, and expanded levels. 10 The software must provide access to GL inquiry from the online budget worksheets. 11 The software must provide "estimated" and "locked" projections for department heads to enter actual figures. 12 The software must allow users to enter narrative justifications at the account or department level and line item detail at the account level. 13 The software must allow users to define their budget reports by choosing information from the last five years adopted, amended and actual figures; the software must support userdefined budget levels or projections for up to five years in the future. 14 The ability to provide 5 year budgeting to comply with GASB Ability to accept entry of budget requests at all organizational levels based on user authorization. 16 Ability to prevent department level users from updating budget information after it has been submitted or as of a specific cut-off date. 17 Ability to receive data from and export data to spreadsheet (Excel) and database application (Access). 18 Ability to attach files (i.e., Word, Excel) to particular issues, revisions and line items with the system. 19 Ability to allow Finance Dept. to "push" via workflow system-embedded spreadsheets out to departments electronically for budget preparation. 20 Ability for Departments to "return" budgets back to the Finance Dept. electronically via workflow. 21 Ability to easily identify when viewing a department budget whether or not it has been submitted to the Finance Director. 22 Ability to summarize or roll up department/division worksheets into department budgets. 23 Ablility to roll up department/division worksheets into department budgets. 24 Ability to roll up department worksheets into organization-wide master budget at various user-defined levels. 25 Finance Dept. has access to view progress by departments in budget preparation. 26 Departments have access to view progress by sub-units as defined by the user. 27 Ability to "lock" (prevent other changes to that budget version) budgets at any phase of the budget, including after submission by departments. 22 of 58 Final

23 28 Ability to develop both detail budgets, at any level of the chart of accounts, and summary budgets in a distributed environment. 29 Ability to allow users to attach narratives and justifications to budget worksheets. 30 Ability to allow documents (e.g., contracts, MS Word/Excel documents) to be attached to budget worksheets. 31 Ability to process and maintain all budget iterations, from Department request to Administrator Request to Final Approved Budget. 32 Ability to compare budget versions to demonstrate cost changes that have been made between versions. 33 Ability to do analysis ("what if scenarios") with positions, individually by department and as a whole. 34 Ability to provide document publishing features including: Ability during budget formulation to access all expenditure and revenue line items currently in use by the financial system. 35 Ability through security to control access to the budgeting system. 36 Ability to provide the following budget worksheet information: Three or more years historical budget and actual data Year-to-date Actual Original Current Year Budget Modified Current Year Budget Current Year Projected Next Year's Budget Program 37 Ability to create an initial version of the budget using the following: Zero balances in all accounts Current year's original budget Current year's modified budget Last year's budget Last year's actual Current year's budget or actual plus/minus a percentage Previous year's budget or actual plus/minus a percentage 38 Ability to perform what-if scenarios. 39 Ability to save scenarios. 40 Ability to create budget relationships (e.g., salary changes automatically adjust benefits and vice versa). 41 Ability to budget by fund. 42 Ability to accommodate workflow. 43 Ability to enter budget adjustments in a pending status for final approval. 44 Ability, through workflow, to notify appropriate personnel of adjustments for approval and update to GL. 45 Ability to adjust budgets within user-defined security profiles. 46 Ability to override budget control within user-defined security profiles. Position Budgeting 47 Ability to perform the following operations online: Add or delete positions Reclassify positions Modify positions Transfer positions Freeze or unfreeze positions Split positions Control the number of employees filling a position based on the authorized full time equivalents online in real time 48 Ability to override controls for specific position types. 23 of 58 Final

24 49 Ability to notify requestor when position has been approved and initiate other related events, such as recruitment file, etc. 50 Ability to maintain position history. Ability to update benefit amounts or percentages from a central location Project Budgeting 51 Ability to budget for multi-year projects under one project name. Budget Management 52 The software must have the ability to modify a planned budget for an account and automatically update the various organization and fund totals with appropriate amendment or Village Board approval. 53 The software must retain initial and amended budget data in file. 54 The software must report actual revenue and expenditures against approved annual and allotted budget during the year. 55 The software must record and track budget amendments during the year with Village Board resolution references. 56 The software must allow online status inquiry for department to retrieve up-to-date detail account status, including revenues, expenditures and encumbrances. 57 Ability to control budget by all elements in the chart of accounts. 58 Ability to accommodate multi-year budget control. 59 Ability to specify the appropriate category level and/or function for each account. 60 Ability to accommodate pre-encumbrance control based upon funds availability. 61 Ability to accommodate encumbrance control. 62 Ability to validate pre-encumbrances, encumbrances, and expenditures against the appropriation budget. 63 Ability to forecast real account balances, revenues and expenditures for the remainder of the year based on historical trends, percentages, or other specified parameters and allows for adjustments to the forecast. 64 Departments across the organization can access budget information on an inquiry basis for their unit, with authorized users only being able to make changes. 65 Security features are robust to control the "views", "changes" and "approvals" by different organizational units (within department) of the Village. 66 Ability to display information graphically (i.e. pie chart, bar chart, graph). 67 Ability to provide the following online queries by year and by period: Actual Fund Balances for user-defined periods Beginning Expenditure Balance Beginning Expenditure Budget Amended Expenditure Budget Pre-encumbrances Encumbrances Actuals Expenditures Actuals Revenues Transfers (In and Out) Available Expenditure Budget Balance Balance Sheet Account Revenue Budget Amended Revenue Budget Accrued Revenue Collected Revenue Revenue Surplus/Deficit Negative Expenditure Balances 68 Reports are capable of including data for the prior year actual, current budget, current yearto-date actual, current year projections, and future year proposed. Reports should be able to include up to 5 years in the past and 5 years in the future. 69 Ability to prohibit multiple users from updating the same record simultaneously. 24 of 58 Final

25 70 Ability to ensure that all transactions using or affecting budget authority (appropriation, grant, project, department) are validated online, real-time against up-to-date budget totals based on established budgetary controls. 71 Ability to provide multiple levels of controls for department budgets. 72 Ability to provide different workflow and approval rules by department. 73 Ability to track original budget, budget adjustment, and budget transfer line items for each line item and appropriation. 74 Ability to provide reports/inquiries, including graphs, to accommodate analysis of historical trends. 75 Ability to drill down to compare budgets to actuals from highest level to lowest level of detail. 76 Ability to drill down to all aspects of a budget amendment (moved to/moved from). 77 Ability to stamp all budget adjustment activity by: User Date Approval Date 78 Ability to drill-down from any field within the budget entry screen. 79 Ability to run various types of budget reporting (accrual vs. cash, etc.) 80 Ability to query the following online information by year, date, fund, budget, department, program, line item and/or by period: Beginning Balance Beginning Budget Amended Budget Department Summary to Department Detail Pre-encumbrances Encumbrances Actuals Transfers (In and Out) Balance 81 Ability to generate a budget variance report for current and prior years. 82 Ability to review multiple versions of budget online with proper security access. 83 Ability to group account numbers for internal and external reporting purposes, including category levels. 84 Ability to develop a standard and save a set of reports and inquiries for end-users. 85 Ability to work with an account number of up to 12 characters, exclusive of separating dashes or spaces between characters. 86 Ability to transfer this year's approved budget into the General Ledger to establish the approved expenditure and revenue amounts for the new fiscal year. 87 Ability to interface to the Payroll/Personnel system to roll over salary and benefit data. 88 Integration with the financial system to allow for variance reporting. Actuals can automatically be imported nightly, weekly, monthly or at whatever interval 89 When new accounts get created in the financial solution, they can automatically be created budgeting software 90 Budget book ready reports 91 Operating Budget Impacts from Capital projects that can be pushed unto the operating budgets 92 Ranking and prioritizing Capital projects 93 Business logic- placing certain restrictions on the users. i.e. not allowing users to request more than 2% above last year s budget 25 of 58 Final

26 Fully Compliant VILLAGE OF PLEASANT PRAIRIE Modification/Custom Software Not available Revenue/Cash Receipting Comments 1 Ability to generate the following information on cash receipts: Amount Customer Name Customer ID Customer address Default accounts Date of service Current date Individual who received the cash Form of payment (e.g., check, cash, credit, debit) Description of service (text and/or code) 2 Ability to maintain a log of all receipts with control totals. 3 Ability to designate certain fields as required on the receipt and require valid data elements in those fields. 4 Ability to automatically number receipts sequentially. 5 Ability to enter overpayment receipt into an expense line item. 6 Ability to generate a variance report by user or by department for: Lists of receipts for daily cash deposits Cash receipts registers or journals Daily bank deposits 7 Ability to access the customer master by a portion of the customer name. 8 Ability to produce reconciliation statements for bank accounts (particularly EFT reconciliation). 9 Ability to process cashiering in an on-line interactive mode. 10 Ability to use scanning equipment integrated with the cash drawers. 11 Ability to record each transaction on a second register tape to be kept in the register. 12 Ability to collect and process all of the Village's payments, including: -Municipal Tickets -Dog Licenses -Water bills -Building permits -Miscellaneous invoices 13 Ability to capture the transaction time of day. 14 Ability to enter, track separately, and process simultaneously the following tendering situations: -Cash -Check -Credit Cards -Wire Transfers -ACH Transactions 15 Ability to process split or mixed tendering situations (i.e.:, one check, check/cash or, multiple checks for payment of a water bill and parking ticket). 16 Ability to maintain the transaction and the dollar totals by the tender type. 17 Ability to update correctly all of the totals for all of the tender types. 18 Ability to store fee and receipt types in a system table for easy update. 19 Ability to produce a full audit trail of cash entry error corrections. 20 Ability to review cashiering transaction detail, by register, on a terminal. 21 Ability to enter adjusting transactions to correct cash entry errors from a terminal. 22 Ability to provide a totally integrated cashiering system which interfaces with the following systems: -Accounts Receivable/ Miscellaneous Billing 26 of 58 Final

27 -Dog Licenses -General Ledger -Inspections -Utility Billing 23 Ability to inquire on other outstanding invoices when receiving payments for any type of invoice 24 Ability to have different receipt headers (name, address, phone number) for different Village locations Reports 25 Ability to provide flexible ad hoc reporting options. 26 Ability to report total cash by register, by tender type. 27 Ability to print a cash drawer audit report that describes cash received daily by each cashier. This report will include: -Date -Payment Type -Receipt number -Amount due -Amount tendered -Change due -Totals by fund -Total of cash -Total of checks -Total of credit cards 28 Ability to print an audit report by transaction type (i.e., vehicle receipts, utility receipts) that includes: -General ledger account number -Description -Customer account number -Transaction ID number -Amount distributed to each general ledger account -Account totals 29 Ability to report all payments received by tender type (i.e., cash, check, etc.) and by department on a daily or monthly basis 30 Ability to print a receipt showing the following: -Description -Payment amount -Date/time -Receipt number -Payer 31 Ability to reprint receipts from the cash entry screen instead of exiting, reviewing and then reprinting 32 Simplify the entry of AR invoices - too many steps 27 of 58 Final

28 A B C D E F Fully Compliant VILLAGE OF PLEASANT PRAIRIE Modification/Custom Software Not available Dog Licensing Comments 1 The system must provide a facility to establish, maintain and monitor licenses of dogs 2 System integrates with: General Ledger Cash Receipts 3 The system must keep track of the following information: Owners name, address, and phone number. Dog's: Name, Breed, Sex, Neutered/Spayed, Color, Rabies Vacanation Date, Manufacturer, Serial Number, Expiration Date of Vaccine. 4 System must keep track of license number, date license issued, receipt amount and date license expires. 5 Must be able to calculate a late fee after the due date and have a field to keep track of the late fee paid. 6 System can notify user of upcoming expiration dates for dog license holders via reports. 7 Historical information must be kept regarding owner, dog and licenses issued. Renewals 8 Ability to create a renewal license from existing owner/dog/rabies information 9 Ability to update rabies information for an existing dog 10 Ability to print license form for a single dog license or a group of dog licenses 11 Forms templates Microsoft Word format are provided for user to define unlimited numbers of the following forms: License License Renewal Form License Expiration Letter 12 The system or the user has the ability to: Search for existing owners name Associate an multiple dog tags to one owner Create unlimited user-defined attributes. Manually add and remove attributes. Add unlimited attachments of any file type and/or comments to the dog. 13 The system or the user has the ability to: Assign a status to a license. Associate fees with a license type, and automatically add when creating a license. Renew a license. Assess penalties on a license. Print a license. Inquiries

29 A B C D E F 14 View licensees on line by any or all of the following selection criteria License Number Owners Last Name Owners First Name Owners Address Reporting 15 Licensee Transaction Report 16 License Report that Shows Total Due to Kenosha County 17 Expiraton Report

30 VILLAGE OF PLEASANT PRAIRIE General Ledger 1 Financial applications meet generally accepted accounting principles (GAAP) for governments, as promulgated by GASB. 2 Ability to require that all transactions are two-sided and balanced within an individual fund, even if multiple funds are involved. 3 Ability to require that all transactions are two-sided and balanced. 4 Ability to view and maintain separate fiscal years during a single session without having to log off and log on to a different year with the appropriate security. 5 The software must support unlimited historical data. 6 The software must support cross-department and cross-fund functional account analysis detailing inter-fund transactions with specific due-to and due-from, and maintain detailed record of outstanding due-to and due-from. 7 The software must have the ability to store financial transactions in a temporary hold status until approved for posting to the general ledger by accounting personnel. 8 The software must support pre-closing and post-closing trial balances to allow the user to review account balances, including current period transactions, before posting and after posting. 9 The software must allow for multiple fiscal years to remain open simultaneously. 10 The software must accommodate a single or multiple bank account system. 11 Ability to accommodate pooled cash 12 Ability to provide for the maintenance of separate funds, each of which is a self-balancing set of accounts with all fund records being processed simultaneously by the common system. 13 Ability of the system to support workflow. 14 Ability to limit access to general ledger data by any element in the chart of accounts based upon security set-up. 15 Ability to accommodate any electronic document, including images, as an attachment to transactions. 16 Ability to print information displayed on the screen. 17 Ability to provide descriptive error messages. 18 Ability to optionally use coding reduction techniques or tools to significantly reduce the amount of data entry required on a transaction. 19 Ability for the creation and editing of these reduction codes to be optional to each department. Fully Compliant Modification/Custom Software Not available Comments Chart of Accounts 20 The software must support flexible, organization-defined chart of accounts structure. 21 The software must support a multiple department organizational structure (within a fund and for all funds). 22 The system must support up to 3 user definable organizational levels within the chart of accounts structure with up to 6 alpha numeric characters at each level. If characters or levels are not used, no leading/ending blanks are required 23 The system must support account and sub-account (or object and sub-object) codes of up to 6 alphanumeric characters each. If characters are not used, no leading/ending blanks are required 24 Ability to designate each general ledger account by a user-definable "account type" as follows: Asset account Liability account Fund equity account Interfund account Revenue account 30 of 58 Final

31 Expense or expenditure account Project 25 Ability to do analysis ("what if scenarios") with positions, individually by department and as a whole. 26 Ability for segments of the Chart of Accounts to be grouped on a user-defined basis into multiple reporting hierarchies. 27 Ability to sustain leading zeros in account elements to be added automatically to save user keystrokes. 28 Ability to allow elements of the account to be defined as either required or optional. 29 Ability to share accounts across multiple years (i.e., project and grant accounts). 30 Ability to allow for filtering of the chart of accounts. 31 Ability to add accounts in an active or inactive status at any time throughout the year. 32 Ability to "hard" deactivate an existing account as long as there are no transactions in the current fiscal year. 33 Ability to prevent deletion of an account with activity in any period. 34 Ability to allow user, with appropriate security to make mass deletions of accounts with no history. 35 Ability to sort, query, or view any element of the chart of accounts by its text description. 36 Ability to define a General Ledger Account as eligible for posting the transaction to Projects as: Required Recommended Optional Not Allowed 37 Ability to restrict which projects are eligible for transaction posting from specified general ledger accounts 38 Ability to copy and/or mass create the general ledger accounts for any organizational level 39 Ability to track investments in a sub ledger of the cash account. Inquiries and Reporting 40 The software must support various inquiry options. 41 Ability to support online inquiry to account balances, available funds, and to detail posted transactions. 42 The software must provide comprehensive inquiry option with drill down capabilities to the user to access summary information or detail information as needed. 43 Ability to drill down from summary account totals to the underlying detailed transactions. 44 The software must provide access to other modules from the General Ledger inquiry and to view the source information for each transaction. 45 The software must allow for easy access to transaction inquiry, such as retrieval by check number, dollar amount, description or other variables. 46 The software must calculate and present amount expended for each account as a percentage of annual budget, including open encumbrances and YTD expenditures. 47 The software must allow authorized users to select certain information from the general ledger to prepare special one-time or recurring financial analyses. 48 The software must provide comparative financial information, including comparisons of current information with the same period last year, YTD last year, financial position at the end of last year, current operating budget, and with an annual finance plan (budget allocations). 49 The software must summarize and list on screen, or printed copy, in detail all inter-fund "dueto" and "due-from" transactions. 50 The software must accumulate and report financial information for a particular fund by department (specific function or service) and by defined service levels. 31 of 58 Final

32 51 The software must support wild card searches of G/L transaction descriptions. For example, find all records with an embedded *Phone*. 52 The software must allow for vendor inquiry by name, vendor number, social security number, Federal I.D. 53 The software must allow for vendor inquiry by the following parameters, individually or in combination, utilizing "wild card" or "fuzzy" search: Name Number First Name Middle Name Suffix Category (a user defined table) Type (a user defined table) Contact Name Federal Tax ID State Tax ID Social Security Number 54 The system allows "wild card" or "fuzzy" search by name of item purchased with drill down to invoices, bids, purchase orders, requisitions and invoices for that item 55 The system allows the user to select and save report profiles for repetitive use. The report profiles may be saved for the specific user or shared by all users. 56 The software must support default report selections, which are saved by user, so they can view how a job was processed during a previous selection. 57 Ability to accommodate real-time on-line inquiry capability for the following items: Beginning Budget Balance Year-to-Date Budget Activity Current Budget Balance Unspent/Remaining Budget Balance Beginning Transaction Balance Year-to-Date Transaction Activity Current Transaction Balance Beginning Encumbrance Balance Year-to-date Encumbrance Activity Current Encumbrance Balance 58 Ability to view transactions posted both on-line and awaiting overnight batch processing throughout the processing day. 59 Ability to query a range of user-specified account numbers for any date and/or period range, with appropriate security control. 60 Ability to create reports on any randomly selected, user-specified account numbers for any date and/or period range, with appropriate security control. 61 Ability to search for and report on a range of account numbers. 62 Ability to produce the following reports: Account history Detailed transaction journal Budget journal Budget to Actual Expenditures (for any user-defined date or period range) Department Budget (including both actual and budgeted amounts) for any user-defined date or period range Trial Balance Balance Sheet Statement of Revenues, Expenditures and Changes in Fund Balance by Fund Type Encumbrance listings by Department & Fund, showing liquidations & remaining balance 63 Ability to sort queries and reports based on any element (e.g., date range, period range, individual account number, account number range, etc.). 32 of 58 Final

33 64 Ability to produce combined financial statements by fund, a select group of funds, or in total for all funds. 65 Ability to view and print ad hoc reports.. 66 Ability to create PDF files or HTML links. 67 Ability to print budget-to-actual comparison reports at any level of the account number for any user-defined date or accounting period range. 68 Ability to accommodate the following query and report options: Print all lines Drop accounts with all zero columns PDF file 69 Ability to export queries to popular desktop applications (i.e., Microsoft Office). 70 Ability to search for and report on types of accounts. 71 Ability to summarize individual line-item accounts into groups of accounts for use in financial reporting based on user-defined criteria. 72 Ability to maintain a history of all G/L entries and to produce detailed transaction reports to provide an appropriate audit trail. 73 Ability to comply with GASB 34 financial reporting. 74 Ability to filter, search, and report month-to-date, period-to-date, and year-to-date budget, estimated revenue, expenditures, revenue, pre-encumbrances, and encumbrances by any segment in the chart of accounts. 75 Ability for reports to be ed in PDF format Security 76 The software must have security to restrict a user to certain accounts in each application, which could vary by application. 77 The software must have security to restrict a user to certain types of journal. 78 The software must have security to restrict a user to certain journal functions. 79 The software must have security to authorize a user to override the budget and where this can be done. 80 The software must have security to authorize a user to approve requisitions and/or PO's and/or invoices. 81 The software must have authorization approvals by different levels of management and dollars. 82 Ability to define security for users with varying levels of allowed transactions surrounding closing and to establish approval workflow for closing. Journals and Journal Processing 83 Ability to accept both standard and recurring journal entries, with both the amount and account recurring. 84 Ability to accept both recurring journal entries and annual renewals with only default account information, with entry allowed for the amounts. 85 Ability to accommodate reversing journal entries. 86 Ability to post journal entries through batch processing or real time transactions with work flow approval. 87 Ability to allow the user to look up the chart of accounts on the screen as a reference during journal entry and to select the account. 88 Ability to provide for budget control by checking available funds before posting. 89 Ability to make adjustments to budget, transaction, and encumbrance balances through the use of journal entries. 90 Ability to have an unlimited number of lines in any part of the journal entry. 91 Ability when entering journal voucher to view the multiple entries within the journal transaction on one screen. 92 Ability to enter journal entries for multiple departments and funds under one journal header. 93 Ability to provide default data within journal fields (e.g., year, date). 33 of 58 Final

34 94 Ability to have a description field of a user-defined length for each line in the journal entry. 95 Ability to validate field values within the journal entry screen. 96 Ability to highlight errors on the screen for immediate correction (online, immediate validity checks). 97 Ability to accommodate the following correction options, at a minimum, for journal entry errors: Delete the pending journal entry Change/edit the journal entry 98 Ability to view pending transactions before posting, with appropriate security. 99 Ability to reverse a group of journal entries in the current reporting period. 100 Ability to create a journal entry using a previously entered journal entry as a template (copy functionality). 101 Ability to accommodate interfund transactions in accordance with GAAP and maintain an audit trail. 102 Ability to automatically generate an interfund transfer when needed and initiate the appropriate approval path. 103 Ability to automatically create due-to/due-from entries for interfund transfer transactions. 104 Ability to ensure due to's/due from's balance across funds. 105 Ability to input journal entries as a correction or adjustment to prior accounting periods with security. 106 Ability to support accrual journal entries, which can (optionally) automatically reverse themselves on user-specified dates in the following period. 107 Ability to drill-down from any field within the journal entry screen. 108 Ability to attach documents to the journal entry as supporting data including but not limited to: Word processing documents, spreadsheets, scanned images Period Closings 109 Ability to perform hard and soft period end closings on an organization-wide level. 110 Ability to define security for users with varying levels of allowed transactions surrounding closing and to establish approval workflow for closing. 111 Ability to reopen a soft-closed period multiple times. 112 Ability to hold a period or fiscal year open indefinitely before closing. 113 Ability to have more than one period open. 114 Ability to have more than one fiscal year open. 115 Ability to have an unlimited number of closing periods. 116 Ability to execute the soft close an unlimited number of times 117 Ability to initiate year-end processing at any point in time after the end of the fiscal year (i.e., doesn't have to occur on last day or on any particular day). 118 Ability to make post-closing adjustments at any point during the closing period. 119 Ability to close all selected open purchase orders/encumbrances and requisitions/preencumbrances with user-defined parameters at year-end. 120 Ability to prevent transactions from being processed in closed prior years and unopened future years. 121 Ability to reopen a closed period for transaction processing with appropriate security. 122 Ability to update fund balance, on demand, based on previous year's revenue and expense activity with security. 123 Ability to handle automatic entries from the processing of other applications, including batch summary postings, optional detailed postings and individual transactions (i.e., utility billing, miscellaneous invoices, cashiering) 124 Ability to have up to a 20-digit account coding structure. 125 Ability to set up repetitive entries as: -Formulas 34 of 58 Final

35 126 Ability to establish capital projects which cross multiple accounts, both for revenues and expenditures. 127 Ability to perform on-line inquiry for capital projects by: -Fiscal year -Capital project life. 128 Ability to inactivate capital project accounts at completion of the project 129 Ability to print a trial balance before the month-end close. 130 Ability to process the month-end close: -Automatic accrual reversals' -Move current month transactions to prior month -Print monthly journal entry report and clear file except for stored entries. 131 Ability to process the year-end close: -Automatically perform the journal entry to close all income and expense items to the retained earnings/fund balance. -Move the current actual balances to the prior actual balances. -Set up beginning balances for the new year 132 Ability to change automatically current year beginning balances when prior year balances are changed regardless of rollover time. 133 Ability to interface to the following systems: -Accounts Payable -Accounts Receivable/Miscellaneous billing -Budgeting -Cashiering -Fixed Assets -Payroll/Personnel -Permit Tracking -Utility billing Reports 134 Budget transfers 135 Chart of accounts listing with descriptions. 136 Audit trail report of all master file or chart of accounts file changes. 137 Daily journal entry report showing all transactions from all applications. 138 Journal entry edit list produced on demand for out-of-balance entries and for in-balance entries. 139 Detailed transaction register or audit report showing all batch summary and individual postings made to the Ledger during the: -Current week -Current month 140 Report showing cash deposited to each bank account in each fund per day and the total deposit for all funds in the bank account for the day to be used for bank reconciliation of cash receipts:. 141 Departmental and fund budget variance reports for month and for year 142 Departmental and fund expense reports that compare current actual and year-to-date actual to current budget and year-to-date budget amounts. (The comparison to budget should be to the amended budget; and both the original and the amended (annual) budget should print. 143 Trial balances in all of the following versions with user-defined periods: -Period-detail -Period-summary -Year-to-date - detail -Year-to-date - summary -Calendar year-to-date by fund 144 Integrity Test reports: -Accounts receivable to accounts receivable account -Accounts payable to. accounts payable account 35 of 58 Final

36 -Funds in balance -Interfund accounts in balance -Account master to cost center master -Account balance to account master Comparative income statement (both cash and accrual) in the following versions: -Current Actual vs Current Budget -Year-To-Date Actual vs Year-To-Date Budget -Current Actual vs Last Year This Month -Year-To-Date Actual vs Last Year-To-Date actual 146 Comparative balance sheet or comparison of financial position, current month vs. beginning of current fiscal year. 147 Account analysis report showing all transactions for a given account or fund by any userdefined period (e.g., month, year-to-date, quarter). 148 Monthly Treasurer's Report by fund that includes beginning balance, receipts, disbursements, amount in cash account, amount invested and ending balances. 149 Ability to print cumulative detailed general ledger account activity for account analysis. 150 Ability to print a detailed general ledger by month with opening and closing totals. 151 Ability to print posting reports of all journal entries. 152 Ability to print edit reports of all journal entries. 153 Ability to provide budget variance reporting based on a percent allocation (expended) or revenue received. 154 Ability to provide budget variance reporting based on a percent or dollar allocation for the month as set up in the Budgeting application. 155 Ability to define financial/budget report formats. 156 Ability to establish menu option to select specific reports to print during an end of year or end of month close 157 Bank Reconciliation Report - Including outstanding deposits, checks and other reconciling items comparing the bank to book balances 36 of 58 Final

37 VILLAGE OF PLEASANT PRAIRIE Payroll Processing 1 The software must support remote access to the following payroll information: Pay history Break-down of all checks within a given time period Number of hours at various rates (regular, premium) 2 The software must input time card information on an exception or positive basis. 3 The software must generate a check to all deduction organizations (e.g., Federal government, unions, etc.). 4 The software must process more than one type of payroll, such as weekly time card, bi-weekly salaried, monthly salaried, multi-divisional payroll, multi-agency payroll, etc. The software must process additional pay other than ordinary payroll including: Vacation pay (advance) Sick pay Third Party Sick Overtime pay Incentive pay Holiday pay Shift premium Manual checks Allowances (without tax deduction i.e.: clothes, food, parking, tools, and other out of pocket expenses) Retroactive pay 5 The software must support separate deductions, such as taxes, to be provided by the software package, including: Life insurance Union dues Pension plans (taxed/untaxed) Bonds Taxes Garnishments Health/Dental insurance Credit union Tax abatement, such as child care and employee health care Unlimited deductions available 6 The software must support specific deduction withdrawn automatically until amount is expended (e.g., pension buy-back). 7 The software must track performance by employee (hours and dollars) for grant and project management. 8 The software must generate special pays, such as merit, longevity, certificate bonus and performance, which are void of any deductions other than taxes and possibly pension. 9 The software must calculate income tax withholding/update tables, including: Federal State Ability to do analysis ("what if scenarios") with positions, individually by department and as a whole. FICA 10 The software must distribute payroll expense automatically to GL. 11 The software must code time increments up to two decimals. 12 The software must update the GL accounts at the time of each payroll run or special pay. 13 The software must report status of payroll checks voided, canceled, or outstanding as an aid to bank statement reconciliation. Fully Compliant Modification/Custom Software Not available Comments 37 of 58 Final

38 14 The software must display current period, month, quarter, and year-to-date hours, earnings, net, taxes and deductions. 15 The software must support table maintenance of the following: Pay codes Taxable status of pay codes Deduction codes and rates Vacation accrual codes and rates Sick leave accrual codes and rates Personal leave accrual codes and rates Employer paid benefits - codes and rates Miscellaneous earnings - codes and rates Taxes Salary table 16 The software must support multiple and variable voluntary deductions and miscellaneous earnings by employee with the following abilities: Automatic processing for user-defined frequency by employee Automatic start or stop based upon a specified date Automatic stop when a specified limit is reached Ability to carry limit into next year 17 The software must have comprehensive labor distribution capabilities: Multiple cost centers per employee Project cost accounting Summary of reporting by cost center or projects Calculation of fringe benefit costs 18 The software must support an automatic payroll check reversal for voided checks. 19 The software must have payroll check reconciliation capabilities. 20 The software must calculate wages subject to worker s compensation. 21 The software must calculate all employer-paid benefits. 22 The software must calculate wages subject to state unemployment insurance. 23 The software must integrate the payroll processing data with the personnel management subsystem. 24 The software must provide a comprehensive payroll budgeting subsystem. 25 The software must provide for standard governmental reporting features, such as 941, 1099 reports, and W-2's. 26 The software must support online inquiry of the entire employee database. 27 The software must support online data entry of employee and payroll data. 28 Provide for the capability of generating electronic format for reporting of annual W-2 information. 29 The software must simplify the restart procedure for the reprinting of a single check or group of checks. 30 The software must automatically generate of time-sheets by department or cost center. 31 The software must provide a mechanism for balancing hours input to hours accepted and to be processed. 32 The software must provide ongoing attendance analysis per employee to include the following for each pay period and year-to-date: Paid absences hours Unpaid absences - hours 33 The software must support longevity pay variable by bargaining unit based upon both flat amount and length of service. 34 The software must automatically update longevity pay based upon length of service from longevity start date. 35 The software must support multiple union processing. 36 The software must provide key inquiry by employee number, partial or full name and social security number 37 The software must allow unlimited types of work performed per employee per period. 38 of 58 Final

39 38 The software must create workman's compensation information. 39 The software must support one-time payments either taxable or non-taxable. 40 The software must separate FICA as opposed to Medicare. 41 The software must provide current and year-to-date information on payroll check stubs, including: Personal leave (accrued, balance, used) Comp time (accrued, balance, used) Vacation (accrued, balance, used) Sick time (accrued, balance, used) Pension earnings Special messages Miscellaneous deductions 42 The software must perform both payroll and personnel functions from a single database with automatic update of information in both systems from a single transaction. 43 The software must maintain the salary and wage structure by position including grade and step range. 44 The software must generate a listing of benefits by employee. 45 The software must maintain a flexible vacation time accrual system based upon bargaining unit. 46 The software must maintain a beneficiary management system profiling: (HR?) Who the dependents are Their relationship to the employee 47 The software must print pertinent information about an employee's current pay on the payroll check and check stub, including all pay types and deductions. 48 The software must generate vacation and sick pay reports by department, of each employee's vacation and sick days, including beginning balance, days taken, and remaining balance. 49 The software must provide a listing of seniority information, including continuous service dates, review dates, birth dates, departments, job classifications and bargaining units. 50 The software must gather all data necessary to prepare the federal EEO-4 report. (HR?) 51 The software must track and report employee personnel data, including emergency contacts, military status, employee telephone number, citizenship, birth date, sex and marital status 52 Ability of system to accommodate various attributes such as: Effective and end dates Pay increases based upon fixed percentage rate(s) Pay increases based upon fixed dollar amount(s) Short and long descriptions Leave accruals/subtractions (remaining, carryover by calendar and fiscal year) Base pay as defined by the user (e.g., base salary plus shift differential plus longevity pay, etc.) Exception reporting Earnings type (e.g., regular, overtime, etc.) Hours/units 53 Ability to accommodate multiple pay schedules/tables. Please state in the Comments column any limitations on the number of pay types. 54 Ability to support workflow. 55 Ability to setup new payroll codes and deduction types as needed, with the appropriate security. 56 Ability to compute complex overtime calculations that may differ by department. 57 Ability to accommodate organizational changes and carry history forward. 58 Ability to accommodate payroll for the following types of employees: Full-time Regular Temporary 39 of 58 Final

40 Part-time Exempt Non-exempt Any combination of the above designations Various user-defined designations 59 Ability to accommodate automatic movement between steps/increments and/or merit steps. 60 Ability to define and enforce user-defined rules for holiday, vacation, personal, and sick time usage. 61 Ability to tie back payroll to the appropriated budget. 62 Ability to calculate taxes for election workers (upon reaching max over a user-defined period of time). 63 Ability to adjust pay calculations based on mid-pay period hire or termination date. 64 Ability to accommodate the following deductions: Union dues Charitable contributions (e.g., United Way) Medical (multiple) Life insurance (multiple) Disability Insurance Additional optional life insurance Garnishments (multiple) Deferred compensation plans (multiple) Retirement plans (multiple) Other user defined deductions 65 Ability to add additional new deductions by HR as necessary. Please include any limitations on the number of deductions in the Comments column. 66 Ability to accumulate earnings and deductions on a weekly, bi-weekly, monthly, quarterly, annual, period, or multi-fiscal year basis. 67 Ability to calculate deductions based upon the following: Flat amount Percent of gross Percent of Net Pay Percentage of any combination of pay Pay after combination of deductions Ability to handle the following deduction controls: One time only Every pay period Bi-monthly Start and stop dates Annual dollar limits Pay period dollar limits Maximum deductions per year or pay period based upon dollar amount or percentage of salary (i.e., minimum net pay requirements). 68 Ability to "shut off" benefits accumulation for an employee or group of employees, but maintain a record of the accumulations. 69 Ability to handle the following types of garnishments: Multiple garnishments on the same check Flat amount or percentage Calculation of total after all deductions Calculation of total after tax deductions 70 Ability to print third-party checks for garnishments and miscellaneous deductions. 71 Ability to send garnishment payments via direct deposit. 72 Ability to compute, on a before or after tax basis, employer and employee portions of deductions for items such as: Taxes (Federal, State and Local, etc.) 40 of 58 Final

41 Life Insurance Medical Insurance Deferred Compensation plan Long-term disability Social Security and Medicare Retirement Other user-defined deductions 73 Ability to print special deduction checks. 74 Ability to wire deduction remittances to various vendors (i.e., insurance carriers). 75 Ability to deduct clothing allowance if employee leaves within a user-specified period of time after start date. (HR?) 76 Ability to automatically deduct tuition reimbursement from final pay based on user-defined criteria and/or rules. (HR?) 77 Ability to accommodate various pay codes such as the following: Regular (Full-Time, Part-Time, Temporary, etc.) User-defined premium pay Overtime Holiday Personal Days Shift differential (multiple types) Vacation Comp time (exempt and non-exempt with different calculations) Comp time accrual Pay-out comp Straight pay Jury duty Military FMLA leave On call/beeper Pay (multiple) Call back Severance/termination pay Health and dependent care reimbursement Sick leave/vacation after death Training Leave without pay Leave of absence Bonus Tuition reimbursement Mileage Administrative leave Merit Car allowance Other user-defined pay codes 78 Ability to cap compensation time at a user-defined level, which can be different by department. 79 Ability to track all days that any accruals were used by dates. 80 Ability to prioritize deductions. 81 Ability to override deductions on paycheck. 82 Ability to track pay types and generate reports on any of the pay types. 83 Ability for all fields in the database to be printed on the pay stub as desired (e.g., detailed pay, deductions, leave balance accumulators) with the associated "through" date. 84 Ability to accommodate online entry of manual checks including automatic update of all employee and employer accumulators. 85 Ability to process negative pre- and post- tax deductions. 41 of 58 Final

42 86 Ability to manually adjust taxable earning fields on an annual, quarterly, and pay period basis. 87 Capable of providing ACH through modem, magnetic tape or electronic means. Outputs payroll file in ACH format and follows all ACH requirements for processing interfaces. 88 Ability to accommodate automatic direct deposit of paychecks through electronic funds transfer to: Multiple accounts within a bank Multiple banks No limit to number of automatic direct deposit accounts Deposits remaining net amount of check (avoids generation of another check for a couple of pennies) 89 Ability to provide totals for reconciliation of: Benefit information for cost to organization Changes to employer deductions and taxes Government reporting for each employee Annual wages in taxes from payroll to 941's and W-2s 90 Ability to provide historical records for every financial transaction as a complete audit trail. 91 Ability to generate and index audit trails based on user-defined criteria. 92 Ability to provide a payroll proof list of all payroll calculations, gross-to-net, before checks are produced, including: Hours by type Earnings by type Employee tax liabilities Employee deduction amount Employer contribution amount Deductions not taken and set-up in arrears Employer portion of all taxes Totals by employee, project, fund, grant, cost center, division, department, total Outstanding Checks Distribution Manual and Void Check Report 93 Ability to define if pay code is included or excluded for calculating comp time. 94 Ability to process more than one payroll simultaneously. 95 Ability to specify percentage of employee's pay to be distributed to different departments. 96 Ability to automatically clear personal time when unused by end of year, with the option to override with appropriate security. 97 Ability to calculate pay during a mid-period change. 98 Ability to process future pay data while current pay period is still open (i.e., need last check). 99 Ability to select type of taxation on manual checks (e.g., weekly, bi-weekly). 100 Ability to generate off-cycle payroll runs. 101 Ability to handle off-cycle direct deposit (e.g., longevity pay, merit pay). 102 Ability to run payroll calculation multiple times for checks and balances before actually printing checks. 103 Ability for users to utilize the system when payroll is running. 104 Ability to specify taxability on each of the pay codes. 105 Ability to access effective dated tax tables. 106 Ability to replace a check all in one step (void original, assign new number, etc.) even in prior year. 107 Ability to allow payroll adjustments to final paychecks for refund of vacation, sick, etc. 108 Ability to assign project numbers to employee hours. 109 Ability to enter labor distribution information at the point of time entry. 110 Ability to charge time to a department other than an employee's "home" department. 111 Ability to collect time input by multiple methods. 112 Ability to support the concurrent use of different types of devices for data collection. 42 of 58 Final

43 113 Ability to view, edit, and/or enter hours on an individual or group basis. 114 Ability to verify hours worked based on pay codes and present exceptions to a specified user. 115 Ability to deliver client specified timesheets to various groups and/or types of employees, based on workflow. 116 Ability to edit time prior to payroll processing, with an audit trail of all changes. 117 Ability to display current leave accrual rates, codes and maximum balances for each employee while time is being entered or reviewed. 118 Ability to prevent the use of accruals over earned amount, with the ability to override with the appropriate security. 119 Ability to receive notification when an employee has not been paid for pay period and is not on established leave. 120 Ability to provide edit reports after time input that will capture user defined deviations such as excessive overtime or zero hours for active employees. 121 Ability for managers to approve advanced scheduled leave. 122 Ability to future date transactions for processing during the appropriate pay period. 123 Ability to accommodate multi-level approvals and movement of electronic timesheets between remote locations. 124 Ability to automatically post pre-approved leave during effective pay period. 125 Ability to prorate accruals based on time worked. 126 Ability to provide exception time only reporting for user specified groups. 127 Ability to produce default hours for exception-based employees based on user profile. 128 Ability to interface with decentralized timekeeping systems such as Timeclock Manager. 129 Ability to adjust or reverse previous hours (hours worked and accruals). 130 Ability to perform edits to previous pay periods and recalculate pay and leave accruals from previous pay period forward. 131 Ability to do year-end accruals of salaries and benefits. 132 Ability to produce Federal tax return reports. 133 Ability to generate payroll, deduction, and earnings registers. 134 Ability to produce audit reports by bank and by pay period for direct deposits 135 Ability to produce all W-2 information for employees and reporting agencies (i.e., IRS and State, etc.) on laser and standard printer. 136 Ability to sort W-2 information in a user-defined format. 137 Ability to reprint a single W-2 from current or prior year or do mass reprints. 138 Ability to generate multiple state tax reports. 139 Ability to automatically produce direct deposit tapes/files for banks. 140 Ability to transmit w-2 and payroll taxes electronically. 141 Ability to generate standard reports that reconcile earnings to 941's. 142 Ability to know if employee has both a w-2 and Ability to support state unemployment reporting. 144 Ability to generate electronic annual new hire report (federally required). (HR?) 145 Ability to generate pay history for gross to net for any user specified period. 146 Ability to test w-2 information before making available to the employee. 147 Ability to accommodate employee self-service through the Internet for deductions and other pay information by pay period, year-to-date, etc. 154 Ability to generate OT reports by employee with user defined dates 155 Ability to simply print reports, etc. 156 Software must be able to accommodate multiple state tax deductions and multi state tax tables. On occasion an employee may have taxes deducted from both States in one year due to them relocating. It must also reflect properly in quarterly and annual tax reports, W2's, etc 157 Ability to print a report that would give us an employee's, or group of employees, average weekly hours. 158 Ability to print a report by general ledger account number to show what employees payroll transaction were charged to that general ledger account number. 43 of 58 Final

44 159 Ability for employees to look up pay stubs online 160 Ability to post checks within the same check run to different posting periords, including the ability to post back to a prior year. 161 Employees can request changes for name, primary and mailing address, phone number, and contact information. 162 Employees can view a history of paychecks. 163 Employees can see their vacation or sick pay accruals. 164 They can see Taxes and Pay Rate information and history. 165 Employees can do what if calculations. 166 Employees can view a history of their benefits and deductions. 167 Time off requests online. 168 Supervisors can view and approve time off online. 169 Employees can enter their timesheets online. 170 Re-Print W-2 and Payroll Pay stub 171 Employees can elect to receive AP reimbursements by EFT & provide necessary information 172 Software must be able to calculate the needed Wisconsin Retirement System earnings, employee and employer portion of retirement based on different catagories and different percentages. 173 Software must be able to produce an upload file, based on the required layout, of all the information required by the Wisconsin Retirement system. This file needs to be detailed out by employee, their earnings that are only reportable for Wisconsin Retirement purposes, the employee and employer responsibility amounts, effective date, etc. If they become eligible for the retirement program mid-year, we only need the earnings reported from their eligibility date and forward. 174 Must be able to assign payroll to a specifc period, such as, being able to post the first payroll of the year that includes prior year earnings back to the prior year. 175 Ability to process a mid-period (special) payrolls when needed. E Government 1 Employees can request changes for name, primary and mailing address, phone number, and contact information. 2 Employees can view and maintain dependant information and add new dependants. 3 Employees can view a history of position changes. 4 Employees can view a history of paychecks. 5 The user can view and request changes to their direct deposit account information. 6 Employees can see their vacation or sick pay accruals. 7 They can see Taxes and Pay Rate information and history. 8 Employees can do what if calculations. 9 Employees can view a history of their benefits and deductions. 10 Online enrollment period in which employees can select eligible benefits for a future period. 11 Change drivers license info 12 Re-Print W-2 and Payroll Pay stub Position Control 1 Ability to accommodate split funded positions. 2 Ability to accommodate salary table linked to job/position class. 3 Ability to have one employee be in multiple positions. Benefits Administration 1 Ability to maintain premium and deduction amounts on a before/after tax basis for multiple benefit plans, including but not limited to: Health insurance Dental insurance Life insurance Other user-defined insurance fields Deferred compensation plans (retirement, 457 plans -- 4 different plans) Flexible benefits for medical and child care 44 of 58 Final

45 Long term disability Short term disability 2 Ability to stop accruing leave when contracted maximums are reached. 3 Ability to have multiple accrual maximums for different classes of employees. 4 Ability to determine the coverage and deduction amounts for the employee using the parameters stored in the benefit plan structure tables. 5 Ability to support pre and post tax payroll deductions. 6 Ability to support cafeteria benefits. 7 Ability to track imputed income for life insurance for amounts over $50, Ability to have benefit premiums formula driven, established from salary, set amount, with or without coverage limits and based on client defined eligibility. 9 Pension 45 of 58 Final

46 VILLAGE OF PLEASANT PRAIRIE Purchasing 1 The software must support an unlimited number of P.O. and payable addresses. 2 Ability to adjust, supplement, or reduce existing pre-encumbrances and encumbrances, maintaining an audit trail of all adjustments. 3 Ability to provide user-defined year-end close encumbrancing rules and functionality, including: user-initiated carry forward of user-selected encumbrances cancel blanket purchase orders 4 Ability to roll over encumbrances, reverse the rollover, and re-roll once the fiscal year has closed. 5 The software must support multiple fiscal year-end purchase order options including, but not limited to: void, carryover or carryover with re-appropriation. 6 Ability to support encumbrance control for budgeted funds. 7 Ability to support "soft" pre-encumbrance control, whereby a warning is given if sufficient funds are not available. 8 Ability to copy information from one process to another without rekeying (i.e., requisition to purchase order). 9 Ability to copy, paste all information. 10 Ability to drill down to supporting documents within the purchasing system. 11 Ability to establish and maintain information concerning: Vendors Commodities and a commodity coding structure (NIGP codes) Standards or specifications for items acquired Standard text for terms and conditions of purchases 12 Ability to support workflow for procurement approval process, including multiple approvals at the departmental and central purchasing levels. 13 Ability to support automatic entry into other modules, such as inventory and fixed assets from purchasing. 14 Ability to maintain history of all purchasing processes including requisitions, bid/quotes, multiple types of purchases, and receiver information. 15 Ability for end-users to check expenditures to date against encumbrances and budgets and see results on-line in real time prior to processing an expenditure request. 16 Ability to support updating general ledger accounts for all procurement transactions. 17 Ability to look up real-time status of purchasing processes. 18 Ability to track last purchase date and amount for any item. 19 Ability to attach imaged or scanned documents and other source documents to the Purchase Orders. 20 Ability to search vendor files from within purchasing processes (i.e., requisition and purchase order). 21 Ability to allow transactions with valid vendors only. 22 Ability to effective date transactions, either before or after the current date. 23 Ability to enter future dates beyond the end of the fiscal year 24 Ability to disencumber the PO from the prior year; re-encumber and charge the expense to the current year 25 Ability to customize multiple purchase order layout/formats (and create templates). 26 Ability to automatically number purchase orders with the ability to restart the numbering process with each fiscal year. 27 Ability to process blanket purchase orders. Fully Compliant Modification/Custom Software Not available Comments 46 of 58 Final

47 28 Ability to allow for unlimited standard and free form messages at the header and line item level. 29 Ability to send purchase orders to vendors in the following formats: electronic data exchange, fax, e- mail or printed copy (with electronic signature, where applicable). 30 Ability to generate bill to and ship to information automatically with secondary or internal delivery to location. 31 Ability to assign multiple general ledger account codings per line item to purchase orders with multiple project codes. 32 Ability to reprint hard copy of purchase orders and change orders when required. 33 Ability to identify duplicate or reprinted purchase orders or change orders as such. 34 Ability to automatically close a purchase order when all items are received and the final invoice is paid. 35 Ability to produce an open purchase order report listing all purchase orders by vendor name (alphabetical order), purchase order number, line item, description, quantity on order, quantity still open, buyer, account code, department, and organization. 36 Ability to automatically encumber final purchase order amount in general ledger, track differences and totals, and update remaining budget. 37 Ability for purchase order to specify multiple delivery dates and locations. 38 Ability to allow one purchase order to be charged to multiple cost centers, accounts or budgets. 39 Ability to allow purchase order to be tracked and monitored by buyer, vendor, item, class budget, dollars. 40 Ability to require approval for change orders over a user-defined percentage of the original amount. 41 Ability to ensure that changes to a PO result in automatic adjustments to encumbrance totals with audit and control trails. 42 Ability to maintain discrepancy file by vendor, stock number, item, dates, control number, purchase order number (receiving exception file). Receipt of Goods 43 Ability to process and track receipt of goods/services. 44 Ability to accommodate partial receipts. 45 Ability to detect and measure early / late and over / under shipments. 46 Ability to audit receiving data by logon ID, date, time, etc. 47 Ability to flag received goods for entry into inventory by item number. Vendor 48 Ability to record and maintain history of purchases, commodities, and volumes. 49 Ability to support one master vendor file for all modules in the system, with security on the ability to change and/or update vendor records. 50 Ability to store the following vendor information: Name DBA Name Title (e.g., Dr., Attorney, etc.) Employee designation Vendor number Multiple addresses (i.e., bid, orders, multiple remit to, etc.) (Please list in the Comments column the number of addresses allowed per vendor.) Vendor & web site information Contact person(s) Federal Tax Identification Number (TIN) Phone, mobile phone, and fax number(s) Last date vendor utilized Default chart of account information Payment methods 47 of 58 Final

48 Type of company (e.g., corporation, partnership, etc.) Commodity Standard payment terms Problem vendor flag Preferred vendor flag Vendor-on-hold flag (e.g. litigation, payment dispute, etc.) Other user-defined information 51 Ability to track vendor W9 & 1099 information. 52 Ability to classify one-time vendors. 53 Ability to delete or deactivate vendor from vendor listing by date with reason. Historical data would be retained. 54 Ability to have numeric vendor numbers be system generated. 55 Ability to create vendor groupings for specific commodities, locations, etc. 56 Ability to maintain an accumulated purchase history for each vendor in system. 57 Ability to maintain an audit trail for changes to the vendor master file. 58 Ability to change vendor name without losing the history. 59 Ability to maintain a history of payments made to vendor. 60 Ability to detect duplicate vendor information upon entry of vendor information. 61 Ability to allow the selective inactivation or purging of vendor records by user-defined criteria. Inquiries 62 Ability to search for a vendor by item code, number, or description (in other words, attach vendor to an item(s)). 63 Ability to maintain statistics in dollar amounts for each vendor for user-specified periods for the following criteria: Payment history Discounts taken Reporting 64 Ability to produce the following reports: Open Purchase Orders Report Orders & Receipts Report Actual vs. Invoice Variance Report Purchase order and change order generation Contracts report Vendor performance/expenditure report Items Not Received Listing 65 Ability to display and/or print any / all reports and screens. 66 Ability to generate reports of all purchase orders based on calculated user-defined criteria (e.g., >$2500 or between 5/1/ and 6/1). 67 Ability to generate vendor reports based upon user defined criteria. 68 Ability to track and report on requisition, purchase order and receiving information. 69 Ability to track and report on bid transaction data. 70 Ability to track or report on contract data. 71 Ability for users to query all transactions for progress within the purchasing system. 72 Ability to report and query from any field within the purchasing module (produce ad hoc on-line requests and printed reports). Procurement Cards 73 Ability to track expenditures against credit cards issued to employees. Requisitions 74 Ability to electronically process multi-delivery, direct ship, blanket and non-blanket requisitions. 48 of 58 Final

49 75 Ability to assign default primary and secondary account codes for certain expenditures, which can be overridden if needed. 76 Ability to prioritize allocation of costs to various primary/secondary account codes by either percentage or fixed amount. 77 Ability to display multiple account numbers on any line item on requisitions. 78 Ability to perform the following requisition functions, with the appropriate security: Inquiry Add Change Cancel Delete 79 Ability to provide for multiple lines of input per individual requisition. 80 Ability to provide reports to users and management on requisition status. 81 Ability to create and track all requisitions by date, by requester, by budget, by item, by action item, etc. 82 Ability to check against the budget and pre-encumber requisition per line item. 83 Ability to assign project and grant accounting data per line item. 84 Ability to modify items ordered through change order (add or delete) including part, class, quantity, unit of measure, vendor, cost, project, fund, with the appropriate security. 85 Ability to copy requisition information from one already in the system with proper security. 86 Ability to track requisitions and automatically date and time stamp (received, accepted, returned, rereceived) with notes and comments. 87 Ability to track requisitions and log requisition number, fund number, budget number, account number, division number, activity, project. 88 Ability to convert lines of requisitions to multiple purchase orders and different vendors. 89 Ability to charge parts to a specific fleet unit directly from the Purchasing module with or without a supporting work or job order and with or without bar coding functionality. Requisition Reports 90 Ability to produce the following reports: Requisition Report, which can be sorted by buyer Reports 91 Purchase Requisition. 92 Purchase Orders. 93 Open purchase order reports by: -Vendor -Purchase order number -Department -Account number -Fund 94 Open purchase requisition report (with all detail) 95 Open purchase orders vs. encumbrances 96 Daily purchases register of new orders entered. 97 Purchase order commitment report by vendor and by purchase order. Orders will be valued at purchase order cost. 98 Purchase orders produced on pre-printed forms. 99 Purchase order variance report showing invoice amount exceeding purchase order amounts on closed orders. 100 Blanket purchase order report 101 Purchase price agreement report 102 Aged open purchase order report (30, 60 and 90 days) 103 Vendor contact names and numbers, 49 of 58 Final

50 Fully Compliant VILLAGE OF PLEASANT PRAIRIE Modification/Custom Software Not available Requisitions Comments 1 Ability to electronically process multi-delivery, direct ship, blanket and non-blanket requisitions. 2 Ability to assign default primary and secondary account codes for certain expenditures, which can be overridden if needed. 3 Ability to prioritize allocation of costs to various primary/secondary account codes by either percentage or fixed amount. 4 Ability to display multiple account numbers on any line item on requisitions. 5 Ability to perform the following requisition functions, with the appropriate security: Inquiry Add Change Cancel Delete 6 Ability to provide for multiple lines of input per individual requisition. 7 Ability to provide reports to users and management on requisition status. 8 Ability to create and track all requisitions by date, by requester, by budget, by item, by action item, etc. 9 Ability to check against the budget and pre-encumber requisition per line item. 10 Ability to assign project and grant accounting data per line item. 11 Ability to modify items ordered through change order (add or delete) including part, class, quantity, unit of measure, vendor, cost, project, fund, with the appropriate security. 12 Ability to copy requisition information from one already in the system with proper security. 13 Ability to track requisitions and automatically date and time stamp (received, accepted, returned, rereceived) with notes and comments. 14 Ability to track requisitions and log requisition number, fund number, budget number, account number, division number, activity, project. 15 Ability to convert lines of requisitions to multiple purchase orders and different vendors. 16 Ability to charge parts to a specific fleet unit directly from the Purchasing module with or without a supporting work or job order and with or without bar coding functionality. Reporting 17 Ability to produce the following reports: Requisition Report, which can be sorted by buyer 50 of 58 Final

51 VILLAGE OF PLEASANT PRAIRIE Utility Billing General 1 Option to integrate with parcel manager to validate parcels, addresses, owners and zoning 2 Integrate with General Leger and Accounts Payable for posting of bills, receipts, adjustments and refunds 3 Integrate with cashiering for receipts 4 On line validation and editing of customers, addresses, service locations, meters Fully Compliant Modification/Custom Software Not available Comments Account/Location/Customer Maintenance 5 User definable work flow process for: New Account Set Up Move-In/Move-Out Process New Service Set Up Account Inquiry 6 Support an unlimited number of accounts 7 Ability to provide for user defined customer and account classification codes (i.e., residential, commercial, etc.). 8 Ability to record Move-in and close dates for an account 9 Ability to record unlimited notes for an account 10 Provide for billing an unlimited number of services (metered or non-metered) per service location 11 Ability to send bill to one customer on the account and late notices and shut off notices to a different customer on the account 12 Ability to record unlimited contacts (spouse, tenant(s), alternate billing addresses,etc) Name, Address Relationship Addressee should receive copies of: Bill Notices Alternate mailing address Contact phone numbers: Home Cell Work Fax Address Employer Information (optional) 13 Ability to track information through system by customer. Must be able to view all accounts that customer has had, current status of accounts and outstanding balance and have ability to drill down to account detail. 14 Ability to view the outstanding total balance on an account as well as the balance broken down by service type, current balance and previous balance 15 Ability to account for an unlimited number of security deposits per account. 16 Ability to define an unlimited number of user-defined and maintained rate tables for each service 17 Ability to define an effective date for rate tables 18 Ability to define service rates that are based on flat fees, consumption based, consumption based with demand, per unit charge, percentage based or user-defined formula 19 Ability to base charges for non-metered services such as sewer on water consumption from customer s water consumption. 51 of 58 Final

52 20 The system must provide the ability to base sewer charges that are dependent on water consumption on winter averages. 21 Ability to define distribution of fees to multiple general ledger accounts based on user-defined account type, fee category, service type 22 Ability to define through table entry, an unlimited number of service types and add, change and delete service types as required 23 Ability to establish "alerts" (cash only; lien exists; e.g.) on customer accounts with the following characterisics: All allerts are user definable Unlimited number of alerts may be defined Each alert has unique start and stop dates User may define screens where alerts will appear 24 Ability to associate a service location with a parcel number 25 Ability to identify the jurisdiction in which the service location is located for billing purposes (i.e. vary rates based on jurisdiction) 26 Ability to identify the number of dwelling units at a service location 27 Ability to track information through system by location. Must be able to view: History of all accounts at that location Current status of accounts Outstanding balance Drill down to detail Meters 28 Ability to identify multiple meters at a service location 29 Ability to describe the location of the meter at a service location 30 Ability to view a history of all meters that have been installed at the service location. 31 Ability to maintain an unlimited number of meters 32 Ability to maintain meter attribute data including: Meter Number Route Sequence Installation date Begin Service Date End Service Date Services attached to the meter Status Free Form Comments Current Account Number Current Service Address Unlimited User Defined Fields Documents Remote Documents B-Box location Clean out location smartpoint/touchpad location meter size meter style reading system customer class 33 Ability to define read types 34 Actual reading and consumption for each meter will be determined by the number of dials to be read for that meter. 35 In the comments column, indicate the maximum number of digits supported for each dial on a meter. 36 Ability to define through table entry, read types and measurement units for a meter 52 of 58 Final

53 Billing 37 Support an unlimited number of billing cycles 38 Support an unlimited number of routes for various service types (refuse collection, meter reading, etc.) 39 Ability to support compound meters 40 Ability to store meter data for touch and radio reads (i.e. transponder number, radio id, radio type, register id) 41 Ability to estimate meter reads based on user-defined history preference 42 Ability to identify reads that were estimated versus actual readings 43 Ability for system to automatically identify roll-over readings based on meter setup 44 Ability to automatically identify rollovers on meter readings 45 Produces a consumption audit register highlighting the following parameters: High/Low audits based upon user definable percentages Zero consumption Negative consumption Excessive number of consecutive estimates (defined by user) Other potential utility billing conflicts 46 Ability to enter stop and start dates for individual rate codes on an account 47 Ability to charge for flat rate billings 48 Ability to create special one time charges with the option to assess and collect the charges over a user-defined period of time. 49 Provide for consumption groups of services for billing (water and sewer). A single account with multiple meters can combine consumption for billing purposes. 50 Ability to print user defined message on bills. 51 Ability to automatically add late penalties to delinquent accounts according to rate structure 52 Ability to prorate bills for new accounts and closed accounts 53 Calculates final bills during at any time subject to the workflow process and approvals established by the user. 54 Ability to automatically apply deposits to a final bill 55 Ability to bill by cycle and produce corresponding billing registers and journal entries. 56 Ability to sort bills by zip plus four to take advantages of available postage discount 57 Ability to export bills to a file for 3rd party printing 58 Ability to view and reprint a past bill at any time 59 Ability to generate a pre-billing report to view billing amounts before actually billing accounts 60 Ability to accept full, over, partial and pre-payments 61 Ability to distribute partial payments based on user-defined preference 62 Provision for data entry correction of any distribution errors 63 Provide for auto-pay option for customers to pay from customer s bank account. 64 The system should create an ACH file that may be submitted to the bank for processing. 65 The ACH file is fully editable after creation by the billing system and prior to submission to the bank. 66 Ability to import batch payment file from a lockbox payment facility 67 Ability to scan payment information directly into the system using a bar code scanner 68 Ability to support payment arrangements for customers to schedule payments for outstanding balances 69 Ability to generate a report of all customers with payment arrangements showing scheduled due dates, amounts due and amounts paid 70 Ability to define unlimited number of notices (late, past due, shut off, etc.) based upon userdefined minimum amounts due and unmber of days past due 71 Ability to create late notices and automatically record event against account 72 Ability to aggregate separate billings for a single customer to one bill statement Ability to bill customer classes on different schedules Ability to transfer account balances from one account to another 53 of 58 Final

54 Ability to make manual account adjustments Ability to annually import data updates for a specific service based on parcel number Ability to import payments from 3rd party file Ability to create Tax Certification for delinquent balances to be transferred to property tax bill, including all related reports Inquiries 73 Ability to display transaction history including bills, receipts, adjustments and refunds for an account 74 Ability to filter history by date, transaction type 75 Ability to change sort order of transaction history 76 Ability to display details of transaction and drill down to transaction 77 Ability to automatically track an unlimited number of events on an account, including: Billings Payments Meter Reads Adjustments Notes attached to the account Documents attached to the account Statements sent to the account Activities attached to the account Work Orders created for the account Form letters mailed to the account Credit transactions (NSF checks, late payments) 78 Provide for displaying and/or printing any customer account history upon request. 79 Ability to display outstanding balance by user-defined type of service, broken into aging categories 80 Ability to generate a Actual consumption (not average) report that shows top consumption users based upon: Date range (unlimited) Desired number of customers to be reported Consumption type Customer class 81 Ability ot genrate a largest dollar amounts report that shows top revenue generators based upon: Date range Desired number of customers to be reported Charge category or categories 82 Billing Calendar showing all critical dates in the selected month Reporting 83 Arrears Register 84 Transaction History 85 Account Status 86 Account Transitions (listing of Move-In, Move-Out by date range) 87 Deposit Activity 88 Deposit Status 89 Uncollected Deposits 90 Payment Plan Status 91 Trial Balance 92 Accounts Receivable Reconciliation Report 93 Revenues by G/L Distribution 94 Deposit Interest 95 Receipt Transactions 96 Payment Register 54 of 58 Final

55 97 Payment Assistance Plans 98 Aging Balances 99 Bad Debt Report 100 Meter size - no. of meters per size definable with date 101 Active vs. inactive Ability to create user defined reports Ability to alter existing reports to include or exclude multiple fields Rate Summary w/service Subtotals by rate code including consumption and billing totals Meter Inventory 102 Ability to identify multiple meters at a service location 103 Ability to describe the location of the meter at a service location 104 Ability to view a history of all meters that have been installed at the service location. 105 Ability to maintain an unlimited number of meters 106 Ability to maintain meter attribute data including: Meter Number Route Sequence Installation date Begin Service Date End Service Date Services attached to the meter Status Free Form Comments Current Account Number Current Service Address Unlimited User Defined Fields Documents Remote Documents b-box location Clean out location Smartpoint/touchpad location Meter size Meter style Reading system Customer class 107 Ability to view all service orders related to a meter 108 Actual reading and consumption for each meter will be determined by the number of dials to be read for that meter. - support reading to tenth gal 109 In the comments column, indicate the maximum number of digits supported for each dial on a meter. 110 Ability to define through table entry, read types and measurement units for a meter 111 Ability to support compound meters 112 Ability to store meter data for touch and radio reads (i.e. transponder number, radio id, radio type, register id) 113 Ability to identify reads that were estimated versus actual readings 114 Ability for system to automatically identify roll-over readings based on meter setup 115 Ability to automatically identify rollovers on meter readings Meter Inventory Inquiries 116 Locate meters by the following criteria, singly or in combination: Meter Number Serial Number Remote Number 55 of 58 Final

56 Service Class Type Size Address Route From/Through Sequence In Service - Yes, No, Both Service Date Auto Meter Read Interface 117 Ability to store meter data for touch and radio reads (i.e. transponder number, radio id, radio type, register id) 118 Ability to import routes from Automatic Meter Reading system 119 Ability to export routes to Automatic Meter Reading system 120 Ability to send final notices to third party listed on account 121 Ability to send late notices electronically 122 Ability to print bill with payment plan amount instead of total past due showing up as if there were never any arrangements made 123 Capability of storing ALL radio reads but only using latest for billing 124 Capability of seeing all the radio reads and those used for billing on a separate view 125 Capability to read all digits on the meter but truncate specified number for billing 126 Ability to choose all adjustments and enter on one screen instead of choosing & entering separately 127 Simplify the move in/out process 128 Simplify new account process-from entering info in land mgmt to customer services 129 Simplify off-cycle billing process-and have it bill correctly! 130 Be able to connect directly to County records for owner information 131 Simplify search process 132 Ability to manage two different reading systems 133 Store meter test date (up to 6 flow rates per test) 134 Use one database for all meter functions for easy reporting 135 Simplify user defined reports 136 Graph consumption 137 Ability to simply print information E-Government INTERNAL 1 Customers can view their account activity on-line. 2 Customers can check information billings, meter reads, consumption and transaction history online. 3 Customers may also have the option of paying their bill on-line. 4 Customers can initiate changes to their profile including mailing addresses and contact information on-line. Inquiries 5 Ability to display transaction history including bills, receipts, adjustments and refunds for an account 6 Ability to filter history by date, transaction type 7 Ability to change sort order of transaction history 8 Ability to display details of transaction and drill down to transaction 56 of 58 Final

57 Bid & Quote Tracking 1 Ability to receive, record and tabulate bids. 2 Ability to analyze vendor bids/quotations and make comparisons. 3 Ability for competing quotes summary to include the following information: Bid number (user-defined) Vendor Name & Address Vendor contact person Vendor phone Vendor fax Vendor & web site information Vendor mobile phone Contacted by Contact Date Dollar Amount Comment (text) field (Please state in the Comment column if there is a maximum for free-form text entry.) 4 Ability to support the following types of bids: advertised sealed bids, phone and fax quotes, written requests for proposals/bids, requests for information, and quotations. 5 Ability to produce a list of potential vendors/bidders who provide the requested commodities based on the commodity coding system. 6 Ability to create bid mailing lists of vendors by specific commodities. 7 Ability to electronically send bids and RFPs. 8 Ability to allow inquiry into entire bid or bid item by vendor name or number, bid number, buyer or item number. 9 Ability to provide entry by Organization staff of vendor quote responses with the appropriate security. 10 Ability to use system tools to analyze bids by price, quantity and availability by entire bid or single line item. 11 Ability to copy information from one bid transaction to another with proper security. 12 Ability to provide a facility for standard and prototype bids with any number of associated vendors. 13 Ability to track Bid / RFP by awards, dollar amounts, vendor responses, buyer, commodity. 14 Ability to track bid list / file by commodity code. 15 Ability to track vendor bid list by vendor history, past awards, bid responses and new vendors. 16 Ability to track bid addenda (before opening and award). 17 Ability to convert awarded bid, including multiple and split awards, to approved contract(s). 18 Ability to create and track blanket order contracts and the ongoing associated dollar amount per account. 19 Ability to notifications of bid solicitations and RFPs to vendors. Fully Compliant Modification/Custom Software Not available Comments 57 of 58 Final

58 Fully Compliant Modification/Custom Software Not available egovernment - Finance 1 Allow potential suppliers to register with the organization through the web site. 2 Existing suppliers (vendors and bidders) can check on the status of items associated to them like open purchase orders on-line. 3 Vendors can review the status of submitted invoices and checks issued on-line. 4 Existing suppliers can initiate changes to their profile like mailing addresses, contacts and commodities offered. 5 Allow bids to be posted on-line. 6 Vendors or bidders will be able to view and download bid specifications and other information concerning a bid on-line. 7 The ability for vendors to download files on-line. 8 The ability to charge a dollar value for files downloaded by vendors on-line. 9 Parking tickets can be viewed and paid on-line. 10 Customers can view their account activity on-line. 11 Customers can check information billings, meter reads, consumption and transaction history on-line. 12 Customers may also have the option of paying their bill on-line. 13 Customers can initiate changes to their profile including mailing addresses and contact information on-line. Comments 58 of 58 Final