Early bird registration (Before 30 th June 2016)

Transcription

1 Dear Participant, The Organizing Committee of ECSACON 2016 conference has put together the following information and tips to help you prepare and participate in the conference smoothly and with ease. Log on to click on Register Now and follow the instructions. If you have difficulties with the process, kindly contact for assistance. The deadline for registration is 31 st August Safari Park Hotel Along Thika Super Highway, Opposite Kasarani Sports Stadium Address: P.O Box Contact Tel: / Fax: Website: Reference person: Mr. Stephen Nyagah 30 th March 2016 Deadline for abstract submission 30 th June 2016 Deadline for Early bird registration fees discount 5 th & 6 th September Pre-Conference CNRs meetings 6 th September 2016 Registration of delegates 7 th September 2016 morning Opening Ceremony (and conference proceedings all day) 8 th September The conference proceedings 8 th September 2016 evening Gala dinner 9 th September Conference proceedings 9 th September 2016 afternoon - Closing Ceremony Early bird registration (Before 30 th June 2016) 1 Late registration ECSACON Members Non ECSACON Members from the region Non ECSACON Members from outside the region

2 Once you have paid your registration fees, you will be entitled to the following: Attending all sessions of the Conference Attending the gala Dinner Lunch, morning and afternoon tea breaks and a bottle of drinking during all the conference days. A conference bag Agenda booklet Abstract book Delegate ID Writing pad & pen A compilation of all presentations at the end of the Conference (with approval from the authors) Delegates flying in from their countries of residence are advised to send us your flight schedule in advance once you have purchased your ticket to conference2016@ecsacon.org. There will be a welcome desk at the airport to facilitate your smooth clearance and transfers to the hotel. It is this desk that will facilitate delegates arriving on same flight to share transport and save cost, track lost luggage and offer assistance to delegates as may be needed. Some of the hotels shall provide inter-hotel transport to groups staying with them but this shall be confirmed at a later date. However, for your budgeting purpose we have estimated taxi charges between the hotels to be USD 10 one way. Delegates are requested to book and pay for their own accommodation directly to the hotels. The organizing committee has negotiated with the hotels close to the Conference venue for discounted rates. Kindly contact the hotel of your choice and book for your accommodation, then send us the name of the hotel so that we can know where you will be staying. There are more options for accommodation and pointers can be found on the internet. 2

3 Host Country: The Republic Of Kenya (Jamuhuri ya Kenya) Host city: Nairobi Venue: Safari Park Hotel Time Zone: GMT +3 Government: Republic Language: Swahili and English are the official languages in Kenya. Swahili is the national language while English is the business language. Kenyans speak other local languages as well. Religion: Christian, Muslim and traditional religions Other Major Towns: Kisumu, Nakuru, Mombasa, Thika Temperature: F on average. It is not expected that there would be rains in the month of September but surprises cannot be ruled out; carry your pocket umbrella to be on the safe side. Currency: Kenya shilling (KES). This is the accepted currency in Kenya. You are advised to change the money you wish to spend from your currency to KES as most shops will only accept KES. The rate of 1 KES to the US dollar ranges between 100 and 110 shillings The preferred mode of payment is cash although many hotels, major service providers and larger shops will accept Visa and Master cards. ATM machines are available 24 hrs at all major banks, and you can use your ATM debit card on Kenya's ATM machines. However, you will incur a small international transaction fee when you use your ATM debit/credit card. Electric Voltage: Current is 220/240AC 50HZ. Electrical sockets in Kenya accept the kind of 3- pin plug shown in clip below. Delegates are advised to bring an adapter that will comply, to avoid inconvenience 3

4 Entering Kenya is generally pleasingly straightforward, particularly at the international airports. Single-entry visas are typically available on arrival for most nationalities (passport photos are not required) There are no restrictions on which nationalities can enter Kenya. Citizens of Tanzania, Uganda, Scandinavia, the Republic of Ireland, Rwanda, Sudan and certain Commonwealth countries did not require visas at time of writing; (check the latest situation before traveling) Citizens of the following countries need to have a visa prior to arrival in Kenya; 1. Afghanistan, 2. Libya, 3. Senegal, 4. Azerbaijan 5. Lebanon, 6. Somali, 7. Armenia, 8. Mali, 9. Syria, 10. Cameroon, 11. North Korea, 12. Tadjikista, 13. Iraq, 14. Eritrea 15. Stateless Persons For those whose country doesn't appear in the list above, visas can be obtained at the Airport upon arrival. It's advisable to obtain the visa from the Kenyan Embassy/High Commission in your country prior to departure. A single Entry Visa (valid for three months from date of issue) will cost US$ 50. A transit visa will cost US$ 20 (You can also pay using Euros, GBP or Swiss Francs). Note: The information given above is subject to change make sure to visit the government website before your travel Delegates are advised to take health insurance cover before traveling to the Conference. There shall be a standby ambulance at the venue to take delegates to their hospitals of choice in the unlikely event of medical emergency but the delegates will be expected to pay the medical services or employ their medical cover. 4

5 It is compulsory for delegates arriving into Kenya to have received a yellow fever vaccine The following vaccines are also recommended: Malaria, flu The Organizing Committee appreciates the importance of Conference Tourism and has brought on board a tour operator to show you our Magical Kenya either before or after the Conference. Nairobi alone has numerous tourist attractions including the Giraffe Center, the Nairobi Animal Orphanage, the Nairobi National Parks and many more. There shall be a tours desk at the Conference venue to facilitate delegates who wish to take safaris and sites visits. The organizing committee has arranged to have a welcome desk at the airport (JKIA) to receive the direct delegates the shuttles on arrival. The main way to get around the city and its outskirts is either by taxi or by public shuttles locally referred to as matatus. The charges within the city range anything between $4 and $20 within the city center. It is advisable to use branded taxis (with a yellow line) or those commissioned by your hotel as a security precaution. The matatus that pry defined routes across the city and it s outskirts charge in the range of $1 to $2 equivalent and will only accept Kenya shillings. 5

6 Free Emergency Hotlines o Police 999 o Fire 999 o Ambulance 999 Tourist Security o 24hr Tourist Safety Hotline o Ministry of Kenya Tourism - Safety & Security Information Police Hotlines o CID Headquarters, Nairobi (020) o Central Police Station, Nairobi (020) o J.K.I.A. Police (020) Health Emergency Services o AMREF Flying Doctors Service (020) /5 o AAR Emergency Ambulance (020) /4 o Intensive Care Ambulance Ltd. (020) o St. John Ambulance (020) Hospitals and Health Centers o Aga Khan Hospital (020) o The Nairobi Hospital (020) o Kenyatta National Hospital (020) o The Mater Hospital (020) The President: Susan Otieno Telephone: sagunda2002@yahoo.com Country Chair: Agnes Karuga Telephone: agneskaruga@yahoo.com Conference Organizer: Claire Wanjiku Telephone: conference2016@ecsacon.org 6