Configuration of mail and calendar iphone/ipad

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1 configuration of mail and calendar 1 Aarhus University has introduced a new security policy which means that a PIN number must be used and that the phone must automatically lock after 10 minutes max. when not in use after which it can only be opened with your PIN. This also applies to mobile phones bought with private funds. Minimum password length: 4 characters. On your mobile phone, there is a list of Microsoft Exchange rights. On that list you will see that it is possible to remote wipe your phone. Microsoft Exchange makes it possible for the user as well as for AU IT to remote wipe a mobile phone (that is, remove all contents). Remote wiping is an option if you for instance lose your phone and it is possible for you to remote wipe your own phone through webmail. If you need help remote wiping your phone, please contact the IT support of your main academic area. NB! You must accept the AU security policy in order to set up your and calendar on your phone. NB! The pictures used in this manual are from an iphone. The position of some settings may therefore vary if you use an ipad. The terms in the manual will nonetheless correspond to both. Erase your old account first If you do not have an old account from Aarhus University on your iphone/ipad, you can skip this step and go directly to page 3. If you already have your AU (and calendar) on your iphone/ ipad, you need to delete the current setup. If you have more than one Aarhus University mail account on your device, you should only delete the account you want to set up afterwards. Turn on your iphone/ipad (and unlock it in case it is screen locked). Find and choose Settings.

2 configuration of mail and calendar 2 Scroll down and choose Mail, Contacts, Calendars. You will now see a list of the accounts that are configured on your iphone/ipad. Press the mail account you wish to delete. Scroll to the bottom of the settings list and select Delete Account. Confirm by pressing Delete Account again in the window that appears. You have now deleted the existing account and you can proceed to the configuration of your AU mail account.

3 configuration of mail and calendar 3 Set up your account Turn on your iphone/ipad (and unlock it in case it is screen locked). Find and choose Settings. Scroll down and choose Mail, Contacts, Calendars. If there are no mail accounts already set up, you can proceed to the next step. If you have existing mail accounts, e.g. a hotmail account, these will now be shown. Select Add Account to setup your AU mail account.

4 configuration of mail and calendar 4 Choose Microsoft Exchange. Fill in the information as shown below and choose Next to continue. <Your address> e.g. [email protected] or GR@adm. au.dk or [email protected]. Domain: Leave this field empty. Username: <Domain\Username> e.g. ASB\GRAM. The domain in the Username field depends on which institute you are from. You can find information on your domain on this web page: Your username is often the initials in front of in your address, e.g. the username for [email protected] is GRAM. Technically the username is your login-name from the AD. Please contact your specific IT-support regarding the username via this web page: Password: <Your personal password for your > Description: <The name you wish to give your account>

5 configuration of mail and calendar 5 The Domain field should now be filled out automatically. If you are asked to fill out a new field called Server, please write mail.au.dk. Now press Next. You can choose which items your iphone/ipad should download and synchronize. When you have chosen your preferences, please press Save. Mail signifies your s. Contacts are mailadresses, telephone numbers and other information on contacts in Outlook. Calendars are your personal calendars which you also know from Outlook. Reminders are notifications about events in your calendar which often alert you minutes before the event begins.

6 configuration of mail and calendar 6 Your account has now been configured. It is shown with the name you assigned to it in the field Description during the setup. If you need help or have further questions, please contact the IT-support of your main academic area via this web page: You can choose to follow the rest of the manual in order to adjust the settings for your mailbox and for the synchronization of s, contacts etc. Adjusting settings Click on the account you have just set up. It may take minutes before all settings are accessible since the iphone/ipad must download your mails and folders. Scroll to the bottom of the settings menu for your mail account. Under Mail Days to Sync, we recommend choosing No Limit. This allows you to receive all s from the folders you choose to synchronize (see the next paragraph) no matter when you have received them. You can choose which folders the iphone/ipad should automatically synchronize under Mail Folders to Push. By default, only the inbox is checked. You must select all the folders you want to be synchronized automatically.

7 Konfiguration af mail og kalender 7 this guide has been produced by advanced multimedia group analytics group Advanced Multimedia Group is a division under AU IT supported by student instructors. Our primary objective is to convey knowledge to relevant user groups through manuals, courses and workshops. Our course activities are mainly focused on MS Office, Adobe CS and CMS. Furthermore we engage in e-learning activities and auditive and visual communication of lectures and classes. AMG handles video assignments based on the recording, editing and distribution of lectures and we carry out a varied range of ad hoc assignments requested by employees. In addition, AMG offers solutions regarding web development and we support students and employees daily use of typo3. Analytics Group, a division comprised of student instructors under AU IT, primarily offers support to researchers and employees. Our field of competence is varied and covers questionnaire surveys, analyses and processing of collected data etc. AG also offers teaching assistance in a number of analytical resources such as SAS, SPSS and Excel by hosting courses organised by our student assistants. These courses are often an integrated part of the students learning process regarding their specific academic area which ensures the coherence between these courses and the students actual educational requirements. In this respect, AG represents the main support division in matters of analytical software. please address questions or comments regarding the contents of this guide to ganesh ram [email protected]