Why does UC Berkeley Extension Need My Individual Taxpayer Identification or Social Security Number (ITIN/SSN)? Frequently Asked Questions

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1 Why does UC Berkeley Extension Need My Individual Taxpayer Identification or Social Security Number (ITIN/SSN)? Frequently Asked Questions Due to the volume of anticipated inquiries related to the University s annual ITIN/SSN solicitation notice, UC Berkeley Extension may not be able to provide personalized responses in a timely manner. Please read the following Frequently Asked Questions carefully. If you have a specific question that you cannot find in this document, please the UC Berkeley Extension Registrar s Office at extension-info@berkeley.edu. It will take two to three business days for a response. ****************************************************************************** Question: Is this notice spam? UC Berkeley Extension is required by the IRS to send you this reminder about your responsibility to keep the University's records current. Question: Is this notice a phishing attempt? Please note that the message advises you NOT to send personal information by . If you are uncomfortable about clicking on a link in an , then type the Web address into your browser or search the IRS or UC Berkeley Extension website directly. Question: Can you please remove me from your mailing list? This is an administrative and notice from the University. You are receiving this University administrative notice because the IRS requires UC Berkeley Extension to request this information from students who had a reportable transaction (such as a tuition payment or program application/registration fee) in tax year If you did not have a reportable transaction in 2015, please disregard this . Question: What is my Individual Taxpayer Identification Number (ITIN)? Answer: Your ITIN = your Social Security Number (SSN). If you are not eligible for a SSN and you have an ITIN instead, then update your student account with your ITIN. 1

2 Question: What is an IRS Form 1098-T? Answer: The IRS Form 1098-T is a tuition statement used to assist the taxpayer in determining eligibility for an educational tax credit and/or deduction. The IRS requires that the University issue a Form 1098-T Tuition Statement to every student that has a reportable transaction (such as a tuition payment or program application/registration fee) in the tax year Question: How is this notice relevant to an international student? Answer: If you have obtained an SSN or ITIN, then this notice is a reminder to update your student records with this information. All U.S. citizens, resident aliens and nonresident aliens who had at least one reportable transaction and who intend to or who will file a U.S. tax return for the purpose of receiving an educational tax credit need to provide this information to the University. Question: If I am an international student and I do not have a SSN/ITIN, what do I do? Answer: If you are a nonresident alien, do not have an ITIN and do not intend to file a U.S. tax return, then please disregard this notice. You are not required to supply this information to the University, and this solicitation does not affect your enrollment status or studies at UC Berkeley Extension. Question: If I am an international student, should I obtain an ITIN? Answer: Consult with your tax adviser, or ask the IRS. If you decide to apply for an ITIN, follow the instructions in IRS Form W-9S under "How to get an SSN or ITIN." Refer to the IRS website for more information about Individual Taxpayer Identification Numbers at: Question: Is this ITIN requirement something new? A similar "SSN required" notice is included on all UC Berkeley Extension enrollment forms and also included under My Profile on your student account. The IRS has required an ITIN for tax reporting since Please refer to "Do I Need One?" on the IRS Taxpayer Identification Numbers page: Taxpayers/Taxpayer-Identification-Numbers-TIN Question: Don't you have my name/itin information already? Answer: Possibly. 2

3 It is possible that UC Berkeley Extension may have your name/itin, because we request it every time a student opens an account on our website and when students enroll by other means (e.g., by mail or in person); however, the University has no way to determine if that information was erroneous or has changed. Also, once you create your student account, you cannot change your name online and must follow the solicitation instructions. As the individual to whom an ITIN was issued, you are the best person for keeping your student records up to date. Question: Why would my name/itin in UC Berkeley Extension s records be erroneous or require a change? Answer: A life event may necessitate an update. For example, your name may change by marriage, or your ITIN may change with your immigration status. The name/itin might have also been entered incorrectly when you opened your student account. An IRS audit may uncover a discrepancy between the information on your return and the name/itin you provided to UC Berkeley Extension, so it is important for you to verify this information. Question: How is this notice relevant to someone who is no longer studying at UC Berkeley Extension? Answer: Even if you are no longer enrolled, UC Berkeley Extension will issue you a Form 1098-T if you had at least one reportable transaction during tax year You are responsible for keeping the University's records current. Question: I don t want to report my ITIN/SSN to UC Berkeley Extension, but I still want an IRS Form 1098-T to be issued to me. Is that possible? Answer: Regardless of whether you decide to respond to the University s solicitation for your SSN/ITIN, the IRS requires that the University issue a Form 1098-T to every student who has a reportable transaction in the tax year You can choose to retrieve your Form 1098-T each year by using your student ID (instead of your ITIN/SSN) to log in at Question: Will I be penalized for not reporting this information to UC Berkeley Extension? Answer: The IRS has informed us that it is possible you could be penalized for failing to supply the University with your SSN/ITIN. For more information, consult your tax consultant, tax accountant or the IRS. Question: I will be reimbursed by my employer for my courses. Do I still need to supply my SSN/ITIN to the University? Answer: Please consult a tax consultant, a tax accountant or the IRS for more information. 3

4 If you paid the University directly for a reportable transaction, the University will still issue you an IRS Form 1098-T and the request to provide the University with an SSN/ITIN is still applicable to you. However, because you were reimbursed, you may not be eligible for education tax credits. Question: My parents do my taxes; why don't you ask them for my name/itin? Answer: As the student, you are the responsible individual. You are the only person who can update your UC Berkeley Extension student records. Question: Is this notice going to affect my financial aid/assistance? Answer: The ITIN you supply to the University for financial aid or private financial assistance may be used to verify your identity and to update your student account. It may also be included on your IRS Form 1098-T (Tuition Statement). If you are a student in the Fall Program for Freshmen, your IRS Form 1098-T (Tuition Statement) will be issued by Billing and Payment Services on the main campus (studentbilling.berkeley.edu/taxpayer.htm). The University may use the ITIN on file in the Financial Aid Office from the Free Application for Federal Student Aid (FAFSA) to include on your IRS 1098-T (Tuition Statement). If you have been informed about a name/itin issue by the Financial Aid Office, then follow up with that office as directed. Question: Does any other resource have my name/itin on file? Answer: If you previously received a Form 1098-T from UC Berkeley Extension, then you have an account at the Tax Credit Reporting Service (TCRS). The University of California has contracted with the Tax Credit Reporting Service (TCRS) to electronically produce your IRS Form 1098-T Tuition Statement. You can try logging in with your ITIN at the TCRS website (For login assistance, call toll-free ) If you are able to log in, then you have an indication that the name/itin matched for your last 1098-T. Only you can judge if your information has changed since the last time you received a Form 1098-T. That is why the University has requested your cooperation with the ITIN notice. Question: How and when will I receive my Form 1098-T Tuition Statement for tax year 2015? Answer: If you had at least one reportable transaction during tax year 2015 and if UC Berkeley Extension has a current and valid address on file for you, you will receive an notification from TCRS by Jan. 31, 2016, to inform you that your 1098-T is available online at Be sure your spam filter does not capture from UC Berkeley & the Tax Credit Reporting Service (TCRS) at tcrs@xerox.com. Form 1098-Ts are no longer mailed via the U.S. Postal 4

5 Service. If you do not receive a 1098-T notification by by Jan. 31, 2016, please log in to to retrieve your 1098-T by using your ITIN, SSN or student ID. Click on "Access My Record" to log in to the system. If this is your first time visiting the TCRS website, please follow TCRS s detailed instructions for setting up a PIN. Once you have your PIN, you may log in using your PIN, your last name and either your Social Security Number or UC Berkeley Extension student ID number. To use your UC Berkeley student ID number in lieu of your Social Security Number, select the link that says, "You may choose to login with your school identification number rather than your Social Security Number (SSN) by clicking here." If you have any difficulty setting up your PIN or logging in to the TCRS website, please contact TCRS, toll free, at (877) Please note that UC Berkeley Extension is not able to assist you with the setup of your PIN or logging in to the TCRS website. Step-by-step instructions for downloading your IRS Form 1098-T can be found on the UC Berkeley Extension website at Once you have successfully logged in, select the tax year from the dropdown menu box. You may search for your Form 1098-T for the current tax year as well as the previous two tax years. After you have retrieved your Form 1098-T online, you may print your form to be used with your tax preparation and filing. If you have specific questions about your Form 1098-T, please contact TCRS toll free at (877) (Monday Friday, excluding holidays, 1 11 pm PST). 5