HUMAN RESOURCES DEPARTMENT. JOB DESCRIPTION Security Manager

Transcription

1 HUMAN RESOURCES DEPARTMENT JOB DESCRIPTION Manager To be completed comprehensively by the job holder and the Supervisor and forwarded to the HR Department for filing after signing. 1 IDENTIFICATION (full name and staff number, date of employment) 1.1 JOB TITLE REPORTING TO Manager Country Director 1.2 GRADE/JOB GROUP C4 1.3 DEPARTMENT/PROGRAM/PROJECT 1.4 PHYSICAL LOCATION Nairobi 2 MAIN PURPOSE OF JOB The primary role will be to assume responsibility for leadership and management of all security concerns in Kenya, including security management; security awareness; and contingency/emergency planning and response. 3 REPORTING RELATIONSHIPS (Supervisor and Reportees draw organogram) Country Director Corporate Manager Manager Officer 4 SCOPE OF JOB 4.1. PERSONNEL PERSONNEL REPORTING TO THE JOB HOLDER (IF ANY) Officer REPORTING INDIRECTLY OR THROUGH DIRECTLY 4.2 OTHER RESOURCES (EQUIPMENT AND ASSETS) (E.G. FILES COMPUTERS, PRINTERS, SAFE, MODEM, VEHICLE ETC)

2 Laptop Modem Assorted files 5 PRINCIPAL RESPONSIBILITIES (list all your areas of responsibilities and write down the activities involved in each key area, should be comprehensive and exhaustive) KEY AREA Leadership & Management Coordination Development Partnership & Networking Reporting & Documentation Communication Capacity Building Activity Develop and implement security policies and guidelines to continuously improve and refine security management in the organization in line with Corporate Policy and other guidelines that may be issued from time to time. Develop, implement, properly document and maintain an AMREF security Risk Management System. Carry out regular security audits and surveys. EXTENT OF DISCRETION (full, partial or none) Operationalize the security strategy. Review security processes, procedures, contingency plans and control in compliance with the set rules and regulations. Maintain close collaboration with other security agencies and stakeholders. Manage the incident reporting process to track trends and develop effective responses. Conduct regular field security assessments of all facilities run by AMREF Kenya. Provide technical security advice for potential new office sites including site selection and physical and procedural security measures. Maintain knowledge of complex industry trends, current security issues and security technology and update management on risk and threat that could impact AMREF business. Preparation of weekly, monthly, quarterly, annual and ad hoc reports relating to security as per requirement. Draft security advisories to advise all personnel on the general security situation and specific incidents and heightened threat periods and provide advice on risk mitigation. Maintain and periodically test the Bulk SMS, telephone tree and other emergency communications systems. Ensure that the appropriate level of training is provided for all staff on various risks and disasters e.g. fire, bomb etc and use of technical equipment and routine security duties in line with Foundations policies. Resource Play a leading role in the management of management resources including staff, finances and assets. Support Support the Foundations crisis and business Partial

3 KEY AREA Risk Management Activity continuity strategy Support the Corporate office as may be required from time to time. Lead in identifying key risks pro-actively and appropriately advise the management accordingly. EXTENT OF DISCRETION (full, partial or none) 6 ANY OTHER TASKS (E.G. FILES COMPUTERS, PRINTERS, SAFE, MODEM, VEHICLE ETC) o Lead continuous quality improvement initiatives in the department o Take up any other responsibilities as appropriately assigned. 7 REQUIRED QUALIFICATIONS 7.1 Minimum Education - (academic and professional as per AMREF Policy Bachelor s Degree in Peace & Studies or its equivalent 7.2 Experience (number of years as per AMREF Policy) Five years of relevant work experience in a similar role preferably in an NGO environment. 7.3 Skills Proficiency in ICT. Demonstrated leadership, versatility, and integrity. Strong analytical (tactical & strategic), organizational and problem solving skills. No criminal record and with a valid certificate of good conduct. 7.4 Competencies Experience in developing and clearly documenting security and disaster management plans. Must be conversant with the Humanitarian Principles that anchor acceptance as a security management model for NGO s Must be trained and experienced in the configuration, installation, basic maintenance and training staff on field communication technologies including UHF/VHF, CODAN and other Experience in writing and implementing security policies and procedures. Knowledge in criminal investigations and litigation procedures. Demonstrate working experience with electronic alarms, access control systems, CCTVs and other technology based security systems. Excellent written and oral communication and interpersonal skills. Ability to establish strong working relationships with security agency personnel and project stakeholders. Regional experience though not a prerequisite will be an added advantage. 8 MENTAL COMPETENCIES 8.1 DECISION MAKING Should be mentally mature and decisive, Able to work with a multi-talented project team across cultural diversities. 9 COMMUNICATIONS 9.1 ORAL INTERNAL:

4 9.1.2 EXTERNAL: 9.2 WRITTEN: INTERNAL: EXTERNAL: 10 ENVIRONMENTAL CONDITIONS 10.1 Corporate Policies, Systems, Procedures and Methods The job demands a thorough understanding of all AMREF s Policies and Procedures - HR, Finance, Procurement, Transport, Per Diem, Communications, Asset and Disposal, ICT, etc Work Environment Normal office environment Hours of Work 38 hours per week, Monday to Thursday official working hours from 8.00am to 5.00pm with one (1) hour lunch break from 1pm to 2pm. Friday official working hours from 8.00am to 2.00pm. ACKNOWLEDGEMENT AND APPROVAL We have carefully reviewed this Job Description and we are both satisfied that it fully and accurately describes the requirements of the position Immediate Supervisor Name and Signature: Date: I have read this document and agree to undertake the duties and responsibilities as listed above. I also acknowledge that this description of tasks is only indicative and that it is my responsibility to be an active and supportive member of the team. Therefore, I may be required to undertake additional duties and responsibilities from time to time that are not detailed herein. However, if the new tasks constitute a substantial change of the duties and responsibilities listed above, the supervisor and the job holder can at any time request renegotiation of the job description (for changes to be considered substantial, they should amount to at least 15% of the total working hours). Name and Signature: Date: HR Department APPROVED and FILED in staff file Name, Signature and date

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