# Creating a Gradebook in Excel

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2 Creating a Spreadsheet Gradebook 2 Figure 2 Paste Function Dialog 3. When you see the Average dialog displayed (Figure 3), click the red arrow to the right of Number 1. Figure 3 Average Dialog

3 Creating a Spreadsheet Gradebook 3 4. The dialog box is hidden and you can select the cells to include in the average. Use the cursor to select all the cells that will have scores or grades in row 5 (see Figure 4). Notice how the range of cells is displayed in the text entry box and in cell I5. Click to Finish Figure 4 Selecting Cells for a Formula 5. Once you have selected the cells, click the red icon to the right of the area listing the cells in the formula. Then, click Ok when the Average dialog box appears. Once you have entered data into the cells, the average will appear in the average column. 6. We could repeat these steps for each student, but there is an easier way to duplicate the formula for each student. Our gradebook will have five students, so we selected cells I5 through I9 by dragging our cursor. Next, we selected Fill from the Edit menu, then Down from the Fill menu (see Figure 5). When we released the cursor, Excel created a formula in each cell. (Shortcut: after computing the Average in cell I5, click on cell I5, place your cursor over the square in the bottom right of the cell, and drag the square to cell I9. Excel will be automatically create the Average formula in each cell.) Figure 5 Filling in cells 7. Now, we can add our students and some data to the cells. Figure 6 shows our completed gradebook.

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