ADMINISTRATIVE REGULATIONS TABLE OF CONTENTS

Transcription

1 ADMINISTATIVE EGULATIONS TABLE OF CONTENTS 8000 INFOMATION TECHNOLOGY 8100 Intrductin and Gvernance 8200 Apprpriate Use 8300 Access 8400 Data Security 8500 Hardware and Sftware Supprt 8700 Electrnic Cmmunicatin 8800 Web Site and Prtal Overview 8810 Web Site and Prtal Structure and Management 8820 Accessibility 8830 Advertising, Spnsrships and Partnerships 8840 Web Names 8850 Fund aising 8860 SFCC Grup Web Pages 8870 Individual and Persnal Web Pages 8880 Web Site and Prtal Standards and Prcedures 8890 Submissins 8900 Scial Netwrking Sites, Blgs, Wikis and Blikis 8910 Privacy Ntificatin

2 INFOMATION TECHNOLOGY egulatin 8100 Intrductin and Gvernance The Bard f Trustees authrizes the use f infrmatin technlgy t supprt an effective and efficient envirnment fr high-quality instructin and infrmatin and t Enhance cmmunicatin, access, and the Cllege s ability t meet the needs f students and ther stakehlders. The Educatinal Technlgy Services Advisry Cmmittee (ETS-AC) wrks cllabratively with the varius administrative and faculty cmpnents f the Cllege in facilitating, develping and implementing the effective and efficient use f technlgy. The ETS-AC advises the Chief Infrmatin Officer. The Chief Infrmatin Officer submits recmmendatins t the President r the Executive Leadership Team, as apprpriate. The ETS-AC charge includes the fllwing respnsibilities: 1. eview and advise n majr prjects and services utilizing technlgy, especially by setting pririties, bjectives and standards fr prjects and services. 2. ecmmend plicies and prcedures cncerning infrmatin technlgy systems, security, sftware, hardware, and related matters. Develp an appeal prcedure fr deviatins frm these standards. 3. Make recmmendatins regarding technlgy equipment and initiatives. 4. ecmmend pririties fr annual budgets and fr allcatin f funds. 5. Facilitate Cllege-wide cmmunicatin regarding the use f technlgy. 6. Crdinate and disseminate infrmatin n upgrades f central cmputing systems. 7. Serve as a frum fr the exchange f ideas amng cnstituents. 8. Develp annual IT tactical plans based upn the IT Strategic Plan. The ETS-AC membership includes the fllwing members: The Chief Infrmatin Officer, chair Designee appinted by the Vice President fr Business Services Faculty designee appinted by the Vice President fr Educatinal Services Technical dean r department chair designee appinted by the Vice President fr Educatinal Services Designee appinted by the Vice President fr Institutinal Advancement Prfessinal staff designee appinted by the Vice President fr Student Services Classified staff designee appinted by the Vice President fr Student Services Designee appinted by the President AQIP IT Imprvement team representative The ETS Technical Directr, nn-vting, ex-ffici The ETS Manager f Instructinal Technlgy Services, nn-vting, ex-ffici Members will serve a tw year term, with half the members being replaced each year.

3 Infrmatin Technlgy egulatin 8200 Apprpriate Use State Fair Cmmunity Cllege shall prvide cmputing and netwrking resurces t the campus cmmunity f students, faculty, staff, and the public t supprt its educatinal missin. The cmputing and netwrking facilities are a Cllege resurce. Cmputers and netwrks can prvide access t resurces n and ff campus, as well as the ability t cmmunicate with ther users wrldwide. Such pen access is a privilege, and requires that individual users act respnsibly. Users shall respect the rights f ther users, respect the integrity f the systems and related physical resurces, and bserve all relevant laws, regulatins, and cntractual bligatins. Cmputing and netwrking resurces shall always be used in cmpliance with all internatinal, federal, state, and lcal laws. This regulatin applies t all users f SFCC and cmputing and technlgy resurces including faculty, staff, students, guests, external individuals r rganizatins and individuals accessing external netwrk services, such as the internet via Cllege facilities. Preserving the access t infrmatin resurces is a cmmunity effrt that requires each member t act respnsibly and guard against abuses. Therefre, bth the cmmunity as a whle and each individual user have an bligatin t abide by the fllwing standards f acceptable and ethical use: Use nly thse cmputing and infrmatin technlgy resurces fr which yu have authrizatin. Use cmputing and infrmatin technlgy resurces nly fr their intended purpse. Prtect the access and integrity f cmputing and infrmatin technlgy resurces. Abide by the applicable laws and cllege plicies and respect cpyrights and intellectual prperty rights f thers, including the legal use f cpyrighted sftware. espect the privacy and persnal rights f thers. Failure t cmply with the apprpriate use f these resurces threatens the atmsphere fr the sharing f infrmatin, the free exchange f ideas and the secure envirnment fr creating and maintaining infrmatin prperty and subjects ne t discipline. Any member f the Cllege cmmunity fund using infrmatin resurces fr unethical and unacceptable practices has vilated this plicy and is subject t disciplinary prceedings including the suspensin f system privileges, expulsin frm schl, terminatin f emplyment, and/r legal actin as may be apprpriate.

4 egulatin 8200 Page 2 SFCC reserves the right t limit r restrict the use f its cmputing and infrmatin technlgy resurces based n institutinal pririties and financial cnsideratin, as well as when it is presented with evidence f a vilatin f Cllege plicies, cntractual agreements, r state and federal laws. Althugh members f the cmmunity have an expectatin f privacy, if a user is suspected f vilating this plicy, his r her right t privacy may be superseded by the Cllege s requirements t prtect the integrity f infrmatin technlgy resurces, the rights f all users and the prperty f the Cllege. The Cllege, thus, reserves the right t examine material stred n r transmitted thugh its facilities if there is cause t believe that the standards fr acceptable and ethical use are being vilated by a member f the cllege cmmunity. User espnsibilities: Use f Cllege cmputing and infrmatin technlgy resurces is granted based n acceptance f the fllwing specific respnsibilities: Use nly thse cmputing and infrmatin technlgy resurces fr which yu have authrizatin. Fr example: it is a vilatin t use resurces yu have nt been specifically authrized t use t use smene else's accunt and passwrd r share yur accunt and passwrd with smene else t access files, data r prcesses withut authrizatin t purpsely lk fr r explit security flaws t gain system r data access Use cmputing and infrmatin technlgy resurces nly fr their intended purpse. Fr example: it is a vilatin t send frged t misuse Internet elay Chat (IC) sftware t allw users t hide their identity, r t interfere with ther systems r users t use electrnic resurces fr harassment r stalking ther individuals t send bmb threats r "hax messages" t send chain letters t intercept r mnitr any netwrk cmmunicatins nt intended fr yu t use cmputing r netwrk resurces fr advertising r ther cmmercial purpses

5 egulatin 8200 Page3 t attempt t circumvent security mechanisms t use privileged access fr ther than fficial duties t use frmer privileges after graduatin, transfer r terminatin Prtect the access and integrity f cmputing and infrmatin technlgy resurces. Fr example: it is a vilatin t release a virus r wrm that damages r harms a system r netwrk t prevent thers frm accessing an authrized service t send bmbs that may cause prblems and disrupt service fr ther users t attempt t deliberately degrade perfrmance r deny service t crrupt r misuse infrmatin t alter r destry infrmatin withut authrizatin Abide by applicable laws and Cllege plicies and respect the cpyrights and intellectual prperty rights f thers, including the legal use f cpyrighted sftware. Fr example: it is a vilatin t make mre cpies f licensed sftware than the license allws t dwnlad, use r distribute pirated sftware t perate r participate in pyramid schemes t distribute prngraphy t uplad, dwnlad, distribute r pssess prngraphy espect the privacy and persnal rights f thers. Fr example: it is a vilatin t tap a phne line r run a netwrk sniffer withut authrizatin t access r attempt t access anther individual's passwrd r data withut explicit authrizatin t access r cpy anther user's electrnic mail, data, prgrams, r ther files withut permissin System Administratr espnsibilities: System administratrs and prviders f Cllege cmputing and infrmatin technlgy resurces have the additinal respnsibility f ensuring the integrity, cnfidentiality, and availability f the resurces they are managing. Persns in these psitins are granted significant trust t use their privileges apprpriately fr their intended purpse and nly

6 egulatin 8200 Page 4 when required t maintain the system. Any private infrmatin seen in carrying ut these duties must be treated in the strictest cnfidence, unless it relates t a vilatin r the security f the system. Security Caveat: Be aware that althugh cmputing and infrmatin technlgy prviders thrughut the Cllege are charged with preserving the integrity and security f resurces, security smetimes can be breached thrugh actins beynd their cntrl. Users are therefre urged t take apprpriate precautins such as safeguarding their accunt and passwrd, taking full advantage f file security mechanisms, backing up critical data and prmptly reprting any misuse r vilatins f the plicy. Vilatins: Every member f the Cllege cmmunity has an bligatin t reprt suspected vilatins f the abve guidelines r f the Infrmatin Technlgy Plicies eprts shuld be directed t the unit, department, schl, r administrative area respnsible fr the particular system invlved. If a suspected vilatin invlves a student, a judicial referral maybe made t the Vice President f Student Services. Incidents reprted t the Dean will be handled thrugh the Cllege Cde f Student Cnduct. If a suspected vilatin invlves a staff r faculty member a referral will be made t the individual's supervisr.

7 Infrmatin Technlgy egulatin 8300 Access Cmputing and netwrking resurces shall be prvided fr the educatinal, academic, and administrative purpses f the Cllege. Sme cmputer labs, netwrks, systems, and ther resurces shall be restricted t students wh are enrlled in specific curses r prgrams r emplyees wh have specific wrk assignments. Cmputer users shall learn and fllw the access regulatins fr each resurce used and shall use the resurces apprpriately and cnsistently with access regulatins. The use f these cmputers/netwrks is a privilege granted t members f the cllege cmmunity. When using this accunt, yu are agreeing t: 1. Take n actins which vilate the Infrmatin Technlgy Apprpriate Use regulatin 8200, Emplyee Handbk, r ther applicable plicy r law. 2. Use these resurces nly fr purpses cnsistent with the Cllege's missin and applicable plicy r law. Inapprpriate use includes, but is nt limited t: a. sending harassing messages r in any way harassing ther cmputer users; b. gaining O attempting t gain access t accunts r files withut permissin n any cmputer r netwrk system; c. making unauthrized cpies f any cpyright prtected sftware, r ther cpyrighted r trademarked material, regardless f surce; d. taking actins which threaten the security r capacity f cmputer r netwrk systems, r which destry, damage r verlad these resurces; e. vilating any applicable law r plicy. Failure t abide by these plicies will result in revcatin f yur privileges t use cmputing and netwrk resurces. Althugh we have backup prcedures in place, use f these facilities is at yur wn risk since recverability and security f data cannt be guaranteed. Files, data and disks may be cnsidered SFCC prperty and are therefre subject t access by the Cllege. Certain data may als be subject t access pursuant t Missuri Public ecrds statutes, via subpena, r cnsistent with ther state r federal law.

8 Infrmatin Technlgy egulatin 8400 Data Security Infrmatin systems cntain data necessary t cnduct business f the Cllege. This plicy establishes data security practices fr the privacy f Cllege emplyees, students, alumni, and dnrs. Data is an institutinal resurce and must be prtected frm unauthrized change, destructin, r disclsure, whether accidental r intentinal. Staff wh maintain data and handle cmputer-generated dcuments must: use data and data access nly as required in the perfrmance f their jbs, disclse cnfidential Cllege data t ther staff nly n a need-t-knw basis, exercise due care t prtect data frm unauthrized use, disclsure, alteratin, r destructin, fllw established data prcessing practices when cnnected t the database - including the fllwing: d nt leave wrkstatins unattended after lgging-in d nt write dwn r display the passwrd near the wrkstatin d nt disclse a lgin accunt and passwrd t anyne, including ETS persnnel The Infrmatin Technlgy department, ETS, is respnsible fr: maintaining a netwrk and cmputer system that prvides safeguards against unauthrized access f these data, prviding a custdial envirnment fr the maintenance f the database. It is nt the respnsibility f ETS t disseminate data t anyne n r ff campus. Within the guidelines f this plicy, that respnsibility belngs t the head f the department which maintains the desired data, maintaining and identifying the fllwing infrmatin classificatins fr all Cllege data: Unclassified. Infrmatin r dcuments which are available t the public. Internal Use Only. Infrmatin r dcuments restricted fr use within the Cllege which related t the institutin's business. Cmputer generated reprts listing students, staff, financial data and telephne directries are primarily fr internal use nly. Dcuments and data f this kind need nt be kept under lck and key althugh reasnable care

9 egulatin 8400 Page 2 shuld be made t keep it frm public view. Precautins must be taken when these data are transferred t anther individual r destryed. Cnfidential. Sensitive data that wuld breach reasnable privacy expectatins r data that culd be detrimental t students, staff members r the Cllege if imprperly disclsed. These data are made available nly t thse individuals whse jb respnsibilities require such data. This kind f data when printed n paper must be kept under lck and key and carefully safeguarded. Precautins must be taken when these data are transferred t anther individual r destryed. Selling r transferring f addresses, mailing labels, r ther serial data by anyne t utside agencies r vendrs is prhibited unless apprved by the department head. The Cllege cmplies with applicable laws and regulatins regarding the disseminatin and prtectin f data that is cnfidential. In particular, it adheres t the Family Educatinal ights and Privacy Act f 1974, therwise knwn as the Buckley Amendment. Enfrcement: Vilatins f any part f this plicy may result in disciplinary actin as prescribed by Cllege plicies and prcedures.

10 Infrmatin Technlgy egulatin 8500 Hardware and Sftware Supprt The Cllege shall maintain a list f supprted cmputer hardware and sftware. Purchases f prducts n the Cllege s list will be supprted by Educatinal Technlgy Services in terms f cmpatibility, installatin, training, maintenance, trubleshting, and upgrades. Educatinal Technlgy Services may decline t prvide supprt fr prducts nt n the list. Faculty and staff wh wish t purchase prducts fr institutinal use that are nt n the Cllege list may submit thse prducts t the apprpriate Educatinal Technlgy Services advisry cmmittee fr review and pssible recmmendatin t the President, wh shall review recmmendatins during the annual budgeting prcess. The Vice President f Technlgy Services will apprve all purchases f hardware and sftware. Educatinal Technlgy Services may decline t prvide supprt fr prducts nt n the standards list. Faculty and staff wh wish t purchase prducts fr institutinal use that are nt n the Cllege s standard list may submit justificatin fr the nn-standard prduct t the Educatinal Technlgy Services Advisry Cmmittee fr review and pssible apprval. Appeals t the ETS Advisry Cmmittee decisin may be appealed t the Executive Leadership Team. Please g t the Standards web page fr the up t date hardware standards.

11 Infrmatin Technlgy egulatin 8700 Electrnic Cmmunicatins The Cllege prvides services fr faculty and staff fr use when engaging in activities related t Cllege business. Incidental persnal use that des nt interfere with Cllege peratins generate incremental identifiable csts, saturate the data netwrks f the Cllege, r negatively impact the individual s jb perfrmance is permitted. may nt be used fr cmmercial purpses r fr persnal financial gain. In additin, users shall accept and cmply with the individual respnsibilities relating t cmputer and infrmatin technlgy set frth in the SFCC Apprpriate Use Plicy and egulatin This plicy cvers all uses f the Cllege facilities. Any user f Cllege e- mail facilities cnsents t all prvisins f this regulatin and agrees t cmply with all f the terms and cnditins set frth herein, all ther applicable Cllege plicies, regulatins, and prcedures, and with applicable lcal, state, and federal laws and regulatins. Users f Cllege Facilities whse actins vilate this plicy r any ther Cllege plicy r regulatin may be subject t revcatin r limitatin f privileges as well as ther disciplinary actins r may be referred t apprpriate external authrities. Access t SFCC prvides Cllege Facilities fr legitimate Cllege-related activities t faculty, students, staff, and ther individuals and entities granted privileges at SFCC, as well as cnnectins between n-campus electrnic mail systems and external data netwrks. The use f Cllege Facilities -- like the use f any ther Cllegeprvided resurce and like any ther Cllege-related activity -- is subject t the nrmal requirements f legal and ethical behavir within the Cllege cmmunity. Thus, legitimate use f Cllege Facilities des nt extend t whatever is technically pssible. SFCC Accunt: Staff members with access t a Cllege-wned cmputer n campus and faculty are required t activate their Official SFCC Accunt. Users are expected t read, and shall be presumed t have received and read, all fficial SFCC messages sent t their SFCC Accunts. Individual academic and administrative units may chse t perate their wn facilities as an alternative t the centrally available resurces, but the use f any such facilities shall als be subject t this plicy.

12 egulatin 8700 Page 2 Acceptable Use: State Fair Cmmunity Cllege prvides Cllege Facilities fr activities and assciated administrative functins supprting its missin f learning, discvery, and engagement. Althugh mdest persnal use f Cllege Facilities is allwed, Cllege Facilities shuld be used fr Cllege-related educatinal and administrative purpses. Any use f Cllege Facilities that interferes with Cllege activities and functins r des nt respect the image and reputatin f SFCC is imprper. Plicies and regulatins that apply t ther frms f cmmunicatins at the Cllege als apply t electrnic mail (eference egulatin Apprpriate Use). In additin, the fllwing specific actins and uses f Cllege Facilities are imprper: 1. Cncealment r misrepresentatin f names r affiliatins in messages. 2. Alteratin f surce r destinatin address f Use f fr cmmercial r private business purpses that have nt been apprved. 4. Use f fr rganized plitical activity r plitical slicitatin. 5. Use f t harass r threaten ther individuals. 6. Use f that degrades r demeans ther individuals. Public ecrd and Privacy: Any sent frm users at State Fair Cmmunity Cllege r residing n SFCC Facilities may a public and may be subject t disclsure. SFCC des nt mnitr the cntent f electrnic mail as a rutine prcedure. The Cllege reserves the right t inspect, cpy, stre, r disclse the cntents f electrnic mail messages, but will d s nly when it believes these actins are apprpriate t: prevent r crrect imprper use f Cllege Facilities; ensure cmpliance with Cllege plicies, prcedures, r regulatins; satisfy a legal bligatin; r ensure the prper peratins f Cllege facilities r the SFCC Data Netwrk. Any SFCC administratr wh believes such actins are necessary must first btain the written apprval f an apprpriate administrative authrity: a dean in the case f an academic unit, r a directr in the case f an administrative unit.

13 egulatin 8700 Page 3 Use f fr SFCC Business: The fficial SFCC accunt shall be cnsidered an fficial means fr cmmunicating Cllege business, and may in sme cases be the sle means f cmmunicatin. Users are expected t read, and shall be presumed t have received and read, all fficial SFCC messages sent t their fficial SFCC accunts. Because the cntents f such are subject t laws gverning public recrds, users will need t exercise judgment in sending cntent that may be deemed cnfidential. Furthermre, transmissins may nt be secure, and cntents that are expected t remain cnfidential shuld nt be cmmunicated via . Cmmn examples f cnfidential cntents include: student grades, persnnel recrds, individual dnr gift recrds, and data subject t the Health Insurance Prtability and Accuntability Act f 1996 (HIPAA), Family Educatinal ights and Privacy Act (FEPA) regulatins, and the Gramm Leach Bliley Act (GLBA). Deans, vice presidents, and their appintees may send brad-based messages relating t Cllege business withut any prir apprval. The authr f any business messages, hwever, assumes respnsibility fr assuring that messages d nt vilate any Cllege plicies, regulatins, r prcedures. Disclaimers f cnfidentiality included in messages d nt prtect the sender if cnfidential infrmatin is shared r disclsed inapprpriately.

14 Infrmatin Technlgy egulatin 8800 Web Site and Prtal Overview Cntent within the SFCC Web site and prtal may be created fr academic departments, administrative departments, cllege-sanctined rganizatins r cmmittees, emplyees, and fficial student rganizatins. Publicatin f any material n SFCC s Web site and prtal must be cnsistent with the plicies, regulatins, standards, and prcedures f the cllege and the MOEnet Acceptable Use Plicy, as well as applicable state and federal laws. State Fair Cmmunity Cllege reserves the right t cntrl cllege resurces, including but nt limited t denying space n cllege-supprted servers r remving any links t cntent that it perceives as nt uphlding the rules, plicies, standards, and prcedures f the cllege and MOEnet as well as applicable state and federal laws. Editrs f infrmatin ver the campus netwrk shall accept full editrial respnsibility fr their cntent and dcuments. Academic freedm in teaching and the right f freedm f speech fr emplyees and students are fundamental principles f the cllege. SFCC Web and prtal publishing plicies and regulatins d nt limit r remve the right f free speech. Althugh SFCC believes that the principles f free speech and academic freedm extend t electrnic cmmunicatin, the cllege is nt bligated t publish infrmatin r prvide links t dcuments r external cntent that are deemed t be inapprpriate. easns that cntent, dcuments, r linked pages might be deemed inapprpriate fr display n the Web r prtal include but are nt limited t the fllwing: publishing cpyrighted r trademarked materials withut written authrizatin, vilating elements f the Family Educatinal ights and Privacy Act (FEPA), receiving cmpensatin fr prviding material t any party nt entitled t use cllege resurces, publishing rganized plitical activities, pinins r slicitatins, selling r buying prducts fr prfit enterprises, and incrprating advertising fr prmtin f nn-prfit r fr-prfit entities. In general, cllege plicies and regulatins that apply t the cntent f publicatins and cmmunicatins als apply t Web and prtal cntent published using SFCC's Web servers. In particular, all infrmatin included in Web pages n SFCC Web servers must: Cmply with all laws gverning cpyrights, intellectual prperty, libel, and privacy; Nt vilate any plicy, rule r regulatin f the cllege; Nt be used fr nn-sfcc cmmercial activities (fr the purpses f this regulatin, activities such as publishing textbks and ther academic wrks are cnsidered t be SFCC activities), and; Cmply with MOEnet plicies, rules and regulatins

15 egulatin 8800 Page 2 Terms and Cnditins f Use Any persn wh uses the SFCC Web and prtal resurces cnsents t all f the prvisins f this regulatin and agrees t cmply with all f its terms and cnditins and with all applicable lcal, state, and federal laws and regulatins, and MOEnet s Acceptable Use Plicy. Any user f the Web and prtal whse actins vilate this regulatin, r any ther cllege plicy r regulatin, may be subject t limitatins r eliminatin f privileges as well as ther disciplinary actins. (Apprved 5/19/2008)

16 Infrmatin Technlgy egulatin 8810 Web Site and Prtal Structure and Management 1. Web and Prtal Structure The cllege s fficial external Web presence, lcated at and the cllege s fficial internal Web presence, lcated at will cntain a cnsistent, clearly identifiable set f Web pages that are administered by the Marketing and Cmmunicatins Office. Web site and prtal cntent will be created using the apprved authring applicatins and templates as apprved by the Web and Prtal Advisry Cmmittee. 2. Web and Prtal Management 2.1. Marketing and Cmmunicatins The Marketing and Cmmunicatins Office versees and crdinates the develpment f SFCC s Web site and prtal, as well as the structure, design, navigatin, plicies, regulatins, standards and prcedures, and editr training fr each. Web and prtal cntent editrs are assigned by members f the Executive Leadership Team (ELT). The ffice cllabrates with Educatinal Technlgy Services and ther apprpriate cllege units in creating engaging, useful and user-friendly envirnments fr end users A Web and Prtal Advisry Cmmittee (WPAC) is established and reprts t the Marketing and Cmmunicatins Office t advise Marketing and Cmmunicatins n the develpment f each site. The Web and Prtal Advisry Cmmittee reserves the right t remve r limit access t material psted when applicable state and federal laws, cllege plicies, standards, r prcedures are vilated Because f differences in Web and prtal cntent and applicatins, a Web Site Cntent Editr and a Prtal Cntent Editr User Grups are established fr the purpse f addressing the cntent fcus f the tw cmmunicatin frmats. Bth grups reprt t the Web and Prtal Advisry Cmmittee, and are facilitated by the Directr f Marketing and Cmmunicatins and the Web and Prtal Cmmunicatins Manager.

17 egulatin 8810 Page Appeal Prcess Appeals f decisins by the WPAC shuld be made in writing t the Marketing and Cmmunicatins Office fr further review and cnsideratin. In the event an appeal cannt be reslved by the Marketing and Cmmunicatins Office, it may be frwarded t the ELT fr review and reslutin.

18 Infrmatin Technlgy egulatin 8820 Accessibility In cmpliance with Sectin 508 f the ehabilitatin Act, the Americans with Disabilities Act, and cllege nn-discriminatin plicies, all electrnic publicatins, t the extent feasible, must be made accessible t peple with disabilities. If it is nt feasible, alternative methds must be made available t cmplete the same tasks. (Apprved 5/19/2008)

19 Infrmatin Technlgy egulatin 8830 Advertising, Spnsrships and Partnerships Advertising T prtect the educatinal nature f SFCC Web pages, and t preserve their primary rle in supprt f the missin f the cllege, advertising is prhibited in SFCC Web space, and permitted elsewhere nly when the cllege has a cntractual agreement with an rganizatin t prvide services t the cllege r its students r as authrized by MOEnet. C-branding, hyperlinked lgs, link exchanges, and assciate, affiliate, and referral prgrams are amng the items that will be cnsidered advertising if cmpensatin is exchanged r anticipated. Text prvided fr infrmatinal purpses r as part f a cmprehensive list f surces will nt be cnsidered advertising unless the purpse is t prmte a prduct r service. This regulatin is nt meant t prhibit SFCC auxiliary departments frm prviding apprpriate infrmatin n their prducts and services. Spnsrships Spnsrs may be acknwledged n fficial cllege Web pages related t cllegespnsred artistic, athletic r cultural prgrams, cnferences, r special events. These acknwledgments must be supprted by a written agreement between the spnsr and the cllege entity that specifies a limited term, typically cncluding with the end f an event r series. Acknwledgements may include the spnsr's crprate name, but may nt include a UL, street address, telephne number, address, hyperlink t a Web page, prduct name r service infrmatin, call t actin, r cmparisn. The acknwledgement must include a disclsure such as The (prgram, cnference, event) acknwledges the supprt f these spnsrs and may nt imply endrsement by the cllege. Partnerships/Services Official cllege sites and affiliated sites cvered by this regulatin may acknwledge business partnerships fr services prvided at n cst that assist the cllege in achieving its missin; fr example, access t an nline research service, free supprt services, assciatins, rganizatins, accrediting agencies, transfer institutins, r a search engine. Otherwise, all the prvisins fr spnsrships apply t partnerships, except that names and lgs may be hyperlinked t the service prvided. (Apprved 5/19/2008)

20 Infrmatin Technlgy egulatin 8840 Web Names Official cllege names cmmunicate the cllege s image and reputatin t the public. The Marketing and Cmmunicatins Office is respnsible fr managing the cllege s brand. As part f that respnsibility, the unit versees the use f the cllege s name and fficial marks in marketing materials and advertising, as well as the use f cllege names in dmain name registratins. equests fr Web name registratin activities at SFCC are treated similarly t ther activities that require advance permissin fr the use f the cllege s name r marks. Web names intended fr an external audience that include an fficial SFCC name whether the SFCC name itself r the name f any f the cllege academic units, administrative units, rganizatins, r affiliated grups must be apprved prir t use in rder t ensure that the names are used apprpriately and in alignment with institutinal pririties. Thse wh are affected by this regulatin include all academic and administrative units and academic and administrative staff wh are requesting an SFCC Web name. Cllege Ownership Just as trademarks invlving the name f the cllege r any f its units must be wned by the cllege, any Internet address that includes SFCC r the name f any f its individual units r affiliated grups in any frm must be wned by the cllege. Private individuals and nnaffiliated SFCC rganizatins r grups may nt register such Internet addresses. Vilatins f this plicy may result in legal actin n the part f the cllege. Apprvals fr Web Names As in the case f ther uses f the SFCC name r the name f an fficial cllege entity, advance permissin frm the apprpriate fficial(s) is required. equests fr Web names must be made thrugh the Marketing and Cmmunicatins Office. equests will be reviewed by the Web and Prtal Advisry Cmmittee. Friendly ULs Friendly ULs describe r reflect an SFCC Web page s tpic in a mre descriptive manner rather than the standard page-number naming cnventin. Pages n the fficial SFCC Web server ( that are managed by a cntent editr equivalent t a directr r abve can apply fr a friendly UL (ex. sfccm.edu/name).

21 egulatin 8840 Page 2 Interested parties shuld refer the requests fr a friendly UL t the Marketing and Cmmunicatins Office. Friendly ULs will nt be allwed n a campus server ther than the Web server. SFCC Nn.edu Dmain Names Academic units, administrative units, r rganizatins in rder t accmplish their unit gals and bjectives may require Internet functins and pssible dmain name registratins that includes SFCC r any frm f an fficial cllege name r functin that is utside f the sfccm.edu dmain (e.g..cm,.net,.rg). equests fr an SFCC nn.edu dmain name must be made thrugh the Marketing and Cmmunicatins Office prir t registering the name. equests will be reviewed by the Web and Prtal Advisry Cmmittee. Additinally, units will have t make arrangements t hst the dmain name n their wn server (if available) r with a cmmercial Internet Service Prvider. In such cases, the registering party will be respnsible fr any expenses assciated with the registratin r maintenance f the UL that are incurred. If the dmain name request is apprved, requestrs are required t ntify and wrk with the Marketing and Cmmunicatins Office and Educatinal Technlgy Services (ETS) n the implementatin f the site. Owners f SFCC nn.edu dmains are required t cmply with existing SFCC plicies and regulatins. Fr mre specific infrmatin regarding Web names please cnsult the Web Naming Standards. (Apprved 5/19/2008)

22 Infrmatin Technlgy egulatin 8850 Fund aising The annual fund and activities authrized by the SFCC Fundatin r the SFCC President are the sle entities authrized t cnduct fund raising via pledge frms r direct cntributins t State Fair Cmmunity Cllege n a public Web page. Emplyees and fficial clubs and rganizatins may describe cllege-apprved philanthrpic r fund-raising effrts n the prtal r Web site, and prvide a phne number and / r street address fr cntributins, but may nt cnduct fund-raising campaigns n Web r prtal pages, r link t a fund-raising page ther than that f the annual fund. Philanthrpic r fund-raising activities cnducted by fficial student clubs and rganizatins must be apprved in accrdance with egulatin 2932 Students Activities and Athletics Fund aising. All ther campus-wide fund-raising activities must be apprved by the Executive Leadership Team (ELT). (Apprved 5/19/2008)

23 Infrmatin Technlgy egulatin 8860 SFCC Grup Hme Pages The grup tls applicatin in the prtal gives SFCC emplyees the ability t create and manage public r restricted grup hme pages fr fficial SFCC clubs r rganizatins, and ther student, emplyee r campus interests related t cllege functins. All requests fr grups must be made by a part- r full-time SFCC emplyee and are subject t apprval by the Web and Prtal Cmmunicatins Manager r the Directr f Marketing and Cmmunicatins, wh will serve as Grup Tls Administratrs, and in cnsultatin with the Web and Prtal Advisry Cmmittee. The Grup Tls Administratrs have the authrity t change any parameters n the grup request applicatin, including, but nt limited t, the grup categry, targeted rles, and misspellings in the grup title r descriptin. A grup will nt be activated until the grup leader has attended a training sessin. Grup leaders and members shuld accrd themselves in a prfessinal and respectful manner when publishing cntent n the grup Web site. Grups sliciting business will nt be apprved. Grup pages must nt include sexually explicit materials, gambling activities, plitical activity r supprt, r unslicited advertising r cmmercial materials. Grups must abide by all ther cllege s current applicable plicies and regulatins, including the SFCC Acceptable Use Plicy and egulatin 8200, the SFCC Electrnic Cmmunicatin Plicy and egulatin 8700, the SFCC Web Site and Prtal Plicy and egulatin 8800, MOEnet Acceptable Use Plicy, and all state and federal laws. The Grup Tls Administratrs will nt mnitr grup cntent. Hwever, members understand that if a user reprts inapprpriate cntent residing n a grup page, the Grups Administratrs will investigate the claim and remve the grup if it is fund t be in vilatin f applicable plicies and regulatins. Grup leaders may als remve cntent fund t be inapprpriate. Grup hmepages require the fllwing disclaimer and message n the hme page: The pinins and statements expressed herein shuld nt be taken as a psitin r endrsement by State Fair Cmmunity Cllege. Cmments n these pages shuld be directed t the authr r the grup leader. Links t ther Web sites are prvided n these pages as a curtesy. The materials n these independent sites are the pinin f the specified authr(s) and are nt statements f advice, pinin, supprt, r infrmatin f SFCC. Cntact the Marketing and Cmmunicatins Office t reprt a pst r link that vilates any f SFCC s Acceptable user and Electrnic Cmmunicatin plicies and regulatins.

24 egulatin 8860 Page 2 An appeal f a decisin made by a grup leader r the Grups Administratrs shuld be made t the Marketing and Cmmunicatins Office. Appeals will be reviewed by the Web and Prtal Advisry Cmmittee. (Apprved 5/19/2008)

25 Infrmatin Technlgy egulatin 8870 Individual and Persnal Web Pages Individual Web Pages Individual Web pages are defined by SFCC as pages that prvide additinal learning resurces fr students in a Web envirnment that are specific in nature and clsely related t the individual s rle in the cllege s missin f teaching and learning. The preferred repsitry fr such additinal curse cntent r links is the cllege-apprved Learning Management System (LMS). Persnal Web Pages Persnal Web pages are defined by SFCC as pages that primarily prvide persnal infrmatin abut an SFCC emplyee. Persnal Web pages will nt be linked t the SFCC Web site. Exceptins equests fr exceptins t this regulatin shuld be made in writing t the Marketing and Cmmunicatins Office and will be reviewed by the Web and Prtal Advisry Cmmittee. Scial netwrking sites, including but nt limited t sites such as Facebk, Myspace r Secnd Life, will nt be cnsidered as an individual Web page. (Apprved 5/19/2008)

26 Infrmatin Technlgy egulatin 8880 Web Site and Prtal Standards and Prcedures In additin t any regulatins and requirements established under the Web Site and Prtal plicies r any ther cllege plicies, State Fair Cmmunity Cllege Web and prtal editrs must cmply with the cllege s Web Site and Prtal Standards and Prcedures. (Apprved 5/19/2008)

27 Infrmatin Technlgy egulatin 8890 Submissins Other than persnally identifiable infrmatin, any material, infrmatin r ther cmmunicatin transmitted r psted t Web pages will be cnsidered nn-cnfidential and nn-prprietary cmmunicatins. SFCC will have n bligatins with respect t the cmmunicatins. SFCC and its designees will be free t cpy, disclse, distribute, incrprate and therwise use the cmmunicatins and all data, images, sunds, text, and ther things embdied therein fr any and all cmmercial r nn-cmmercial purpses. Users are prhibited frm psting r transmitting t r frm Web pages any unlawful, threatening, libelus, defamatry, bscene, prngraphic, r ther material that vilates any laws. Additinally, any submissins prvided t the cllege may be refused r placed under review by the Web and Prtal Advisry Cmmittee and is nt cnsidered apprved r accepted by default as a cnditin f submissin. (Apprved 5/19/2008)

28 Infrmatin Technlgy egulatin 8900 Scial Netwrking Sites, Blgs, Wikis, and Blikis State Fair Cmmunity Cllege prvides access t the Wrld Wide Web fr all f its emplyees as a privilege t meet the respnsibilities f their jb. This includes the use f scial netwrking sites and blgs as part f ne s prfessinal activities. The cllege defines prfessinal activities as thse that advance the cllege s missin f teaching and learning. In light f that definitin, each emplyee is reminded when he r she blgs r accesses a scial netwrking site with a State Fair Cmmunity Cllege address that he r she is a representative f the cllege and must act in accrdance with egulatin 4410 Valued Standards f Prfessinalism. That means an emplyee can access such sites, including but nt limited t, Facebk r Myspace, r virtual wrlds such as Secnd Life, t cmmunicate with students, faculty, staff r ther prfessinal clleagues in matters related t their teaching and/r prfessinal respnsibilities at SFCC. Cntent must nt replace r duplicate cntent that is psted n either an fficial SFCC department r prgram Web page. In accrdance with egulatin 8840 Web Names, emplyees may nt register a dmain name that represents the name f an fficial cllege department r prgram withut making written request t the Marketing and Cmmunicatins Office and receiving apprval frm the Web and Prtal Advisry Cmmittee. Emplyees wh use a State Fair Cmmunity Cllege accunt must cnsult their supervisr and/r dean in advance f their intentin t use scial netwrking sites. In additin, emplyees using either an SFCC address r a persnal address as a representative f State Fair Cmmunity Cllege t pst cmments t blgs shuld include this disclaimer: Disclaimer The pinins r statements expressed herein shuld nt be taken as a psitin r endrsement f State Fair Cmmunity Cllege. Cmments n these pages shuld be directed t the page authr. Sme activities that wuld NOT be cnsidered acceptable uses f the Internet frm a State Fair Cmmunity Cllege accunt include but are nt limited t: Psting items annymusly r under a pseudnym Cnducting scial r business relatinships unrelated t cllege activities Using and creating an accunt with dating and/r matchmaking sites Engaging in plitical activity Engaging in nline gambling Psting cmments r writing blgs that are bscene r untrue Using scial netwrking sites r blg pstings t harass thers Selling gds r services

29 egulatin 8900 Page 2 Users blg at their wn risk. When vicing persnal pinins via a blg r a scial netwrking site, the authr is legally respnsible fr cmmentary. Outside parties can pursue legal actin against the authr fr pstings. Please nte that the cllege will nt indemnify an emplyee fr anything she r he writes n a blg r wiki, either under the SFCC accunt r a private ne. Furthermre, the cllege reserves the right t take persnnel actin against any emplyee wh uses the Internet with cllege equipment r addresses fr illegal r inapprpriate activities. Links t Scial Netwrking Sites r Blgs Cntent and links n scial netwrking sites r blgs are uncntrlled and may nt be related t State Fair Cmmunity Cllege. Because f this, these sites will nt be linked t the SFCC Web site withut permissin. equests must be made in writing t the Marketing and Cmmunicatins Office and will be reviewed by the Web and Prtal Advisry Cmmittee. Guidelines If individuals n campus wish t use SFCC r persnal accunts n scial netwrking sites r t maintain a blg as part f ne s prfessinal activities, the cllege encurages its emplyees t keep in mind these guidelines: Be thughtful and accurate in pstings regarding the cllege and clleagues. All cllege emplyees are viewed as representative f SFCC even if using a nn-cllege address and that can add significance t pstings/cmments. Be discreet, respectful, gracius and as accurate/factual in any cmments r cntent psted nline. Take particular care f spelling, punctuatin and grammar it DOES reflect n the authr prfessinally, as well as n the cllege. Blgs ften attract the attentin f reprters and yu may find a member f a media utlet, whether print, bradcast r Internet site, cntacting yu fr additinal cmment abut a subject in yur pstings r area f expertise. Emplyees shuld fllw the media relatins plan and ntify the Marketing and Cmmunicatins Office when cntacted by a member f the media. (Apprved 5/19/2008)

30 Infrmatin Technlgy egulatin 8910 Privacy Ntificatin The cllege will use reasnable effrts t maintain the privacy f users accessing its Web site and prtal. As with all nline services, hwever, SFCC cannt guarantee users f its Web site and prtal abslute privacy ver their use. In sme cases, user infrmatin may be subject t disclsure under state r federal public recrd r freedm f infrmatin laws. Further, while the cllege has in place a variety f security measures t safeguard against illegal access f infrmatin btained thrugh its Web site and prtal, the cllege cannt prvide cmplete assurance against illegal access. Additinally, infrmatin btained thrugh the cllege s Web site and prtal may be disclsed in the curse f a civil r criminal investigatin. This plicy infrms yu f the infrmatin that we may cllect frm yu, what we d with it, t whm it may be disseminated, and hw yu can access it. Netwrk Traffic In the curse f ensuring netwrk security and cnsistent service fr all users, the cllege emplys sftware prgrams t mnitr netwrk traffic, identify unauthrized access r access t nnpublic infrmatin and t detect cmputer viruses and ther sftware that might damage cllege cmputers r the netwrk. In the curse f such mnitring, these prgrams may detect such infrmatin as headers, addresses frm netwrk packets and ther infrmatin. Infrmatin frm these activities is used nly fr the purpse f maintaining the security and perfrmance f the cllege's netwrks and cmputer systems. Persnally identifiable infrmatin frm these activities is nt released t external parties withut yur cnsent unless required by law. Infrmatin Autmatically Cllected When yu brwse thrugh any Web site and prtal, certain infrmatin abut yu can be cllected. We autmatically cllect and temprarily stre the fllwing infrmatin abut yur visit: the date and time f yur visit; IP address; brwser type, perating system and language; the pages yu visited; and the address f the Web site frm which yu came. We use this infrmatin fr statistical purpses and t help us make ur site mre useful t visitrs. This site makes n attempt t identify individual visitrs frm this infrmatin.

31 egulatin 8910 Page 2 Ckies Ckies are pieces f infrmatin stred by yur Web brwser n behalf f a Web site. Prtins f ur site may use ckies t carry data abut yur current sessin at the site frm ne Web page t the next. We d nt frward ckies t any external parties. If yu prefer nt t receive ckies, yu may turn them ff in yur brwser, r may set yur brwser t ask yu befre accepting a new ckie. Infrmatin Vluntarily Prvided by Yu We may cllect vluntary infrmatin frm yu n ur Web site r prtal in a variety f ways: thrugh surveys, nline frms and s, an authenticatin feature, and the use f electrnic payment functinality. This infrmatin can be data that culd reasnably be used t identify yu, including yur name, address, telephne number, address, Scial Security number, birth date, bank accunt infrmatin, credit card infrmatin, r any cmbinatin f infrmatin that culd be used t identify yu. Any Web site r ther electrnic means that cnducts nline research with human subjects are required t fllw the prvisins f the cllege s Institutinal eview Bard (IB) Web sites that cllect individually identifiable infrmatin and prvide services t children 12 and under may als be required t cmply with prvisins f the Children s Online Privacy Prtectin Act (COPPA). Disclsure We will nt sell, exchange r therwise distribute yur persnally identifiable infrmatin withut yur cnsent. Persnal data may be released, hwever, pursuant t a request fr such data in accrdance with state r federal public recrd r freedm f infrmatin laws, r in the curse f a civil r criminal investigatin. Further, if yu are a student at the cllege, any persnal data released by the cllege shall be dne in accrdance with the federal Family and Educatinal ights and Privacy Act (FEPA). In additin, the infrmatin that yu vluntarily submit will be disclsed nly t SFCC emplyees r fficials, r thse under cntract with SFCC, with a "need t knw" fr purpses f fulfilling their jb respnsibilities. The infrmatin may be used t answer yur questins, respnd t any requests fr assistance, authenticate yu fr access t certain transactins and infrmatin, prcess and give yu credit fr any payment transactins, aid in the planning, design and develpment f the Web site, and fulfill the cllege's legal bligatins.

32 egulatin 8910 Page 3 Security Because sent t the cllege is nt encrypted, yu shuld nt send messages cntaining infrmatin that yu cnsider highly sensitive t any address n this Web site. We use standard security measures t ensure that infrmatin prvided by yu, including yur persnally identifiable infrmatin, is nt lst, misused, altered, r unintentinally destryed. We als use sftware t mnitr netwrk traffic t identify unauthrized attempts t uplad r change infrmatin, r therwise cause damage. Except fr thse grunds previusly stated, n attempts are made t identify individual users r their usage habits. The transmissin f registratin IDs and passwrds, persnalizatin infrmatin, and payment infrmatin is encrypted. Yur Access The cllege may maintain persnal data yu disclsed during yur use f the Web site r prtal. If yu wuld like t review yur persnal data, please cntact the cllege. Student data is maintained by the Student Services Office and emplyee data is maintained by the Human esurces Office. External Links Our Web site and prtal have links t many ther nn-prfit, educatinal, and gvernmental institutins, and in a few cases, private rganizatins. Yu are subject t thse sites Privacy Plicy when yu leave this site. eference in the cllege s Web site r prtal t any specific service, cmpany, r rganizatin des nt cnstitute its endrsement r recmmendatin by State Fair Cmmunity Cllege. SFCC is nt respnsible fr the cntents f any "ff-site" Web page referenced frm ur server. (Apprved 5/19/2008)