Electronic processing of invoice receipts as Managed Services pay-per-use

Transcription

1 Transition to e-invoicing Electronic processing of receipts as Managed Services pay-per-use

2 Managing the transition to e-invoicing Green lights for e-invoicing With the European directive of July 2010 e-invoicing processes have the same legal status as paper s. This means that the many benefits of electronically creating, validating, transmitting, accepting, storing and retrieving s rather than using costly, time consuming, environmentally unsound paper-based processes can be gained by any company within the EU. Electronic invoicing processes (e-invoice) offer several clear benefits: Cost Saving Manual processing, printing and postal costs of traditional s is hugely expensive when compared to an automated, electronic version. With transition to e-invoicing you can save up to Euro 6 per paper document. Increased Productivity Automated processes significantly reduce the amount of manual work that traditional processes demand which means that your staff can focus on more important, higher value activities. Better Supplier Relationships Guaranteed, efficient communication of s means that you and your suppliers have better control of your business. When looking at how e-invoicing can benefit your company, you should understand that the higher the number of s processed electronically, the greater the benefit. The target for most companies successfully using e-invoicing is to maximize the amount of s processed electronically as quickly as possible. With SEEBURGER Managed Services you can easily achieve this target without capital investment and with a minimal amount of effort, meaning that you can instantly benefit from the many advantages of e-invoicing with SEEBURGERʼs full service solution. Benefits at a glance: Electronic processing of receipts with SEEBURGER Invoice Managed Services Priced per. No investments in staff, know-how, it-infrastructure, licences or maintenance. Reduces your processing costs by up to 80 % Efficient, smooth and trouble-free transition to e-invoicing. + + SEEBURGER manages the entire process, from onboarding of business partners to EDI clearing, right through to monitoring. + + SEEBURGER handles all technical questions and connects all your business partners. + + Automatic, complete integration to all financial and back-end systems. Guaranteed compliance with all known regulations and guidelines. Save more than 6 Euro per. recipient receipt acquisition check/ clarification/ approval filing total costs possible savings actual paper 1,20 Euro 2,90 Euro 2,70 Euro 2,50 Euro 9,30 Euro target Managed Services E-Invoice 0,19 Euro (EDI) 0 Euro 2,70 Euro 0,08 Euro 2,97 Euro 6,33 Euro target Managed Services paper 0,95 Euro 2,70 Euro 0,08 Euro 3,73 Euro 5,57 Euro Depending on the progress of transition possible savings between Euro 5.57 and Euro 6.33 can be realized. In either case, it pays to change!

3 With SEEBURGER you can reach your target with 6 simple steps: Start Workshop to identify volume and strategy: Identification of business partners with largest amounts of documents. Step 1 Onboarding of business partners: Active addressing of suppliers with pre-designed letters to inform them about the potential and key benefits of electronic invoicing Changeover of business partners with largest amount of documents to electronic format (EDI, Excel, PDF + XML etc.) Step 2 Analysis of remaining paper volume Recording of the s by the supplier in the portal ( only). Possibility of extension towards a complete order fulfillment (including order placement) Step 3 Paper digitalization via scan service: recognition including data extraction of header-, positioning- and footer data as well as syntax- and validation check Editing of s Invoices sent via or fax are directly entered and identified in SEE Capture Transfer in PDF + XML-structure for further processing in the ERP-System Step 4 Fax- or s that are input using EDI, via the portal or that have been scanned are converted with SEE EDI Mapping into a standardized file format, like e.g. SAP IDoc, and transferred to the ERP-system. Step 5 As an option SEEBURGER offers revision-proof filing for all electronic news and linked data, incl. web-based search and retrieval client. Step 6 Further processing of purchase s in SAP incl. clearance via mobile devices. The SEEBURGER expertise: Extensive know-how of e-invoicing Comprehensively SAP-certified Experience and expertise guarantees a risk-free process Managed Services are based on SEEBURGER S Business Integration Suite Suppliersʼ s SEEBURGER Invoice Managed Services options Invoice recipient EDI EDI- via SEE-Invoice portal Fax Paper SEE Invoice- Portal SEE Scan SEE Signature Validation SEE Capture- Collection of data SEE EDI-Mapping SEE-Archive EDIFACT / XML + Image IDoc Customer ERP-System From receiving s to processing them in SAP, or any another ERP-System, SEEBURGER takes on the entire control, monitoring and logging of your processing through all incoming channels.

4 For further processing of the purchase s in SAP SEEBURGER offers two solutions: Smart-eInvoice Inbound In SAP the document is shown as picture and XML-file. The can be edited and further processed in SAP. Purchase-to-Pay With SEEBURGER, you can handle the entire process in SAP, right up to final accounting transaction. All orders and corresponding s are verifiable by creditor master data, order and goods receipt data. As an option, s based on orders in the ERP-system can be automatically processed if there is no variation in price or amount, including accounting. The following tools are also available: SEE SAP Invoice Reporting SAP report/statistic module SEE GenericFlow for Invoice Flexible, expandable, definable and configurable workflow-solution. SEE Mobile for Invoice Gives you the ability to approve s by mobile device without delay. All product names used in this brochure are the property of the respective companies. Transition to e-invoicing SEEBURGER AG 05/2013 SEEBURGER AG Edisonstraße 1 D Bretten Phone: +49 (0) 7252/96-0 Fax: +49 (0) 7252/ info@seeburger.de

5 Managed Service fees for Inbound Invoice (per ). Suppliersʼ s EDI EDI- via SEE-Invoice portal Fax Paper SEEBURGER Invoice Managed Services options SEE Invoice- Portal 0,17 SEE Scan 0,04 SEE Signature Validation 0,59 SEE Capture- Collection of data SEE EDI-Mapping 0,19 SEE-Archive 0,08 EDIFACT / XML + Image IDoc Invoice recipient Customer ERP-System 0,12 Notes: All net prices apply only to Managed Service solutions within EU-countries. The pricing is based on the assumption that every has 5 positions, a maximum of 2.5 pages and archiving up to 10 years.