Concurrent Enrollment Student Guide 4: Paying My Fees

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1 Concurrent Enrollment Student Guide 4: Paying My Fees PLEASE REVIEW THE FOLLOWING INFORMATION ON OUR WEBSITE BEFORE YOU BEGIN: Current course fees: Term add/drop and payment deadlines: m=bullet&utm_campaign=concurrent_about#schedule. By the third business day after the add/drop deadline, you will be invoiced for class fees and will be required to pay the invoice(s) in full by the term payment deadline. Payment plans are not permitted. You will receive an invoice for each class to which you applied that is under review or that has an approval status of Approval Completed. You will not be invoiced for any class applications that were either dropped or denied before the add/drop deadline. To avoid being assessed and expected to pay course fees, all classes that you do not plan to attend must be dropped prior to the add/drop deadline (even if the class application has not been fully approved by the add/drop deadline). All fees must be paid in full by the term payment deadline. Payment plans are not permitted. Failure to add or drop and pay for your classes by the published term deadlines may result in you being assessed fees (including course fees and late payment fees of $50 per course), registration and transcript blocks, and a lapse on being able to view or print your grades at the end of the term. A $25 charge is assessed for returned checks. Please note that verbal approval of your class application from an instructor is NOT official. Please remind your instructor and/or the department/dean designate reviewers to log in to the Concurrent Enrollment System to approve or deny your application(s) at their earliest convenience. If your class application is denied after the add/drop deadline and after you have been assessed fees for that class, you will receive a full refund for that class. You can view, print and save your invoices by logging into your student account and navigating to My Invoices. Please make sure that your invoices match your class list in the Concurrent Enrollment System. If you notice any discrepancies, please concurrent@berkeley.edu. You may pay for your classes online, in person, or by mail. International students may also pay by wire. Further instructions are included on this student guide. 1

2 1. To view, print and save your invoices, please log in to the UC Berkeley Extension website online at: 2. Log in to your student account at the top of the screen: If you forgot your user name or your password use the Forgot User Name or Forgot Password features on our website. Do not create a duplicate student account as this may cause technical problems. 2

3 3. After you log in, on the left navigation menu, click on My Invoices. You should see an invoice for each class to which you applied that is in process of being reviewed or that has an approval status of Approval Completed. You should NOT see invoices for any class applications that were either dropped or denied before the add/drop deadline. Please review your invoices and compare them to your current Class List in the Concurrent Enrollment System to make sure all of your classes are correctly billed. If you have any questions about your invoices, please 4. To view, print or save the invoice/receipt(s), click on the specific invoice number. 3

4 You can select Print Receipt and use your browser to print and/or save the PDF invoice/receipt(s). Click on the Back button or select My Invoices again to return to the previous screen to view, print or save your other invoice/receipt(s). If you wish to pay in-person, by mail or by wire, please print out copies of all of your invoices. 4

5 Here is an example of a printed PDF invoice. 5

6 5. To Pay Your Course Fees: Pay In-Person: You can pay in person with a credit card or by check. o Bring a copy of each invoice in to pay in person at the cashier window Monday Friday, 8:30 am 4:30pm (except holidays) at the UC Berkeley Extension's Golden Bear Center in Berkeley (1995 University Ave.). o Make all checks payable to UC Regents. A $25 charge is assessed for returned checks. o If you need to split a payment on an individual invoice across multiple credit cards, please inform the cashier. Pay By Mail: You can pay by mail with a credit card or by check. o Mail in your payment with a printed copy or copies of your invoice(s) to the address that appears on the invoice. o To pay by check, make all checks payable to UC Regents. A $25 charge is assessed for returned checks. o To pay by credit card, write the credit card number and the expiration date on the invoice. o If you need to split a payment on an individual invoice across multiple credit cards, please write on the invoice both credit card numbers with expiration dates and indicate the amount to be charged to each credit card. Pay by Wire (International Students Only): o Follow the instructions on the invoice/receipt(s) to wire funds to UC Berkeley Extension s bank wire account (Bank of America, Account Number , Routing Number , International Wires Swift: BOFAUS3N). o In the memo/reference section of the bank wire request, please include your UC Berkeley Extension student ID (X number) and your UC Berkeley Extension invoice number(s). o Please be sure to add wire service fees that are charged by the bank to the total amount. Wire service fees are the sender s sole responsibility. o Be sure to save your receipt(s) from your bank wire request. o By the term payment deadline, UC Berkeley Extension s International Student Services at extension-intl@berkeley.edu and include the following information in your your name, student ID (X number), copies of the bank wire receipts, and all of your PDF invoice/receipt(s). Pay Online: Follow the screenshots on the next pages to pay online. 6

7 6. Pay Online: Please note that only credit card payments can be accepted online. Under My Invoices, check one or more invoices to pay on an individual credit card. Click Pay Selected Invoice(s) and follow the instructions to check out and pay. You can repeat this process to pay another invoice with a different credit card. Please note that although one or more invoices can be paid online with an individual credit card, you cannot split a payment on an individual invoice across multiple credit cards. If you need to split a payment on an individual invoice across multiple credit cards, please follow the Pay In-Person or Pay by Mail instructions on the previous page. Review the enrollment and payment policies, click the acknowledgement and click on Continue Checkout. 7

8 On the payment screen, review the name, address, country and address for accuracy. Please note the name and address entered on this screen MUST match the name and billing address of the credit card. Scroll down further on the screen to complete the card type, credit card number, the CVN code (that appears on the back of the card) and the expiration month and year. Click on Pay Fees. 8

9 If your payment goes through successfully, you should see a transaction receipt confirming your payment similar to the one below. If you are having trouble processing your payment online, you can follow instructions above to pay in person or by mail. 9

10 OTHER INFORMATION The application fees are nonrefundable in all cases. Make all checks payable to UC Regents. A $25 charge is assessed for returned checks. Fees may be subject to change. Note that Concurrent Enrollment has special restrictions for deadlines (including class applications, add/drop, variable unit changes, tuition refunds and grade options) that differ from other Extension courses. To avoid being assessed and expected to pay course fees, all classes that you do not plan to attend must be dropped prior to the add/drop deadline (even if the class application has not been fully approved by the add/drop deadline). You are responsible for paying all fees for class applications that are approved and that are under review by the add/drop deadline. You are responsible for ensuring that your application is reviewed and approved in a timely manner. All fees must be paid in full by the term payment deadline. Payment plans are not permitted. Failure to add or drop and pay for your classes by the published term deadlines may result in you being assessed fees (including course fees and late payment fees of $50 per course), registration and transcript blocks, and a lapse on being able to view or print your grades at the end of the term. See the schedule and deadlines for more information. There are no refunds after the add/drop deadline unless your class application is denied. If your class application is denied after the add/drop deadline and after you already have paid your course fees, you will receive a full refund of all course fees. Please note that special refund policies apply for the following programs: Berkeley Global Access Program, Semester in Berkeley, the Department of Psychology's Post-Baccalaureate Certificate Program. Please consult the program or department for additional information regarding its refund policies. For extenuating circumstances only (e.g. medical emergencies), you may file a petition for an Exceptional Schedule Change after the deadline or to withdraw from all courses from the term. For students who are approved for late exceptional schedule changes or to withdraw from the term, prorated fees may apply including a late add/drop/change fee ($50 per course) and a "W" grade may be applied to your UC Berkeley Extension transcript. Please see Class Application Changes for more information. 10