# Construction Administrators Work Smart with Excel Programming and Functions. OTEC 2014 Session 78 Robert Henry

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1 Construction Administrators Work Smart with Excel Programming and Functions OTEC 2014 Session 78 Robert Henry

2 Cell References C O P Y Clicking into the Formula Bar or the Active Cell will cause color coded emphasis on the cells that are referenced by the cell s formula.

3 Cell References By default, a cell reference is relative. This is what caused the errors.

4 Cell References Make the cell reference absolute by preceding the rows 1, 2, and 3 with a dollar sign (\$). Then, when you copy the formula (=B7*12*C\$1/(C\$2*C\$3)) down column C, the formula stays exactly the same.

5 Cell References

6 Cell References

7 Named Cell References Change the cell reference in the namebox from C1 to L.

8 Named Cell References

9 Named Cell References Change the cell reference in the namebox from C2 to A.

10 Named Cell References

11 Named Cell References Change the cell reference in the namebox from C3 to E,

12 Named Cell References

13 Named Cell References Substitute these values into the formula and copy down.

14 Named Cell References Substitute these values into the formula and copy down.

15 Named Cell References Substitute these values into the formula and copy down.

16 Named Cell References Substitute these values into the formula and copy down.

17 Cell Range References

18 Cell Range References

19 VLOOKUP Function

20 VLOOKUP Function

21 VLOOKUP Function

22 VLOOKUP Function

23 VLOOKUP Function Searches first column of the table array for the lookup value. Defined here by A6. Counts over by the column index number. Defined here by a 5. Returns that value found in that column. Since A6 has a value of 1, 5.48% would be the result of the VLOOKUP function.

24 VLOOKUP Function

25 AutoFilter Feature Function For medium-to-large quantities of data, using Microsoft Excel s AutoFilter is a quick and simple way to filter through that information and find what you need. Filtering doesn't change your data in any way. As soon as you remove the filter, all your data reappears, exactly the same as it was before.

26 AutoFilter Feature Function Suppose we need to find all correspondence relating to Tower 5.

27 AutoFilter Feature Function Use the Auto filter to locate the data needed. It is located in the Data tab.

28 AutoFilter Feature Function Activating the Auto filter causes the drop down epsilon arrows to appear.

29 AutoFilter Feature Function Activate the drop down epsilon in the Correspondence Subject column and type Tower 5.

30 AutoFilter Feature Function The Auto Filter displays the rows in the worksheet that contain the search criteria Tower 5.

31 AutoFilter Feature Function Remove the Auto filter by clicking its icon again in the Data tab. The worksheet returns to its original configuration unchanged.

32 Dialogue Boxes Feature There are times when an application needs to get the attention of its user. It might be the user has entered in some data incorrectly or the application needs some help in determining what to do next. The most direct way is through the use of a dialog box.

33 Dialogue Boxes Feature Several excel intrinsic operations use dialogue boxes. The most commonly known are the built in to windows and excel. One example is the creation of data validation to control the input into a cell.

34 Dialogue Boxes/ Data Validation Feature

35 Dialogue Boxes/ Data Validation Feature Click on Data Validation in the Data tab.

36 Dialogue Boxes/ Data Validation Feature

37 Dialogue Boxes/ Data Validation Feature

38 Dialogue Boxes/ Data Validation Feature

39 Dialogue Boxes/ Data Validation Feature Uncheck Ignore blank.

40 Dialogue Boxes/ Data Validation Feature

41 Dialogue Boxes/ Data Validation Feature

42 Excel Macros and VBA Feature With Excel VBA you can automate tasks in Excel by writing so called macros. In part of the presentation, learn how to create a simple macro which will be executed from the excel menu. First, turn on the Developer tab.

43 Excel Macros and VBA Feature In the File tab click Options

44 Excel Macros and VBA Feature Check the Developer Box.

45 Excel Macros and VBA Feature Check the Developer Box.

46 Excel Macros and VBA Feature Now the Developer tab will appear on the excel ribbon. Activate Record Macro.

47 Excel Macros and VBA Feature Click OK to continue. The VBA editor will record your actions at this point.

48 Excel Macros and VBA Feature This macro is being created to clear out the old data fro the report.

49 Excel Macros and VBA Feature Click Stop Recording to disengage the VBA editor.

50 Excel Macros and VBA Feature Click Visual Basic to look at the code created by the VBA editor based on the actions performed while recording the macro.

51 Excel Macros and VBA Feature This is the VBA code for Macro1 that was just created. To exit this screen close the window.

52 Excel Macros and VBA Feature To demonstrate the macro on a repopulated page, click Macros.

53 Excel Macros and VBA Feature Now click Run.

54 Excel Macros and VBA Feature But what The sheet if you d is cleared. this by accident? Undo won t reverse the actions of a Macro! A fail safe can be created using a dialogue box.

55 Excel Macros and VBA Feature

56 Excel Macros and VBA Feature

57 Excel Macros and VBA Feature

62 For Next Loop

63 IF THEN Statement

64 QUESTIONS? Construction Administrators Work Smart with Excel Programming and Functions OTEC 2014 Session 78 Robert Henry

65 Thank You Construction Administrators Work Smart with Excel Programming and Functions OTEC 2014 Session 78 Robert Henry

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