Total HR Management. PEO (Professional Employer Organization) Shared Employment Arrangement

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1 Total HR Management PEO (Professional Employer Organization) Shared Employment Arrangement

2 Co/Shared Employment The PEO Foundation Co-Employment, or Shared Employment, is THE defining characteristic of a PEO (Professional Employer Organization) arrangement. So what is it? So, what isit?

3 3 Simultaneous Relationships PEO Customer Employees Employment Relationship

4 Overlapping Responsibilities Shared Employment Liability Client Service Agreement C.S.A PEO Human Resources Workers Compensation Risk Management Benefits Payroll CLIENT EMPLOYEE Direction and Control

5 Overlapping Responsibilities How it works: Some things PEO does Many things client keeps doing Some things we do together

6 Co/Shared Employment The Foundation Think about it this way: Client is inthe business of making widgets. Knows a LOT about widget making. PEO is inthe business of being an employer and getting the little details right. Hiring the PEO lets the client focus on what it does best!

7 Co-Employment Co/Shared Employment is a relationship between two or more employers in which each has actual or potential legal rights and duties with respect to the same employee or group of employees. Shared Employment message toclient: Right now, you have a relationship with your employees and you have 100% of the liability for your employees When you engage our firm, we sign an agreement called a client service agreement CSA for short.

8 Selling Co-Employment Shared Employment message to client: The CSA outlines the responsibilities and liability that we share in the areas of human resources, workers compensation, employee benefits, and payroll What does not change is direction and control of employees You maintain 100% direction and control And you no longer have 100% of the liability; we share some of the liability with you

9 What PEO is NOT PEO is not an insurance company PEO does not take over running the client s business PEO does not eliminate all liabilities PEO does not interfere in supervision, direction or control of the client s employees.

10 Risk Management At its foundation, PEO is about managing risks. Ultimately, the best clients are those that understand that compliance is hard, risk is everywhere, and you can t bury your head in the sand. Think beyond Workers Compensation risk management PEO is involved in mitigating risk in nearly all aspects of the employment relationship

11 Loss of Control The PEO neither wants nor needs control over the client s business. In fact, the PEO really, really does not want any control over the client s business. The PEO s core strength is in managing the details of employment, not in making widgets

12 Loss of Control Message to the Client: You will actually gain control because you ll have a team of experts to deal with employment related issues. You ll tell your employees what they ll do, when they ll do it, what they ll get paid to do it, and when you don t want them to do it anymore

13 PEO enables HR PEO is in the business of the nit-picky little details of being an employer that are easy to screw up. Things that look small, but that can bite you in the shorts.

14 PEO enables HR PEO s taxpayer identificationnumber: Enables the PEO to manage tax liabilities and sponsor employee benefit programs. PEO s own UI account (moststates): Enables the PEO to more easily and directly manage unemployment claims. PEO s own WC policy (most states,optional): Enables PEO to more directly manage workers compensation claims.

15 Why spend money on outsourced HR? The PEO Value Proposition - PPTLC Increase Profitability Maximize employee Productivity Reduce Transactional HR Reduce employment related Liability Reduce labor Costs

16 PEO Value Proposition A foundational belief to this value proposition is that ALL businesses have issues and problems in dealing with human resources, workers compensation, risk management, benefits, and payroll. We solve problems and issues in the areas of human resources, workers compensation, risk management, employee benefits, and payroll administration. Our goal is to increase our clients profitability, maximize employee productivity, reduce time spent on transactional HR activities, reduce employment-related liability, and ultimately lower labor cost.

17 PEO Value Proposition Human Resources Human Resources Assist with workforce conflicts Human resources consultations Position descriptions Employee handbooks Training: management and employee Assist with unemployment claims, hearings and appeals Labor law compliance assistance Pre-employment screening Drug testing policies and procedures Human resources policies and forms Coordinate with counsel on labor issues Employee files management/retention Legally required postings

18 PEO Value Proposition Workers Comp and Risk Management Procure coverage Eliminate the downpayment Eliminate the payroll-premium audit Eliminate the audit premium Smaller no interest financed premiums Work site safety inspections/audit Safety plan Risk specific safety training materials Assistance with safety meetings and training Process workers compensation claims Claims management Post - accident drug testing Claim investigations Coordinate returnto work programs (RTW) OSHA compliance assistance

19 PEO Value Proposition Employee Benefits Administration Renewal negotiation Open enrollment Premium reconciliation and payment Additions and deletions Eliminate premium leakage Assistance with benefits and claim inquiries and complaints Section 125 plan administration Retirement plan administration Supplemental benefits plan administration COBRA compliance assistance and administration HIPAA compliance assistance and administration ERISA compliance assistance and administration PPACA compliance assistance and administration Filing IRS Form 5500

20 PEO Value Proposition Payroll, Payroll Taxes and Technology Web deployable Human Resources Management System (HRMS) Process direct deposits/payroll checks Payroll tax liability transfer Deposit federal withholding tax liabilities Deposit state unemployment taxes Deposit federal unemployment taxes File forms 940 and941 File state unemployment taxreturns Reconcile payroll and tax transactions File W-2 s and W-3 Deposit other state and local payroll taxes Process tax liens and child support garnishments Payroll management reports Maintain vacation and sick leave records Store employee files and records Proper employee files maintenance Employment, workers compensation, medical And immigration

21 Contact Us James Harwood Total HR Management (818)

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